W911SA-21-Q-3009 Amendment 1.docx

W911SA21Q3009

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

RESPONSES TO VENDOR QUESTIONS

1. Question: The PWS references Type 2, Type 3, and Type 4 mowing, yet the map only shows Type 1 and unmaintained. Can you please identify which areas are Types 2-4?

Answer: If there are no Type 2, Type 3, or Type 4 mowing’s listed on the Drawing/ Map then there is no requirement for that type. The Types descriptions listed in the PWS are standard on all Ground PWS documents.

The vendor is only responsible to perform the types of mowing listed on the Drawing/ Map in the area(s) shown on the Drawing/ Map.

2. Question: Will the contractor be responsible for inspecting and testing the backflows for the irrigation system?

Answer: Backflow testing is covered under a separate USACE contract.

3. Question: What was the award amount for the present contract?

Answer: The previous total dollar amount for the base year, four option years, and a six month option to extend services was $100,688.11.

4. Question: Can pre-emergent herbicide be used for weed control?

Answer: Please see PWS 5.1.1, 5.3.5, and 5.6. All chemicals used must be reported to the AFOS or COR using the “Weed Control Form” at the end of each month.

5.1.1 Use of herbicides: the contractor shall not use any chemicals in the performance of this contract with the exception Paragraph 5.3.5 and 5.6, with the prior approval of the COR through the 88th RD Pest Manager.

5.3.5 Fertilizer Application and Broad Leaf Control - Type 1 Lawn Maintenance areas only: Applied one time annually, in the spring after aeration, provide fertilizer application and broad leaf control. Contractor shall complete and submit the 88th RD Universal Pest Management Application Reporting Form (see Section 7.1) and a copy of the container label for the completion of fertilizer /broadleaf control application and submitted with the invoice.

5.6 Policing of Facility: Prior to mowing, remove loose or wind-blown litter, debris, dead tree branches (up to 7 inches in diameter at the widest point, and up to 60 pounds), brush, and leaves from readily accessible grounds and parking areas.

5. Question: Can the solar array be treated with right of way herbicides and soil sterilants?

Answer: Please see PWS 5.1.1, 5.3.5, and 5.6. All chemicals used must be reported to the AFOS or COR using the “Weed Control Form” at the end of each month.

5.1.1 Use of herbicides: the contractor shall not use any chemicals in the performance of this contract with the exception Paragraph 5.3.5 and 5.6, with the prior approval of the COR through the 88th RD Pest Manager.

5.3.5 Fertilizer Application and Broad Leaf Control - Type 1 Lawn Maintenance areas only: Applied one time annually, in the spring after aeration, provide fertilizer application and broad leaf control. Contractor shall complete and submit the 88th RD Universal Pest Management Application Reporting Form (see Section 7.1) and a copy of the container label for the completion of fertilizer /broadleaf control application and submitted with the invoice.

5.6 Policing of Facility: Prior to mowing, remove loose or wind-blown litter, debris, dead tree branches (up to 7 inches in diameter at the widest point, and up to 60 pounds), brush, and leaves from readily accessible grounds and parking areas.

6. Question: Can you confirm if it is required to work on the sprinkler system for this requirement?

Answer: Not required under this contract, unless a worker damages the sprinkler system through neglect.

7. Question: Is there an incumbent, if so who are they, and how long?

Answer: The previous vendor was Sparetime Investment Group, Inc. The previous contract was from 1 April 2016 until 31 March 2021.

8. Question: Is there additional work such as pruning or mowing outside the designated areas?

Answer: Please read PWS and see Drawings for complete description of what is required.

9. Question: Area we required to perform repairs or does that pay extra?

Answer: No, repairs are not required. Please read the PWS document for what is required.

10. Question: Do we mow outside the fence line?

Answer: Please see the drawing to confirm where mowing is required.

11. Question: Do we have to perform backflow tests?

Answer: No.

12. Question: What was the previous 5-year contract (including the 6-month option) award amount?

Answer: The previous total dollar amount for the base year, four option years, and a six month option to extend services was $100,688.11.

