W911SA-19-Q-3077_Amendment_0002.pdf

0011343708

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to: 1)revise the Map for MT008 (29 May 2019) w hich corrects the square footage at that location, 2) extend the response date for quotes.

POC: Christian Yocam, email: christian.j.yocam.civ@mail.mil; tel 650-526-6080.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 17

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 29-May-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W911SA19Q3077

X 9B. DATED (SEE ITEM 11)

07-May-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

29-May-2019

CODE

MICC - FT MCCOY

BLDG 1108 SOUTH R ST

FORT MCCOY WI 54656-5153

W911SA 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 22-May-2019 10:00 AM to 31-May-2019 10:00 AM.

The following have been modified:

PWS

PERFORMANCE WORK STATEMENT (PWS)

Version 1.0; 29 May 2019

UT MT MULTI-SITE WEED CONTROL MAINTENANCE

PART 1

GENERAL INFORMATION

1. General: This is a non-personnel services contract to provide weed control services as defined in this

Performance Work Statement (PWS) at Army Reserve facility UT007 (49676) 1380 N 1200 West, Ogden, Utah

84404, UT019 (49844) located at 968 W 400, Ogden, UT 84404, UT030 (49856) 649 W 400 N, Ogden, UT 84404, and MT008 (30760) 2150 Williams Street, Helena, MT 59602. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor shall provide all personnel, labor, equipment, supplies, transportation, tools, materials, supervision, and other items services necessary to perform weed control services as defined in the Performance Work Statement except for those items specified as government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2. Scope: The 88th Readiness Division requires weed control services at three separate Army Reserve facilities in

Ogden, UT and one in Helena, MT that will cover approximately 1,666,483 sq. ft. total of gravel surfaced Military

Equipment Parking (MEP). This weed control management is necessary to maintain large areas of gravel MEPs with a large number of military vehicles parked for indefinite storage. Due to the size of the areas and the number of vehicles stored on these areas without the necessary manpower to move them, would make it economically impractical to employee mechanical weed control on most of the areas.

1.3. Period of Performance (POP): The period of performance shall be for one (1) Base Period and four (4) 12-month option periods. Active performance period is May-July upon COR request.

1.4. Quality Control: Quality Control is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.212-4, Contractor Inspection Requirements). A formal Quality Control Plan (QCP) is not required for this commercial service. However, the Contractor shall maintain an inspection system commensurate with commercial practices to ensure the Contractor only tenders for acceptance those items or services that conform to the requirements of this contract.

1.5. Quality Assurance: The Contracting Officer Representative (COR) will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is a Government only document focused on what the COR must do to assure that the Contractor has performed in accordance with the performance requirements within this PWS.

1.5.1. Non-conforming Services: When a Contractor’s performance is identified as unsatisfactory (e.g. does not meet contract PWS requirements and/or work schedules and/or timeframes) it is considered a non-conformance. The

Contractor shall reply within the specified timeframe upon receipt of a non-conformance report (NCR) from the

COR or Contracting Officer (KO). Non-conformance shall be classified in one of three categories:

1.5.1.1. Level I (Minor) non-conformance: is defined as a non-conformance that is a departure from established standards having little bearing on the effective use or operation of the services. Minor non-conformance usually can be corrected by the Contractor within a short timeframe, where no further corrective action (CA) response is necessary, and can be issued by the COR to the Contractor either through a verbal or written NCR. Minor non-conforming services shall be re-performed within a specified time frame at no increase in contract price. If minor non-conformances are recurring or re-performance is not completed in full and within the specified time a Level II non-conformance may be issued to the Contractor by the KO.

1.5.1.2. Level II (Major) non-conformance: is defined as a non-conformance, other than critical, that is likely to result in failure of services, or to materially reduce the usability of the services for their intended purpose, or it is a recurring Minor non-conformances, or a non-responsive Contractor indicating a trend or failure of the Contractor’s quality control. Major non-conformance’s shall result in the issuance of a written NCR from the KO to the

Contractor requiring a response by the Contractor by a specified timeframe identifying the reasons for the unsatisfactory performance, corrective action(s) taken and date resolution has/will occur, and procedures to preclude recurrence of unsatisfactory performance. The KO may also reduce the payment to the Contractor in accordance with (IAW) the performance requirements summary (PRS), or reduce payment to reflect the value of the services performed if re-performance is not possible, or may have the identified non-conforming service performed and charge the Contractor for any related cost incurred.

