W911SA-20-Q-3070 Solicitation SF1449.docx

W911SA20Q3070

Section SF 1449 - CONTINUATION SHEET

SUPPLEMENTAL INFORMATION

1. An Award for this requirement will be made pursuant to FAR 13.5, Simplified Procedures for Certain Commercial Items.

2. Quotes shall be email emailed to todd.a.dempsey.civ@mail.mil . Quotes are due to the Government on or before the time listed above in central time. Offeror shall submit a signed SF 1449, completed information from the supplemental section and a completed Price Schedule (if applicable).

3. Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

4. Site visit: ***A site visit will be held March 3rd, 2020, at 10AM (local time) 2171 South 8th Ave, Fort McCoy, WI 54656.

The POC for the solicitation is Todd Dempsey, phone: (608) 388-3863, email: todd.a.dempsey.civ@mail.mil

For Site Visit information, see Site Visit clause 52.237-1. Unless you already have a permanent vehicle pass, you will be required to obtain a one-day vehicle pass. You will be required to present the following information: (1) vehicle registration, (2) valid driver’s license, (3) or car rental agreement (if applicable). Attendees at the pre-proposal conference/site visit are cautioned that the Government will not wait for anyone who is late or lost and will not hold another pre-proposal conference/site visit. Remarks, explanations and answers provided by Government representatives before, during and after the site visit shall not change or qualify any of the terms or conditions of the solicitation. The solicitation can only be changed by a formal written amendment issued by the Fort McCoy Contracting Office.

5. Written questions must be furnished to the Government no later 5 March 2020@ 10:00am local time; in order to ensure a timely response is provided by the solicitation closing date. All questions are to be submitted in writing at the time indicated in the solicitation or they may not be addressed before solicitation closing date; therefore, offerors are advised to submit questions as soon as possible. Please provide your company name, telephone, point of contact, e-mail address, and solicitation number on all questions. The Government will respond to questions via the issuance of an amendment which incorporates the question and the Government’s response.

6. DUNS NUMBER ______________________________.

7. TAXPAYER ID #______________________________.

8. CAGE CODE __________________________________.

9. This requirement is eligible for payment through the GFEBS Supplier Self-Services (SUS) Program. Information on this program can be found in the SUS Attachment. Please indicate if you will participate in this program, if your company receives award.

Yes___________ No ___________

10. SYSTEM for AWARD MANAGEMENT (SAM) REGISTRATION: An Active SAM Registration is required of all Department of Defense contractors. SAM registration enables electronic funds transfer of contract payments. If your company is not already actively registered, please register in the SAM database at www.sam.gov. If your company is currently registered and close to expiring, begin/complete the process for SAM registration renewal.

1. A DUNS number is required for SAM registration. If your company does not have a DUNS #, obtain one by calling 800-333-0505.

1. Whether your company is a current or new registrant in the SAM database, your registration must indicate that you are a provider of NAICS 562991, or a NAICS of similar business size, under the Goods – Services section of the registration to be eligible to receive a contract for this solicitation.

1. If the prospective awardee for this request for quotes is not actively registered in the SAM database by close of solicitation, including NAICS 562991, or a NAICS of similar business size, under the Goods – Services section, depending on mission requirements, the government reserves the right to proceed to award to the next otherwise successful actively registered offeror.

11. Contract Administrator: TBD at time of award.

If you have questions pertaining to this contract after contract award (i.e. questions regarding delivery, invoice procedures, etc.), please request assistance from the Contract Administrator. Be sure to include the contract number in your request for assistance. Requesting contract administration assistance from any other individual could result in a delayed response.

12. Contracting Officer: TBD at time of award.

13. Contracting Officer’s Representative (COR): To Be Determined at the time of Award.

14. The Government intends to evaluate offers and award a contract without discussions. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest and waive informalities and minor irregularities in offers received.

15. As part of its proposal, the offeror must provide the estimated total cost (if any) incurred to comply with the enterprise Contractor Manpower Reporting Application (eCMRA) requirement. Offeror will determine to price or not separately price the CMRA requirement. CMR CLIN(s) is the CLIN(s) under which the Contractor shall bill for all costs associated with the CMRA requirement.

16. Postaward Conference: In the event the Contracting Officer decides to conduct a Postaward Conference in accordance with DFARS 242.5, the successful offeror will be notified and will be required to attend. The Contracting Officer’s notification will include specific details regarding the date, time, and location of the conference, any need for attendance by subcontractors, and information regarding the items to be discussed.

