W911SA-18-Q-3000_Final_Amendment_0001.docx

W911SA-18-Q-3000

W911SA-18-Q-3000

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

SUPPLEMENTAL INFORMATION

The purpose of this solicitation amendment is to provide Government Responses to vendor submitted questions, provide REVISED Attachment 1 and Attachment 2, provide revision to PWS paragraph 4.12, and extend the due date for quote submissions.

The following Government Responses are provided:

Question 1: Could the Government please give more indication to how many 8CY Refuse containers are need in 5.6.1 Refuse Dumpster Servicing?

The solicitation states that:

The contractor shall be responsible to provide and service 8 CY refuse dumpsters at, at the locations and frequencies identified in Attachment 6, or as requested by COR. The contractor shall expect frequent changes of dumpster quantities and/or locations to Attachment 6. It is estimated that 400 8 CY refuse dumpsters, but not limited to, may be placed on the Installation at any given time.

However, in Attachment 6 it only shows 272 8 CY cans at the busiest time of year. This is a very large difference in containers that would affect the cost of the contract.

Answer 1: The 400 8CY refuse dumpsters is to inform the Contractor that they shall be prepared or have a plan in place to support 400 dumpsters placed at one time with no delay in providing this dumpster support. The Installation highest demand for dumpster support is during the April - September training season. During the April - September training season there will be a large demand for temporary dumpster placement. The 272 dumpsters in Attachment 6 are where we place dumpsters at this time. There are frequent changes to the dumpster quantities and locations to this attachment either by removal or additions... past history indicates there are more additions than removals. Fort McCoy is continually growing and adding new missions. Also, the transient training continues to increase from year to year that request dumpster support. Another factor is that the Installation Command at any time may increase the level of support we provide to Units/Soldiers in the training areas.

Contractors quoting on this requirement should use Attachment 1 as a basis for their quote. Attachments 5 & 6 are a guide for dumpster placement and will change throughout the life of the contract based on mission requirements.

Question 2: Could the Government please give more indication to how many 8cy Recycling cans are needed to perfume the contract5.5.1 Recycling Dumpster Servicing The solicitation states that:

The contractor shall be responsible to provide and service 8 CY recycling dumpsters, at the locations and frequencies identified in Attachment 5, or as requested by the COR. The contractor shall expect frequent changes of dumpster quantities and/or locations to Attachment 5. It is estimated that 300 8 CY recycling dumpsters, but not limited to, may be placed on the Installation at any given time.

However, in Attachment 5 it only shows 152 8CY dumpsters at the busiest time of the year. That is a very large difference in containers that would affect the cost of the contract.

Answer 2: The 300 8CY recycling dumpsters is to inform the Contractor that they shall be prepared or have a plan in place to support 300 dumpsters placed at one time with no delay in providing this dumpster support. The Installation highest demand for dumpster support is during the April - September training season. During the April - September training season there will be a large demand for temporary dumpster placement. The 152 dumpsters in Attachment 5 are where we place dumpsters at this time. There are frequent changes to the dumpster quantities and locations to this attachment either by removal or additions... past history indicates there are more additions than removals. Fort McCoy is continually growing and adding new missions. Also, the transient training continues to increase from year to year that request dumpster support. Another factor is that the Installation Command at any time may increase the level of support we provide to Units/Soldiers in the training areas.

Contractors quoting on this requirement should use Attachment 1 as a basis for their quote. Attachments 5 & 6 are a guide for dumpster placement and will change throughout the life of the contract based on mission requirements.

Question 3: What makes the Historical Workload Attachment 1 and Recycling & Refuse 8 CY Dumpster Location & Service Schedule Attachment 5 & 6 vary?

Answer 3: DFACs and Other Training Ranges and Training Sites are listed as Daily service. These locations are only daily service when active and are not always active. Therefore, when not active there will be no or reduced service. Also, mainly during October - March, whole blocks of transient training barracks will be deactivated and dumpster support will not be needed and dumpsters will be requested to be removed.

Question 4: Are all the roll carts - taking out to the curb and rolled back into the buildings by the government - and not the contractor’s responsibility?

Answer 4: Family Housing shall be curbside pickup. Family Housing occupants are responsible with placing the 65 gallon totes (refuse & recycling) curbside and bring the totes back to the residence.