1.5.1.3 Level III (Critical) non-conformance: is defined as a non-conformance that is likely to result in hazardous or unsafe conditions for individuals using, maintaining, or depending upon the services; is likely to prevent performance of a vital agency mission; is for a repeated or uncorrected level II NCR’s; or is for a non-responsive

Contractor to a level II NCR. Critical non-conformance’s shall result in the issuance of a written NCR from the KO to the Contractor requiring a response by the Contractor by a specified timeframe identifying the reasons for the unsatisfactory performance, corrective action(s) taken and date resolution has/will occur, and procedures to preclude recurrence of unsatisfactory performance. The KO may also reduce the payment to the Contractor IAW the PRS, or reduce payment to reflect the value of the services performed if re-performance is not possible, or may have the identified non-conforming service performed and charge the Contractor for any related cost incurred.

1.6. Performance Evaluation Meetings: The Contractor Point of Contact (POC) shall meet with the COR prior to start of the contract. However, meetings may be held whenever deficiencies are noted by the COR. A mutual effort shall be made to resolve all problems identified.

1.7. Federal Government Holidays: Except as noted in the Schedule of Work, work shall not be performed on the following holidays or on holidays observed in lieu thereof. When required services occur on holidays, work will be performed on either the previous or following work day, unless specified otherwise.

New Year’s Day 1st day of January

Martin Luther King Jr.'s Birthday 3rd Monday of January

Presidents Day 3rd Monday of February

Memorial Day Last Monday of May

Independence Day 4th day of July

Labor Day 1st Monday of September

Columbus Day 2nd Monday of October

Veterans Day 11th day of November

Thanksgiving Day 4th Thursday of November

Christmas Day 25th day of December

1.8. Unforeseen Installation Closures: When the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closing; the Contractor will be notified by the COR of an installation closure. The Contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. When an unforeseen installation closure occurs on a regularly scheduled day of work, the Government shall have the following options:

1.8.1. To require the Contractor to perform the work on the following day unless the following day is a Saturday or

Sunday and routine work is not scheduled for Saturday or Sunday.

1.8.2. To reschedule the work on any day satisfactory to both parties.

1.9. Hours of Operation: The Contractor shall normally perform work during normal duty hours, 7:30a.m. to

4:00p.m. Periodic work may be performed other than normal duty hours. Arrangements for work performed during other than normal duty hours shall be made with the COR or DR.

1.10. Conservation of Utilities: The Contractor shall be directly responsible for instructing employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions, which preclude the waste of utilities, which shall include but shall not necessarily be limited to:

1.10.1. Lights shall be used only in areas where and at the time when work is actually being performed.

1.10.2. Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by contracted workers.

1.10.3. Water faucets or valves shall be turned off after the required usage has been accomplished.

1.10.4. Government telephones shall be used by Contractor employees only for emergencies.

1.11. Damages Caused by the Contractor: The Contractor shall be held accountable and liable to the Government for any damages to Government facilities, furnishings, equipment or grounds caused by the Contractor or his employees. The Contractor shall instruct his employees to immediately inform the building manager or DR of any damages to property resulting from the performance of their duties.

1.12. Parking for Contractor’s Employees & Contractor Vehicles: Contractor employees shall park their personal and Contractor’s vehicles during designated or approved work hours in the area designated by the COR or DR.

1.13. Circumstances to Be Reported: The Contractor or the Contractor’s employees shall report immediately any release of herbicide mix in the volume that is required by the individual state, any circumstances of needed repair of the facility or unusual soiling of an area which may affect the performance of the work, present unhealthy or hazardous conditions, or create any delays or interference with the work caused by the employees of the

Government. Such report shall be made immediately upon discovery by the Contractor to the COR or DR.

1.14. Loss of Contractor Property: If applicable, the Contractor shall be responsible to retain supplies and equipment within each building, in a safe and secure manner. Storage rooms shall be kept clean. The Government will not be held liable for any loss of supplies or equipment owned by the Contractor; nor the loss of any personal property belonging to employees of the Contractor.

