W911SA-21-Q-3111 PPC MS - PWS.docx

Performance Work Statement Protective Clothing 88th Readiness Division 26 May 2020

PART 1

GENERAL INFORMATION

1. General and Background. This is a Firm Fixed Price (FFP), Indefinite Delivery, Indefinite Quantity (IDIQ) contract non-personnel services contract to provide all the 88th Readiness Division (RD) G-4, Equipment Concentration Site and Area Maintenance Support Activity shop employees protective clothing and protective clothing services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Scope of Work. The objective of this requirement is to provide clean and serviceable protective clothing to 88th RD G4 Shop employees to support mechanics working on equipment and in shop facilities. These standards have been established by the Command to mitigate the exposure and migration of Heavy Metals as well as comply with the Environmental Protection Agency’s (EPA’s) new lower exposure limit, effective 06 January 2020, EXORD 031-19, and to ensure the Safety of all Employees and their families. Protective clothing with Laundry service will prevent migration of heavy metals and other contaminants from worksite to residence. This service will include 11 complete sets of protective clothing and two (2) jackets for each employee, with weekly laundering and delivery services. It will also include repairs/replacements to worn or damaged protective clothing components. The services and materials required under this contract will be provided at 88th RD maintenance facilities throughout the northwest and central regions of the United States. Employees are not engaged in hazardous duty however surveys have been conducted by the U.S. Public Health Command at various 88th RD shop locations and results have determined that heavy metals are present and exceeded the Brookhaven National Laboratory’s (BNL’s) recommended guidelines for lead and cadmium. This contract provides the 88th RDs maintenance facilities with clean protective clothing. The Contractor shall provide and pick-up at all locations listed in the Shop Locations Attachment in Section 7.

1.1.2. The Contractor shall furnish all management, labor, materials, equipment, tools, transportation, pickup and delivery required to provide protective clothing and protective clothing services defined in this PWS except for those items specified as government furnished property and services in Part 3 of this PWS.

1.2. Place of Performance. The work to be performed under this contract will be performed in accordance with Shop Locations Attachment in Section 7.

1.3. Period and Location of Performance. The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years shown below.

1.4. Hours of Operation. The Contractor is responsible for conducting business, between the hours of 7:30 A.M. through 3:30 P.M., Local Time, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings; or similar Government directed facility closings. For other than firm fixed price contracts, the Contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5. Federal Government Holidays. Normally the Contractor is not required to provide services on the following days:

If a holiday falls on a pickup and/or delivery day; delivery shall be made on the preceding working day.

1.6 Ordering: Services will be ordered by issuance of a Task Order, awarded by the Contracting Office or by the Ordering Officer. The Task Order (TO) will specify which services are required and the building numbers where the performance of services will be located.

1.6.1 Task Order (TO) Period of Performance (POP): Each Task Order issued under this contract shall have a scheduled TO POP date. Each Task Order shall be completed within the scheduled TO POP date.

1.7. Ordering Officer Information. There will be a designated Ordering Official under this contract, authorized to make purchases up to their designated authority of $25,000, per single known requirement, against this IDIQ contract. Orders under this threshold will not be issued on an individual Delivery Order FORM 1449, however, all requirements of the contract award, and all policies and procedures will be applicable to orders by the designated official. Prices and Salient Features for the project will still require agreement/approval by the ordering official.

The ordering officials will administer and be the main POC for all orders placed under their authority.

The following describes the procedures to be used for ordering items under this contract by using the Federal Government-wide purchase card. This option to order by use of the Government-wide purchase card is strictly an alternative method of ordering by the Government and may be used in place of ordering by other order forms that comply with FAR 12.204. The Government reserves the right to unilaterally terminate the use of the credit card at any time.

All ordering officers may use the Government-wide purchase card, commonly referred to as the Government "credit card," as an alternative method of ordering and paying for purchases made under this contract. Purchase card orders are subject to all terms and conditions of this contract, unless otherwise stated in this provision or another provision or clause in this contract. The purchase card is specifically designed for use by the Federal Government. The purchase card is like a typical commercial credit card. However, the authorization limitations of the purchase card are more specific, i.e., only for a particular contract, monthly limitations, certain categories of products or services, etc. The purchase card will be exclusively used for official Government purchases in accordance with the prices, terms, and conditions of this contract. The purchase card order limitation shall be $25,000. With respect to ordering authority, only designated Ordering Officers may use the purchase card as a means of purchasing items on this contract.

Credit limits for the purchase card for ordering officers is $25,000. These credit limits for the purchase card are the responsibility of the credit card holder and the approving office.

