W911SA-20-Q-3063 Ft. McCoy WI - Portable Latrine - Amendment 4 4-21-20.pdf

0011437524

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of Amendment Four (4) is to extend the offer due date to 24 April 2020 10:00 AM CST. The Government has updated the maximum quantities for the solicitation and resulting contract; answ ered a vendor question; clerical correction to PWS text; and updated Attachments tw o (2) & four (4). All other solicitation information remains unchanged.

The Point of Contact for this actions is Shannon Baker, phone: (608) 388-2218, email: shannon.a.baker2.civ@mail.mil

1. CONTRACT ID CODE PAGE OF PAGES

1 40

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 21-Apr-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W911SA20Q3063

X 9B. DATED (SEE ITEM 11)

23-Mar-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

21-Apr-2020

CODE

MICC - FT MCCOY

BLDG 1108 SOUTH R ST

FORT MCCOY WI 54656-5153

W911SA 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W911SA20Q3063

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 22-Apr-2020 02:00 PM to 24-Apr-2020 10:00 AM.

SUPPLIES OR SERVICES AND PRICES

CLIN 0002

The CLIN extended description has changed from:

Rental and service of one (1) latrine for a three to fifteen (3-15) day period with a minimal service of three (3) times a week (7 days). Servicing includes cleaning, restocking, and pumping. Includes delivery, set-up, and removal.

To:

Rental and service of one (1) latrine for a three to fifteen (3-15) day period with a minimum service of three (3) times a week (7 days). Servicing includes cleaning, restocking, and pumping. Includes delivery, set-up, and removal.

The pricing detail quantity has decreased by 400.00 from 2,400.00 to 2,000.00.

CLIN 0003

Rental and service of one (1) latrine for a fifteen to thirty-one (15-31) day period with a minimal service of three (3) times a week (7 days). Servicing includes cleaning, restocking, and pumping. Includes delivery, set-up, and removal.

Rental and service of one (1) latrine for a fifteen to thirty-one (15-31) day period with a minimum service of three

(3) times a week (7 days). Servicing includes cleaning, restocking, and pumping. Includes delivery, set-up, and removal.

The pricing detail quantity has decreased by 200.00 from 2,200.00 to 2,000.00.

CLIN 0006

Rental and service of one (1) portable sink unit for a three to fifteen (3-15) day period with a minimal service of three (3) times a week (7 days). Servicing includes cleaning, restocking, and pumping. Includes delivery, set-up, and removal.

Rental and service of one (1) portable sink unit for a three to fifteen (3-15) day period with a minimum service of three (3) times a week (7 days). Servicing includes cleaning, restocking, and pumping. Includes delivery, set-up, CLIN 0007

15-31 Day Portable Sink Rental and Service: Rental and service of one (1) portable sink unit for a fifteen to thirty-one (15-31) day period with a minimal service of three (3) times a week (7 days). Servicing includes cleaning, restocking, and pumping. Includes delivery, set-up, and removal.

15-31 Day Portable Sink Rental and Service: Rental and service of one (1) portable sink unit for a fifteen to thirty-one (15-31) day period with a minimum service of three (3) times a week (7 days). Servicing includes cleaning, restocking, and pumping. Includes delivery, set-up, and removal.

The pricing detail quantity has decreased by 150.00 from 650.00 to 500.00.

CLIN 0009

The pricing detail quantity has decreased by 150.00 from 250.00 to 100.00.

CLIN 0010

The pricing detail quantity has decreased by 700.00 from 1,200.00 to 500.00.

CLIN 0011

The pricing detail quantity has decreased by 17,000.00 from 20,000.00 to 3,000.00.

CLIN 1002

Rental and service of one (1) latrine for a three to fifteen (3-15) day period with a minimal service of three (3) times a week (7 days). Servicing includes cleaning, restocking, and pumping. Includes delivery, set-up, and removal.

Rental and service of one (1) latrine for a three to fifteen (3-15) day period with a minimum service of three (3) times a week (7 days). Servicing includes cleaning, restocking, and pumping. Includes delivery, set-up, and

CLIN 1003

Rental and service of one (1) latrine for a fifteen to thirty-one (15-31) day period with a minimal service of three (3) times a week (7 days). Servicing includes cleaning, restocking, and pumping. Includes delivery, set-up, and

Rental and service of one (1) latrine for a fifteen to thirty-one (15-31) day period with a minimum service of three

(3) times a week (7 days). Servicing includes cleaning, restocking, and pumping. Includes delivery, set-up, and removal.

