W911SA_20_Q_3062_Railroad_Inspect _Maint_Ft_McCoy_Solicitation_Amendment_1.pdf

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AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of amendment one (1) is to respond to vendor questions.

The date specifed for recept of Offer w ill be extedned to Tuesday, 24 March 2020. The hour due by remains unchanged.

The Point of Contact for this actions is Shannon Baker, phone: (608) 388-2218, email: shannon.a.baker2.civ@mail.mil

1. CONTRACT ID CODE PAGE OF PAGES

1 3

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 19-Mar-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W911SA20Q3062

X 9B. DATED (SEE ITEM 11)

02-Mar-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

19-Mar-2020

CODE

MICC - FT MCCOY

BLDG 1108 SOUTH R ST

FORT MCCOY WI 54656-5153

W911SA 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W911SA20Q3062

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 20-Mar-2020 10:00 AM to 24-Mar-2020 10:00 AM.

The following have been added by full text:

RESPONSE TO VENDOR QUESTIONS

Q1: Historically what has been the average amount of time contractors spent on site when inspecting tracks at this location?

A1: The historical average time to conduct track inspections at this location is right around 40 hours from the start of inspection to the time all required paperwork is submitted.

Q2: What are the guidelines for using equipment to complete track inspections? E.g. Hy-Railer Truck on track, UAV/ Drone.

Is it allowed?

What approvals are needed?

If the use of drone is approved would it be necessary for the equipment to be built in the USA?

A2: PWS Paragraph 5.2 Inspection Method: All track inspections shall be made on foot and performed by two contractor employees, one of which is a qualified track inspector.

Hi-Railers may be used to navigate the track as long as they have FRA 214.523 Annual Hi-Rail Annual Safety Inspection and the Checklist is onboard the vehicle. Inspections shall be made on foot and not from the vehicle. UAV/Drones are not allowed.

Q3: What is the protocol for switch point adjustment repairs if found during switch inspection?

A3: If it can be easily adjusted when completing the PM (PWS 5.3), if not needs to be reported (PWS 5.9).

Q4: What is the required PPE when on site completing track inspections?

A4: Basic PPE, steel toes, visible safety vest, Eye protection when needed. Found in solicitation documents and references.

Q5: Once awarded for inspection services, is there any additional clearance training or badging that our inspectors will need to go through?

A5: Please see the Solicitation, Performance Work Statement (PWS), Performance Requirements Summary (PRS), Deliverable, and Supplemental Information, Wage Determination, Clauses, and Solicitation Attachments. All required training, certifications, and clearances are contained within these documents.

Q6: Are maintenance repairs placed for up for bid to all interested contractors?

A6: This is not determined at this time. If the Government determines future repairs to be completed via a Contractor, they will complete that requirement through the Contracting Office.

Q7: What is your projected annual volume of cars received each year at this location?

A7: The volume is dictated by the Fort’s current mission status and the missions vary each year. Rail movements are low enough for us to inspect once per quarter per regulation.

Q8: Are there seasonal highs and lows for car volumes and activity? If so what are they?

A8: There are not seasonal highs and lows for car volumes and activities. The volume and activity is dictated by the Fort’s current mission status and the missions vary each year.

Q9: What safety training is required to be on site or on-site training is needed?

W911SA20Q3062

A9: Required safety training is taught in the Army Railroad Track Maintenance & Safety Standards course.

Found in PWS.

(End of Summary of Changes)