17. ABILITYONE DESIGNATED ITEMS: In accordance with 52.208-9, contractors are referred to the web site of the Committee for Purchase from People Who Are Blind or Severely Disabled, the independent federal agency that administers the AbilityOne (formerly Javits-Wagner-O'Day or JWOD) Program for the lists of designated products and services http://abilityone.gov/procurement_list/product_buy.html.

18. Offeror representations and certifications requirement: Prospective contractors who have not completed electronic annual representations and certifications at http://www.sam.gov/ in conjunction with required registration in the System for Award Management (SAM) database, shall complete and submit FAR 52.212-3 Alternative 1 Offeror Representations and Certifications - Commercial Items and DFARS Representations and Certifications in SAM to be eligible to receive an award for this solicitation.

19. In accordance with FAR 52.223-2, Affirmative Procurement of Bio-based Products under Services and Construction Contracts, contractors are required to submit annual bio-based reports to the reporting module in the System for Award Management (SAM) at https://www.sam.gov.

20. If an offer is based on a teaming/partnering relationship or a joint venture, the offeror shall provide, with the proposal, all required solicitation information for all parties including a copy of the teaming/partnering or joint venture agreement. The agreement shall include information, which identifies the responsibilities for each entity under this contract. The agreement shall demonstrate the relationship between firms and identify contractual relationships and authorities to bind each entity of the teaming/partnering or joint venture relationship.

21. The “Equal Employment Opportunity Is The Law” notice (poster) referenced in FAR Clause 52.222-26(b)(3), is located at http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf .

22. In accordance with FAR Clause 52.222-41(g), the contractor must notify each service employee working on this contract of the minimum wage and fringe benefits required to be paid pursuant to this contract, or shall post a copy of the wage determination and Department of Labor Form WH-1313 in a prominent place at the worksite. The applicable wage determination is incorporated into the contract. The WH-1313 poster is located at http://www.dol.gov/whd/regs/compliance/posters/sca.htm.

23. Alternate disputes resolution: In furtherance of Federal policy and the Administrative Dispute Resolution Act of 1990 (ADR Act), Public Law 101-552 and FAR Clause 52.233-1, Subparagraph (d) (2) (1) (B) (2), the Contracting Officer will try to resolve all post award acquisition issues in controversy by mutual agreement of both parties. Interested parties are encouraged to use alternative dispute resolution procedures to the maximum extent practicable, in accordance with the authority and requirements of the ADR Act.

24. Contract performance:

Purpose. IAW with FAR Subpart 42.1500 contractor past performance information (PPI) is relevant information for future source selection purposes regarding a contractor’s actions under previously awarded contracts. It includes, for example, the contractor's record of conforming to contract requirements and to standards of good workmanship; the contractor's record of forecasting and controlling costs; the contractor's adherence to contract schedules, including the administrative aspects of performance; the contractor's history of reasonable and cooperative behavior and commitment to customer satisfaction; and generally, the contractor's business-like concern for the interest of the customer. Contractor past performance information is one of the tools that support Army efforts to acquire best value and is used to evaluate performance risk in source selection. The feedback provided by the government to the contractor in collecting PPI, and the knowledge that PPI will be used in future source selection decisions, should result in improved performance and a greater contractor focus on customer satisfaction.

Contractor Performance Assessment Reports System (CPARS): CPARS shall be prepared IAW AFARS Subpart 42 upon physical completion of the contract. If the period of performance will exceed 18 months, an “interim” assessment report shall be prepared at the completion of 12 months performance and annually thereafter until the contract is physically complete. An out-of-cycle or “addendum” report may be prepared if there is a need to record an extraordinary event prior to the next regularly scheduled evaluation or if it is necessary to report a meaningful occurrence during the period between physical completion of the contract and contract closeout. Additionally, addendum reports may be prepared to record contractor’s performance relative to contract closeout and other administrative requirements (e.g. final indirect cost proposals, technical data, etc.).

Completion Due Date. The government will complete the CPARS within 60 days after the end of the assessment rating period (if applicable).

Evaluators. The Contracting Officer and the Contracting Officer’s Representative will jointly complete the performance assessment.