CLIN 1006

Rental and service of one (1) portable sink unit for a three to fifteen (3-15) day period with a minimal service of three (3) times a week (7 days). Servicing includes cleaning, restocking, and pumping. Includes delivery, set-up, Rental and service of one (1) portable sink unit for a three to fifteen (3-15) day period with a minimum service of three (3) times a week (7 days). Servicing includes cleaning, restocking, and pumping. Includes delivery, set-up, CLIN 1007

15-31 Day Portable Sink Rental and Service: Rental and service of one (1) portable sink unit for a fifteen to thirty-one (15-31) day period with a minimal service of three (3) times a week (7 days). Servicing includes cleaning, 15-31 Day Portable Sink Rental and Service: Rental and service of one (1) portable sink unit for a fifteen to thirty-one (15-31) day period with a minimum service of three (3) times a week (7 days). Servicing includes cleaning, CLIN 1009

CLIN 1010

CLIN 1011

CLIN 2002

Rental and service of one (1) latrine for a three to fifteen (3-15) day period with a minimal service of three (3) times a week (7 days). Servicing includes cleaning, restocking, and pumping. Includes delivery, set-up, and removal.

Rental and service of one (1) latrine for a three to fifteen (3-15) day period with a minimum service of three (3) times a week (7 days). Servicing includes cleaning, restocking, and pumping. Includes delivery, set-up, and removal.

CLIN 2003

Rental and service of one (1) latrine for a fifteen to thirty-one (15-31) day period with a minimal service of three (3) times a week (7 days). Servicing includes cleaning, restocking, and pumping. Includes delivery, set-up, and

Rental and service of one (1) latrine for a fifteen to thirty-one (15-31) day period with a minimum service of three

(3) times a week (7 days). Servicing includes cleaning, restocking, and pumping. Includes delivery, set-up, and removal.

CLIN 2006

Rental and service of one (1) portable sink unit for a three to fifteen (3-15) day period with a minimal service of three (3) times a week (7 days). Servicing includes cleaning, restocking, and pumping. Includes delivery, set-up, Rental and service of one (1) portable sink unit for a three to fifteen (3-15) day period with a minimum service of three (3) times a week (7 days). Servicing includes cleaning, restocking, and pumping. Includes delivery, set-up, CLIN 2007

15-31 Day Portable Sink Rental and Service: Rental and service of one (1) portable sink unit for a fifteen to thirty-one (15-31) day period with a minimal service of three (3) times a week (7 days). Servicing includes cleaning, 15-31 Day Portable Sink Rental and Service: Rental and service of one (1) portable sink unit for a fifteen to thirty-one (15-31) day period with a minimum service of three (3) times a week (7 days). Servicing includes cleaning, restocking, and pumping. Includes delivery, set-up, and removal.

CLIN 2009

CLIN 2010

CLIN 2011

CLIN 3002

Rental and service of one (1) latrine for a three to fifteen (3-15) day period with a minimal service of three (3) times a week (7 days). Servicing includes cleaning, restocking, and pumping. Includes delivery, set-up, and removal.

Rental and service of one (1) latrine for a three to fifteen (3-15) day period with a minimum service of three (3) times a week (7 days). Servicing includes cleaning, restocking, and pumping. Includes delivery, set-up, and removal.

CLIN 3003

Rental and service of one (1) latrine for a fifteen to thirty-one (15-31) day period with a minimal service of three (3) times a week (7 days). Servicing includes cleaning, restocking, and pumping. Includes delivery, set-up, and

Rental and service of one (1) latrine for a fifteen to thirty-one (15-31) day period with a minimum service of three

(3) times a week (7 days). Servicing includes cleaning, restocking, and pumping. Includes delivery, set-up, and removal.

CLIN 3006

Rental and service of one (1) portable sink unit for a three to fifteen (3-15) day period with a minimal service of three (3) times a week (7 days). Servicing includes cleaning, restocking, and pumping. Includes delivery, set-up, Rental and service of one (1) portable sink unit for a three to fifteen (3-15) day period with a minimum service of three (3) times a week (7 days). Servicing includes cleaning, restocking, and pumping. Includes delivery, set-up, CLIN 3007

15-31 Day Portable Sink Rental and Service: Rental and service of one (1) portable sink unit for a fifteen to thirty-one (15-31) day period with a minimal service of three (3) times a week (7 days). Servicing includes cleaning, 15-31 Day Portable Sink Rental and Service: Rental and service of one (1) portable sink unit for a fifteen to thirty-one (15-31) day period with a minimum service of three (3) times a week (7 days). Servicing includes cleaning, restocking, and pumping. Includes delivery, set-up, and removal.