The contractor shall accept payment via credit card for projects authorized by the ordering officers and that have followed the required policies and procedures within this solicitation and resultant contract.

***Invoices for orders placed by the ordering officer will be submitted directly to the ordering officer. However, use of WAWF to create and accept receiving reports is mandatory when the GPC is used as a method of payment against a contract. In order to ensure proper routing of contract transactions paid with the GPC, use the code "CRCARD" in the Pay Official/DoDAAC field. The contractor is required to generate a receiving report in WAWF, and the Government acceptor is required to accept the receiving report in WAWF. The Cardholder is required to verify that acceptance has occurred in WAWF prior to submitting the invoice to the Certifying Official for certification.

1.8. Point of Contact. The Contractor shall provide one (1) main point of contact (POC) within the prime company to interface with the Contract Officer’s Representative (COR) on issues concerning this contract. The POC shall have full authority to act for the Contractor on all contract matters relating to daily operations of this contract. Additionally the Contractor shall make available to the COR a specified “Account Liaison” to handle all problems regarding billing, deliveries, discrepancies, etc. This “Account Liaison” shall be responsible for submitting one (1) Monthly Report and Invoice per site being serviced. (See Section 6.0 Reports/Invoices). The name of POC and Account Liaison shall be designated via email to the COR No Later Than (NLT) fifteen (15) business days after contract award and immediately after any changes.

1.9. Supervision of Contractor Employees. The Government will not exercise any supervision or control over Contractor or Subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or Subcontractor employees.

1.10. Post Award Conference/Periodic Progress Meetings. The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.11. Physical Security. The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use.

1.12. Restrictions. The Contractor shall not employ any person who is determined by the Government to be a potential threat to the health, safety, security, general well-being or operational mission of a government facility or its population, to include personnel who are, or become, barred or restricted from an Installation. The Government reserves the right to require removal of any Contractor personnel from the job site who endanger persons or property, or whose continued employment is inconsistent with the interest of military security. The Government also reserves the right to require the Contractor to remove from the job site, any employee found to be under the influence of alcohol, drugs or any other incapacitating agent or any employee involved in the theft of Government property. The removal from the job site of such personnel shall not relieve the Contractor of the requirement to provide personnel to perform services.

1.13. Identification of Contractor Employees. The Contractor (to include subcontractors) shall provide each employee an Identification (ID) Badge, which includes at a minimum, the Company Name, Employee Name and a color photo of the employee. ID Badges for Key Personnel shall also indicate their job title. ID Badges shall be worn at all times during which the employee is performing work under this contract. Each Contractor (to include subcontractors) employees shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The Contractor (to include subcontractors) shall be responsible for collection of ID Badges upon completion of the contract or termination of employee. A listing of issued identification cards shall be furnished to the Contracting Officer Representative 14 days prior to the contract performance start date and updated as needed, but within 5 business days of change, to reflect Contractor and Subcontractor personnel changes. All contract personnel attending meetings, answering Government cellphones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.14. Background Checks. Access and General Protection/Security Policy and Procedures: All contractor employees to include subcontractor employees, must pass a background check prior to commencing performance under this contract. The contractor and all associated subcontractors' employees shall provide all information required for background checks (See Below) to meet installation access requirements to be accomplished by Director of Emergency Services (DES) or Security Office. Contractor workforce must comply with all Federal Acquisition Regulation (FAR) clause 52.204-9, personal identity verification requirements as directed by DOD, Head Quarters Department of Army (HQDA) and/or local policy. The contractor workforce shall also comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive (DIR) 2014-05/Army Regulation (AR) 190-13, applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes. The Government may require monthly participation in the Installation Random Antiterrorism Program. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes. Contractor employees who will be entering Army-controlled installations or facilities and who do not possess a valid CAC, including subcontractor employees, must present a Federal personal identity verification card or authorized identification issued by state, or local governments.

1.14.1. If derogatory information is contained in the background check, unescorted access may be denied in accordance with Army Directive 2014-05 (Policy Implementation Procedures for Common Access Card Credentialing and Installation Access for Uncleared Contractors).

a. COR will notify 88th RD DES of individuals who have been denied access.

b. 88th RD DES will complete Access Denial Letter and forward to COR along with Access

c. Control Denial Waiver Package.

d. COR provides Access Denial Letter and Access Control Denial Waiver Package to Contractor POC.

1.14.2. In cases where an uncleared Contractor employee, including any subcontractor employee, is denied access based on derogatory information, the individual may request a waiver.