Contracts Performance Elements. The contractor’s performance shall be assessed in accordance with elements and rating system set forth in AFARS Subpart 42.

Contractor Review. The Contracting Officer will furnish a copy of the CPARS to the contractor requesting that the contractor submit comments, rebutting statements, and/or additional information to the Contracting Officer within 30 calendar days of receipt. Failure to respond within the designated timeframe will be taken as agreement with the assessment.

Contract Concurrence. Where a contractor concurs with, or takes no exception to a CPARS, such report shall be considered final and releasable for use in source selection and other deliberative purposes.

Contractor Rebuttal. Where a contractor takes exception to a performance report, the Contracting Officer will review the contractor’s rebuttal or comments and make appropriate changes. If the Contracting Officer makes changes, the changed rating will be reflected in the narrative. The Contracting Officer will make all reasonable efforts to reconcile the report and the contractor’s comments. However, it is not necessary that they reach agreement on the report where such is clearly impracticable. The contractor’s rebuttal or comments shall be made part of the CPARS.

Resolving Disagreements between the Government and the Contractor. In the event disagreements between the parties regarding the CPARS occur, the Contracting Officer will review the rebuttal and make appropriate changes. If no agreement is reached, the CPARS is forwarded to the Reviewing Official (Director of Contracting) along with the Contracting Officer’s Findings and Recommendation and supporting documentation. The decision of the Reviewing Official is final. Copies of the CPARS and the contractor’s response and review comments, if any, shall be retained as part of the evaluation.

Release of Contractor Performance Evaluation Information. The evaluation will not be released to other than government personnel and the contractor whose performance is evaluated. The performance evaluation information will be input into the applicable module within Contractor Performance Assessment Reporting System (CPARS) database (or Government system in use at time of the evaluation).

Source Selection Information. Departments and agencies will electronically access the CPARS information to support future award decisions.

25. Required insurance:

In accordance with FAR clause 52.228-5 entitled, “Insurance--Work on a Government Installation” the following minimum amounts of insurance are required.

Within ten (10) calendar days after contract award, the Contractor shall certify to the Contracting Officer, in writing, that the required insurance has been obtained.

26. Legal compliance: The Contractor shall comply with all Federal, State, and Local Laws, codes and regulations applicable to his performance under this contract, and shall be solely responsible for all costs associated with said compliance.

27. In accordance with FAR 52.222-42, In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5 332.

This Statement is for Information Only. It is not a Wage Determination.

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Directorate of Public Works (DPW) Waste Pumping and Disposal Services Ft. McCoy, WI

PART 1

GENERAL INFORMATION

1 GENERAL. This is a non-personnel services contract to provide waste pumping and disposal. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction. The Contractor shall furnish all labor, equipment, and materials necessary to provide Wastewater Treatment Plant (WWTP) Liquid and Dried Cake Sludge removal, Service and Maintain cooking oil containers and grease interceptors, WWTP Grease and Debris Removal, Service Vault Toilets, Septic Tanks and Oil Water Separator Pumping and Servicing at Fort McCoy, Wisconsin in accordance with the work schedule and specifications contained herein. Contractor's work and responsibility shall include, but is not limited to, all job planning, programming, scheduling, administration, inspection, and management necessary to accomplish the required specified services. Contractor shall assure that all work is accomplished in accordance with contract requirements, all applicable laws, and regulations and/or written directives issued by the Contracting Officer or there authorized representative. The Contractor shall perform to the standards in this contract.

1.2 Background. Fort McCoy is situated on approximately 60,000 acres in the Coulee Region of West Central Wisconsin. It is located on Hwy 21 between Sparta and Tomah. Fort McCoy’s primary mission is to underpin readiness of force by serving as a training center and support site for power projection missions. As a Total Force Training Center, Fort McCoy’s primary responsibility is providing quality training facilities for military forces, which require the periodic removal and disposition of Wastewater Treatment Plant Sludge.

