W911SA-20-Q-3002 Civilian Priest Services - Solicitation Amendment 2 2-20-20.pdf
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0011333362
AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT
Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.
15A. NAME AND TITLE OF SIGNER (Type or print)
30-105-04EXCEPTION TO SF 30
APPROVED BY OIRM 11-84
STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA
FAR (48 CFR) 53.243
The purpose of Amendment 2 is to remove the four (4) option years and six (6) month extention from the Civilian Priest Services requirement for Fort McCoy Wisconsin. The Period of Performance (POP) w ill be 1 March 2020 to 28 February 2021. This Amendment also removes Attachment 4 - Price Schedule. Pricing shall be submitted on the CLINS on the SF1449.
The Point of Contact for this actions is Shannon Baker, phone: (608) 388-2218, email: shannon.a.baker2.civ@mail.mil
1. CONTRACT ID CODE PAGE OF PAGES
1 24
16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)
16C. DATE SIGNED
BY 20-Feb-2020
16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR
(Signature of Contracting Officer)(Signature of person authorized to sign)
8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W911SA20Q3002
X 9B. DATED (SEE ITEM 11)
16-Jan-2020
10B. DATED (SEE ITEM 13)
9A. AMENDMENT OF SOLICITATION NO.
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.
Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:
(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;
or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN
REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.
12. ACCOUNTING AND APPROPRIATION DATA (If required)
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.
A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE
CONTRACT ORDER NO. IN ITEM 10A.
B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).
C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:
D. OTHER (Specify type of modification and authority)
E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.
14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)
10A. MOD. OF CONTRACT/ORDER NO.
2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)
6. ISSUED BY
3. EFFECTIVE DATE
20-Feb-2020
CODE
MICC - FT MCCOY
BLDG 1108 SOUTH R ST
FORT MCCOY WI 54656-5153
W911SA 7. ADMINISTERED BY (If other than item 6)
4. REQUISITION/PURCHASE REQ. NO.
CODE
See Item 6
FACILITY CODECODE
EMAIL:TEL:
W911SA20Q3002
SECTION SF 30 BLOCK 14 CONTINUATION PAGE
SUMMARY OF CHANGES
SECTION SF 1449 - CONTINUATION SHEET
SOLICITATION/CONTRACT FORM
The required response date/time has changed from 14-Feb-2020 10:00 AM to 21-Feb-
2020 02:00 PM.
The Acquisition Set Aside has changed from Small Business to EDSWOSB.
SUPPLIES OR SERVICES AND PRICES
CLIN 1001
The pricing detail quantity has decreased by 32.00 from 32.00 to 0.00.
The FOB Destination has been deleted.
The PSC code G002 has been deleted.
The PROG code S10 has been deleted.
The NAICS code 813110 has been deleted.
CLIN 1002
The pricing detail quantity has decreased by 4.00 from 4.00 to 0.00.
The FOB Destination has been deleted.
The PSC code G002 has been deleted.
The PROG code S10 has been deleted.
The MDAP/MAIS Code 000 has been deleted.
CLIN 1003
The pricing detail quantity has decreased by 1.00 from 1.00 to 0.00.
The FOB Destination has been deleted.
The PSC code G002 has been deleted.
The PROG code S10 has been deleted.
CLIN 2001
The FOB Destination has been deleted.
The PSC code G002 has been deleted.
The PROG code S10 has been deleted.
CLIN 2002
The FOB Destination has been deleted.
The PSC code G002 has been deleted.
CLIN 2003
The FOB Destination has been deleted.
The PSC code G002 has been deleted.
The PROG code S10 has been deleted.
CLIN 3001
The FOB Destination has been deleted.
The PSC code G002 has been deleted.
The PROG code S10 has been deleted.
CLIN 3002
The FOB Destination has been deleted.
The PSC code G002 has been deleted.
The PROG code S10 has been deleted.
CLIN 3003
The FOB Destination has been deleted.
The PSC code G002 has been deleted.
The PROG code S10 has been deleted.
CLIN 4001
The FOB Destination has been deleted.
The PSC code G002 has been deleted.
CLIN 4002
The FOB Destination has been deleted.
The PSC code G002 has been deleted.
The PROG code S10 has been deleted.
CLIN 4003
The FOB Destination has been deleted.