1.15. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal

Acquisition Regulation Subpart 42.5, Post Award Orientation. The Contracting Officer, COR, and other

Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor’s performance. At these meetings the Contracting Officer, COR, or DR will apprise the Contractor of how the government views the Contractor’s performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.16. Contracting Officer Representative (COR): The COR will be identified by a separate letter and in the

Supplemental Information of the contract. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor’s performance and notify both the Contracting Officer and Contractor of any deficiencies; coordinate availability of Government furnished property. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.17. Contact (POC) and an alternate Point of Contact: The Contractor shall provide a designated POC who shall be responsible for the competent performance of the work required under the specifications of this contract NLT 5 business days after contract award and as changes occur. The name and contact information of the POC and an alternate, who shall act for the Contractor when the POC is absent, shall be designated in writing to the COR. The

POC or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The POC or alternate shall be available between 7:30 a.m. to 4:00 p.m. Monday thru Friday except

Federal holidays or when the government facility is closed for administrative reasons. The POC(s) and alternates shall be able to read, write, speak, and understand English.

1.18. The POC shall meet with COR to discuss immediate problems areas. The POC shall respond by phone or email to the COR within two (2) hours after notification of deficiencies and correct the deficiency(s) the next business day. The Contractor shall provide the telephone number and email of the POC to the COR.

1.19 Identification of Contractor Employees: The Contractor (to include Subcontractors) shall provide each employee an Identification (ID) Badge, which includes at a minimum, the Company Name, Employee Name and a recent color photo of the employee, prior to them entering Government facilities. ID Badges for Key Personnel shall also indicate their job title. ID Badges shall be worn at all times during which the employee is performing work under this contract. Each Contractor (to include Subcontractors) employee shall wear the ID in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The Contractor

(to include Subcontractors) shall be responsible for collection of ID Badges upon completion of the contract or termination of employee. A listing of issued identification cards shall be furnished to the COR prior to the listed employees entering Government facilities and updated as needed to reflect Contractor and Subcontractor personnel changes. All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that

Contractor participation is appropriately disclosed.

1.20 Antiterrorism (AT) and Operations Security (OPSEC).

1.20.1. AT Level I Training. All Contractor employees, to include Subcontractor employees, requiring access to

Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date, new employee hire, or effective date of incorporation of this requirement into the contract, whichever is applicable. The Contractor shall submit certificates of completion for each affected

Contractor employee and Subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 60 calendar days after completion of training by all employees and Subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil

1.20.2. Access and general protection/policy and procedures. Contract personnel will be escorted at all times when working inside a Motor Equipment Park (MEP) and when accessing Army Reserve buildings.

1.20.3. iWATCH Training. All Contractor employees, including Subcontractor employees, to be briefed on the local iWATCH program (training standards provided by the requiring activity Anti-terrorism Officer (ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training to be completed within 30 calendar days of Award and within 30 calendar days of new employees commencing performance with the results reported to the COR no later than 60 calendar days after Award.

1.20.4 Activity Regulations for Contractor Access and Use of Premises

1.20.4.1. Follow all current Army Security Regulations concerning strict visitor control and preservation of all

Government assets. Immediately report all security concerns to the COR, who will notify the Security Office.

1.20.4.2. The Contractor shall adhere to requirements as directed in Federal Acquisition Regulation – 52.222-54;

Employment Eligibility Verification. Contractors shall be enrolled in the Department of Homeland Security E-

Verify Program. Information on registration for and use of the E-Verify program can be obtained via the Internet at the Department of Homeland Security Web site: http://www.dhs.gov/E-Verify.

1.20.4.3. The Contractor shall ensure that its employees entering Army-controlled installations or facilities have obtained access badges and passes in accordance with facility regulations and that these badges and passes are obtained in advance so as not to delay the accomplishment of contracted services.

1.20.4.4. The Contractor shall comply with all personnel identity verification procedures. Employees must be accompanied by an authorized Government employee at all times while providing services in secure areas.

1.20.4.5. During Force Protection Conditions (FPCON) Charlie and Delta, services are discontinued and services shall resume when the FPCON level is reduced to level Bravo or lower.

1.21 Lost and Found Property: It is the responsibility of the Contractor to ensure that all items of possible personal or monetary value found by the Contractor’s employees are turned in to the Contracting Officer Representative

(COR) or DR.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms:

2.1. Definitions: As used throughout this performance work statement, the following terms shall have the meaning set forth below:

2.1.1. Business Day: Shall mean any day banking transactions can be conducted in New York City, NY, USA and does not include any day which is a federal or state holiday in such location.

