W911SA-20-Q-3088 FM DC - Amendment 1.pdf

0011344994-0001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of Amendment one (1) is to make administrative correction to the PWS and the solicitation; to change the question and quote due date; and to change the amount of the Minimum Quantity Guarantee.

-Questions w ill be due 28 May 2020 @ 9:00 AM Central Standard Time (CST).

-Quotes w ill be due 5 June 2020 @ 9:00 AM CST -Minimum Quantity Guarantee for this requirement is now $5,000.00.

All other solicitation information remains unchanged.

The Point of Contact for this actions is Shannon Baker, email: shannon.a.baker2.civ@mail.mil

1. CONTRACT ID CODE PAGE OF PAGES

1 20

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 26-May-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W911SA20Q3088

X 9B. DATED (SEE ITEM 11)

13-May-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

26-May-2020

CODE

MICC - FT MCCOY

BLDG 1108 SOUTH R ST

FORT MCCOY WI 54656-5153

W911SA 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W911SA20Q3088

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 27-May-2020 10:00 AM to 05-Jun-2020 09:00 AM.

The following have been modified:

PWS

PERFORMANCE WORK STATEMENT

Post Housing HVAC Duct System Cleaning Directorate of Public Works (DPW), Fort McCoy, WI

PART 1

GENERAL INFORMATION

1. GENERAL INFORMATION

1.1 General. This is a Firm-Fixed Price (FFP), Indefinite Delivery, Indefinite Quantity (IDIQ) non-personal services contract to provide for Heating, Ventilation, and Air Conditioning (HVAC) Duct System Cleaning Service to be provided at Fort McCoy’s South Post Housing. The Government shall not exercise any supervision or control over the contract service providers or subcontractor employees performing the services herein. Such contract service providers or subcontractor employees shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.2. Scope of Work. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform HVAC Duct System Cleaning Services at South Post Housing, Fort McCoy, WI 54656, as defined in this PWS except for those items specified as government furnished property and services in Part 3 of this PWS.

1.2.1. Only cleaning of the HVAC Duct systems are required. Sanitizing will not be done. Service does not include cleaning or servicing of other HVAC System components that the ancillary duct system is attached to or supports (i.e. servicing of heating furnaces, air conditioners systems, compressors and other HVAC system components other than the ancillary duct systems to be cleaned). Humidifiers located in facilities will not be cleaned by the contractor.

1.3. Place of Performance: The work to be performed under this contract will be performed at various government facilities in the South Post Housing area, Fort McCoy, WI 54656. Fort McCoy is located between Sparta and Tomah, WI on State Highway 21.

1.4. Period of Performance. The period of performance shall be for one (1) base period of six (6) months and four

(4) 12-month option periods. All work must be done between 1 March and 31 October. No work will be done between 1 November and 28 February of each year.

1.5. Ordering Services: Services will be ordered by issuance of a Task Order, awarded by the Contracting Office.

The Task Order will specify the period of performance and the building number(s) where services are to be performed.

1.5.1. Ordering Officer Information. There will be a designated Ordering Official under this contract, authorized to make purchases up to their designated authority of $25,000, per single known requirement, against this IDIQ contract. Orders under this threshold will not be issued on an individual Delivery Order FORM 1449, however, all requirements of the contract award, and all policies and procedures will be applicable to orders by the designated official. Prices and Salient Features for the project will still require agreement/approval by the ordering official.

The ordering officials will administer and be the main POC for all orders placed under their authority.

The following describes the procedures to be used for ordering items under this contract by using the Federal Government-wide purchase card. This option to order by use of the Government-wide purchase card is strictly an alternative method of ordering by the Government and may be used in place of ordering by other order forms that comply with FAR 12.204. The Government reserves the right to unilaterally terminate the use of the credit card at any time.

All ordering officers may use the Government-wide purchase card, commonly referred to as the Government "credit card," as an alternative method of ordering and paying for purchases made under this contract. Purchase card orders are subject to all terms and conditions of this contract, unless otherwise stated in this provision or another provision or clause in this contract. The purchase card is specifically designed for use by the Federal Government. The purchase card is like a typical commercial credit card. However, the authorization limitations of the purchase card are more specific, i.e., only for a particular contract, monthly limitations, certain categories of products or services, etc. The purchase card will be exclusively used for official Government purchases in accordance with the prices, terms, and conditions of this contract. The purchase card order limitation shall be $25,000. With respect to ordering authority, only designated Ordering Officers may use the purchase card as a means of purchasing items on this contract.