1.3 Objectives. Maintain the proper operation of the Wastewater Treatment Plant, Dining Facilities, Septic tanks and Oil Water Separators. The Performance Work Statement (PWS) is written to define "what" is required and leaves it to the contractor, the decision on "how" to perform the work. This approach is intended to allow the contractor to determine the best and most cost-effective ways to fulfill needs, emphasizing innovation and best practices. Applicable regulations and other references are provided to assist the contractor in understanding "what" is required. Unless law or regulation specifically requires a particular process, the contractor is free to determine "how" to do the work, subject to the overall expectation that the contractor will use the most cost-effective methods appropriate to satisfy the Installation needs. The nature of the work requires the contractor to use flexible employment and scheduling techniques to minimize cost and maximize performance outcomes, to adapt to varying workload requirements. This may require work outside normal duty hours including 24-hour operations and shift work to meet mission requirements. The contractor shall comply with all applicable Federal, State, and local laws, regulations and directives.

1.4 Scope. The Contractor shall provide all management, tools, supplies, equipment, supervision, labor, permits, licenses, fees (to include; disposal, treatment, tipping), and other items or services necessary to perform operations associated with Wastewater Treatment Plant Liquid and Dried Cake Sludge removal, Service and Maintain cooking oil containers and grease interceptors, WWTP Grease and Debris Removal, Service Vault Toilets, Septic Tanks and Oil Water Separator Pumping and Servicing located at Fort McCoy, Wisconsin. The Contractor is not responsible for the removal of Biohazard, HAZMAT, UXO and other waste materials not specifically mentioned. The Contractor shall perform to the standards in this contract.

1.5 Period of Performance. The period of performance shall be for one (1) Base Period of 12 months and four (4), 12-month option periods.

The Government reserves the right to extend the term of this contract at the prices set forth in Section B in accordance with the terms and conditions contained in clause 52.217-9 entitled, “Option to Extend the Term of the Contact”.

1.6 General Information

1.6.1 Quality Control. Quality Control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.212-4, Contractor Terms and Conditions – Commercial Items). A formal Quality Control Plan (QCP) is not required for this commercial service. However, the contractor shall maintain an inspection system commensurate with commercial practices to ensure the Contractor only tenders for acceptance those items or services that conform to the requirements of this contract.

1.6.2 Quality Assurance. The Government may use a variety of surveillance methods to evaluate the contractor’s performance. The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is a Government only document primarily focused on what the Government must do to assure that the contractor has performed in accordance with the requirements of the contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. Non-conforming services shall be re-performed at no increase in contract price. If non-conforming services are recurring, cannot be re-performed, or the services fail to achieve the Performance Requirements Summary (PRS), the Government may reject the nonconforming service(s) and document the contractor’s performance record accordingly. The Government may also issue a Contract Discrepancy Report (CDR) in which the contractor will be required to respond with the development of a corrective action plan (CAP) which identifies the root cause, corrective action (CA) for the root cause, CA for the specific nonconformance, and the date the CAs will be complete. The Government may also reduce the payment to the contractor IAW the PRS, or reduce payment to reflect the value of the services performed, or may perform the services and charge the Contractor for any related cost incurred and/or may terminate this contract for cause.

1.6.2.1 Non-conforming Supplies or Service. When a contractor’s performance does not meet contract requirements and/or approved work schedules and/or timeframes it is considered non-conformance. Non-conformance shall be classified in one of three categories: level I (Minor), level II (Major) or level III (Critical). The Government may re-inspect work designated for re-performance or late performance.

1.6.2.1.1 Level I (Minor) non-conformance: is defined as a non-conformance that is not likely to materially reduce the usability of the supplies or services for their intended purpose, or is a departure from established standards having little bearing on the effective use or operation of the supplies or services. Minor non-conformance usually can be corrected on the spot, where no further corrective action (CA) response is necessary, and can be issued by the COR to the contractor either through a verbal or written non-conformance report. Minor non-conforming services shall be re-performed within a specified time frame at no increase in contract price. If minor non-conformances are recurring or re-performance is not completed in full and within the specified time a Level II non-conformance may be issued to the contractor by the Contracting Officer (KO)

1.6.2.1.2 Level II (Major) non-conformance: is defined as a non-conformance, other than critical, that is likely to result in failure of the supplies or services, or to materially reduce the usability of the supplies or services for their intended purpose. Recurring Minor non-conformances, or a non-responsive contractor, indicating a trend or failure of the contractor’s quality control, can also be classified as a Major non-conformance. Major non-conformance’s shall result in the issuance of a written CDR from the KO to the contractor requiring the development of a CAP by the contractor which identifies the root cause, CA for the root cause, CA for the specific non-conformance and the date CAs will be completed.