2.1.2. Contract Administrator. The official Government representative delegated authority by the Contracting

Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

2.1.3. Contractor. A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

2.1.4. Contracting Officer (KO). A person with the authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The KO is the only individual who can legally bind the Government.

2.1.5. Contracting Officer's Representative (COR). An employee of the U.S. Government appointed by the KO to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. Note: This individual does

NOT have authority to change the terms and conditions of the contract.

2.1.6. Cultivated Areas. Any area of earth within the boundaries of the facility that has been improved or intentionally planted such as: mulched areas, flower beds, hedge rows, or parking lot green spaces.

2.1.7. Defective Service. A service output that does not meet the standard of performance associated with the PWS.

2.1.8. Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.9. Designated Representative. A Government employee or Contractor employee performing duties in the position of Area Facility Operations Specialist (aFOS), Facility Coordinator (FC) or Acting Facility Coordinator or otherwise approved by the COR to assist the COR with duties such as coordinating schedules with Contractors to perform work at a facility, provide facility access to Contractors, and perform inspection of Contractor’s work and provide results of their inspections back to the COR, both orally and in writing. A Designated Representative does not have the authority to assign work to Contractors or discuss Contractor performance issues; but may discuss these issues with the COR for potential further action. The only individuals with the authority to discuss Contractor performance issues are warranted Contracting Officers and Contracting Officer Representatives specifically delegated this authority by a warranted KO via an appointment letter.

2.1.10. Government-Furnished Property (GFP), Government-Furnished Equipment (GFE), or Government-

Furnished Facility (GFF). Property or area in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.11. His/Her. Wherever used in the Performance Work Statement, the term “his” is meant to be synonymous with “her” unless otherwise stated. The same shall be true for him and her.

2.1.12. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.13. Mechanically remove (vegetation). Means utilizing physical activity to remove or inhibit the growth of unwanted vegetation. Mechanical, or manual, vegetation control techniques manage vegetation populations through physical methods that remove, injure, kill, or make the growing conditions unfavorable. Some of these methods cause direct damage to unwanted vegetation through complete removal or causing a lethal injury. Other techniques, such as trimming to the height of desirable vegetation (generally grass or turf), may alter the growing environment by increasing the temperature of the soil and depriving the plants of carbon dioxide or oxygen. Mechanical control techniques shall be selective so as to have a minimal impact on non-targeted (desirable) vegetation.

2.1.14. Physical Security. Actions that prevent the loss or damage of Government property.

2.1.15. Policing (of Facility). Means to remove loose or wind-blown litter, debris, dead tree branches, brush, and leaves from all readily accessible grounds and parking areas.

2.1.16. Quality Assurance. The government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.17. Quality Assurance Specialist. An official Government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. Acts as technical advisor to the

Contracting Officer in these areas.

2.1.18. Quality Assurance Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.19. Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.20. Subcontractor. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the Subcontractor.

2.1.21. Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.22. Work Week. Monday through Friday, except for Federal holidays unless specified otherwise.

2.2. Acronyms:

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement aFOS Area Facility Operations Specialist