Credit limits for the purchase card for ordering officers is $25,000. These credit limits for the purchase card are the responsibility of the credit card holder and the approving office.

The contractor shall accept payment via credit card for projects authorized by the ordering officers and that have followed the required policies and procedures within this solicitation and resultant contract.

***Invoices for orders placed by the ordering officer will be submitted directly to the ordering officer. However, use of WAWF to create and accept receiving reports is mandatory when the GPC is used as a method of payment against a contract. In order to ensure proper routing of contract transactions paid with the GPC, use the code "CRCARD" in the Pay Official/DoDAAC field. The contractor is required to generate a receiving report in WAWF, and the Government acceptor is required to accept the receiving report in WAWF. The Cardholder is required to verify that acceptance has occurred in WAWF prior to submitting the invoice to the Certifying Official for certification.

1.6. Hours of Operation: The contractor is responsible for conducting business, between the hours of 08:00am to 04:30pm Monday thru Friday except Federal Holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.7. Federal Government Holidays.

New Year’s Day 1st day of January Martin Luther King Jr.'s Birthday 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November Thanksgiving Day 4th Thursday of November

Christmas Day 25th day of December

1.8. Background Checks. Access and General Protection/Security Policy and Procedures: All contractor employees to include subcontractor employees, must pass a background check prior to commencing performance under this contract. The contractor and all associated subcontractors' employees shall provide all information required for background checks (See Below) to meet installation access requirements to be accomplished by Director of Emergency Services (DES) or Security Office. Contractor workforce must comply with all Federal Acquisition Regulation (FAR) clause 52.204-9, personal identity verification requirements as directed by Department of Defense (DOD), Head Quarters Department of Army (HQDA) and/or local policy. The contractor workforce shall also comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive (DIR) 2014-05/Army Regulation (AR) 190-13, applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes. The Government may require monthly participation in the Installation Random Antiterrorism Program.

1.8.1. The contractor shall provide all information required for background checks on Fort McCoy forms 451 and 452 (See Attachments Section 7). Contractors shall complete and submit FM forms 451 and 452 to the COR no later than (NLT) seven (7) calendar days prior to the required entry date requirement for each employee. Contractor personnel performing work under this contract shall submit to a National Crime Information Center Interstate Identification Index (NCIC-III) Criminal History Check before access will be granted to Fort McCoy. Once the individual has cleared the criminal history they will be issued an Installation Access Card (IAC). An unfavorable NCIC-III Criminal History Check will result in the contractor being denied access to the installation and a waiver request must be approved prior to gaining access. For waiver approval process coordinate with the installation physical security office. For more information please contact the Installation Physical Security Section at 608-388- 8445/2010/4694 or 3794.

Information required for Criminal History Check:

• Full Name, Including middle name(s)

• Sex

• Date of Birth

• Driver’s License information

• Issuing State

• Beginning and End date

• Access Hours

• Work location

• Company Name

• Position (i.e. Construction)

1.9. Key Personnel. The contractor shall provide a Supervisor, Alternate Supervisor shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. Either the supervisor or alternate supervisor shall be available between 8:00 a.m. to 4:30p.m. Central Standard Time (CST), Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. A list of these key personnel by position, including contact information, shall be submitted by email to the Contracting Officer’s Representative (COR) no later than (NLT) 14 calendar days prior to the contract start date and updated NLT 14 calendar days prior to new employees commencing performance under this contract when personnel changes occur.

1.9.1. Supervision of Contractor Employees. The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor employees.

1.10. Government Escorts. The contractor shall have a government assigned escort at all times when entering private residences or secured government facilities. Government Escorts will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. At the start of the duty day the Government escort shall grant the contract employees access to the work site. The Government escorts remain with and observe the contract employee during the performance of the contract. At the end of the duty day it is the responsibility of the Government escort to ensure all contract employees have left the work site and the private residence or government facilities is locked and secure.