The PSC code G002 has been deleted.
The PROG code S10 has been deleted.
The NAICS code 813110 has been deleted.
The MDAP/MAIS Code 000 has been deleted.
DELIVERIES AND PERFORMANCE
The following Delivery Schedule item for CLIN 1001 has been changed from:
DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /
CAGE
POP 01-MAR-2021 TO
28-FEB-2022
N/A COMMAND GROUP
COMMAND GROUP
100 E HEADQUARTERS RD
FORT MCCOY, WI 54656
FOB: Destination
W900C9
To:
DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /
CAGE
POP 01-MAR-2021 TO
28-FEB-2022
N/A COMMAND GROUP
COMMAND GROUP
100 E HEADQUARTERS RD
FORT MCCOY, WI 54656
FOB: N/A
The following Delivery Schedule item for CLIN 1002 has been changed from:
CAGE
POP 01-MAR-2021 TO
28-FEB-2022
N/A COMMAND GROUP
COMMAND GROUP
100 E HEADQUARTERS RD
FORT MCCOY, WI 54656
CAGE
POP 01-MAR-2021 TO
28-FEB-2022
N/A COMMAND GROUP
COMMAND GROUP
100 E HEADQUARTERS RD
FORT MCCOY, WI 54656
The following Delivery Schedule item for CLIN 1003 has been changed from:
CAGE
POP 01-MAR-2021 TO
28-FEB-2022
N/A COMMAND GROUP
COMMAND GROUP
100 E HEADQUARTERS RD
FORT MCCOY, WI 54656
CAGE
POP 01-MAR-2021 TO
28-FEB-2022
N/A COMMAND GROUP
COMMAND GROUP
100 E HEADQUARTERS RD
FORT MCCOY, WI 54656
The following Delivery Schedule item for CLIN 2001 has been changed from:
CAGE
POP 01-MAR-2022 TO
28-FEB-2023
N/A COMMAND GROUP
COMMAND GROUP
100 E HEADQUARTERS RD
FORT MCCOY, WI 54656
CAGE
POP 01-MAR-2022 TO
28-FEB-2023
N/A COMMAND GROUP
COMMAND GROUP
100 E HEADQUARTERS RD
FORT MCCOY, WI 54656
The following Delivery Schedule item for CLIN 2002 has been changed from:
CAGE
POP 01-MAR-2022 TO
28-FEB-2023
N/A COMMAND GROUP
COMMAND GROUP
100 E HEADQUARTERS RD
FORT MCCOY, WI 54656
CAGE
POP 01-MAR-2022 TO
28-FEB-2023
N/A COMMAND GROUP
COMMAND GROUP
100 E HEADQUARTERS RD
FORT MCCOY, WI 54656
The following Delivery Schedule item for CLIN 2003 has been changed from:
CAGE
POP 01-MAR-2022 TO
28-FEB-2023
N/A COMMAND GROUP
COMMAND GROUP
100 E HEADQUARTERS RD
FORT MCCOY, WI 54656
POP 01-MAR-2022 TO
28-FEB-2023
N/A COMMAND GROUP
COMMAND GROUP
100 E HEADQUARTERS RD
FORT MCCOY, WI 54656
The following Delivery Schedule item for CLIN 3001 has been changed from:
CAGE
POP 01-MAR-2023 TO
29-FEB-2024
N/A COMMAND GROUP
COMMAND GROUP
100 E HEADQUARTERS RD
FORT MCCOY, WI 54656
CAGE
POP 01-MAR-2023 TO
29-FEB-2024
N/A COMMAND GROUP
COMMAND GROUP
100 E HEADQUARTERS RD
FORT MCCOY, WI 54656
The following Delivery Schedule item for CLIN 3002 has been changed from:
CAGE
POP 01-MAR-2023 TO
29-FEB-2024
N/A COMMAND GROUP
COMMAND GROUP
100 E HEADQUARTERS RD
FORT MCCOY, WI 54656
CAGE
POP 01-MAR-2023 TO
29-FEB-2024
N/A COMMAND GROUP
COMMAND GROUP
100 E HEADQUARTERS RD
FORT MCCOY, WI 54656
The following Delivery Schedule item for CLIN 3003 has been changed from:
CAGE
POP 01-MAR-2023 TO
29-FEB-2024
N/A COMMAND GROUP
COMMAND GROUP
100 E HEADQUARTERS RD
FORT MCCOY, WI 54656
CAGE
POP 01-MAR-2023 TO
29-FEB-2024
N/A COMMAND GROUP
COMMAND GROUP
100 E HEADQUARTERS RD
FORT MCCOY, WI 54656
The following Delivery Schedule item for CLIN 4001 has been changed from:
CAGE
POP 01-MAR-2024 TO
28-FEB-2025
N/A COMMAND GROUP
COMMAND GROUP
100 E HEADQUARTERS RD