AQL Acceptable Quality Level

AR Army Regulation

AT Anti-Terrorism

ATO Anti-Terrorism Officer

CA Corrective Action

CAP Corrective Action Plan

CFR Code of Federal Regulations

CMR Contract Manpower Reporting

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

CORT Contracting Officer Representative Tracking

COTR Contracting Officer's Technical Representative

COTS Commercial-Off-the-Shelf

DA Department of the Army

DD254 Department of Defense Contract Security Requirement List

DES Directorate of Emergency Services

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

DR Designated Representative

ECMRA Electric Contract Manpower Reporting Application

FAR Federal Acquisition Regulation

FOS Facility Operations Specialist

FSC Federal Service Code

FPCON Force Protection Condition

GFE Government Furnished Equipment

GFF Government Furnished Facilities

GFP Government Furnished Property

HIPAA Health Insurance Portability and Accountability Act of 1996

IAW In accordance with iRAPT Invoicing Receipt Acceptance Property Transfer

JKO Joint Knowledge Online

KO Contracting Officer

MEP Military Equipment Parking

NET No earlier than

NLT No later than

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

OSHA Occupational Safety and Health Act/Agency

PIPO Phase In/Phase Out

POC Point of Contact

POP Period of Performance

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

RIP Reduction in Payment

RD Readiness Division

SDS Safety Data Sheet

SUS Supplier Self Services

TE Technical Exhibit

TSDB Terrorist Screening Data Base

UIC Unit Identification Code

USAR United States Army Reserve

USARC United States Army Reserve Center

USARC United States Army Reserve Command

WAWF Wide Area Work Flow

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND FACILITIES

3. Government Furnished Items: There will be no Government Furnished Property (GFP), Government Furnished

Equipment (GFE), or Government Furnished Facilities (GFF) provided under this contract.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Items: The Contractor shall furnish all personnel, labor, materials, supplies, tools, labor, equipment, transportation, supervision, and services needed to perform this contract and meet the requirements of the PWS.

4.1. Materials: The Contractor shall furnish all materials necessary to perform the tasks specified in Section 5.

4.2. Equipment & Tools: The Contractor shall furnish all equipment and tools necessary to properly perform the work defined in this contract.

4.2.1. All equipment shall have bumpers and guards to prevent marking or scratching of trees, shrubbery, fixtures, utilities, or building surfaces.

4.2.2. All electrical equipment used by the Contractor shall meet all OSHA safety requirements and shall be UL approved. This equipment must operate using existing building circuits. It shall be the responsibility of the

Contractor to prevent the operation or attempted operation of electrical equipment, or combinations of equipment, which require power exceeding the capacity of existing building circuits.

PART 5

SPECIFIC TASKS

5.1. Weed Control: The Contractor shall be responsible for performing weed control. Payment will only be made by the Government for services ordered, received, and accepted at the prices specified in the contract. The Contractor shall perform to the standards and specifications outlined in the PWS. The Contractor shall be responsible for performing weed control services annually at the following locations: Locations as show on the contract drawings

(attachment #2):

OGDEN ARC (UT007, (49676), approximately 595,319 sq. ft. MEP at ETS) (Map Drawings attachment 2)

1380 N 1200 West, Ogden, Utah 84404

OGDEN USARC #2/ RTS-MED/ STORE (UT019, (49844), approximately 579,925 sq. ft. MEP adjacent to ECS Storage building) (Map Drawings attachment 2) 968 W 400, OGDEN, UT 84404-1422

OGDEN USARC #1\ECS #37 (UT030, (49856), approximately 32,401 sq. ft. MEP adjacent to ECS

Maintenance building) (Map Drawings attachment 2) 649 W 400 N, Ogden, Utah 84404

Helena AMSA 75, Fort Wm Harrison (MT008, (30760) approximately 458,838 sq. ft. of gravel MEP, rock border around the buildings, and unmaintained border areas) (Map Drawings attachment 2) 2150 Williams

St, Helena, MT 59602-9233

5.1.1. The Contractor may be required to treat weeds within or near wetlands which will then require an herbicide labeled for use near wetlands.

5.1.2. Mechanically remove existing weeds prior to the application of growth inhibitor (pre-emergent) agent.

5.1.3. The proposed chemical should prevent a one year re-growth of the weeds after application. Apply a growth inhibitor (pre- emergent) for long term weed control.

5.2. Herbicide Approval. The Contractor shall only consider chemicals for use that are listed on the Armed Forces

Pest Management Board Standard Pesticides List (Attachment 4) IAW DOD Policy Instruction 4150.07. The

Contractor shall submit their proposed chemical preference from the Armed Forces Pest Management Board

Standard Pesticides List (Attachment 4) for each facility location listed in PWS paragraph 5.1 to the COR, As part of the proposal, the Contractor will submit a copy of the label. (The COR will request approval through the 88 th RD

Pest Manager) within 10 days after contract award or within 10 days after the option POP start date. No chemicals can be applied without prior approval from the COR.

5.3. The Contractor shall not conduct any mixing operations on Government property. All mixing of chemicals will be conducted off site and then brought on site for application.

5.4. Herbicide Certification. The Contractor and Contractor employee’s applying herbicide shall have all necessary

State certifications for herbicide application. The Contractor shall provide proof of certification to the COR within

10 days after contract award, and within 10 days of certification or certification renewal.