Locations other than Family Housing: Totes for commingled recyclables and mixed paper are located in centralized locations inside buildings and shall be picked up from those interior locations by the contractor. The 65 gallon recycling totes are located inside each building at one centralized location just inside a door. The Contractor shall enter the buildings to retrieve the totes and return the totes to the centralized location.

Question 5: Where is the Ash currently being taken for disposal and how is it currently being collected – 8yd or roll off?

Answer 5: Please refer to PWS 5.6.1.1 Question 6: Is the onsite transfer station still in operation and if so, can it be used?

Answer 6: The transfer station is not operational and will not be used.

Question 7: Is there Government Furnished space for the on-site Contract Manager?

Answer 7: Please see Attachment 9

Question 8: Describe size/area of housekeeping required - snow, grass?

Answer 8: Please see revision to PWS paragraph 4.12

Question 9: What are contractor requirements for the on-site Recycling Facility?

Answer 9: Please refer to PWS 5.2.1

Question 10: A wage determination and a CBA were both provided and have different pay rates. Which one do we have to use?

Answer 10: Please follow the CBA. For any job descriptions not listed in the CBA, please follow the SCA.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 06-Dec-2017 10:00 AM to 13-Dec-2017 10:00 AM.

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Directorate of Public Works (DPW) Solid Waste Service Fort McCoy, WI

PART 1

GENERAL INFORMATION

1 GENERAL: This is a non-personnel services contract to provide solid waste services at Fort McCoy, Wisconsin. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all contractor planning, programming, administration, management, personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Solid Waste Services for Fort McCoy, Wisconsin (WI) as defined in this PWS except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract and all applicable Federal, State, and local laws, regulations, and directives. All equipment utilized by the contractor in the performance of this contract shall be maintained and operated IAW applicable technical/operator manuals, warranties, safety procedures, licensing/certification requirements and Federal and State laws. The contractor shall maintain accurate and complete records and files, and shall maintain or have access to libraries of documents to include Federal, State, and local regulations, codes, laws, technical manuals, and manufacturer's instructions and recommendations, which are necessary and related to the functions being performed.

1.2 Background: Fort McCoy is situated on approximately 60,000 acres in the Coulee Region of West Central Wisconsin. It is located on Hwy 21 between Sparta and Tomah. Fort McCoy’s primary mission is to underpin readiness of force by serving as the premier reserve force training center, and when called upon, to support power projection missions. As a Total Force Training Center, Fort McCoy’s primary responsibility is providing quality training facilities for military forces, which include requiring solid waste services.

1.3 Objectives: Maintain the proper operation for the collection and disposal/treatment of a solid waste services program. The Performance Work Statement (PWS) is written to define "what" is required and leaves it to the contractor, the decision on "how" to perform the work. This approach is intended to allow the contractor to determine the best and most cost-effective ways to fulfill needs, emphasizing innovation and best practices. Applicable regulations and other references are provided to assist the contractor in understanding "what" is required. Unless law or regulation specifically requires a particular process, the contractor is free to determine "how" to do the work, subject to the overall expectation that the contractor will use the most cost-effective methods appropriate to satisfy the Installation needs. The nature of the work requires the contractor to use flexible employment and scheduling techniques to minimize cost and maximize performance outcomes, to adapt to varying workload requirements. This may require work outside normal duty hours including 24-hour operations and shift work to meet mission requirements. The contractor shall comply with all applicable Federal, State, and local laws, regulations and directives.

1.3.1 Net Zero Objective: This contract supports the Installation’s initiative to adopt the Net Zero hierarchy, and progressively increase the solid waste diversion rates until achieving zero landfill waste disposal. This goal is also identical to the Army’s Net Zero Waste program goal. The contractor shall work to reduce quantities of material disposed of in landfills by increasing diversion by any legal process that avoids landfill disposal. The contractor is encouraged to utilize best management practices, innovation, and partnering with the Installation and offer the most cost effective service to the government in the performance of this contract to maximize diversion. The contractor shall provide recycle program support to the Installation. The contractor is encouraged to utilize environmentally sound best management practices, innovation, and partnering with the Installation and offer the most cost effective and environmentally sound service to the government in the performance of this contract to maximize diversion. The contractor shall recycle or divert from landfill all materials required by Federal, State, Army, or local regulations. The contractor shall comply with EO 13693 by diverting, at a minimum, 50% of solid waste.