FORT MCCOY, WI 54656
CAGE
POP 01-MAR-2024 TO
28-FEB-2025
N/A COMMAND GROUP
COMMAND GROUP
100 E HEADQUARTERS RD
FORT MCCOY, WI 54656
The following Delivery Schedule item for CLIN 4002 has been changed from:
POP 01-MAR-2024 TO
28-FEB-2025
N/A COMMAND GROUP
COMMAND GROUP
100 E HEADQUARTERS RD
FORT MCCOY, WI 54656
CAGE
POP 01-MAR-2024 TO
28-FEB-2025
N/A COMMAND GROUP
COMMAND GROUP
100 E HEADQUARTERS RD
FORT MCCOY, WI 54656
The following Delivery Schedule item for CLIN 4003 has been changed from:
CAGE
POP 01-MAR-2024 TO
28-FEB-2025
N/A COMMAND GROUP
COMMAND GROUP
100 E HEADQUARTERS RD
FORT MCCOY, WI 54656
CAGE
POP 01-MAR-2024 TO
28-FEB-2025
N/A COMMAND GROUP
COMMAND GROUP
100 E HEADQUARTERS RD
FORT MCCOY, WI 54656
INSPECTION AND ACCEPTANCE
The Acceptance/Inspection Schedule for CLIN 1001 has been changed from:
INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY
Destination Government Destination Government
To:
INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY
Destination Government Destination N/A
The Acceptance/Inspection Schedule for CLIN 1002 has been changed from:
Destination Government Destination Government
To:
The Acceptance/Inspection Schedule for CLIN 1003 has been changed from:
Destination Government Destination Government
To:
The Acceptance/Inspection Schedule for CLIN 2001 has been changed from:
Destination Government Destination Government
To:
The Acceptance/Inspection Schedule for CLIN 2002 has been changed from:
Destination Government Destination Government
To:
The Acceptance/Inspection Schedule for CLIN 2003 has been changed from:
Destination Government Destination Government
To:
The Acceptance/Inspection Schedule for CLIN 3001 has been changed from:
Destination Government Destination Government
To:
The Acceptance/Inspection Schedule for CLIN 3002 has been changed from:
Destination Government Destination Government
The Acceptance/Inspection Schedule for CLIN 3003 has been changed from:
Destination Government Destination Government
To:
The Acceptance/Inspection Schedule for CLIN 4001 has been changed from:
Destination Government Destination Government
To:
The Acceptance/Inspection Schedule for CLIN 4002 has been changed from:
Destination Government Destination Government
To:
The Acceptance/Inspection Schedule for CLIN 4003 has been changed from:
Destination Government Destination Government
To:
The following have been modified:
PWS
PERFORMANCE WORK STATEMENT (PWS)
Civilian Clergy Services (Roman Catholic) Religious Support Office
PART 1
GENERAL INFORMATION
1. General: This is a non-personnel services contract to provide Civilian Clergy Services (Roman Catholic). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.
1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Civilian Clergy Services (Roman Catholic) as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.
1.2 Background: The contractor shall provide distinctive professional support to the Catholic population by conducting up to twenty-six (27) Sunday Worship Services and Sacraments, five (5) Holy Day Services and four (4) Field Services as determined by the Religious Support office and per the dictates of the Roman Catholic Church.