CLIN 3009

CLIN 3010

CLIN 3011

CLIN 4002

Rental and service of one (1) latrine for a three to fifteen (3-15) day period with a minimal service of three (3) times a week (7 days). Servicing includes cleaning, restocking, and pumping. Includes delivery, set-up, and removal.

Rental and service of one (1) latrine for a three to fifteen (3-15) day period with a minimum service of three (3) times a week (7 days). Servicing includes cleaning, restocking, and pumping. Includes delivery, set-up, and removal.

CLIN 4003

Rental and service of one (1) latrine for a fifteen to thirty-one (15-31) day period with a minimal service of three (3) times a week (7 days). Servicing includes cleaning, restocking, and pumping. Includes delivery, set-up, and

Rental and service of one (1) latrine for a fifteen to thirty-one (15-31) day period with a minimum service of three

(3) times a week (7 days). Servicing includes cleaning, restocking, and pumping. Includes delivery, set-up, and

CLIN 4006

Rental and service of one (1) portable sink unit for a three to fifteen (3-15) day period with a minimal service of three (3) times a week (7 days). Servicing includes cleaning, restocking, and pumping. Includes delivery, set-up, Rental and service of one (1) portable sink unit for a three to fifteen (3-15) day period with a minimum service of three (3) times a week (7 days). Servicing includes cleaning, restocking, and pumping. Includes delivery, set-up, CLIN 4007

15-31 Day Portable Sink Rental and Service: Rental and service of one (1) portable sink unit for a fifteen to thirty-one (15-31) day period with a minimal service of three (3) times a week (7 days). Servicing includes cleaning, 15-31 Day Portable Sink Rental and Service: Rental and service of one (1) portable sink unit for a fifteen to thirty-one (15-31) day period with a minimum service of three (3) times a week (7 days). Servicing includes cleaning, restocking, and pumping. Includes delivery, set-up, and removal.

CLIN 4009

CLIN 4010

CLIN 4011

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 0002 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 01-JUN-2020 TO

31-MAY-2021

N/A DIRECTORATE OF PUBLIC WORKS

DIRECTORATE OF PUBLIC WORKS

2171 SOUTH AVENUE

FORT MCCOY WI 54656

FOB: Destination

W5CD3E

CAGE

POP 01-JUN-2020 TO

31-MAY-2021

N/A DIRECTORATE OF PUBLIC WORKS

DIRECTORATE OF PUBLIC WORKS

2171 SOUTH AVENUE

FORT MCCOY WI 54656

The following Delivery Schedule item for CLIN 0003 has been changed from:

CAGE

POP 01-JUN-2020 TO

31-MAY-2021

N/A DIRECTORATE OF PUBLIC WORKS

DIRECTORATE OF PUBLIC WORKS

2171 SOUTH 8TH AVENUE

FORT MCCOY, WI WI 54656

CAGE

POP 01-JUN-2020 TO

31-MAY-2021

N/A DIRECTORATE OF PUBLIC WORKS

DIRECTORATE OF PUBLIC WORKS

2171 SOUTH 8TH AVENUE

FORT MCCOY, WI WI 54656

The following Delivery Schedule item for CLIN 0007 has been changed from:

CAGE

POP 01-JUN-2020 TO

31-MAY-2021

N/A DIRECTORATE OF PUBLIC WORKS

DIRECTORATE OF PUBLIC WORKS

2171 SOUTH 8TH AVENUE

FORT MCCOY, WI WI 54656

CAGE

POP 01-JUN-2020 TO

31-MAY-2021

N/A DIRECTORATE OF PUBLIC WORKS

DIRECTORATE OF PUBLIC WORKS

2171 SOUTH 8TH AVENUE

FORT MCCOY, WI WI 54656

The following Delivery Schedule item for CLIN 0009 has been changed from:

CAGE

POP 01-JUN-2020 TO

31-MAY-2021

N/A DIRECTORATE OF PUBLIC WORKS

DIRECTORATE OF PUBLIC WORKS

2171 SOUTH 8TH AVENUE

FORT MCCOY, WI WI 54656

CAGE

POP 01-JUN-2020 TO

31-MAY-2021

N/A DIRECTORATE OF PUBLIC WORKS

DIRECTORATE OF PUBLIC WORKS

2171 SOUTH 8TH AVENUE

FORT MCCOY, WI WI 54656

The following Delivery Schedule item for CLIN 0010 has been changed from:

CAGE

POP 01-JUN-2020 TO

31-MAY-2021

N/A DIRECTORATE OF PUBLIC WORKS

DIRECTORATE OF PUBLIC WORKS

2171 SOUTH 8TH AVENUE

FORT MCCOY, WI WI 54656

CAGE

POP 01-JUN-2020 TO

31-MAY-2021

N/A DIRECTORATE OF PUBLIC WORKS

DIRECTORATE OF PUBLIC WORKS

2171 SOUTH 8TH AVENUE

FORT MCCOY, WI WI 54656

The following Delivery Schedule item for CLIN 0011 has been changed from:

CAGE

POP 01-JUN-2020 TO

31-MAY-2021

N/A DIRECTORATE OF PUBLIC WORKS

DIRECTORATE OF PUBLIC WORKS

2171 SOUTH 8TH AVENUE

FORT MCCOY, WI WI 54656

CAGE

POP 01-JUN-2020 TO

31-MAY-2021

N/A DIRECTORATE OF PUBLIC WORKS

DIRECTORATE OF PUBLIC WORKS

2171 SOUTH 8TH AVENUE

FORT MCCOY, WI WI 54656

The following have been modified:

PWS

PORTABLE LATRINE AND PORTABLE SINK SERVICES

PERFORMANCE WORK STATEMENT (PWS)

Fort McCoy, Wisconsin

PART 1

GENERAL INFORMATION

1. General: This is a non-personal services contract to provide portable latrines, portable sinks, greywater tanks, and support services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide and service portable latrines, portable hand washing stations, portable greywater tanks, pumping and removal of greywater from portable greywater tanks/bladders, and other services as defined in this Performance Work Statement (PWS), (except as specified herein as Government Furnished) necessary for rental and service of portable latrine and portable sinks at Fort McCoy, Wisconsin. Reasonable outdoor storage areas will be provided for portable toilet and portable sink storage on post, with the locations to be designated by the COR, at no cost to the Contractor for compliance with this contract. The Contractor shall maintain the designated locations to the same standards as similar areas occupied by the Government. The Government will not furnish any facilities/buildings to the Contractor for use as office space throughout the period of the contract. Storage area is intended to be used for storage space only. The storage area may not be used for any operational purposes to include, but not limited to, vehicle maintenance, vehicle repair, primary place of business, office space, etc. There is no guaranteed minimum amount of storage space to be provided. The storage area may change throughout the performance due to changing mission requirements. The Contractor shall not make alterations to the facility space without specific written permission from the Contracting Officer. Upon completion of the contract (or termination, thereof), the Contractor shall vacate and restore the storage locations to the condition in which it was received. Fair wear and tear is allowed. The Government will not be held liable for any damages, loss, etc. to Contractor property that is left in the storage location.

1.2 Background: Fort McCoy is situated on approximately 60,000 acres in the Coulee Region of West Central Wisconsin. It is located on Hwy 21 between the cities of Sparta and Tomah. Fort McCoy’s primary mission is to underpin readiness of the Force by serving as a training center and support site for power projection missions. The Contractor shall provide services to furnish, clean, sanitize and maintain contractor furnished portable latrines, portable hand washing stations, and portable greywater tanks.

1.3 Objectives: The objectives of this requirement are to provide, clean, and maintain portable latrines, portable sinks, portable latrines that meet ADA Standards, portable sink trailers and greywater tanks. In addition, this requirement requires pumping out and cleaning of greywater holding tanks and bladders placed by the contractor or training units at various sites on Fort McCoy-Provide and clean contractor furnished portable latrines.

1.4 Scope: The Contractor shall perform to the standards and specifications outlined in the Performance Work Statement. Supply portable toilets and portable sinks, during the contract period as ordered. Past history indicates that 700 portable latrines, 400 portable sinks, five (5) greywater tanks, and a hand wash trailer, but not limited to, have been placed on the Installation at any one time. The peak period for the rental latrines and sinks are during the months of March through October of each year. It is anticipated that during the course of this contract there will be workload increases and decreases. The workload information displayed in the text, attachments and in technical exhibits is based on annual data, where available, or extrapolated to represent estimated annual workload where less than one (1) year’s data was available. This workload is provided to assist offeror’s in proposal preparation and shall not be a limiting factor on the Contractor's obligation to perform all services described in this contract to the required level of effort. Payment will only be made by the Government for services ordered, received, and accepted at the prices specified in the bid schedule, less any payment deduction for unsatisfactory services not re-performed.