Contractor POC informs COR that employee desires to submit an Access Control Waiver Denial Application.

a. COR, will forward the individual’s completed packet to 88th RD DES for review.

b. 88th RD DES will review members' Access Control Denial Waiver Application in consultation with Fort McCoy Access Control NCIC-III POC.

c. 88th RD DES provides recommendation to 88th RD Senior Leadership.

d. 88th RD Senior Leadership or designee makes final fitness determination.

e. 88th RD DES will notify COR of final fitness determination.

f. If waiver is granted, 88th RD DES will provide Access Approval Letter to COR. COR will then provide copy of Access Approval Letter to Contractor POC, AFOS/FOS for facility access and retain copy for COR files.

1.14.3. Individuals may be denied unescorted access if derogatory information includes, but is not limited to, the following:

a. The NCIC-III contains criminal information about the individual that causes the Senior Commander to determine that the individual presents a potential threat to the good order, discipline, or health and safety of the installation.

b. The installation is unable to verify the individual's claimed identity based on the reasonable belief that the individual has submitted fraudulent information concerning his or her identity in the attempt to gain access.

c. The individual has a current arrest warrant in NCIC, regardless of the offense or violation.

d. The individual is currently barred from entry or access to a Federal installation or facility.

e. The individual has been convicted of crimes encompassing sexual assault, armed robbery, rape, child molestation, production or possession of child pornography, trafficking in humans, drug possession with intent to sell or drug distribution.

f. The individual has a U.S. conviction of espionage, sabotage, treason, terrorism, or murder.

g. The individual is a registered sex offender.

h. The individual has been convicted of a felony within the past 10 years, regardless of the offense or violation.

i. The individual has been convicted of a felony firearms or explosives violation.

j. The individual has engaged in acts or activities designed to overthrow the U.S. Government by force.

k. The individual is identified in the Terrorist Screening Data Base (TSDB) as known to be suspected of being a terrorist or belonging to an organization with known links to terrorism or support of terrorist activity. When this capability becomes available to DoD, security personnel performing installation access control personnel will strictly follow the Federal Bureaus on Investigation’s published engagement protocols.

1.15. Contractor Personnel Conduct: Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any Contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. In accordance with DOD Directive 5500.7-R, “Joint Ethics Regulation”, Contractor employees must avoid improper influence in the execution of their duties under the contract. Particular attention should be paid to acceptance of gifts/ gratuities, and on non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S. C 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no Contractor employees conduct political related activities or events on the Installation Facilities. The Contractor shall comply with all DOD and local requirements that establish uniform policies governing smoking in and around Government-owned buildings and vehicles. The Contractor shall comply with Federal drug-free workplace and requirements IAW FAR 52.223-6 and 252.223-7004. Government rules, regulations, laws, directives, and requirements which are issued during the contract term relating to law and order, Installation administration, and security on the Installation shall be applicable to all Contractor employees or representatives who enter the Installation. Violation of such rules, regulations, laws, directives, or requirements shall be grounds for removal (permanently or temporarily as the Government determines) from the work site. Removal of employees does not relieve the Contractor from the responsibility for the work defined in this PWS.

•Removal by Garrison Commander. The Garrison Commander may, at his/her discretion, bar an individual from the Installation under the authority of 18 USC 1382 (1972), AR 210-10 (Administration), and the National Industrial Security Program Operating Manual (NISPOM) for conduct determined contrary to good order, discipline, or Installation security.

•Removal by Contracting Officer (KO). The Contracting Officer may require the Contractor to remove any employee, working under this contract, for reason of misconduct or security. Contractor employees shall be subject to dismissal from the premises upon determination by the Contracting Officer that such action is necessary in the interest of the Government.

•Removal by Installation Police. Contractor employees may be denied entry to the Installation by Military Police if it is determined that such entry may be contrary to good order, discipline, or the security of the Installation. Military Police may remove any Contractor employee from the Installation for reason of misconduct or security.1.6.18 Government and Personal Property. The Contractor shall be responsible for safeguarding US Government (USG) and personal property. The Contractor shall conduct work so that Government property, personnel and work areas shall be protected at all times from inconvenience, damage or injury. In the event of loss or damage of any nature, caused by Contractor operations or employees, due to improper protection, precaution or safety measures, such damages shall be repaired or such property shall be replaced by the Contractor at his expense. In the event the Contractor does not satisfactorily repair or replace such damages, the Government reserves the right to make necessary correction and the Contractor shall reimburse the Government for all labor and materials costs associated with repairs or replacement.