5.5. Pest Management Report. The Contractor shall complete the 88th RD Universal Pest Management Reporting form (Attachment 1) this form shall be submitted to the COR prior to invoicing for the applicable service.

5.6. Contractor is responsible for the proper disposal of all empty herbicide containers and spill clean-up materials generated as part of this contract. Contractor shall have on board equipment and materials to handle spills.

5.7. Contractor shall furnish all materials necessary to respond to a herbicide spill and will be responsible for all clean-up and disposal of any spill clean-up materials or inadvertent release of chemicals on Government property.

5.8. Contractor Management Reporting: The Contractor shall report ALL Contractor labor hours (including

Subcontractor labor hours) required for performance of services provided under this for the 88th Readiness Division via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: http://www.ecma.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil/. Note that the ECMRA data must be input no later than October 31 of each calendar year. Invoicing shall not occur until all CLIN period of performance for specified year has been reported in ECMRA.

5.9. If listed on the Price Schedule, for the base year only, an Initial cleanup will be performed within the active period at the start of the contract within 60 days.

5.9.1. Initial Clean Up: The intent of the Initial cleanup is to provide additional funding one time at the start of the contract for additional cleanup work that will be required to remove existing weeds and generally restore the area depicted in the drawing(s) to a weed-free state.

5.9.2. Policing of Facility: Prior to weed control, remove loose or wind-blown litter, debris, dead tree branches (up to 7 inches in diameter at the widest point, and up to 60 pounds), brush, and leaves from parking areas.

5.10. Service Tickets: The Contractor shall provide a service ticket for all weed control services provided each time services are performed on location and shall be submitted with the invoice. The service ticket shall indicate which services were performed on which date and shall have a signature from the Contractor POC and COR or DR. COR or DR signature does NOT indicate acceptance of services, but simply indicates that the Contractor was on site working that day. The government still holds the right to perform surveillance as indicated in PWS 1.5. A sample service ticket for use is included in Part 7.5 of the PWS. The Contractor may use their own service ticket provided it contains which services were completed, the date they were completed and signature lines for the Contractor and

COR or DR. Within 30 days of work being performed, the Contractor shall enter the service ticket into the appropriate invoicing system or email the service ticket to the COR.

5.10.1. Initial Clean-up. A separate service ticket shall be provided upon completion of Initial Clean-up. The

Contractor shall enter the service ticket into the appropriate invoicing system (or email to the COR if unable) that includes as a minimum all the information on the 88th RD Weed Control Record Form (see Section 7.1) for the completion of fertilizer application.

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications: RESERVED.

PART 7

TECHNICAL EXHIBITS AND ATTACHMENTS

7. Technical Exhibits and Attachments: The following documents are a part of the contract award and will be uploaded as separate attachments:

7.1 Attachment 1- 88th RD Universal Pest Management Application Reporting Form

7.2 Attachment 2 – Drawings-updated 29-May-2019

7.3 Attachment 3 – AT OPSEC

7.4 Attachment 4 –Armed Forces Pest Management Board Standard Pesticides List

7.5 Attachment 5- Service Ticket

7.6 Attachment 6 – SUS Trifold

7.7 Attachment 7 – Price Schedule

SUPPLEMENTAL INFORMATION

1. In accordance with FAR 52.232-18; Availability of Fund: FY19 funds are not presently available for this solicitation and resultant contract.

2. Non-Personal Service to provide all labor, transportation, equipment, materials, supervision and other items or services necessary to provide weed control services in accordance with the performance work statement and the terms and conditions of the solicitation and resultant contract. The contractor will furnish all supplies necessary to fulfill the Performance Work Statement. The period of performance is 01 June 2019 (or subsequent date) through 31 January 2020 with four (4) one year options and one (1) six month option to extend services.

3. Places of Performance:

Facility UT007 at 1380 N 1200 West, Ogden, Utah 84404

Facility UT019 at 968 W 400, Ogden, UT 84404

Facility UT030 at 649 W 400 N, Ogden, UT 84404

Facility MT008 (30760) 2150 Williams Street, Helena, MT 59602

4. ALL DISCOURSE CONCERNING THIS SOLICITATION AND ITS REQUIREMENT SHALL BE

DIRECTED TO THE FORT MCCOY CONTRACTING OFFICE VIA THE MICC- MOFFETT FIELD

CONTRACTING OFFICE. ANY REMARKS, EXPLANATIONS, OR ANSWERS PROVIDED BY ANY

OTHER GOVERNMENT REPRESENTATIVE SHALL NOT CHANGE OR QUALIFY ANY OF THE

TERMS OR CONDITIONS OF THE SOLICITATION. THE SOLICITATION SHALL ONLY BE

CHANGED BY A WRITTEN AMENDMENT ISSUED BY THE FORT MCCOY CONTRACTING

OFFICE.