1.11. Special Qualifications. The HVAC duct system cleaning contractor shall be a certified member of the National Air Duct Cleaners Association (NADCA). The contractor shall have a minimum of one (1) year Air System Cleaning Specialist (ASCS) certified (by NADCA) full time experience. Proof of ASCS Certification by NADCA and experience shall provide via email in Word or Excel format to the COR NLT five (5) business days after notification of each TO award, and as changes occur, for COR approval. Certificates and registrations are current and valid for the duration of this contract. Renew certifications which expire prior to completion of the HVAC cleaning work, in a timely manner so that there is no lapse in registration or certifications. NADCA agency or NADCA team personnel without a current registration or current certification are not to perform HVAC duct cleaning work on this contract. The documentation proof of ASCS Certification by NADCA shall contain:

NADCA firm:

Information certifying the contractor is an independent NADCA firm:

NADCA registration number and expiration date of current certification;

NADCA ASCS:

Firm name and documented evidence that firm has satisfactorily performed a minimum of one (1) year, full-time Air System Cleaning Specialist (ASCS) certified by NADCA, HVAC cleaning work in the field immediately preceding this contract's request for quotes opening date.

1.11.1. Supervisor Qualifications: The Supervisor(s) shall be able to read, write, speak and understand English. The Contractor shall provide a Supervisor(s) who shall be certified as an Air System Cleaning Specialist (ASCS) by the National Air Duct Cleaners Association (NADCA) and documented evidence that the team field leader has satisfactorily performed full-time supervision of HVAC cleaning work in the field for not less than 3 years immediately preceding this contract's request for quote opening date. Proof of ASCS Certification by NADCA and experience shall provide via email in Word or Excel format to the COR NLT five (5) business days after notification of each TO award, and as changes occur, for COR approval. Certificates and registrations are current and valid for the duration of this contract. Renew certifications which expire prior to completion of the HVAC cleaning work, in a timely manner so that there is no lapse in registration or certifications. NADCA Supervisor without a current registration or current certification are not to perform HVAC duct cleaning work on this contract. The documentation proof of ASCS Certification by NADCA shall contain:

NADCA Supervisor Qualifications:

Name and copy of NADCA supervisor certificate and expiration date of current certification.

NADCA ASCS:

Name and documented evidence that the team field leader has satisfactorily performed full-time supervision of HVAC cleaning work in the field for not less than 3 years immediately preceding this contract's request for quotes opening date.

1.11.2. Team Members. NADCA team approved to accomplish work on this contract are full-time employees of the NADCA firm. The contractor shall provide field technician that have satisfactorily assisted a NADCA team field leader in performance of HVAC cleaning work in the field for not less than one (1) year immediately preceding this contract's request for quotes opening date. The contractor shall provide proof of team members experience via email in Word or Excel format to the COR NLT five (5) business days after notification of each TO award or as changes occur, for COR approval. No other personnel is allowed to do HVAC duct cleaning work on this contract.

The documentation proof of ASCS Certification by NADCA shall contain:

NADCA Team Member:

Names and documented evidence that each field technician has satisfactorily assisted a NADCA team field leader in performance of HVAC cleaning work in the field for not less than one (1) year immediately preceding this contract's request for quotes opening date.

1.11.3. Replacement of NADCA Team Members. Replacement of members may occur if each new member complies with the applicable personnel qualifications and each is approved by the Contracting Officer.

1.11.4. The Contractor’s team personnel without a current NADCA registration or current certification are not to perform HVAC duct cleaning work on this contract.

1.12. Identification (ID) of Contractor Employees. The Contractor (to include subcontractors) shall provide each employee, to include subcontractor employees, an ID Badge, which includes at a minimum, the Company Name, employee Name and a color photo of the employee. ID Badges for Key Personnel shall also indicate their job title.

ID Badges shall be worn at all times during which the employee is performing work under this contract. Each Contractor employee shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The Contractor shall be responsible for collection of ID Badges upon completion of the contract or termination of an employee. An ID Badge list shall be submitted by email to the COR NLT five (5) calendar days prior to the TO start date. The Contractor shall maintain a current listing of employees providing service under this contract, an updated list shall be submitted by email to the COR NLT five

(5) calendar days prior to new employees commencing performance under this contract when personnel changes occur. The list will include employee names, driver's license numbers and state of issuance, birth dates and social security numbers. This list must contain a privacy act statement and be protected IAW with the Privacy Act of 1974.