1.4 Scope: The contractor shall provide all management, labor, tools, supplies, equipment, supervision, permits, licenses, fees (to include; disposal, treatment, tipping), and other items or services necessary to preform operations associated with solid waste services throughout the Installation which includes family housing, cantonment area, and North and South Post training areas and ranges. The contractor shall provide various sized containers for solid waste collection, service those containers in a timely manner, and off installation disposal/treatment of collected material.

1.4.1 Workload: It is anticipated that during the course of this contract there will be workload increases and decreases. The workload information displayed in the contract documents is extrapolated based on historical information and adjusted to represent estimated future projected workload. This workload is provided to assist offerors in proposal preparation and shall not be a limiting factor on the contractor’s obligation to perform all services described in this contract to the required level of effort. The projected workload data is to be used in the preparation of the initial proposal. The contractor has the responsibility to adjust their workforce for the workload at any given time during the life of the contract.

1.5 Period of Performance: The period of performance shall be for one (1) Base Period of 12 months and four (4) 12-month option periods.

1.6 General Information:

1.6.1 Hours of Operation: Unless otherwise specified, the regular duty hours shall be 0700 to 1630, Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. However, the contractor is cautioned that operating hours may be different for each function and will vary during the period of performance to meet mission requirements. For secured areas the contractor shall perform pick up, delivery and servicing during normal business hours of 0730 to 1530 hours Monday – Friday. The contractor shall minimize overtime requirements through the use of alternate work schedules to meet mission requirements. The contractor is expected to provide an innovative approach to allow the maximum flexible work hours for any unscheduled service required without exceeding the limits identified in Part 5. The contractor shall provide the COR with emergency telephone numbers for those individuals determined by the contractor and the name and number of the alternative to be notified after normal duty hours within 10 days after the contract award. The contractor shall update the roster and provide to the COR or designated representative as needed.

1.6.2 Federal Holidays: The contractor is not required to provide services on Federal holidays, except in emergency situations or if necessary to support mission requirements, including mobilization and demobilization support. Federal holidays are established by Federal Law and are currently as follows.

NOTE: If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a regular business day, routine services shall be rescheduled to ensure mission requirements are met.

1.6.3 Type of Contract: The Government will award a Firm Fixed Price service contract. The quantity shown per CLIN is an estimate that shall not to be exceeded without prior approval in the form of a contract modification from the Contracting Officer (KO). It is the intent of the contract to be able to order any quantity, as necessary, up to the awarded amount to the base period or option period Contract Line Item Numbers (CLINs). The quantities shown per CLIN is not guaranteed; and any unused quantities may be removed by contract modification at the end of the date range covered by the CLINs. The Government pays only for the actual quantities ordered and received. The contractor shall not provide services exceeding the funded value of the CLINs.

1.6.4 Performance Requirements Summary (PRS) Description: Performance Requirements Summary will be used by the Government to inspect contractor’s performance. Government quality assurance surveillance of contractor performance is not limited to the task requirements as outlined in the PRS. The Government reserves the right to conduct surveillance of any contract requirement.

1.6.5 Quality Control: Quality Control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the Government. The contractor shall develop, implement and maintain an effective Quality Control System which includes a written Quality Control Plan (QCP). The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The contractors’ QCP must contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the Government. The QCP, as a minimum, shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints. The contractor shall upon request provide to the Government their quality control documentation.

The contractor’s QCP shall be submitted prior to the beginning of the contract full performance period. Copies of a comprehensive written QCP shall be submitted to the COR within 5 working days when changes are made thereafter. After acceptance of the quality control plan the contractor shall receive the KO’s acceptance in writing of any proposed change to their QC system. The contractor shall provide proof that quality control was performed to the COR and designated Government representatives when requested.

The contractor shall provide the COR a monthly schedule of planned QC test inspections no later than close of business 5 business days prior to the beginning of each month. The contractor shall provide the COR a QC monthly summary Non-Conformance test report no later than close of business 5 business days after the end of each month. The contractor shall provide access to other QC documentation, as requested by any designated Government official.