1.6.2.1.3 Level III (Critical) non-conformance: is defined as a non-conformance that is likely to result in hazardous or unsafe conditions for individuals using, maintaining, or depending upon the supplies or services; is likely to prevent performance of a vital agency mission; is for a repeated or uncorrected level II CDRs; or is for a non-responsive contractor to a level II CDR. Critical non-conformances shall result in the issuance of a written CDR to the contractor requiring the development of a CAP by the contractor which identifies the root cause, CA for the root cause, CA for the specific non-conformance and the date CAs will be completed

1.6.2.1.4 Inspection Results: The contractor will be notified of Government inspection results. The contractor shall acknowledge receipt of the inspection results. The contractor may be notified of inspection results verbally. Verbal notifications of defective work will be confirmed in writing. When Government inspectors are unable to contact the contractor to notify the contractor of inspection results, acceptance or rejection of work will be made on the basis of the initial inspection.

1.6.3 Federal Government Holidays. The Contractor is not required to perform services on Federal Government Holidays, except in emergency situations or if necessary to support mission requirements, including mobilization and demobilization support. Federal holidays are established by Federal Law and are currently as follows.

1.6.3.1 When a holiday falls on a Sunday, the following Monday will be observed as a holiday and when a holiday falls on a Saturday, the proceeding Friday is observed as a holiday by U.S. Government Agencies. Any other Congressional or Presidential imposed Federal Holiday is also recognized.

1.6.3.2 When required services occur on holidays, work will be performed on either the previous or following work day, unless specified otherwise.

1.6.4 Hours of Operation. The contractor is responsible for conducting business, between the hours of 0700-1530 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. However, the contractor is cautioned that operating hours may be different for each function and will vary during the period of performance to meet mission requirements. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.4.1 Inclement Weather. The Contractor shall not perform services during unduly severe weather as authorized by the COR. The Contractor shall submit a revised make-up collection schedule to the COR within two (2) working days for approval and rescheduling.

1.6.5 Place of Performance. The work to be performed under this contract will be performed on Fort McCoy facilities.

1.6.6 Type of Contract. The Government will award a Firm Fixed Price service contract. The quantity shown per Contract Line Item Number (CLIN) is an estimate that shall not to be exceeded without prior approval in the form of a contract modification from the Contracting Officer (KO). It is the intent of the contract to be able to order any quantity, as necessary, up to the awarded amount to the base period or option period CLIN. The estimated quantities shown per CLIN is not guaranteed and may vary depending on actual need; and any unused quantities may be removed by contract modification at the end of the date range covered by the CLINs. The Government may order any quantity of items on a CLIN, until the respective contract period of performance CLIN dollar amount is maxed out. The Government pays only for the actual quantities ordered and received. The contractor shall not provide services exceeding the funded value of the CLINs.

1.6.7 Access and General Protection/Security Policy and Procedures. The contractor and all associated subcontractors’ employees shall provide all information required for background checks to meet installation access requirements to be accomplished by Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. The contractor and all associated subcontractors’ employees shall also comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes. The Government may require monthly participation in the Installation Random Antiterrorism Program.

1.6.7.1 RESERVED

1.6.7.2 RESERVED

1.6.7.3 Identification of Contractor Employees. The Contractor (to include subcontractors) shall provide each employee an Identification (ID) Badge, which includes at a minimum, the Company Name, Employee Name and a color photo of the employee. ID Badges for Key Personnel shall also indicate their job title. ID Badges shall be worn at all times during which the employee is performing work under this contract. Each Contractor (to include subcontractors) employees shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The Contractor (to include subcontractors) shall be responsible for collection of ID Badges upon completion of the contract or termination of employee. A listing of issued identification cards shall be furnished to the Contracting Officer prior to the contract performance date and updated as needed to reflect Contractor and Subcontractor personnel changes. All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.7.4 Physical Security. The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.5 Vehicle Identification and Access Passes. The Contractor shall ensure all employees requiring access to the installation have completed all requirements and obtained authorization from the Fort McCoy Police Department. Vehicle passes must also be obtained and all contractor-owned and operated vehicles must be clearly identified with the company name. Vehicles shall be operated in a safe and prudent manner IAW base traffic rules and regulations. The Government reserves the right to search all vehicles entering or exiting the installation and limit or deny access to the installation as required.