The Contractor will receive a task order or contract modification identifying requirements and will receive additional guidance or clarification about placement of latrines and sinks from the COR or Designated Government Representative (DGR) on a daily service sheet. The Contractor will not be compensated for work performed that is not authorized on a daily service sheet, task order or contract modification.

1.5 Period of Performance: The period of performance shall be for a one (1) 30 day phase in, one (1) 12 month base period and four (4) 12 month option periods with a six (6) month option to extend services.

1.6 General Information

1.6.1 Quality Control Plan: Quality Control is a Contractor responsibility. A formal Quality Control Plan (QCP) is required. The Contractor is required to submit a quality control plan prior to the start of contract performance to the Contracting Officer’s Representative (COR). The Contractor shall establish and maintain an efficient and effective Quality Control (QC) Program to ensure conformance to contract requirements. The plan shall include, but is not limited to the following:

a. A description of the inspection system covering all services listed.

b. It shall specify the frequency of the inspections.

c. The title of the individual(s) who shall perform the inspection and their organizational placement.

d. A description of the methods for identifying, correcting and preventing defects in the quality of service performed before the level becomes unacceptable.

e. On-site records of all inspections conducted by the Contractor. The inspection record’s format shall include:

1. Date, time and location of the inspection.

2. A signature block for the person who performed the inspection.

3. Rating of acceptable or unacceptable.

4. Area designated for deficiencies noted and corrective action taken.

5. Total number of inspections.

f. The Contractor shall develop accountability procedures for key control.

The Contractor shall maintain an inspection system, commensurate with commercial practices, to ensure the Contractor only tenders for acceptance those items or services that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance.

Nonconforming services shall be re-performed at no increase in contract price. If the nonconforming services cannot be re-performed, and the services fail to achieve the monthly contract acceptable level of performance, the Government will issue a Contract Discrepancy Report (CDR) and the Contractor will be required to respond indicating corrective actions taken to ensure future services conform to the contract requirements. At a minimum, the Contractor’s inspection system shall identify the root cause of nonconforming services and take necessary action to ensure future services conform to the contract requirements. The Contractor must provide the Government, upon request, with adequate assurances of future performance. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurance of future performance.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is a Government only document primarily focused on what the Government must do to assure that the contractor has performed in accordance with the requirements of the contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. Nonconforming services shall be re-performed at no increase in contract price.

If non-conforming services are recurring, cannot be re-performed, or the services fail to achieve the Performance Requirements Summary (PRS) acceptable quality level (AQL) (see 7.1.), the Government may reject the nonconforming service(s) and document the contractor’s performance record accordingly. The Government may also issue a CDR in which the contractor will be required to respond with the development of a Corrective Action Plan (CAP) which identifies the root cause, corrective action (CA) for the root cause, CA for the specific nonconformance, and the date the CAs will be complete. The Government may also reduce the payment to the contractor IAW the PRS, or reduce payment to reflect the value of the services performed, or may perform the services and charge the Contractor for any related cost incurred, or may terminate this contract for default.

1.6.2.1 Non-conforming Services: When a Contractor’s performance does not meet Contract requirements and/or approved work schedules and/or timeframes it is considered a nonconformance. Nonconformance shall be classified in one of three categories: Level I (Minor), Level II (Major) or Level III (Critical).

The Government may re-inspect work designated for re-performance or late performance, and the Contractor may be held liable for any damages sustained by the Government including, for example, the costs associated with re-inspection.

1.6.2.1.1 Level I (Minor) non-conformance: Defined as a nonconformance that is not likely to materially reduce the usability of the supplies or services for their intended purpose, or is a departure from established standards having little bearing on the effective use or operation of the supplies or services. Minor nonconformance usually can be corrected on the spot, where no further CA response is necessary, and can be issued by the COR to the contractor either through a verbal or written nonconformance report. Minor nonconforming services shall be re-performed within a specified time frame at no increase in contract price. If minor nonconformance is recurring or re-performance is not completed in full and within the specified time a Level II nonconformance may be issued to the contractor by the Contracting Officer (KO).