1.3 Objectives: Provide Catholic Chapel Clergy Services.
1.4 Scope: The contractor shall provide distinctive professional support to the Catholic population by conducting services and Sacraments as per the dictates of the Roman Catholic Church. The contractor shall also provide written proof of permission from his Diocesan Bishop or religious superior to enter into these services as well as provide a current Ecclesiastical Endorsement from the Archdiocese for Military Services (AMS), USA.
http://www.milarch.org. A priest wishing to serve as a contract chaplain with the Archdiocese Military Services, must apply for and receive from the Military Ordinary the appropriate endorsement before AMS faculties may be granted. The Contractor shall adhere to the policies defined in the Priests’ Manual; “Minimum Requirements for the Pastoral Care of Catholic Personnel” as published by AMS dated 20 August 2008. This is a Non-Personal Services contract and the Contractor must avoid representing or allowing themselves to be represented as Chapel staff or government employees. All work shall be accomplished within the guidelines of the Roman Catholic Church, AMS Priests' Manual, Army Regulations AR 165-1, Army Pamphlet 165-18, Medical Command directives, and Installation Chaplain Policies. The Contractor shall abide by policies, rules, regulations and bylaws, as well as applicable Army regulations (ARs) governing these services. The services shall be performed in accordance with the ethical, professional and technical standards defined in the standards of the Joint Commission on Accreditation of Healthcare Organizations (JCAHO), and Health Care Financing Administration (HCFA) Standards.
1.5 Period of Performance: The period of performance shall be for one (1) Base Year of twelve months.
1.6 General Information
1.6.1 Quality Assurance: The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is a Government only document primarily focused on what the Government must do to assure that the contractor has performed in accordance with the requirements of the contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. Non-conforming services shall be re-performed at no increase in contract price.
If non-conforming services are recurring, cannot be re-performed, or the services fail to achieve the Performance Requirements Summary (PRS), the Government may reject the nonconforming service(s) and document the contractor’s performance record accordingly. The Government may also issue a Contract Discrepancy Report (CDR) in which the contractor will be required to respond with the development of a corrective action plan (CAP) which identifies the root cause, corrective action (CA) for the root cause, CA for the specific nonconformance, and the date the CAs will be complete. The Government may also reduce the payment to the contractor IAW the PRS, or reduce payment to reflect the value of the services performed, or may perform the services and charge the Contractor for any related cost incurred and/or may terminate this contract for cause.
1.6.1.1 Non-conforming Supplies or Services: When a contractor’s performance does not meet contract requirements and/or approved work schedules and/or timeframes it is considered non-conformance. Non-conformance shall be classified in one of three categories: level I (Minor), level II (Major) or level III (Critical). The Government may re-inspect work designated for re-performance or late performance.
1.6.1.1.1 Level I (Minor) non-conformance: is defined as a non-conformance that is not likely to materially reduce the usability of the supplies or services for their intended purpose, or is a departure from established standards having little bearing on the effective use or operation of the supplies or services. Minor non-conformance usually can be corrected on the spot, where no further corrective action (CA) response is necessary, and can be issued by the COR to the contractor either through a verbal or written non-conformance report. Minor non-conforming services shall be re-performed within a specified time frame at no increase in contract price. If minor non-conformances are recurring or re-performance is not completed in full and within the specified time a Level II non-conformance may be issued to the contractor by the Contracting Officer (KO).
1.6.1.1.2 Level II (Major) non-conformance: is defined as a non-conformance, other than critical, that is likely to result in failure of the supplies or services, or to materially reduce the usability of the supplies or services for their intended purpose. Recurring Minor non-conformances, or a non-responsive contractor, indicating a trend or failure of the contractor’s quality control, can also be classified as a Major non-conformance. Major non-conformance’s shall result in the issuance of a written CDR from the KO to the contractor requiring the development of a CAP by the contractor which identifies the root cause, CA for the root cause, CA for the specific non-conformance and the date CAs will be completed.
1.6.1.1.3 Level III (Critical) non-conformance: is defined as a non-conformance that is likely to result in hazardous or unsafe conditions for individuals using, maintaining, or depending upon the supplies or services; is likely to prevent performance of a vital agency mission; is for a repeated or uncorrected level II CDRs; or is for a non-responsive contractor to a level II CDR. Critical non-conformances shall result in the issuance of a written CDR to the contractor requiring the development of a CAP by the contractor which identifies the root cause, CA for the root cause, CA for the specific non-conformance and the date CAs will be completed.