1.6.7.6 Licensing and Insurance. The Contractor shall be responsible to ensure that all Federal, State, County insurance and licensing, certification requirements and permits are met and kept current. Employees must have a valid driver’s license and/or Commercial Driver’s License (CDL) as required for the type and class of vehicles used in the performance of this contract. The Contractor shall provide documentation of insurance and employee licensing and certification within 15 workdays of being initially awarded this contract, at the start of each option period, at any changes, and upon request to the COR as stated in the Deliverables.

1.6.8 Contracting Officer Representative (COR). The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.9 Key Personnel. The Contractor shall provide a contract manager and alternate who shall be responsible for the performance of the work. The name of this person and alternate(s) shall be designated in writing to the COR no later than 15 days prior to the contract start date. Changes to personnel shall be submitted to the Government within five (5) workdays of the change. The contract manager or alternate shall have full authority to act on all contract matters relating to the daily operation of the contract. The contract manager or alternate shall be available to meet with the KO or COR within two (2) business days of request within normal operating hours and return phone calls and or emails within 1 business day. The Contractor shall furnish after duty hour telephone numbers for the contract manager and alternate.

1.6.10 Employees. The selection, assignment and management of contractor employees is the responsibility of the Contractor; however, the Government reserves the right to restrict the employment under this contract of any contractor employee, or prospective contractor employee who is identified as a potential threat to the health, safety, security, general wellbeing, or operational mission of the installation and its population. The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest or is in violation of Department of Army policies or procedures. Contractor employees shall present a neat appearance and be easily recognized and represent themselves as contractor employees. This shall be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges containing the company name and the employee’s picture and name.

1.6.10.1 Employee roster. The contractor shall maintain a current listing of employees providing service under this contract. At least two working days after the contract full performance start date; the contractor shall provide the COR a roster listing by functional area, all employees and their respective job titles. The roster shall also identify the employee’s name, position title, and whether or not they are full-time or part-time employees. The contractor shall update the roster when changes are needed and organization chart electronically and provide copies to the COR by the 2nd workday of the month.

1.6.11 Restricted Areas. During the course of the contract, certain areas/sites may be restricted or closed to contractor personnel. The Contractor shall comply with all regulations and entry requirements to include signing in or obtaining an entry badge and/or waiting for an escort. Photography is prohibited without the written permission from the Government.

1.6.12 Government and Personal Property. The Contractor shall be responsible for safeguarding all Government property. The Contractor shall conduct work so that Government property, personnel and work areas shall be protected at all times from inconvenience, damage or injury. In the event of loss or damage of any nature, caused by contractor operations or employees, due to improper protection, precaution or safety measures, such damages shall be repaired or such property shall be replaced by the Contractor at his expense. In the event the Contractor does not satisfactorily repair or replace such damages, the Government reserves the right to make necessary correction and the Contractor shall reimburse the Government for all labor and materials costs associated with repairs or replacement.

1.7 ENVIRONMENTAL CONTROLS

1.7.1 Compliance with Laws and Regulations. The Contractor shall be knowledgeable of and comply with all applicable Federal, State, Interstate and local laws and permits, regulations and requirements regarding environmental protections. This includes Army regulations, operating procedures and permit conditions. Contractor operations are subject to environmental compliance inspections without notice. In the event environmental laws/regulations changed during the term of this contract, the Contractor is required to comply as such laws come into effect.

1.7.2 Notification of Environmental Spills. If the Contractor spills or releases any material in performance of this contract or any other substance contained in 40 CFR 302 into the environment, the Contractor or its agent shall immediately report the incident to the Police Desk at 911 and the COR.

1.7.2.1 Spill Response Plan. The Contractor shall have an emergency spill response plan, for both spills that could occur on Fort McCoy and those that could occur off Fort McCoy. The plan(s) shall include at a minimum detailed instructions for handling spills, reporting requirements, clean up and restoration procedures. Spills that occur on Fort McCoy shall be handled IAW Fort McCoy Pamphlet 420-28 and all reporting requirements shall be submitted only to the Fort McCoy Directorate of Public Works, Environmental Compliance Branch who will be responsible to report the occurrence to all outside agencies. In the event of a spill, the Contractor shall initiate their spill response plan and continue to work until the emergency situation no longer exists

1.7.3 Liability. The Contractor shall assume liability for acts or omission in regard to compliance with Federal, State and local environmental statues, regulations and applicable guidelines, including, but not limited to fines or penalties associated with enforcement actions and costs for environmental restoration (removal actions, remedial actions and corrective actions). The Contractor and any subcontractor shall assume liability in the event that their actions result in the release of hazardous substance into the environment. The liability for the spill or release of such substances rests solely with the Contractor and its agent. The Contractor and any subcontractors shall be responsible for documentation, reporting, assessment and remedial action requirements associated with such release and restoration of any damages.