The following have been modified:

SUPPLEMENTAL INFORMATION

1. An Award for this requirement will be made pursuant to FAR 13, Simplified Acquisition Procedures.

2. Quotes shall be emailed to jana.l.knapp.civ@mail.mil. Quotes are due to the Government on or before the time listed above in Central Standard Time. The POC will respond to the quote submission to confirm receipt. If vendors do not receive a confirmation of receipt, they are to contact the POC prior to the closing date and time to confirm receipt.

3. Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm until 15 April 2021.

4. Site visit: ***A site visit will be held Thursday, February 11, 2021 at the 10AM (MOUNTAIN) at the CO128 location.

The POC for the solicitation is Jana Knapp, phone: (608) 388-1253, email: jana.l.knapp.civ@mail.mil

For Site Visit information, see Site Visit clause 52.237-1. Unless you already have a permanent vehicle pass, you will be required to obtain a one-day vehicle pass. You will be required to present the following information: (1) vehicle registration, (2) valid driver’s license, (3) or car rental agreement (if applicable). Attendees at the pre-proposal conference/site visit are cautioned that the Government will not wait for anyone who is late or lost and will not hold another pre-proposal conference/site visit. Remarks, explanations and answers provided by Government representatives before, during and after the site visit shall not change or qualify any of the terms or conditions of the solicitation. The solicitation can only be changed by a formal written amendment issued by the Fort McCoy Contracting Office.

5. Written questions must be furnished to the Government no later 16 February 2021 @ 10:00am local time; in order to ensure a timely response is provided by the solicitation closing date. All questions are to be submitted in writing at the time indicated in the solicitation or they may not be addressed before solicitation closing date; therefore, offerors are advised to submit questions as soon as possible. Please provide your company name, telephone, point of contact, e-mail address, and solicitation number on all questions. The Government will respond to questions via the issuance of an amendment which incorporates the question and the Government’s response.

6. For WOSB or EDWOSB set aside procurements, an award will only be made to a concern that is designated as “certified” as a WOSB or EDWOSB concern eligible under the WOSB or EDWOSB program in the Dynamic Small Business Search (DSBS). If the offeror is not designated as certified or does not have a pending application for certification in the DSBS at the time of the submission of the offer, its offer may be removed from consideration. The DSBS website is located at https://web.sba.gov/pro-net/search/dsp_dsbs.cfm.

7. DUNS NUMBER ______________________________.

8. TAXPAYER ID #______________________________.

9. CAGE CODE __________________________________.

10. This requirement is eligible for payment through the GFEBS Supplier Self-Services (SUS) Program. Information on this program can be found in the SUS Attachment. Please indicate if you will participate in this program, if your company receives award.

Yes___________ No ___________

11. SYSTEM for AWARD MANAGEMENT (SAM) REGISTRATION: An Active SAM Registration is required of all Department of Defense contractors. SAM registration enables electronic funds transfer of contract payments. If your company is not already actively registered, please register in the SAM database at www.sam.gov. If your company is currently registered and close to expiring, begin/complete the process for SAM registration renewal.

1. A DUNS number is required for SAM registration. If your company does not have a DUNS #, obtain one by calling 800-333-0505.

1. Whether your company is a current or new registrant in the SAM database, your registration must indicate that you are a provider of NAICS 561730, or a NAICS of similar business size, under the Goods – Services section of the registration to be eligible to receive a contract for this solicitation.

1. Within the SAM Representations and Certifications, please ensure your company has selected that you wish to bid on, or currently hold Department of Defense (DoD) issued or DoD funded Contracts.

1. If the prospective awardee for this request for quotes is not actively registered in the SAM database by close of solicitation, including NAICS 561730, or a NAICS of similar business size, under the Goods – Services section, depending on mission requirements, the government reserves the right to proceed to award to the next otherwise successful actively registered offeror.

12. Contract Administrator: TBD at time of award.

If you have questions pertaining to this contract after contract award (i.e. questions regarding delivery, invoice procedures, etc.), please request assistance from the Contract Administrator. Be sure to include the contract number in your request for assistance. Requesting contract administration assistance from any other individual could result in a delayed response.