1.6.1.1.4 Inspection Results: The contractor will be notified of Government inspection results. The contractor shall acknowledge receipt of the inspection results. The contractor may be notified of inspection results verbally. Verbal notifications of defective work will be confirmed in writing. When Government inspectors are unable to contact the contractor to notify the contractor of inspection results, acceptance or rejection of work will be made on the basis of the initial inspection.
1.6.2 Federal Government Holidays: The contractor is not required to perform services on the following holidays.
Martin Luther King Jr.'s Birthday 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Labor Day 1st Monday of September Columbus Day 2nd Monday of October Thanksgiving Day 4th Thursday of November
1.6.3 Hours of Operation: The contractor is responsible for conducting business between 9:00 AM thru 11:00 AM on Sundays and on Holy Days except when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.
1.6.4 Place of Performance: The work to be performed under this contract will be performed at Chapel 10, Bldg.
1759, South F Street, Fort McCoy, WI.
1.6.5 Type of Contract: The government will award a Firm Fixed Price Non-personal Service contract.
1.6.6. ANTITERRORISM (AT) AND OPERATIONS SECURITY (OPSEC)
1.6.6.1. Access and General Protection/Security Policy and Procedures: The contractor and all associated subcontractors' employees shall provide all information required for background checks to meet installation access requirements to be accomplished by Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. The contractor and all associated subcontractors' employees shall also comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes. The Government may require monthly participation in the Installation Random Antiterrorism Program
1.6.6.2. Contractors Requiring Common Access Card (CAC): Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled
NACI.
1.6.6.3 Antiterrorism Level I Awareness Training: All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR (or to the contracting officer, if a COR is not assigned) within 60 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at https://jkodirect.jten.mil. Classroom AT Level 1 Training can also be coordinated with the Fort McCoy Installation ATO at (608) 388-4719. This is an annual requirement. Submit training rosters to the COR and Contracting Office. COR will give a copy to the ATO."
1.6.6.4 iWATCH Training: The contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract performance start date and within 30 calendar days of new employees' commencing performance, with the results reported to the COR and DGR no later than 60 calendar days after contract award. This is an annual requirement. Submit training rosters to the COR and Contracting Office.
1.6.6.5 Operations Security Awareness Training: All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete "OPSEC Awareness" (online course is called "OPSEC Awareness for Military Members, DoD Employees and Contractors" and is found at https://securityawareness.usalearning.gov/opsec/) within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR (or to the contracting officer, if a COR is not assigned) within 60 calendar days after completion of training by all employees and subcontractor personnel.
1.6.6.6 Contractor Employees Who Require Access to Government Information Systems: All contractors with access to government information technology systems must be registered in the Army Training Certification
Tracking System (ATCTS) at commencement of services and must successfully complete the DoD Information Assurance Awareness training prior to access and then annually thereafter. All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoD 8570.01, DoD 8570.01M and AR 25-2 within 6 months of employment. All contractor employees supporting IA/IT functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DoD 8570.01M must be completed upon contract start date. This is an annual requirement. (Submit training certificates to the DGR, COR, KO Contract Office and the Network Enterprise Center)
1.6.7 Key Control: The Contractor will not be issued a key for the Chapel, building 2672
1.6.8 Special Qualifications: None
1.6.8.1 Contractor Points of Contact: The Contractor shall provide the KO and the COR with the names of a primary and alternative point of contact within 5 calendar days after award of contract. To include: telephone numbers, email address and/or physical address in case of emergency.
1.6.8.2 The Contractor shall ensure that contract employees possess a current and valid driver’s license and current vehicle insurance is maintained before operating any type of vehicle or equipment on the installation.
1.6.8.3 All individuals who perform work under this contract shall at all times be employees of the Contractor and/or employees of an approved sub-Contractor.
1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.
Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.
1.6.10 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract;
perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.
1.6.11 Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor employees.
1.6.12 Child Background Check: In accordance with DoDI 1402.5 and Army Directive 2014-23, the contractor shall submit to a background check on individuals in DoD children care services for investigation. The government reserves the right to terminate for convenience if the background check cannot be past.
1.6.13 Facilities: The Government will provide office space in building 1759 with appropriate office furnishings and equipment for the support of the contractor only in actual performance of products and services. Said office is not permanent or dedicated solely to the use of the contractor. Appropriate office furniture and equipment includes:
desk, chair and lamp.
