W911SA-17-B-2011_PreBid_Conference_Slides_10.23.17.pptx

Version Number 1 As of 10/23/2017 MG James E. Simpson Commanding General U.S. Army Contracting Command Presented by Melissa T. Gore FHL JOC Pre-Bid Conference

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Agenda — Introductions/Contact Information Contract Description/Overview Solicitation Review Project Examples Important Dates Questions

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NOTHING SAID AT THIS CONFERENCE VERBALLY AMENDS THE SOLICITATION DOCUMENTS.

IF THERE ARE ANY CONFLICTS BETWEEN WHAT IS SAID AND WHAT IS CONTAINED IN THE OFFICIAL SOLICITATION, THE SOLICITATION INFORMATION SHALL RULE

PLEASE TELL ME OF ANY CONFLICTS YOU MAY FIND

Introductions Contract Specialist Melissa Gore e-mail: Melissa.t.gore.civ@mail.mil

Contracting Officer Steve Bailey e-mail: steven.m.bailey2.civ@mail.mil

Contracting Officer’s Representative (COR) Jorge Covarrubias e-mail: jorge.v.Covarrubias.civ@mail.mil

Ordering Officer Gennaro Messina e-mail: Gennaro.d.messina.civ@mail.mil

Contract Description/Overview Job Order Contract (JOC) for the Fort Hunter Liggett DPW with facilities located at Fort Hunter Liggett, Moffett Field, and Parks Reserve Force Training Area.

Set Aside: 8(a) firms located in the geographical area serviced by Fresno, Sacramento, and San Francisco District Offices, and other 8(a) construction firms with a bona fide place of business within the geographical competitive area.

NACIS Code: 236220 – Commercial and Institution Construction

Size Standard: $36.5 Million

PSC: Z2JZ – Repair or Alteration of Misc. Buildings

Firm Fixed Price IDIQ Contract Base Plus 4 one-year Options

Solicitation

Contract Description/Overview Limits Overview:

3 Types of Limits that Apply to each JOC Contract Estimated Annual Maximum ($6,000,000) Minimum Guarantee ($250,000/year) JOC Maximum Value ($39,000,000) Estimated Period of Performance:

1 April 2018 thru 31 March 2019 (Base Year) Base year and 4 one-year options, and Option to Extend Services Clause.

Solicitation Review Review of Solicitation

BLOCK 13 – BID CLOSING DATE AND TIME

BIDS VALID FOR AT LEAST 120 DAYS

CLINS:

0001, 1001, 2001, 3001, 4001 – Minimum Guarantee 0002, 1002, 2002, 3002, 4002 –Estimated Annual Value *Less the Minimum Guarantee Task Orders after the Minimum Guarantee has been exhausted will be individually funded.

Period of Performance and Delivery

Solicitation Review Supplemental Information:

Solicitation Review

9) Requirements/Deliverables:

Ensure you have all items on this list and have reviewed and completed/included them in your bid package .

Completed SF1442 with acknowledgement of all amendments Completed TE-2 Coefficient Spreadsheet Bid Guarantee Shall be currently registered in SAM, https://www.sam.gov/portal/public/SAM/ (Please ensure that the NAICS code, applicable to this requirement, (236220) is listed on your SAMS record) FAR and DFARS Representations and Certifications within SAM record need to be accurate and complete.

Any additional verification/requested documents or information.

Solicitation Review INSTRUCTIONS TO BIDDERS (p.24):

Instructions on EXACTLY how Bids need to be organized and what should be submitted.

NOTE: #1d. The bidder’s failure to include information required by this solicitation may result in the bid submission being found non-responsive and therefore be ineligible for award.

NOTE:#3 Tab E. Any additional verification documents (Such as Fill-in Provisions/Clauses or Electronic Requirements) Bid Submission Date/Time and information on Bid opening, if you want to attend.

Read Solicitation thoroughly and carefully and ensure you are following the directions. **ASK QUESTIONS!**

S Review

EVALUATION OF BIDS – BASIS OF AWARD(p.21):

Deliverables:

Responsiveness of Bid Section has nice little list of items required to be included in bid package. *Not all inclusive

Award will be made with reasonable promptness to the responsible bidder submitting the lowest responsive bid in accordance with requirements and provisions herein.

The Government will evaluate bids received in response to this solicitation solely on the basis of price and price related factors.

