Description_of_Services.docx

Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Yellow Ribbon Reintegration Program (YRRP) training events as defined in this PWS except for those items specified as government furnished property and services. The attendance for each YRRP event is estimated at 900 total personnel consisting of 800 attendees, 40 staff, 60 community partners and instructors.

The YRRP training event venue shall be within a 20 mile radius of the closest Airport to the Event Location. The contracted hotel shall provide no less than 90% of guest rooms and all conference rooms in the same venue. The remaining guestrooms may be provided under a different venue meeting same requirements under this solicitation and shall be located within 0.5 walking miles of the main venue.

These services are not for YRRP training event planning services. Offerors shall submit, as part of their offer, a signed agreement between Offeror and hotel that itemizes all items and requirements being provided by hotel. The agreement shall include payment terms showing Offeror and hotel agreement on timeframe of when Offeror shall pay the hotel. This requirement does not apply to hotels or businesses that are providing the rooms themselves, i.e. not subcontracting out for the rooms. The contractor shall perform to the terms, conditions and standards in this contract.

Provision for 900 personnel per event, to accommodate the YRRP training event, to ensure adequate space for learning and to meet the needs of the units within the 63d RSC Area of Responsibility (AOR) for the YRRP training event. Hotel rooming, meeting space rooms, audio-visual (screens, audio connections, computer hookups, and microphones), and space for community partners, shuttle service, youth and child care service and service of five meals. To ensure there is a conducive learning environment/atmosphere at the event venue to support the YRRP event presentations and training, and to provide those government personnel and their Families attending the event with quality accommodations and identified support services.