5. This procurement is Set Aside as 100% Small Business under NAICS Code 561730 with a size standard of $7.5

Million.

6. Quotes shall be submitted by email to Mr. Christian Yocam, EMAIL: christian.j.yocam.civ@mail.mil . Mr.

Yocam is located in California (PACIFIC TIME).

7. Quotes are due to the Government on or before the time listed above in PACIFIC TIME.

8. Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

9. SITE VISIT:

*** Site visits will be held Monday, May 13, 2019 for 3 locations in Ogden, UT and on Friday, May 17, 2019 for the location in Helena, MT. The Ogden, UT site visits will be 9AM (Local Time) at UT019, 9:30AM (Local

Time) at UT030 and 10AM (Local Time) at UT007. Mr. Gordon Gardner will conduct the UT site visits (801)

471-9278. The Helena, MT site visit will be at 11AM (Local Time) and Ms. Jennifer Smith will conduct the MT site visit (jennifer.m.smith348.civ@mail.mil / (256) 324-4144.. The POC for the solicitation is Mr. Christian

Yocam (who will not be at any of the site visits), phone: (650) 526-6080, email: christian.j.yocam.civ@mail.mil .

For Site Visit information you will be required to present a valid driver’s license / or other valid form of ID per each business representative attending the site visit. Attendees at the pre-proposal conference/site visit are cautioned that the Government will not wait for anyone who is late or lost and will not hold another pre-proposal conference/site visit. Remarks, explanations and answers provided by Government representatives before, during and after the site visit shall not change or qualify any of the terms or conditions of the solicitation. The solicitation can only be changed by a formal written amendment issued by the Fort McCoy Contracting Office.

10. Written questions must be furnished to the Government no later than Monday, May 20, 2019 at 10AM

(Pacific Time) in order to ensure a timely response is provided by the solicitation closing date. All questions are to be submitted in writing at the time indicated in the solicitation or they may not be addressed before solicitation closing date; therefore, offerors are advised to submit questions as soon as possible. Please provide your company mailto:christian.j.yocam.civ@mail.mil mailto:jennifer.m.smith348.civ@mail.mil mailto:christian.j.yocam.civ@mail.mil name, telephone, point of contact, e-mail address, and solicitation number on all questions. The Government will respond to questions via the issuance of an amendment which incorporates the question and the Government’s response.

11. Contract Administrator: TBD at time of award. If you have questions pertaining to this contract after contract award (i.e. questions regarding delivery, invoice procedures, etc.), please request assistance from the

Contract Administrator. Be sure to include the contract number in your request for assistance. Requesting contract administration assistance from any other individual could result in a delayed response.

12. Contracting Officer: TBD at time of award.

13. Contracting Officer’s Representatives (CORs): To Be Determined at the time of award.

14. Post-award Conference: In the event the Contracting Officer decides to conduct a Post-award Conference in accordance with DFARS 242.5, the successful offeror will be notified and will be required to attend. The

Contracting Officer’s notification will include specific details regarding the date, time, and location of the conference, any need for attendance by subcontractors, and information regarding the items to be discussed.

15. DUNS NUMBER (Fill in and return) .

16. TAXPAYER ID # (Fill in and return) .

17. SYSTEM for AWARD MANAGEMENT (SAM) REGISTRATION: An Active SAM Registration is required of all Department of Defense contractors. SAM registration enables electronic funds transfer of contract payments. If your company is not already actively registered, please register in the SAM database at www.sam.gov. If your company is currently registered and close to expiring, begin/complete the process for SAM registration renewal.

a. A DUNS number is required for SAM registration. If your company does not have a DUNS #, obtain one by calling 800-333-0505.

b. Whether your company is a current or new registrant in the SAM database, your registration must indicate that you are a provider of NAICS 561730, or a NAICS of similar business size, under the Goods – Services section of the registration to be eligible to receive a contract for this solicitation.

c. If the prospective awardee for this request for quotes is not actively registered in the SAM database by close of solicitation, including NAICS 561730, or a NAICS of similar business size, under the Goods – Services section, depending on mission requirements, the government reserves the right to proceed to award to the next otherwise successful actively registered offeror.