All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.13. Vehicle Identification. The Contractor shall ensure all employees requiring access to the installation have completed all requirements and obtained authorization from the Fort McCoy Police Department. Contractor-owned and operated vehicles must be clearly identified with the company name. Vehicles shall be operated in a safe and prudent manner In Accordance With (IAW) base traffic rules and regulations. The Government reserves the right to search all vehicles entering or exiting the installation and limit or deny access to the installation as required.

1.14. Restricted Areas. During the course of the contract, certain areas/sites may become restricted or closed to contractor personnel. The Contractor shall comply with all rules, regulations and entry requirements to include signing in or obtaining an entry badge and/or waiting for an escort. Photography is prohibited without the written permission from the Government.

1.15. Government and Personal Property. The Contractor shall be responsible for safeguarding US Government (USG) and personal property. The Contractor shall conduct work so that Government property, personnel and work areas shall be protected at all times from inconvenience, damage or injury. In the event of loss or damage of any nature, caused by Contractor operations or employees, due to improper protection, precaution or safety measures, such damages shall be repaired or such property shall be replaced by the Contractor at his expense. In the event the Contractor does not satisfactorily repair or replace such damages, the Government reserves the right to make necessary correction and the Contractor shall reimburse the Government for all labor and materials costs associated with repairs or replacement.

1.15.1. Mishaps. In the event of any mishap to property or person(s), the Contractor shall take reasonable and prudent action to establish control of the mishap scene, prevent further damage to persons or property and notify emergency services by calling 911. The Contractor shall remain on-scene until released by the Fort McCoy Police Department.

1.15.2. Mishap Reporting. The Contractor shall record and report promptly (within one (1) hour) to the Contracting Officer (KO) and COR all available facts relating to each instance of damage to Government property, Personal property or any personal injury(ies). Initial notification may be made by phone followed up by a written report.

1.16. Contractor Personnel Conduct: Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. In accordance with DOD Directive 5500.7-R, “Joint Ethics Regulation”, Contractor employees must avoid improperly influenced in the execution of their duties under the contract. Particular attention should be paid to acceptance of gifts/ gratuities, and on non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S.C. 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no contractor employees conduct political related activities or events on the US Army Facilities.

1.17. Organizational Conflict of Interest. Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in Federal Acquisition Regulation (FAR) Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.18. Periodic Progress Meetings/Post Award Conference. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award Orientation.

1.19. Quality Control (QC). QC is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.212-4, Contractor Terms and Conditions – Commercial Items). A formal Quality Control Plan (QCP) is not required for this commercial service. However, the contractor shall maintain an inspection system commensurate with commercial practices to ensure the Contractor only tenders for acceptance those items or services that conform to the requirements of this contract.

1.20. Quality Assurance (QA). The Government will evaluate the contractor’s performance under this contract and reserves the right to inspect or test any supplies or services that have been tendered for acceptance.

1.20.1. Non-conforming Supplies or Services. When a contractor’s performance does not meet contract requirements and/or approved work schedules and/or timeframes it is considered non-conformance. Nonconforming services shall be re-performed at no increase in contract price. If non-conforming services are cannot be re-performed, are recurring, or the services fail to achieve to the performance standard listed within the specific task and/or Performance Requirements Summary (PRS), the Government may reject the nonconforming service(s) and document the contractor’s performance record and may issue a Nonconformance Report (NCR). Nonconformance will be classified in one of three categories: level I (Minor), level II (Major) or level III (Critical). The Government may re-inspect work designated for re-performance or late performance. The Government can reduce payment to the contractor IAW the PRS, or reduce payment to reflect the value of the services performed, or may perform the services and charge the Contractor for any related cost incurred and/or may terminate this contract for cause.

1.20.1.1. Level I (Minor) non-conformance. Defined as a non-conformance that is not likely to materially reduce the usability of the supplies or services for their intended purpose, or is a departure from established standards having little bearing on the effective use or operation of the supplies or services. Minor nonconformance usually can be corrected on the spot, where no further CA response is necessary, and can be issued by the COR to the contractor.