1.6.14 Liturgical Items: The Government will provide all required ecclesiastical & liturgical items of equipment and supplies needed in the conduct of a Catholic Chapel Clergy Services.
1.6.15 Utilities: The Government will provide all utilities, such as electrical, heat and water, to perform the services required by the contract, at the site of delivery of the services on Federal property. The Government will not make any modifications to utility outlets to accommodate contractor equipment. The Contractor (to include subcontractors) shall instruct employees in utilities conservation practices.
1.6.16 Telephone Equipment: The Government will provide a Class A (on and off post and long distance calling) telephone service for the Contractor to perform services outlined in the PWS. The use of the telephone service is for Government Contractor use only, and is not for personal use.
PART 2
DEFINITIONS & ACRONYMS
2. DEFINITIONS AND ACRONYMS:
2.1 DEFINITIONS
2.1.1 Sunday/Holy Day Worship Service: A celebration of the Eucharist/Holy Communion (Mass) utilizing the liturgy of the Missal following the church calendar for a congregation. The Contractor, in all Catholic Worship Services, shall include spiritual preparation and sermon preparation. The Mass is held on Sundays and Holy Days of Obligation, i.e. Ash Wednesday and Good Friday.
2.1.2 Sacrament: A formal Catholic Right. Sacrament of the Eucharist offering of the Sacrament of Reconciliation (confession) and/or administering the sacrament of Anointing of the Sick as requested along with requested religious counseling. The Roman Catholic Church celebrates seven Sacraments: Eucharist, Baptism, Reconciliation, Marriage, Confirmation, Anointing of the Sick, and Ordination.
2.1.3 Emergency Service Calls: Emergency service calls are required for Roman Catholic ministrations only. The Contractor shall physically respond to emergency service calls as requested by the Chaplain staff or COR within two hours of Government notification. The Contractor shall receive payment only for those specific emergency ministrations required and as specified in the contract.
2.1.4 Catholic Military Field Service: Is defined the same as the Sunday/Holy Day Worship service with the exception of the location. The location of the service will be contingent on the requesting unit training within the designated training areas of Fort McCoy.
2.1.5 Workmanship: All work shall be accomplished within the guidelines of the Roman Catholic Church, Archdiocese of Military Services, Army regulations and directives, and the Religious Support Office policy statements and governing directives.
2.1.6 Contract Administrator: The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.
2.1.7 Contractor: A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.
2.1.8 Contracting Officer: A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.
2.1.9 Contracting Officer’s Representative (COR): An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.
2.1.10 Defective Service: A service output that does not meet the standard of performance associated with the Performance Work Statement.
2.1.11 Deliverable: Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.
2.1.12 Government-Furnished Property (GFP) or Government Property (GP): Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.
2.1.12 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.
2.1.14 Physical Security: Actions that prevent the loss or damage of Government property.
2.1.15 Quality Assurance: The government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.
2.1.16 Quality Assurance Specialist: An official Government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. Acts as technical advisor to the Contracting Officer in these areas.
2.1.17 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.
2.1.18 Quality Control: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.
2.1.19 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.
2.1.20 Work Day: The number of hours per day the Contractor provides services in accordance with the contract.
2.1.21 Work Week: Monday through Friday, except for Federal holidays unless specified otherwise.
2.2 ACRONYMS:
ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CFR Code of Federal Regulations CMR Contract Manpower Reporting CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative
COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer NLT No later than OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit
PART 3
GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES
3. GOVERNMENT FURNISHED ITEMS AND SERVICES:
No Government Furnished Property for this requirement.
PART 4
CONTRACTOR FURNISHED ITEMS AND SERVICES
4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:
4.1 Transportation: The Contractor shall furnish his own transportation to and from the work site.
4.2 Equipment: The Contractor may use personal ecclesiastical and liturgical items of equipment to conduct Catholic Chapel Clergy Services. The Government will not be liable for loss, damage, theft, or maintenance of personal ecclesiastical equipment. The Contractor shall ensure that personal property is clearly marked and identified to preclude misidentification as Government property.
4.3 The Contractor shall not be required to furnish any office, ecclesiastical, or liturgical supplies to accomplish the requirements of this contract except as specifically noted.