1.6.2.1.2 Level II (Major) nonconformance: Defined as a nonconformance, other than critical, that is likely to result in failure of the supplies or services, or to materially reduce the usability of the supplies or services for their intended purpose. Recurring Minor nonconformance, or a non-responsive contractor, indicating a trend or failure of the contractor’s quality control, can also be classified as a Major nonconformance. Major nonconformance’s shall result in the issuance of a written Non-Conformance Report (NCR) from the KO to the contractor requiring the development of a CAP by the contractor which identifies the root cause, CA for the root cause, CA for the specific nonconformance and the date CAs will be completed.

1.6.2.1.3 Level III (Critical) nonconformance: Defined as a nonconformance that is likely to result in hazardous or unsafe conditions for individuals using, maintaining, or depending upon the supplies or services; is likely to prevent performance of a vital agency mission; is for a repeated or uncorrected level II NCRs; or is for a non-responsive contractor to a level II NCR. Critical nonconformance’s shall result in the issuance of a written NCR to the contractor requiring the development of a CAP by the contractor which identifies the root cause, CA for the root cause, CA for the specific nonconformance and the date CAs will be completed.

1.6.2.1.4 The contractor will be notified of Government inspection results. The contractor shall acknowledge receipt of the inspection results. The contractor may be notified of inspection results verbally. Verbal notifications of defective work will be confirmed in writing. When Government inspectors are unable to contact the contractor to notify the contractor of inspection results, acceptance or rejection of work will be made on the basis of the initial inspection.

1.6.2.1.5 Performance Evaluation Meetings: The Project Manager shall meet with the COR prior to start of the contract. However, meetings will be held whenever deficiencies are noted by the COR. A mutual effort will be made to resolve all problems identified.

1.6.3 Federal Government Holidays: When a holiday falls on a Sunday, the following Monday will be observed as a holiday and when a holiday falls on a Saturday, the proceeding Friday is observed as a holiday by U.S.

Government Agencies. Any other Congressional or Presidential imposed Federal Holiday.

New Year’s Day 1st day of January Martin Luther King Jr.'s Birthday 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December

1.6.4 Hours of Operation: The Contractor shall schedule his working hours to coincide with the working hours of the military reservation. The normal DPW working hours are 7:30 AM thru 3:30 PM Monday through Friday excluding Federal Holidays. When a holiday falls on a Sunday, the following Monday will be observed as a holiday and when a holiday falls on a Saturday, the proceeding Friday is observed as a holiday by U.S.

Government Agencies. Any other Congressional or Presidential imposed Federal Holiday.

UNLESS otherwise specified in these provisions, or approved by the Contracting Officer or the COR, services will be performed during daylight hours.

When required services occur on holidays, work will be performed on either the previous or following work day, unless specified otherwise.

1.6.5 Place of Performance: The contractor shall perform site visits to Fort McCoy, WI (FMWI) as necessary to perform the work under this contract.

1.6.6 Type of Contract: Firm Fixed Price, Indefinite Delivery/Indefinite Quantity (ID/IQ) Service Contract.

1.6.7 Antiterrorism (AT) and Operations Security (OPSEC)

1.6.7.1 Identification of Contractor Employees: The Contractor (to include subcontractors) shall provide each employee an Identification (ID) Badge, which includes at a minimum, the Company Name, Employee Name and a color photo of the employee. ID Badges for Key Personnel shall also indicate their job title. ID Badges shall be worn at all times during which the employee is performing work under this contract. Each Contractor (to include subcontractors) employees shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The Contractor (to include subcontractors) shall be responsible for collection of ID Badges upon completion of the contract or termination of employee. A listing of issued identification cards shall be furnished to the COR NLT 14 days prior to the contract performance start date and updated as needed to reflect Contractor and Subcontractor personnel changes. All contract personnel attending meetings, answering government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.7.2 Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use.

1.6.7.3 Access and General Protection/Security Policy and Procedures: Contractor workforce must comply with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters, Department of the Army (HQDA), and/or local policy. Should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

Contractor and all associated subcontractors’ employees shall comply with AR 190-13 Physical Security requirements, applicable installation policy, facility, and area commander installation/facility access, local security policies and procedures. A listing of issued identification cards shall be furnished to the COR NLT 14 days prior to the contract performance start date and updated as needed to reflect Subcontractor personnel changes.

The contractor shall also provide all information required on the Fort McCoy forms 451 and 452 for background checks to meet installation access requirements (SEE Below) to be accomplished by installation Director of Emergency Services Physical Security Division. Contractor personnel performing work under this contract shall submit to a National Crime Information Center Interstate Identification Index (NCIC-III) Criminal History Check before access will be granted to Fort McCoy. Once the individual has cleared the criminal history they will be issued an Installation Access Card (IAC). An unfavorable NCIC-III Criminal History Check will result in the contractor being denied access to the installation and a waiver request must be approved prior to gaining access. For waiver approval process coordinate with the installation physical security office.