Minor non-conforming services shall be re-performed within a specified time frame at no increase in contract price.

If minor non-conformances are recurring or re-performance is not completed in full and within the specified time a Level II non-conformance may be issued to the contractor by the Contracting Officer (KO).

1.20.1.2 Level II (Major) non-conformance. Defined as a non-conformance, other than critical, that is likely to result in failure of the supplies or services, or to materially reduce the usability of the supplies or services for their intended purpose. Recurring Minor non-conformances, or a non-responsive contractor, indicating a trend or failure of the contractor’s quality control, can also be classified as a Major non-conformance. Major non-conformance’s will result in the issuance of a written NCR from the KO to the contractor requiring the development of a Corrective Action Plan (CAP) by the contractor which identifies the root cause, CA for the root cause, CA for the specific non-conformance and the date CAs will be completed.

1.20.1.3 Level III (Critical) non-conformance. Defined as a non-conformance that is likely to result in hazardous or unsafe conditions for individuals using, maintaining, or depending upon the supplies or services; is likely to prevent performance of a vital agency mission; is for a repeated or uncorrected level II NCRs; or is for a non-responsive contractor to a level II NCR. Critical non-conformance’s shall result in the issuance of a written NCR from the KO, or higher level within the contracting office, to the contractor requiring the development of a CAP by the contractor which identifies the root cause, CA for the root cause, CA for the specific non-conformance and the date CAs will be completed.

1.20.2. Inspection Results: The contractor will be notified of Government inspection results. The contractor shall acknowledge receipt of the inspection results. The contractor may be notified of inspection results verbally. Verbal notifications of defective work will be confirmed in writing. When Government inspectors are unable to contact the contractor to notify the contractor of inspection results, notification to the contractor will be made by E-mail.

1.21. Emergency Services

1.21.1. Security and Fire Protection: In case of emergency, dial 911 from any base phone. The Contractor may call the Fort McCoy Police at 388-2000 or Fire Department at 388-2508 for assistance while performing services and or requirements under this contract.

1.21.2. Emergency Medical Treatment: In the event of a severe emergency during hours of operation, call 911 for response and transport, if necessary, to an emergency medical facility. The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment.

1.21.2.1. The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall notify the KO or COR, by phone call, within 30 minutes of the incident.

1.21.3. Traffic Accidents: If the contractor is involved in a traffic accident, the contractor shall notify the Directorate of Emergency Services (DES) immediately at 608-388-2000, and provide the Installation Safety Office at 608-388-6451, a verbal report within four (4) hours and a complete written report of each occurrence within three

(3) working days of each occurrence. The contractor is responsible for all tickets, fees, and other costs associated with traffic violations or accidents that are incurred by the contractor, while performing work under this contract.

DES contact numbers: Ambulance/Fire/Police Emergencies. 9-1-1; Law Enforcement Non-Emergency.608-388- 2000.

PART 2

DEFINITIONS & ACRONYMS

2.1. DEFINITIONS:

2.1.1. CONTRACT ADMINISTRATOR. The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

2.1.2. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

2.1.3. CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed in writing by the Contracting Officer, a copy of which is sent to the Contractor, to assist with all technical aspects of the contract and in contract administration. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.7 EQUIPMENT. A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

2.1.8. GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT PROPERTY (GP). Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.9. GOVERNMENT PROPERTY. All property owned or leased by the Government. Government property includes both Government-furnished property and contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.10. LOSS OF GOVERNMENT PROPERTY. Unintended, unforeseen or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to:—

(1) Items that cannot be found after a reasonable search;

(2) Theft:

(3) Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or

(4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

2.1.11. MATERIAL. Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item.

Material does not include equipment, special tooling, and special test equipment or real property.

2.1.12. NON-PERSONAL SERVICES. The personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees. Non personal service contracts are authorized by the government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

2.1.13. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.14. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.15. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.16. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.17. WIDE AREA WORK FLOW (WAWF). A secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows government vendors to submit and track invoices and receipt/acceptance documents over the web and allows government personnel to process those invoices in a real-time, paperless environment.