13. Contracting Officer: TBD at time of award.

14. Contracting Officer’s Representative (COR): To Be Determined at the time of Award.

15. The Government intends to evaluate offers and award a contract without discussions. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest and waive informalities and minor irregularities in offers received.

16. Postaward Conference: In the event the Contracting Officer decides to conduct a Postaward Conference in accordance with DFARS 242.5, the successful offeror will be notified and will be required to attend. The Contracting Officer’s notification will include specific details regarding the date, time, and location of the conference, any need for attendance by subcontractors, and information regarding the items to be discussed.

17. ABILITYONE DESIGNATED ITEMS: In accordance with 52.208-9, contractors are referred to the web site of the Committee for Purchase from People Who Are Blind or Severely Disabled, the independent federal agency that administers the AbilityOne (formerly Javits-Wagner-O'Day or JWOD) Program for the lists of designated products and services http://abilityone.gov/procurement_list/product_buy.html.

18. Offeror representations and certifications requirement: Prospective contractors who have not completed electronic annual representations and certifications at http://www.sam.gov/ in conjunction with required registration in the System for Award Management (SAM) database, shall complete and submit FAR 52.212-3 Alternative 1 Offeror Representations and Certifications - Commercial Items and DFARS Representations and Certifications in SAM to be eligible to receive an award for this solicitation.

19. In accordance with FAR 52.223-2, Affirmative Procurement of Bio-based Products under Services and Construction Contracts, contractors are required to submit annual bio-based reports to the reporting module in the System for Award Management (SAM) at https://www.sam.gov.

20. If an offer is based on a teaming/partnering relationship or a joint venture, the offeror shall provide, with the offer, all required solicitation information for all parties including a copy of the teaming/partnering or joint venture agreement. The agreement shall include information, which identifies the responsibilities for each entity under this contract. The agreement shall demonstrate the relationship between firms and identify contractual relationships and authorities to bind each entity of the teaming/partnering or joint venture relationship.

21. The “Equal Employment Opportunity Is The Law” notice (poster) referenced in FAR Clause 52.222-26(b)(3), is located at http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf .

22. In accordance with FAR Clause 52.222-41(g), the contractor must notify each service employee working on this contract of the minimum wage and fringe benefits required to be paid pursuant to this contract, or shall post a copy of the wage determination and Department of Labor Form WH-1313 in a prominent place at the worksite. The applicable wage determination is incorporated into the contract. The WH-1313 poster is located at http://www.dol.gov/whd/regs/compliance/posters/sca.htm.

23. Alternate disputes resolution: In furtherance of Federal policy and the Administrative Dispute Resolution Act of 1990 (ADR Act), Public Law 101-552 and FAR Clause 52.233-1, Subparagraph (d) (2) (1) (B) (2), the Contracting Officer will try to resolve all post award acquisition issues in controversy by mutual agreement of both parties. Interested parties are encouraged to use alternative dispute resolution procedures to the maximum extent practicable, in accordance with the authority and requirements of the ADR Act.

24. Contract performance:

Purpose. IAW with FAR Subpart 42.1500 contractor past performance information (PPI) is relevant information for future source selection purposes regarding a contractor’s actions under previously awarded contracts. It includes, for example, the contractor's record of conforming to contract requirements and to standards of good workmanship; the contractor's record of forecasting and controlling costs; the contractor's adherence to contract schedules, including the administrative aspects of performance; the contractor's history of reasonable and cooperative behavior and commitment to customer satisfaction; and generally, the contractor's business-like concern for the interest of the customer. Contractor past performance information is one of the tools that support Army efforts to acquire best value and is used to evaluate performance risk in source selection. The feedback provided by the government to the contractor in collecting PPI, and the knowledge that PPI will be used in future source selection decisions, should result in improved performance and a greater contractor focus on customer satisfaction.

Contractor Performance Assessment Reports System (CPARS): CPARS shall be prepared IAW AFARS Subpart 42 upon physical completion of the contract. If the period of performance will exceed 18 months, an “interim” assessment report shall be prepared at the completion of 12 months performance and annually thereafter until the contract is physically complete. An out-of-cycle or “addendum” report may be prepared if there is a need to record an extraordinary event prior to the next regularly scheduled evaluation or if it is necessary to report a meaningful occurrence during the period between physical completion of the contract and contract closeout. Additionally, addendum reports may be prepared to record contractor’s performance relative to contract closeout and other administrative requirements (e.g. final indirect cost proposals, technical data, etc.).