How Bids will be Evaluated Total Evaluated Price Calculation Bids will be Evaluated on the Following:

Responsiveness of Bid Price Evaluation Responsibility Determination

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Solicitation Review

RESPONSIVENESS OF BID:

For a bid to be determined responsive and considered for award, the bid must comply in all material respects with the invitation for bids. Such compliance enables bidders to stand on an equal footing, and maintain integrity of the sealed bidding system (Subpart 14.301).

Non-Responsive bids will not be considered for contract award.

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Solicitation Review

PRICE EVALUATION(p.21):

Price coefficients will be evaluated to determine if they are reasonable, complete and balanced.

Total Evaluated Price(TEP) Calculation – Explains exactly how the TEP will be calculated.

Coefficients should be no more than 2 decimal places.

REVIEW TE-2 DOCUMENT

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Solicitation Review

RESPONSIBILITY DETERMINATION:

Purchases shall be made from, and contracts shall be awarded to, responsible prospective contractors only.

Pre-Award Survey information, along with Past Performance information from PPIRS, will be evaluated to determine contractor responsibility.

See SOL for List of what is required to be considered a Responsible Contractor.

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Solicitation Review

No purchase or award shall be made unless the contracting officer makes an affirmative determination of responsibility. In the absence of information clearly indicating that the prospective contractor is responsible, the contracting officer shall make a determination of non-responsibility. If a contractor is found to be non-responsible, the matter will be referred to the Small Business Administration for a Certificate of Competency, due to this acquisition being set-aside for 8(a) small business.

RESPONSIBILITY DETERMINATION:

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Solicitation Review

BONDING:

Performance and Payment bond, sufficient to cover the stated estimated annual maximum contract value for the Base Period. ONLY AWARDEE 10 Days after Contract Award Each Option Year if exercised a P&P will also be required Increase required when the flexibility of the JOC maximum is utilized. *This is not anticipated.

Bid Bond is required and shall be provided in the amount of twenty percent (20%) of the estimated annual maximum contract value for the base year of $6,000,000.

(Bidders must use the Standard Form (SF) 24 if providing a bid bond as the bid guarantee)

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Questions Questions:

The bid Guarantee is 20% of the max award amount of $6,000,000. This large of an amount is a burden to small business contractors.

Payment and Performance Bonds of the annual $6,000,000 is a burden to small business contractors. Any way to restructure on a per task order basis?

Who was the previous incumbent contractor and their coefficients? W9124J-13-D-0007, Komada, LLC.

Questions Questions:

4) Can you provide a list and the value of previously awarded task orders over the last 2-3 years for the previous JOC?

5) Is there a list of construction projects for Moffett Field, Fort Hunter Liggett, and Parks Reserve Forces Training Area?

Project Examples

EXAMPLE PROJECTS THAT HAVE BEEN COMPLETED IN THE PAST:

Facility Repairs –

Sample of Work Performed:

Flooring – Carpeting, Acid Stain, Epoxy, Vinyl, Wood Planks.

Lighting – LED Replacement, Recessed Can Lighting, Motion Detectors

Ceilings – Reconfiguration, Drop Ceiling

Structural - Wall Repairs

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Project Examples

EXAMPLE PROJECTS THAT HAVE BEEN COMPLETED IN THE PAST:

HVAC Replacements –

Sample of Work Performed:

Bldg. 120

Bldg. 265

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Project Examples

EXAMPLE PROJECTS THAT HAVE BEEN COMPLETED IN THE PAST:

Electrical Upgrades / Repairs –

Sample of Work Performed:

Replace primary and secondary utility poles with underground transmission lines.

Replace Primary Power Poles.

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Project Examples

EXAMPLE PROJECTS THAT HAVE BEEN COMPLETED IN THE PAST:

Resurface Tennis Court – Sample of Work Performed:

Remove dirt, dust, debris, oil, grease, vegetation, loose materials, and other surface contaminants from courts. Pressure wash entire surface of each court. Repair cracks, depressions, and surface defects. Level depressions on each court with patch binder in accordance with manufacturer’s instructions. Apply 2 coats of filler course as required by surface roughness and porosity to provide smooth underlayment for application of color coating. Apply asphalt tennis court surface color coating system. Lay out tennis court line markings in accordance with USTA Rules of Tennis. Replace the existing nets and pulleys. Sand smooth and repaint (white) each anchor pole that is in place.

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Question Submission Deadline:

03:00 PM CST, 2 November 2017

Public Bid Opening: Check Applicable Solicitation.

Award Contract: ASAP

Upcoming Acquisition Milestones

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Questions

Questions?

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