PART 5
SPECIFIC TASKS
5. SPECIFIC TASKS:
5.1 Basic Services. The contractor will be required to preside at Mass on Sundays, Field Services and Holy Days of Obligation.
5.2 Catholic Services. The contractor shall provide distinctive professional support to the Catholic population by conducting up to twenty-six (27) Sunday Worship Services and Sacraments, five (5) Holy Day Services and four (4) Field Services as determined by the Religious Support office and per the dictates of the Roman Catholic Church.
5.3 Duty Times: The contractor will be required to be at Chapel, building 1759 from 0900-1100 on days of Worship.
Times of Holy Days of Obligation will be determined by the Religious Support Office staff.
5.4. Invoices: Invoices shall be submitted on a weekly basis for services rendered. The invoice shall be received by the COR within seven (7) calendar day after the service is performed. The Contractor shall enter the invoice into WAWF or the current government mandated invoicing system for payment. Only invoices for services rendered will be accepted and paid.
5.5 CONTRACTOR MANAGEMENT REPORTING (CMR): The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for Civilian Clergy Service (Roman Catholic) via secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on "Department of the Army CMRA" or the icon of the DoD organization that is receiving or benefitting from the contracted services. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk by clicking on "Send an email" which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component's CMR website.
The required data fields include: (1) Contracting Office, Contracting Officer, or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub- Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement.
As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement.
PART 6
TECHNICAL EXHIBITS AND ATTACHMENTS
6. Technical Exhibits and Attachments: The following documents are a part of the contract award and will be uploaded as separate attachments:
6.1 Attachment 1 – Civilian Priest Services FM Form 451
6.2 Attachment 2 – Civilian Priest Services FM Form 452
6.3 Attachment 3 – Civilian Priest Services AT-OPSEC Cover Sheet
6.4 Attachment 4 – Removed
6.5 Attachment 5 – Civilian Priest Services SUS Trifold
SUPPLEMENTAL INFORMATION
1. An Award for this requirement will be made pursuant to FAR 13, Simplified Acquisition Procedures.
2. Quotes shall be emailed to shannon.a.baker2.civ@mail.mil. Quotes are due to the Government on or before the time listed above in central time.
3. Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers
4. Site visit: There will be no site visit for this requirement.
The POC for the solicitation is Shannon Baker, phone: 608-388-2218, email:
shannon.a.baker2.civ@mail.mil
5. Written questions must be furnished to the Government no later 28 January 2020 @ 10:00 A.M. CST; in order to ensure a timely response is provided by the solicitation closing date. All questions are to be submitted in writing at the time indicated in the solicitation or they may not be addressed before solicitation closing date; therefore, offerors are advised to submit questions as soon as possible. Please provide your company name, telephone, point of contact, e-mail address, and solicitation number on all questions. The Government will respond to questions via the issuance of an amendment which incorporates the question and the Government’s response.
6. DUNS NUMBER ______________________________.
7. TAXPAYER ID #______________________________.
8. CAGE CODE __________________________________.
9. This requirement is eligible for payment through the GFEBS Supplier Self-Services (SUS) Program.
Information on this program can be found in the SUS Attachment. Please indicate if you will participate in this program, if your company receives award.
Yes___________ No ___________
10. SYSTEM for AWARD MANAGEMENT (SAM) REGISTRATION: An Active SAM Registration is required of all Department of Defense contractors. SAM registration enables electronic funds transfer of contract payments. If your company is not already actively registered, please register in the SAM database at www.sam.gov. If your company is currently registered and close to expiring, begin/complete the process for SAM registration renewal.
a. A DUNS number is required for SAM registration. If your company does not have a DUNS #, obtain one by calling 800-333-0505.
b. Whether your company is a current or new registrant in the SAM database, your registration must indicate that you are a provider of NAICS 813110, or a NAICS of similar business size, under the Goods – Services section of the registration to be eligible to receive a contract for this solicitation.
c. If the prospective awardee for this request for quotes is not actively registered in the SAM database by close of solicitation, including NAICS 813110, or a NAICS of similar business size, under the Goods – Services section, depending on mission requirements, the government reserves the right to proceed to award to the next otherwise successful actively registered offeror.