18. In accordance with FAR 52.223-2, Affirmative Procurement of Bio-based Products under

Services and Construction Contracts, contractors are required to submit annual bio-based reports to the reporting module in the System for Award Management (SAM) at https://www.sam.gov .

19. OFFEROR REPRESENTATIONS AND CERTIFICATIONS REQUIREMENT:

Prospective contractors who have not completed electronic annual representations and certifications at http://www.sam.gov/ in conjunction with required registration in the SYSTEM for AWARD MANAGEMENT

(SAM) database, shall complete and submit FAR 52.212-3 Alternative 1 Offeror Representations and Certifications

- Commercial Items and DFARS Representations and Certifications in SAM to be eligible to receive an award for this solicitation.

20. If an offer is based on a teaming/partnering relationship or a joint venture, the offeror shall provide, with the proposal, all required solicitation information for all parties including a copy of the teaming/partnering or joint venture agreement. The agreement shall include information, which identifies the responsibilities for each entity http://www.sam.gov/ http://www.sam.gov/ http://www.sam.gov/ under this contract. The agreement shall demonstrate the relationship between firms and identify contractual relationships and authorities to bind each entity of the teaming/partnering or joint venture relationship.

21. The “Equal Employment Opportunity Is “The Law” notice (poster) referenced in FAR Clause

52.222- 26(b)(3), Equal Opportunity, is located at http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf .

22. In accordance with FAR Clause 52.222-41(g), the contractor must notify each service employee working on this contract of the minimum wage and fringe benefits required to be paid pursuant to this contract, or shall post a copy of the wage determination and Department of Labor Form WH-1313 in a prominent place at the worksite. The applicable wage determination is incorporated into the contract. The WH-1313 poster is located at http://www.dol.gov/whd/regs/compliance/posters/sca.htm .

23. Ability One Designated items para missing from supplemental: ABILITYONE DESIGNATED ITEMS: In accordance with 52.208-9, contractors are referred to the web site of the Committee for Purchase from People Who

Are Blind or Severely Disabled, the independent federal agency that administers the AbilityOne (formerly Javits-

Wagner-O'Day or JWOD) Program for the lists of designated products and services http://abilityone.org/work_with_us/procurement.html.

24. INFORMATION FOR EVALUATION:

This section supplements clause 52.212-1 and 52.212-2 which is included elsewhere in this request for quotes.

The Government intends to evaluate offer and award a contract without discussions. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The

Government may reject any or all offers if such action is in the public interest and waive informalities and minor irregularities in offers received. This solicitation shall be evaluated by awarding to the quote that is technically acceptable and the lowest price.

Technical Factor:

Evaluation –Each item in Technical Requirements Table will receive one of the adjectival ratings defined below.

Any criterion that receives “U” rating will result in an overall unacceptable rating for the factor and are not eligible for award.

ADJECTIVAL RATING DEFINITION

Acceptable (A) Quote clearly meets the minimum requirements of the solicitation.

Unacceptable (U) Quote does not clearly meet the minimum requirements of the solicitation.

TECHNICAL CRITERIA

A or U The offeror has no active or inactive exclusions listed in their Entity Record on the System for

Award Management (SAM).

In accordance with FAR 42.15, the offeror does not have any relevant Past Performance rated at

“Marginal” or “Unsatisfactory”.

Price Factor:

Submission Instructions – Offeror shall submit a signed 1449, Pricing Schedule, or acceptable alternative as identified in 52.212-1 or elsewhere in the RFQ.

The agreed upon items and quantities will be multiplied times their respective unit prices found in the RFQ.

As part of price evaluation, the Government will evaluate its option to extend services (see FAR Clause 52.217-

8) by adding one (1) month of the offeror's final option period price to the offeror's total price. Offerors are http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf http://www.dol.gov/whd/regs/compliance/posters/sca.htm http://www.abilityone.gov/proc_list.html required only to price the base period. Offerors shall not submit a price for the potential one month extension of services period.