2.1.18. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.29. WORK WEEK. Monday through Friday, except for Federal holidays unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement ASCS Air System Cleaning Specialist AR Army Regulation AT Anti-Terrorism ATCTS Army Training Certification Tracking System ATO Anti-Terrorism Office CA Corrective Action CAC Common Access Card CAP Corrective Action Plan CFR Code of Federal Regulations CMR Contract Manpower Reporting CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DES Directorate of Emergency Services DFARS Defense Federal Acquisition Regulation Supplement DIR Directive DMDC Defense Man Pressure Data Center DOD Department of Defense DPW Directorate of Public Works FAR Federal Acquisition Regulation FPCON Force Protection Condition GFP Government Furnished Property HQDA Headquarters Department of Army

HVAC Heating, Ventilation, and Air Conditioning IA Information Assurance IAC Installation Access Card IAW In Accordance With ID Identification IT Information Technology KO Contracting Officer NACI National Agency Check with Inquiries NADCA National Air Duct Cleaners Association NCIC III National Crime Information Center Interstate Identification Index NCR Nonconformance Report NLT No later than OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OPSEC Operations Security PA Property Administrator PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit TSDB Terrorist Screening Database U.S.C. United States Code WAWF Wide Area Work Flow

PART 3

GOVERNMENT FURNISHED PROPERTY (GFP), EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services. The Government will not provide services for this contract.

3.2. Facilities. The Government will not provide facilities for this contract.

3.3. Utilities. The Government will not provide utilities for this contract.

3.4. Equipment. The Government will not provide equipment for this contract

3.5. Materials. The Government will not provide materials for this contract.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General. The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.1.1. Housekeeping. When performing site work, the contractor shall clean up after themselves and ensure all site work areas are safe during all performance of work. The contractor shall clean and restore all work sites, including any damage that may have been caused due to contractor actions, or the lack thereof, to a condition equal to the condition prior to the start of work. The contractor shall be held accountable and liable to the Government for any damages to facilities, equipment, grounds or personal property caused by the contractor or their employees.

4.1.2. Removal of Contractor Property. Within five (5) business days after expiration or termination of this contract, the contractor shall remove all contractor-owned containers, vehicles, equipment, tools, supplies, materials, and other items from the Installation. The Government shall not be responsible for any contractor-owned property left after contract expiration or termination. If the contractor does not remove said property from the Installation within the stated time, the Government will dispose of the property at the contractor’s expense.

4.2 Materials. The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2.1. Environmentally Friendly Materials. The contractor shall limit the use of hazardous, toxic and environmentally persistent materials to the extent practical and substitute with environmentally friendly materials (non-hazardous, non-toxic, and biodegradable). As additional environmentally friendly materials become available, the contractor shall request authorization prior to use.

4.3 Equipment: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.3.1. Safety Equipment: The contractor shall provide all safety and personal protective equipment necessary to fulfill the requirements of this contract and be maintained in good operating order and meet all Federal, State, local and base requirements.

4.3.2. Contractor Furnished Automated Data Processing and Cellular Phone Equipment. Contractor furnished Automated Data Processing Equipment (ADPE) will not be interfaced into the FMWI network IAW AR 25-1.

Contractor equipment must be labeled with the contractor’s name. The contractor shall be responsible for any costs associated with independent commercial connection for telephone and internet services.

4.3.3. Mobile Device or Computer. The contractor shall provide a mobile device or computer, for entering inspection and maintenance data for reports.

4.3.4. Contractor Furnished Vehicles and Equipment: Contractor Furnished Vehicles and Equipment (CFVE) used in the performance of this award shall meet, and be maintained IAW applicable Federal, State, and Local safety and environmental requirements. The designated Government official may inspect contractor furnished vehicles and equipment at any time, on demand, and direct that unsafe, unserviceable, or otherwise un-roadworthy vehicles or dangerous equipment be taken out of service and, if specified for cause, removed from Fort McCoy property, with which the contractor shall promptly comply.

4.3.4.1 Identification of Contractor Furnished Vehicles and Equipment (CFVE). Any CFVE shall have the company name prominently displayed on both sides of the vehicle. CFV’s used for transporting hazardous materials shall have the appropriate safety equipment installed IAW AR385-55, and all other applicable Local, State, and Federal regulations.