11. Contract Administrator: TBD at time of award.
If you have questions pertaining to this contract after contract award (i.e. questions regarding delivery, invoice procedures, etc.), please request assistance from the Contract Administrator. Be sure to include the contract number in your request for assistance. Requesting contract administration assistance from any other individual could result in a delayed response.
12. Contracting Officer: TBD at time of award.
13. Contracting Officer’s Representative (COR): To Be Determined at the time of Award.
14. Post award Conference: In the event the Contracting Officer decides to conduct a Post award Conference in accordance with DFARS 242.5, the successful offeror will be notified and will be required to attend. The Contracting Officer’s notification will include specific details regarding the date, time, and location of the conference, any need for attendance by subcontractors, and information regarding the items to be discussed.
15. ABILITYONE DESIGNATED ITEMS: In accordance with 52.208-9, contractors are referred to the web site of the Committee for Purchase from People Who Are Blind or Severely Disabled, the independent federal agency that administers the AbilityOne (formerly Javits-Wagner-O'Day or JWOD) Program for the lists of designated products and services http://abilityone.org/work_with_us/procurement.html.
16. Offeror representations and certifications requirement: Prospective contractors who have not completed electronic annual representations and certifications at http://www.sam.gov/ in conjunction with required registration in the System for Award Management (SAM) database, shall complete and submit FAR 52.212-3 Alternative 1 Offeror Representations and Certifications - Commercial Items and DFARS Representations and Certifications in SAM to be eligible to receive an award for this solicitation.
17. In accordance with FAR 52.223-2, Affirmative Procurement of Bio-based Products under Services and Construction Contracts, contractors are required to submit annual bio-based reports to the reporting module in the System for Award Management (SAM) at https://www.sam.gov.
18. If an offer is based on a teaming/partnering relationship or a joint venture, the offeror shall provide, with the proposal, all required solicitation information for all parties including a copy of the teaming/partnering or joint venture agreement. The agreement shall include information, which identifies the responsibilities for each entity under this contract. The agreement shall demonstrate the relationship between firms and identify contractual relationships and authorities to bind each entity of the teaming/partnering or joint venture relationship.
19. The “Equal Employment Opportunity Is The Law” notice (poster) referenced in FAR Clause 52.222-
26(b)(3), is located at http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf .
20. In accordance with FAR Clause 52.222-41(g), the contractor must notify each service employee working on this contract of the minimum wage and fringe benefits required to be paid pursuant to this contract, or shall post a copy of the wage determination and Department of Labor Form WH-1313 in a prominent place at the worksite. The applicable wage determination is incorporated into the contract. The WH-1313 poster is located at http://www.dol.gov/whd/regs/compliance/posters/sca.htm.
21. Information for evaluation:
This section supplements clause 52.212-1 and 52.212-2 which is included elsewhere in this request for quotes. The Government intends to evaluate offers and award a contract without discussions. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint.
However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest and waive informalities and minor irregularities in offers received.
This solicitation shall be evaluated by awarding to the quote that is the lowest price.
Price factor:
Submission Instructions – Offeror shall submit a signed SF 1449, completed information from the supplemental section and a completed Price Schedule (if applicable).
As part of its proposal, the offeror must provide the estimated total cost (if any) incurred to comply with the enterprise Contractor Manpower Reporting Application (eCMRA) requirement. Offeror will determine to price or not separately price the CMRA requirement. CMR CLIN(s) is the CLIN(s) under which the Contractor shall bill for all costs associated with the CMRA requirement.
Evaluation – Price will not be assigned an adjectival rating; and will be evaluated to determine if the offeror quoted price is fair and reasonable. Price shall be evaluated at estimated quantities multiplied times their respective unit price.
Unrealistically Low Prices: Prices quoted may be reviewed to determine whether they reflect a lack of technical understanding of the requirements and to assess the risk inherent in an offeror’s quoted prices.
Unrealistically low quoted prices, initially or subsequently, may be grounds for rejection for this solicitation.
22. Alternate disputes resolution: In furtherance of Federal policy and the Administrative Dispute Resolution Act of 1990 (ADR Act), Public Law 101-552 and FAR Clause 52.233-1, Subparagraph (d) (2) (1) (B) (2), the Contracting Officer will try to resolve all post award acquisition issues in controversy by mutual agreement of both parties.
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