W911SA20Q1044 Attachment 8 DoD SAFE Guidance.pdf

KTR (Guest or non-CAC user) VIEW OF DOD SAFE HOMEPAGE

If the KTR clicks the “Drop-Off” button they must enter a code in order for them to upload a file for a DOD user:

CAC users must initiate the exchange process in SAFE

This is why the Contract Specialist has to do a “Request a Drop-off” to send a link to the

KTR so they can upload their bid in SAFE to a DoD user

The KTR only has a “Drop‐off” button which requires a code.

Request Code found in KTR email URL (but it’s easier for

KTR to just click the email link which takes them directly to the Drop‐off page anyway)

CONTRACT SPECIALIST VIEW OF DOD SAFE HOMEPAGE

KTR MUST SEND AN EMAIL TO CONTRACT SPECIALIST TO REQUEST A DROP-OFF:

These buttons are only available for CAC users

ONLY CAC USERS HAVE THIS “REQUEST A DROP-OFF” BUTTON:

Clicking “Request a Drop-off” will initiate the process for the KTR to be able to upload bids

CONTRACT SPECIALIST COMPLETES THIS INFO:

Clicking “Send the Request” sends an email to the KTR

CONFIRMATION THAT THE DROP-OFF WAS SENT:

Edit all fields

User Guide states that you would also see a “Request

Code” here to be able to provide the

KTR, but that was not the case here.

KTR WILL RECEIVE THIS EMAIL:

WHEN THE KTR CLICKS THE LINK IN THE EMAIL:

This is where the KTR will upload their bid documents and send to CS

Notes added by CS

Meeting ID added by CS

DoD SAFE User

Guide states

8GB maximum

CONFIRMATION FOR KTR – SUCCESSFULLY SUBMITTED BID DOCUMENTS:

NOTIFICATION TO CS THAT KTR UPLOADED/SUBMITTED DOCUMENTS:

Note the

Date/Time stamp

(ZULU time)

ZULU time:

CST = Central Time is 6 hours behind Zulu.

CDT = Central Daylight Savings Time is 5 hours behind Zulu

Therefore, 1832 (6:32p) Zulu EQUALS 1332 (1:32p) CDT

Notice CS email timestamp is same as KTR submitted time

NEED THE CODES FROM THE (from previous screenshot) CS EMAIL:

Email CS received confirming KTR submission

CLICK ON “PICK-UP” AND ENTER CODES FROM EMAIL:

CS will need the “Claim ID,”

“Recipient Code,” and “Claim

Passcode” from email to retrieve KTR docs from SAFE

CS RETRIEVES BID DOCUMENTS:

KTR RECEIVES IMMEDIATE EMAIL NOTIFICATION WHEN YOU “PICK UP” FILES:

Note the Date/Time stamp is the same as the KTR confirmation so it verifies when the

KTR submitted their bid

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