4.3.4.2. Fuels and Lubricants. The contractor shall furnish all operating fuels and lubricants (e.g., gasoline/diesel/oil/antifreeze) for contractor furnished vehicles and equipment.

4.4. Contractor Employee Medical: The Contractor shall provide all non-emergency medical support services for all contract employees to include physicals, fitness for duty exams, annual tests, injury claims and other such services.

The Government will provide emergency medical services to Contractor personnel operating on the Installation, based on available services and capabilities, until the emergency situation no longer exists or until the employee is turned over to another health care provider. The Contractor is responsible for all costs and actions once the Government emergency medical personnel complete their duties. The Government will not provide any emergency medical response when a Contractor employee is off the Installation property.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1. HVAC Duct System Cleaning services: The Contractor shall provide all labor, equipment, materials, transportation, and employee supervision necessary to perform the HVAC Duct System Cleaning services for all homes/buildings located at South Post Housing, Fort McCoy, WI 54656. Only cleaning of the HVAC Duct systems are required. Sanitizing will not be done. Service does not include cleaning or servicing of other HVAC System components that the ancillary duct system is attached to or supports (i.e. servicing of heating furnaces, air conditioner systems, compressors and other HVAC system components other than the ancillary duct systems to be cleaned). Humidifiers located in facilities will not be cleaned by the contractor either. The Contractor shall receive all work from the Government. The Contractor’s execution schedule for work may be influenced by unforeseen work, weather conditions, and material availability. Contractor are expected to complete requirement on time.

5.2. Ordering. Services will be ordered by issuance of a task order, awarded by the Contracting Office. The task order period of performance will include five (5) calendar days, for mobilization, plus 30 calendar days, for quantities up to ten (10) facilities, or 45 calendar days for quantities up to 20 facilities, or 60 calendar days for quantities exceeding 20 facilities. The Task Order will specify the building number(s) where services are to be performed.

5.3. Work Schedule. A work schedule shall be submitted to the COR via email in an Excel format for approval, NLT five (5) calendar days after notification of each TO award. The schedule will have the house/building numbers, the date and time when the HVAC Duct System Cleaning will begin. In case a conflict arises, due to weather, or other circumstance beyond the Contractor’s control, the Contractor shall provide a revised schedule, which does not exceed the task order period of performance, for the COR’s consideration of approval.

5.3.1 The DPW Housing Office will notify residents of the schedule for cleaning appointments, and the residents will be responsible for clearing and replacing personal items from the work areas, prior to the scheduled work start date.

5.4. Material Safety Data Sheets (MSDS); The Contractor shall submit via email in Word or PDF format to the COR all MSDS for all chemical products proposed to be used in the cleaning process, including all VOC ratings NLT five (5) business days after award, and as changes occur.

5.5 Prep. Prior to and during cleaning, all supply and return registers shall be covered with proper material (i.e.

cheesecloth, etc) so no dirt, debris or residue is to be expelled onto existing carpet, furniture, walls or other existing housing items.

5.5.1. Ceiling sections (tile). The contractor may remove and reinstall ceiling sections to gain access to HVAC duct systems during the cleaning process. Reinstall all ceiling tile sections removed after completion of service. Ceiling tiles damaged by the contractor will be replaced at contractor expense.

5.6. Service Openings: Utilize service openings, as required for proper cleaning, at various points of the HVAC system for physical and mechanical entry, and inspection. Utilize the existing service openings already installed in the HVAC system where possible.

5.6.1. Create other openings where needed, created openings shall be resealed in conformance with NADCA. Place closures so they do not significantly hinder, restrict, alter the air-flow within the system, or compromise the structural integrity of the system. Properly insulate closures to prevent heat loss/gain or condensation on surfaces within the system. Conform construction techniques used in the creation of openings to requirements of applicable building and fire codes, and applicable NFPA, SMACNA and NADCA Standards. Cutting service openings into flexible duct is not permitted. Disconnect flexible duct at the ends as needed for proper cleaning and inspection. All newly created service openings in sheet metal ducts will be attached with appropriate hardware fasteners (e.g.

screws, rivets, etc). Fastening with the use of duct tape is not an acceptable method.

5.6.2. Reseal rigid fiber glass duct…