1.7.4 Environmental Pollution Prevention. The Contractor shall perform all work so as to minimize environmental pollution or degradation of the environment of natural/cultural resources. The Contractor shall comply with all Federal, State and local regulations and guidelines, while on the reservation to ensure safe working conditions for contractor personnel and a safe environment for the occupants of Army facilities.

1.7.5 Environmental Requirement for Utilizing Recoverable Materials. The Federal Government is committed to the protection of the environment. To advance this goal at Fort McCoy, the Contractor shall utilize recovered materials to the maximum extent practicable IAW the Environmental Protection Agency’s (EPA) Comprehensive Procurement Guidelines (CPG) and Federal Acquisition Regulations (FAR) Clause 52.223-4, Recovered materials Certification.

1.7.6 Usage of Recoverable Materials. The Contractor is responsible for tracking and reporting annually usage of applicable recovered content materials during the performance of this contract. The Contractor shall comply with all requirements as stated in FAR Clause 52.223-9, Estimated of Percentage of Recovered material Content for EPA Designated Products.

1.8 Safety and Health Standards. The Contractor shall conform to the safety requirements contained in this contract for all activities related to the accomplishment of work. The Contractor shall initiate and maintain programs to comply with all applicable Federal, State, local laws and regulations and equipment operator manuals.

1.8.1 Hazardous Materials. The Contractor shall submit to the COR, upon request, for each item used in the performance of this contract, a Material Safety Data Sheet, meeting the requirements of 29 CFR 1910.1200(g) and the latest version of Federal Standard No. 313, for all hazardous material identified in paragraph (b) of this clause. The Government reserves the right to refuse or limit the use of Hazardous Materials upon the installation.

1.8.2 Confined Spaces. The Contractor must be certified to work in a confined space and must comply with all State and Federal regulations for confined space entry and provide all required safety equipment and personnel protective equipment for use by their employees. The Contractor shall provide documentation of confined space certification and submit a confined space plan, to include contacting the Fort McCoy Fire Department at 608-388-2508, upon an employee entering and exiting such spaces, within 15 workdays of being initially awarded this contract, at the start of each option period, at any changes, and upon request to the COR.

1.8.3 Mishaps. In the event of any mishap to property or person(s), the Contractor shall take reasonable and prudent action to establish control of the mishap scene, prevent further damage to persons or property and notify emergency services by calling 911. The Contractor shall remain on-scene until released by the Fort McCoy Police Department.

1.8.3.1 Mishap Reporting. The Contractor shall record and report promptly (within one (1) hour) to the COR all available facts relating to each instance of damage to Government property, Personal property or any personal injury. Initial notification may be made by phone followed up by a written report.

PART 2

DEFINITIONS & ACRONYMS

2 DEFINITIONS AND ACRONYMS.

2.1 Definitions. The terms presented in this section shall have the meanings, acronyms and abbreviations set forth in this performance work statement and resultant solicitation and contract award.

Acceptance Quality Limit (AQL). The allowable variance from a standard before the Government will determine a specific service to be unsatisfactory. The maximum percent defective, maximum number of defects per hundred units, or total number of defects in the lot that will be considered as an acceptable variance from a standard. An AQL does not imply that the contractor may knowingly perform in a defective manner. It implies only that the Government recognized that defective performance might happen unintentionally.

Best Effort. That effort expended by the Contractor to perform within the awarded ceiling price all work specified in this task order (TO) and all other obligations under this TO and the basic contract. This effort includes providing required qualified personnel, properly supervised, and following industry accepted methodologies and other practices. The effort is further characterized by operating at all times with the Government’s best interest in mind, using effective methods and demonstrating sound cost control. Failure to provide this required effort may result in the withholding of payment for services expended that do not qualify as best effort or a reduction in the payment to reflect decreased value of services received.

Black Water Grease. Food grease that has come in contact with sewage.

Contingency Operations. Unanticipated increases or decrease in the level of service required.