1.6.6 Quality Assurance: The Government may use a variety of surveillance methods to evaluate the contractor’s performance. The Government shall evaluate the contractor’s performance under this contract IAW the Quality Assurance Surveillance Plan (QASP). This plan is a Government developed document for the systematic surveillance of the contractor’s performance IAW the requirements of the contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. Non-conforming services shall be re-performed at no increase in contract price. If non-conforming services are recurring, cannot be re-performed, or the services fail to achieve the PRS, the Government may reject the nonconforming service(s) and document the contractor’s performance record accordingly. The Government may also issue a Contract Discrepancy Report (CDR) in which the contractor will be required to respond with the development of a corrective action plan (CAP) which identifies the root cause, corrective action (CA) for the root cause, CA for the specific nonconformance, and the date the CAs will be complete. The Government may also reduce the payment to the contractor IAW the PRS, or reduce payment to reflect the value of the services performed, or may perform the services and charge the contractor for any related cost incurred and/or may terminate this contract for cause.

1.6.6.1 Non-conforming Supplies or Services: When a contractor’s performance does not meet contract requirements and/or approved work schedules and/or timeframes it is considered non-conformance. Non-conformance shall be classified in one of three categories: level I (Minor), level II (Major) or level III (Critical). The Government may re-inspect work designated for re-performance or late performance.

1.6.6.2 Level I (Minor) non-conformance: is defined as a non-conformance that is not likely to materially reduce the usability of the supplies or services for their intended purpose, or is a departure from established standards having little bearing on the effective use or operation of the supplies or services. Minor non-conformance usually can be corrected on the spot, where no further corrective action (CA) response is necessary, and can be issued by the COR to the contractor either through a verbal or written non-conformance report. Minor non-conforming services shall be re-performed within a specified time frame at no increase in contract price. If minor non-conformances are recurring or re-performance is not completed in full and within the specified time a Level II non-conformance may be issued to the contractor by the KO.

1.6.6.3 Level II (Major) non-conformance: is defined as a non-conformance, other than critical, that is likely to result in failure of the supplies or services, or to materially reduce the usability of the supplies or services for their intended purpose. Recurring Minor non-conformances, or a non-responsive contractor, indicating a trend or failure of the contractor’s quality control, can also be classified as a Major non-conformance. Major non-conformance’s shall result in the issuance of a written CDR from the KO to the contractor requiring the development of a CAP by the contractor which identifies the root cause, CA for the root cause, CA for the specific non-conformance and the date CAs will be completed.

1.6.6.4 Level III (Critical) non-conformance: is defined as a non-conformance that is likely to result in hazardous or unsafe conditions for individuals using, maintaining, or depending upon the supplies or services; is likely to prevent performance of a vital agency mission; is for a repeated or uncorrected level II CDRs; or is for a non-responsive contractor to a level II CDR. Critical non-conformances shall result in the issuance of a written CDR to the contractor requiring the development of a CAP by the contractor which identifies the root cause, CA for the root cause, CA for the specific non-conformance and the date CAs will be completed.

1.6.6.5 Inspection Results: The contractor will be notified of Government inspection results. The contractor shall acknowledge receipt of the inspection results. The contractor may be notified of inspection results verbally. Verbal notifications of defective work will be confirmed in writing. When Government inspectors are unable to contact the contractor to notify the contractor of inspection results, notification to the contractor will be made by E-mail.

1.6.7 Access and General Protection/Security Policy and Procedures: The contractor and all associated subcontractors’ employees shall provide all information required for background checks to meet installation access requirements to be accomplished by Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by the Department of Defense (DOD), Head Quarters Department of the Army (HQDA), and/or local policy. The contractor and all associated subcontractors’ employees shall also comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), and Fort McCoy Pamphlet 190-13.8 Installation Access Control. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes. The Government may require monthly participation in the Installation Random Antiterrorism Program.

1.6.7.1 Antiterrorism (AT) and Operations Security (OPSEC): For contractor employees with an area of performance as defined by Fort McCoy Pamphlet 190-13.8 (Installation Access Control) or when deemed applicable by the Anti-Terrorism Officer (ATO). All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR within 30 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at https://jkodirect.jten.mil. AT Level 1 Training can also be coordinated with the Fort McCoy Installation ATO at (608) 388-4719. This is an annual requirement. Submit training certificates to the COR. COR will give a copy to the ATO as per AR 530-1, all contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete OPSEC Level I training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR within 60 calendar days after completion of training by all employees and subcontractor personnel. Training is available at http://cdsetrain.dtic.mil/opsec. In addition, per AR 381-12 (Threat Awareness and Reporting Program), all contractors with security clearances are required to complete annual threat awareness training. Training can be coordinated by contacting the Installation OPSEC officer at 608-388-5107. These are all annual requirements. Submit training rosters to the COR and OPSEC Office.