Contractors shall complete and submit FM forms 451 and 452 to the COR no later than seven (7) days prior to the required entry date requirement for each employee.

Information required for Criminal History Check:

Full Name, Including middle name(s) Sex Date of Birth Driver’s License information Issuing State Beginning and End date Access Hours

Work location Company Name Position (i.e. Construction)

For more information please contact the Installation Physical Security Section at 608-388-8445/2010/4694 or 3794.

1.6.7.4 Security Requirements: The contractor and all associated subcontractors' employees shall provide all information required for background checks to meet installation access requirements to be accomplished by Director of Emergency Services or Security Office NLT 14 days prior to the contract performance start date and updated as needed to reflect personnel changes. Contractor workforce must comply with all personal identity verification requirements Federal Acquisition Regulation (FAR) clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DoD, HQDA and/or local policy. The contractor and all associated subcontractors' employees shall also comply with adjudication standards and procedures using the NCIC-III and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON at any individual facility or installation change, the Government may require changes in contractor security matters or processes. The Government may require monthly participation in the “Installation Random Antiterrorism Measures”

(RAM).

1.6.7.5 Key Control: RESERVED

1.6.7.5.1 Lock Combinations: RESERVED.

1.6.7.6 Removal by Garrison Commander: The Garrison Commander may, at his/her discretion, bar an individual from the Installation under the authority of 18 USC 1382 (1972), AR 210-10 (Administration), and the National Industrial Security Program Operating Manual (NISPOM) for conduct determined contrary to good order, discipline, or Installation security. The contract management shall immediately notify KO, COR, Government POC and physical security branch of the removal of any contractor or subcontractor.

1.6.7.7 Removal by Installation Police: Contractor employees may be denied entry to the Installation by Military Police if it is determined that such entry may be contrary to good order, discipline, or the security of the Installation.

Military Police may remove any Contractor employee from the Installation for reason of misconduct or security. The contract management shall immediately notify KO, COR, Government POC and physical security of the removal of any contractor or subcontractor.

1.6.7.8 Restrictions: The Contractor shall not employ any person who is determined by the Installation Commander to be a potential threat to the health, safety, security, general wellbeing or operational mission of the Installation or its population, to include personnel who are, or become, barred or restricted from the Installation. The Government reserves the right to require removal of any contractor personnel from the job site who endanger persons or property, or whose continued employment is inconsistent with the interest of military security. The Government also reserves the right to require the Contractor to remove from the job site, any employee found to be under the influence of alcohol, drugs or any other incapacitating agent or any employee involved in the theft of Government property. The removal from the job site of such personnel shall not relieve the Contractor of the requirement to provide personnel to perform services.

1.6.7.9 Removal by Contracting Officer (KO): The KO may require the Contractor to remove any employee, working under this contract, for reason of misconduct or security. Contractor employees shall be subject to dismissal from the premises upon determination by the KO that such action is necessary in the interest of the Government. The contract management shall immediately notify COR, Government POC and physical security of the removal of any contractor or subcontractor.

1.6.7.9.1 Special Qualifications: The contractor shall have a Wisconsin Department of Natural Resources Septage Business License valid at the start of the Contract. A digital copy of the current license must be provided to the COR NLT 14 days prior to the contract performance start date and as changes occur.

1.6.8 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR subpart 42.5, Post Award Orientation. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the KO will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.9 Contracting Officer’s Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract;

perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10 Key Personnel: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person, and an alternate who shall act for the contractor when the manager is absent, shall be designated in writing to the COR NLT 14 days prior to the contract start date and updated as needed for change in personnel. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available Monday through Friday between 7:30 AM thru 4:00 PM, excluding Federal Holidays or when the government facility is closed.

1.6.11. Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor employees.

1.6.12 Contractor Travel: Not Applicable.

1.6.13 Other Direct Costs: Not Applicable.

1.6.14 Data Rights: The Government has unlimited rights to all documents/material produced under this contract.

All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.15 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.16 Phase In/Phase Out: Only required if there is a change of Contractors on a follow on contract.

a. Contractor shall submit a Phase In / Phase Out Plan NLT 14 days after award or upon Notice to Proceed (NTP), whichever is of the later to the COR. See 5.2 Phase Plans.

b. Contractor shall attend a Phase In meeting with the incumbent Contractor no later than two (2) weeks prior to the full contract performance.

c. During Phase In, the Contractor shall perform delivery during hours of daylight NLT one (1) day prior to full contract performance. The Contractor may place them once the Contractor Phase In / Phase Out Plan is approved, but there is no compensation for early placement.

d. Contractor shall attend a Phase Out meeting with incoming Contractor no later than two (2) weeks prior to the full performance of the new contract.