Contract Discrepancy. A failure of the contractor to perform IAW contract requirements and specifications. A contract discrepancy may result from a failure of the contractor to provide, or provide on time, the required contract products or services; or it may result because delivered products or services do not meet specific contract standards.

Contract Discrepancy Report (CDR). A report used to document unsatisfactory contractor performance. The CDR requires the contractor to explain, in writing, why performance is unsatisfactory; how performance shall be returned to satisfactory levels; and how recurrence of the problem shall be prevented in the future.

Contract Specialist. The official Government representative delegated authority by the contracting officer to administer a contract. This individual, normally working in an appropriate contracting or procurement career field, advises on all technical contractual matters.

Contracting Officer (KO). The duly appointed Government agents authorized to award or administer contracts. The only people with the authority to enter into, administer, or terminate contracts and make determinations and findings. Contracting officers may bind the Government only to the extent of the authority delegated to them.

Contracting Officer’s Representative (COR). A representative from the requiring activity assigned by the Contracting Officer to perform surveillance and to act as liaison to the Contractor within the confines of the authority delegated to them in their appointment letter issued to them by the Contracting officer. The Government point of contact for the Contractor.

Contractor. The Contractor, its subsidiaries and affiliates, joint ventures involving the Contractor or any entity which the Contractor may have merged or any individual or entity that assisted or advised the Contractor in the preparation of a proposal under this solicitation.

Contractor-Furnished Equipment (CFE). That equipment the contractor is required to furnish in order to perform the requirements of the contract.

Contractor Manpower Reporting Application (CMRA). CMRA is an on-line reporting system designed to collect information on funding source, contracting vehicle, organization supported, mission and function performed, and labor hours and costs for contracted efforts providing services to the Department of the Army from contractors and Army activities requiring contracted services from supporting contracting offices. The data reported utilizes an application called CMRA to capture the required information.

Customer Complaint. An expression of dissatisfaction with a specific contractor provided service or product provided, or lack thereof, which is presented by a customer, organization or agency that receives, or is entitled to receive, services or products from this contract.

Defective Service. A service output that does not meet the standard of performance associated with it in the Performance Work Statement.

Deficiency. A shortcoming in the quality or state of service performed.

Designated Government Representative (DGR). A person or persons authorized by the Government to act on behalf of the Government as a Point of Contact and/or to accept delivery of material or documents.

Directorate of Public Works (DPW). The garrison activity responsible for providing engineering support to the garrison and its tenants.

Dry Cake Beds. A system used to dry out liquid sludge. Refers to both an air dry and freeze dry type beds.

Fiscal Year (FY). The Government fiscal year (FY) begins every October 1st and ends the following September 30th. The fiscal year is designated by the calendar year in which it ends. For example, Fiscal Year 2020, abbreviated FY 20 begins 1 Oct 19 and ends 30 Sep 20.

Fort McCoy. Includes the areas that are known as the Cantonment Area, South Post and North Post.

Government-Furnished Property (GFP) or Government Property (GP). Property in the possession of, or directly acquired by, the Government and subsequently made available to the contractor.

Grease Trap Waste. Combination of Waste Vegetable Oil and animal grease.

Incorporation. Provision of vehicles, equipment, and operators to land apply liquid or dry cake sludge to approved fields by mixing sludge with topsoil to a minimum depth of 4 inches by disking, plowing, or other approved means at an approved loading rate.

Injection. Provision of vehicles, equipment, and operators to land apply liquid sludge to approved fields by subsurface placement at a depth of 4 to 12 inches at an approved loading rate.

Lift Station. An assembly of a wet well, a level control, and one or more pumps designed to take the flow from a gravity sewer system and boost it over a hill or up some other grade where the installation of gravity sewer lines is impossible or impractical to a higher elevation so that gravity can be used to bring the wastewater to the treatment plant.

Other Direct Cost. Other Direct Cost is a cost that can be identified specifically with a final cost objective that the offeror does not treat as a direct material cost or a direct labor cost.

Performance Objective. The service required by the Government stated in the PWS.

Performance Plan. An organized written document used for quality assurance surveillance. The document contains specific methods to perform surveillance of the Contractor.

Performance Requirements Summary (PRS). A listing of the service outputs under the contract that is to be evaluated on a regular basis, the surveillance methods to be used for these outputs, and the performance requirement of the…