Completion Due Date. The government will complete the CPARS within 60 days after the end of the assessment rating period (if applicable).

Evaluators. The Contracting Officer and the Contracting Officer’s Representative will jointly complete the performance assessment.

Contracts Performance Elements. The contractor’s performance shall be assessed in accordance with elements and rating system set forth in AFARS Subpart 42.

Contractor Review. The Contracting Officer will furnish a copy of the CPARS to the contractor requesting that the contractor submit comments, rebutting statements, and/or additional information to the Contracting Officer within 30 calendar days of receipt. Failure to respond within the designated timeframe will be taken as agreement with the assessment.

Contract Concurrence. Where a contractor concurs with, or takes no exception to a CPARS, such report shall be considered final and releasable for use in source selection and other deliberative purposes.

Contractor Rebuttal. Where a contractor takes exception to a performance report, the Contracting Officer will review the contractor’s rebuttal or comments and make appropriate changes. If the Contracting Officer makes changes, the changed rating will be reflected in the narrative. The Contracting Officer will make all reasonable efforts to reconcile the report and the contractor’s comments. However, it is not necessary that they reach agreement on the report where such is clearly impracticable. The contractor’s rebuttal or comments shall be made part of the CPARS.

Resolving Disagreements between the Government and the Contractor. In the event disagreements between the parties regarding the CPARS occur, the Contracting Officer will review the rebuttal and make appropriate changes. If no agreement is reached, the CPARS is forwarded to the Reviewing Official (Director of Contracting) along with the Contracting Officer’s Findings and Recommendation and supporting documentation. The decision of the Reviewing Official is final. Copies of the CPARS and the contractor’s response and review comments, if any, shall be retained as part of the evaluation.

Release of Contractor Performance Evaluation Information. The evaluation will not be released to other than government personnel and the contractor whose performance is evaluated. The performance evaluation information will be input into the applicable module within Contractor Performance Assessment Reporting System (CPARS) database (or Government system in use at time of the evaluation).

Source Selection Information. Departments and agencies will electronically access the CPARS information to support future award decisions.

25. Required insurance:

In accordance with FAR clause 52.228-5 entitled, “Insurance--Work on a Government Installation” the following minimum amounts of insurance are required.

Within ten (10) calendar days after contract award, the Contractor shall certify to the Contracting Officer, in writing, that the required insurance has been obtained.

26. Legal compliance: The Contractor shall comply with all Federal, State, and Local Laws, codes and regulations applicable to his performance under this contract, and shall be solely responsible for all costs associated with said compliance.

27. If you have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible contracting officer. However, you can also protest to Headquarters (HQ), Army Materiel Command (AMC). The HQ AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the Government Accountability Office (GAO) or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 20 working days from filing. To be timely, protests must be filed within the periods specified in FAR 33.103. If you want to file a protest under the HQ AMC-Level Protest Program, the protest must request resolution under that program and be sent to the address below. All other agency-level protests should be sent to the contracting officer for resolution.

Headquarters U.S. Army Materiel Command Office of Command Counsel- Deputy Command Counsel 4400 Martin Road Rm: A6SE040.001 Redstone Arsenal, AL 35898-5000 Fax: (256) 450-8840 or e-mail: usarmy.redstone.usamc.mbx.protests@mail.mil

Packages sent by FedEx or UPS should be addressed to:

Headquarters U.S. Army Materiel Command Office of Command Counsel- Deputy Command Counsel 4400 Martin Road Rm: A6SE040.001 Redstone Arsenal, AL 35898-5000 Fax: (256) 450-8840

The AMC-Level Protest procedures are found at: https://www.amc.army.mil/Connect/Legal-Resources/.

If internet access is not available, contact the contracting officer or HQ, AMC to obtain the HQ AMC Level Protest Procedures.

28. In accordance with FAR 52.222-42, In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5 332.

This Statement is for Information Only. It is not a Wage Determination.

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