1.6.7.2 iWATCH Training: For contractor employees with an area of performance as defined by Fort McCoy Pamphlet 190-13.8 (Installation Access Control) or when deemed applicable by the ATO. The contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract performance start date and within 30 calendar days of new employees’ commencing performance, with the results reported to the COR no later than 30 calendar days after training completion. This is an annual requirement. Submit training rosters to the COR. COR will give a copy to the ATO.

1.6.7.3 Identification of Contractor Employees: The contractor (to include subcontractors) shall provide each employee either a RAPIDGate pass or an Identification (ID) Badge prior to commencement of work, which includes at a minimum, the Company Name, Employee Name, issue and expiration dates, and a color photo of the employee. ID Badges for Key Personnel shall also indicate their job title. ID Badges shall be worn at all times during which the employee is performing work under this contract. Each contractor (to include subcontractors) employees shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. Within 24 hours upon completion of the contract or employment termination, the contractor (to include subcontractors) shall be responsible for collection of ID Badges; destroy contractor issued ID cards and return Government facility access badges; and notify the KO in writing of any violation of the above. A listing of issued identification cards shall be furnished to the KO prior to the contract performance date and updated as needed to reflect contractor and Subcontractor personnel changes. All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.7.4 Physical Security: The contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.6.7.4.1 Government and Personal Property: The contractor shall conduct work so that Government property, personnel and work areas shall be protected at all times from inconvenience, damage or injury. In the event of loss or damage of any nature, caused by contractor operations or employees, due to improper protection, precaution or safety measures, such damages shall be repaired or such property shall be replaced by the contractor at their expense. In the event the contractor does not satisfactorily repair or replace such damages, the Government reserves the right to make necessary correction and the contractor shall reimburse the Government for all labor and materials costs associated with repairs or replacement.

1.6.7.5 RAPIDGATE Program: Fort McCoy is offering an Installation Access Control Solution called the RAPIDGATE Program. This program is available, with installation approval, to new and existing vendors, contractors, subcontractors and service providers who require routine access to Fort McCoy and desire streamlined entry into the Installation. This program is available at a registration cost to the company, with an additional fee per employee. Through two integrated processes - Access Privilege Management and Enrollment/Registration - the RAPIDGATE Program enables electronic verification of identity and access privileges at Fort McCoy's access control points (ACPs). Companies choosing to participate in the RAPIDGATE Program will have streamlined access onto the installation. Participants will have access through all gates that size permits (Main Gate and Gate 20) and will be subject to RANDOM vehicle inspections. At the Main Gate RAPIDGATE participants will be able to use either lane, enabling fast access onto the installation through that gate. Non-RAPIDGATE participants and companies that choose not to participate in the RAPIDGATE Program will be required to access the installation through Gate 20, whereby a Temporary day pass will be issued for each person. Contracts with a duration of 30 days or less will be required to apply for a pass under an exception to policy. The maximum pass period AS an exception to policy is 30 days with approval by the Directorate of Emergency Services (DES) Physical Security Branch. To apply for a 30 day pass, the company is required to provide Physical Security a copy of the contract award, along with identification. Companies that service Fort McCoy may enroll in the RAPIDGATE Program by calling 1-877-727-4342. The Program will confirm with the installation Physical Security Branch that the company has legitimate business on the installation. Once the company has enrolled, its employees can register at the self service KIOSK Registration Stations located at the Fort McCoy Visitor Control Center (VCC) in B35. The RAPIDGATE Program confirms the individual's employment status with the company, and then performs identity authentication and background screening. Employees who qualify are issued a personalized RAPIDGATE ID Credential Badge. The Program performs background screening on a regular basis to verify continued eligibility in the Program. Questions about the Fort McCoy RAPIDGATE Program should be addressed to info@rapidgate.com with the subject line RE: RAPIDGATE Program, or to the Physical Security Branch, Directorate of Emergency Services at 608-388-8445 or mark.a.reaves.civ@mail.mil.

1.6.7.6 Key Control: The contractor shall establish and implement methods of making sure all keys/key cards issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the contractor by the Government shall be duplicated. The contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the KO.

1.6.7.6.1 In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon direction of the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the contractor.

1.6.7.6.2 The contractor shall prohibit the use of Government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the KO.

1.6.7.6.3 Lock Combinations: The contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the contractor’s Quality Control Plan.