1.6.17 Traffic Accidents: If the contractor is involved in a traffic accident, the contractor shall notify the Directorate of Emergency Services (DES) immediately, and provide the Installation Safety Office, a verbal report within four

(4) hours and a complete written report of each occurrence within three (3) working days of each occurrence. The contractor is responsible for all tickets, fees, and other costs associated with traffic violations or accidents that are incurred by the contractor, while performing work under this contract. DES contact numbers:

Ambulance/Fire/Police Emergencies. 9-1-1; Law Enforcement Non-Emergency.608-388-2000.

1.6.18 Emergency Medical Services: The Government will provide emergency medical services to Contractor personnel operating on the Installation, within the capabilities of the Installation services, until the emergency situation no longer exists or until the employee is turned over to another health care provider. The Contractor is responsible for all costs and actions once the government emergency medical personnel complete their duties.

1.6.18.1 Security and Fire Protection: The Contractor shall be responsible for the security of his supplies, equipment, and vehicles. Key control is also a Contractor responsibility. The Government will provide fire protection services. The Contractor shall adhere to the security and fire directives, instructions, and policies of

FMWI.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms:

The definitions set forth below are those unique to this contract. Definitions for technical terms or words that are included in this contract can be found in the technical documents referenced in the individual functional areas of the contract. The definitions provided below are oriented to Fort McCoy’s contract services environment. In addition to the list of general definitions, which apply to all functional areas, additional definitions are provided for most functional areas. In many cases definitions are situationally specific. The total listing of definitions is not all-inclusive, but it has been derived from official publications, e.g., regulations, technical manuals, etc., when available.

Abandoned Property. Abandoned property is that lost, abandoned, or unclaimed personal property defined as any privately-owned personal property which has come into the custody or control of any Military Department and which is unclaimed by the owner (see DoD 4160.21-M).

Accountability. Accountability is the obligation to keep accurate and complete records of property, documents, or funds. Important data elements may include, but are not limited to, identification data, gains, losses, due-ins, due-outs, and balances on hand or in use.

Accurate. Factual and correctly tabulated data.

Acts of God. Acts of God include natural disasters such as hurricanes, floods, severe tropical disturbances with winds exceeding 50 mph over a period of four (4) hours; tornadoes; blizzards; earthquakes whose epicenters are located within 50 miles of any installation listed herein and measure over 4.0 on the Richter scale, or which register greater than 5.0 on the Richter scale regardless of distance of the epicenter from any supported activity Army Property. All property under Department of the Army (DA) control, except property accounted for as owned by a non-appropriated fund (NAF) activity. “Government Property” and “Army Property” are used synonymously with “Property”.

Authentication. To determine as real and true or as genuine; i.e., services were ordered and performed or certified true copy.

Calendar Year (CY). A period beginning January 1 and ending December 31 of the same year.

Classification. The inspection of materiel to determine and record the existing state of serviceability.

Clean. Free from dirt, contamination, or impurities; unsoiled, unstained.

Command Responsibility. The obligation of a commander to insure proper care, custody, and safekeeping of all government property within the command. (AR 735-5)

Completion of Work. Thorough and finished work that shall be considered completed wherein all the required actions and data have been received by the government.

Compliance. Action in accordance with all State, Federal, and local standards and regulations. It also means actions in accordance with a schedule or plan ordered or approved by a court of competent jurisdiction, the State of Wisconsin or the Environmental Protection Agency as dictated by the Clean Air Act, Clean Water Act, or FIFRA, and regulations issued pursuant thereto.

Contract Discrepancy Report (CDR). A report used to document unsatisfactory Contractor performance. The CDR requires the Contractor to explain, in writing, why performance is unsatisfactory; how performance shall be returned to satisfactory levels; and how recurrence of the problem shall be prevented in the future.

Contract Administrator. The official Government representative delegated authority by the contracting officer to administer a contract. This individual, normally working in an appropriate contracting or procurement career field, advises on all technical contractual matters.

Contract Discrepancy. A failure of the Contractor to…