1.6.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the KO will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.9 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor contractor's performance and notify both the KO and contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10 Contractor Employees: For the purpose of this contract, the term “contractor employee(s)” applies to all contractor employees and subcontractor employees performing work in support of this contract. The contractor shall provide supervisory, technical, administrative and clerical personnel qualified to accomplish all requirements specified by this PWS and with the qualifications listed below. The contractor shall maintain current personnel and job qualification records to demonstrate compliance with the above. The selection, assignment and management of contractor employees is the responsibility of the contractor; however, the Government reserves the right to restrict the employment under this contract of any contractor employee, or prospective contractor employee who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population. The contractor will immediately remove any personnel who fail to meet/maintain required qualifications or fail to conduct themselves within the constraints identified herein. The contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest or is in violation of Department of Army policies or procedures. Contractor employees shall present a neat appearance and be easily recognized and represent themselves as contractor employees. This shall be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges containing the company name and the employee’s picture and name.

1.6.10.1 Legal Qualifications: Employers are required to abide by the immigration laws of the United States and to employ in the United States only individuals who are eligible to work in the United States. Government rules, regulations, laws, directives and requirements, in place or issued during the performance period, shall apply to all contractor personnel. The contractor shall be solely responsible for any costs resulting from contractor employee violations.

1.6.10.2 Conduct: The contractor is fully responsible for the conduct of its employees at all times while employees are performing work on this contract. All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the Government reservation, shall abide by all regulations of the installation. The contractor is responsible for ensuring that any contractor employees providing services under this contract conduct themselves in a professional manner at all times. Revocation of contractor personnel access to the Installation shall not relieve the contractor from the requirement to meet all the terms and conditions of the contract. Contractor personnel shall comply with the following while performing work under this PWS.

1.6.10.3 Standards of Conduct: In accordance with DOD Directive 5500.7-R, “Joint Ethics Regulation”, contractor employees must avoid being improperly influenced in the execution of their duties under the contract. Particular attention will be paid to acceptance of gifts/gratuities, and on non-disclosure of sensitive or classified information. The contractor shall ensure employee conduct complies with 41 U.S.C 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions.

Contractor personnel shall obey all regulations and the orders of competent authorities, including without limitation orders and regulations pertaining to physical and national security and the good order and discipline of Fort McCoy.

The contractor shall ensure that the contractor employees comply with the letter and spirit of current applicable Government laws, regulations, directives, policies, and requirements (hereafter referred to as Government rules), to include in particular those pertaining to Army values, alcohol and controlled substances. This includes Government rules that are revised or issued during the contract term. The contractor shall be responsible for violations of these Government rules. The contractor shall maintain a pro-active, efficient, and effective working relationship with all Installation activities, units, and offices, as well as with off post organizations and activities within the requirements stipulated in this PWS.

The contractor shall comply with all Department of Defense (DoD) and local requirements that establish uniform policies governing smoking in and around Government-owned buildings and vehicles. The contractor shall comply with Federal drug-free workplace and requirements.

Government rules, regulations, laws, directives, and requirements which are issued during the contract term relating to law and order, Installation administration, and security on the Installation shall be applicable to all contractor employees or representatives who enter the Installation. Violation of such rules, regulations, laws, directives, or requirements shall be grounds for removal (permanently or temporarily as the Government determines) from the work site. Removal of employees does not relieve the contractor from the responsibility for the work defined in this PWS.

Removal by Garrison Commander. The Garrison Commander may, at his discretion, bar an individual from the Installation under the authority of 18 USC 1382 (1972), AR 210-10 (Administration), and the National Industrial Security Program Operating Manual (NISPOM) for conduct determined contrary to good order, discipline, or Installation security.

Removal by KO. The KO may require the contractor to remove any employee, working under this contract, for reason of misconduct or security. Contractor employees shall be subject to dismissal from the premises upon determination by the KO that such action is necessary in the interest of the Government.

Removal by Installation Police. Contractor employees may be denied entry to the Installation by Military Police if it is determined that such entry may be contrary to good order, discipline, or the security of the Installation. Military Police may remove any contractor employee from the Installation for reason of misconduct or security.

1.6.10.4 Interference: Contractor personnel shall not interfere with or impede Government activities.

1.6.10.5 E-Mail Addresses: Employees shall include a signature block on all emails that includes their name, title, company name, and contact information.

1.6.10.6 Language Qualifications: The contractor shall employ only persons able to speak, read, write, and understand English for those positions interacting with Government and other personnel in the performance of this contract, and/or where English is used or essential to provide the product, record, data, information, or service. Contractor employees working under this contract shall be able to communicate to accurately report fire and other emergency conditions as required, and be able to assist, direct, or be directed by emergency responders.

1.6.10.7 Physical Qualifications: Contractor personnel shall be physically capable of performing their assigned work under normally anticipated climatic conditions, such as extreme weather conditions (snow, sleet, rain, heat, humidity, etc.).

1.6.10.8 Key Personnel: The contractor shall designate an on-site contract manager to serve as the central contractor point of contact with the Government and who shall be responsible for the performance of the work. The name of this person shall be designated in writing to the COR no later than 2 calendar days after phase-in start date. Changes to the contract manager shall be submitted to the Government within five (5) workdays of the change. The contract manager shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager shall be available between the hours of 0730 to 1600, Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons. The contract manager shall be required to attend briefings, conferences, and other Government designated meetings.

1.6.11 Supervision of Contractor Employees: The Government will not exercise any supervision or control over contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the contractor, not the Government. The contractor, in turn, shall be accountable to the Government for contractor or subcontractor employees.

1.6.11.1 Technical Qualifications: Contractor personnel shall have job-appropriate education, training, experience, certifications, and licensing prior to performing any work under the contract. The contractor shall, without additional expense to the Government, be responsible for obtaining any necessary permits, licenses, insurance, and for complying with any Federal, State, and municipal laws, codes, and regulations applicable to the performance of the work. The Government will not provide, nor reimburse costs for, initial or refresher skills training, certifications, or licensing for contractor employees. All training is the responsibility of the contractor unless specified as Government unique training. The contractor is responsible for scheduling all Government unique training to ensure training is accomplished prior to the individual performing work. The contractor shall maintain records of all scheduled and accomplished training.

1.6.11.2 Certifications and Special Qualifications: Qualifications and special licenses necessary to perform work in this contract include, but are not limited to, Commercial Driver’s License (CDL), Hazardous Communications (HAZCOM), and Department of Transportation (DOT) manifesting and hazardous material transportation. Contractor employees who operate any contractor vehicles and equipment shall be certified, by the contractor and at the contractor’s expense, as being fully qualified to operate the vehicles/equipment to which they are assigned. The contractor shall document all operator qualifications and provide the documentation to the COR before the contract employee engages in any mode of equipment operation.

1.6.11.3 Employee Roster: The contractor shall maintain a current listing of employees providing service under this contract. The contractor shall provide the COR a roster listing by functional area, all employees and their respective job titles no later than two (2) business days after the contract full performance start date. The roster shall also identify the employee’s name, position title, and whether or not they are full-time or part-time employees. The contractor shall update the roster when changes are needed and organization chart electronically and provide copies to the COR by the 2nd workday of the month.

1.6.12 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All records, files, documents, working papers, both hard copy and electronic, and materials, to include the source codes of any software, provided by the Government and/or generated by the contractor produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. All reports, records, files, documents, contractor policies/operating instructions, and working papers, both hard copy and electronic, shall be made available to the KO, Contracting Officer’s Representative (COR/Quality Assurance Alternate CORs (ACORs)), Defense Investigative Service (DIS) staff, and other authorized Government representatives during the performance of this contract. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.12.1 Unprogrammed Requirements: Upon notification and within required time frames the contractor shall provide data/information associated with any and all parts of the contracted services. The data is often required within a very short suspense time, e.g., one day. This includes, but is not limited to: input for staff studies; fact sheets; audits; one-time reports; equipment listings, densities, and maintenance records; quality control data and records; recommendations for amending, revising or originating Government regulations or policies within the scope of this contract; information requested by Government personnel performing official duties, to include monitoring contract compliance.

1.6.12.2 Data Criteria: The contractor shall provide data, reports and other documentation, subject to Government review for adequacy, utilizing the following criteria:

· Complete: includes all required information.

· Accurate: factual and correctly tabulated data.

· Timely: provided within the specified time frames.

· Properly prepared: IAW applicable publication or other specified format.

· Properly distributed: provided to the specified distributes.

· Includes name and signature of Project Manager certifying completeness and accuracy of submitted data.

· Submission by prescribed means.

· Electronic submission shall be in a…