1.15. Operations Security (OPSEC).

1.15.1 AT Level I Training. Anti-Terrorism (AT) Level I Awareness Training. All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete AT Level I awareness training. AT Level I awareness training certification for all employees shall be submitted to the COR NLT 30 calendar days after notification of contract award, or within NLT 30 calendar days after new employees commence performance under this contract, and annually NLT 30 calendar days after the start of the option period. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR via email (or to the contracting officer, if a COR is not assigned) NLT 60 calendar days after completion of training by all employees and subcontractor personnel. The COR will provide a copy to the requiring activity Anti-Terrorism Office (ATO). AT Level I awareness training is available at https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf. When available, classroom training may also be coordinated locally through the ATO. Contact the COR for availability of this local classroom training.

1.15.2. iWATCH Training. All Contractor employees, including subcontractor employees, to be briefed on the local iWATCH program (training standards provided by the requiring activity Anti-terrorism Officer (ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. An iWATCH training certification for all employees shall be submitted to the COR NLT 30 calendar days after the contract start date, or NLT 30 calendar days after new employees commence performance under this contract and annually NLT 30 calendar days after the start of the option period.

1.16. Organizational Conflict of Interest. Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in Federal Acquisition Regulation (FAR) Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.17. Quality Control. Quality Control is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.212-4, Contractor Terms and Conditions - Commercial Items). A formal Quality Control Plan (QCP) is not required for this requirement; however, the Contractor shall maintain an inspection system commensurate with commercial practices to ensure the Contractor only tenders acceptance those items or services that conform the requirements of this contract. The Contractor is responsible for ensuring the requirements of this project are satisfied in accordance with the contract specifications and all applicable environmental laws and regulations; the presence or absence of a duly authorized Government Inspector shall not relieve the Contractor of this responsibility.

1.17.1. Contingency Plan. Contractor shall furnish a detailed, written Contingency Plan indicating that services can be continued in the event of Contractor’s equipment (including transportation vehicle failure), production facility failure, or any circumstance that impacts the Contractor’s ability to perform the services. A Contingency Plan shall be submitted to the COR NLT 30 calendar days after the contract start date, or NLT 30 calendar days after new employees commence performance under this contract and annually NLT 30 calendar days after the start of the option period.

1.17.2. Quality Assurance. The Government shall evaluate the Contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is a Government only document primarily focused on what the Government must do to assure that the Contractor has performed in accordance with the requirements of the contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. Non-conforming services shall be re-performed at no increase in contract price. If non-conforming services are recurring, cannot be re-performed, or the services fail to achieve the Performance Requirements Summary (PRS), the Government may reject the nonconforming service(s) and document the Contractor's performance record accordingly. The Government may also issue a Contract Discrepancy Report (CDR) in which the Contractor will be required to respond with the development of a corrective action plan (CAP) which identifies the root cause, corrective action (CA) for the root cause, CA for the specific nonconformance, and the date the CAs will be complete. The Government may also reduce the payment to the Contractor IAW the PRS, or reduce payment to reflect the value of the services performed, or may perform the services and charge the Contractor for any related cost incurred and/or may terminate this contract for cause.

1.17.2.1. Non-conforming Supplies or Services. When a Contractor's performance does not meet contract requirements and/or approved work schedules and/or timeframes it is considered non-conformance. Nonconformance shall be classified in one of three categories: level I (Minor), level II (Major) or level III (Critical). The Government may re-inspect work designated for re-performance or late performance.

1.17.2.1.1. Level I (Minor) non-conformance: is defined as a non-conformance that is not likely to materially reduce the usability of the supplies or services for their intended purpose, or is a departure from established standards having little bearing on the effective use or operation of the supplies or services. Minor non-conformance usually can be corrected on the spot, where no further corrective action (CA) response is necessary, and can be issued by the COR to the Contractor either through a verbal or written non-conformance report. Minor non-conforming services shall be re-performed within a specified time frame at no increase in contract price. If minor non-conformances are recurring or re-performance is not completed in full and within the specified time a Level II non-conformance may be issued to the Contractor by the Contracting Officer (KO).

1.17.2.1.2. Level II (Major) non-conformance: is defined as a non-conformance, other than critical, that is likely to result in failure of the supplies or services, or to materially reduce the usability of the supplies or services for their intended purpose. Recurring Minor non-conformances, or a non-responsive Contractor, indicating a trend or failure of the Contractor's quality control, can also be classified as a Major non-conformance. Major non-conformances shall result in the issuance of a written CDR from the KO to the Contractor requiring the development of a CAP by the Contractor which identifies the root cause, CA for the root cause, CA for the specific non-conformance and the date CAs will be completed.

1.17.2.1.3. Level III (Critical) non-conformance: is defined as a non-conformance that is likely to result in hazardous or unsafe conditions for individuals using, maintaining, or depending upon the supplies or services; is likely to prevent performance of a vital agency mission; is for a repeated or uncorrected level II CDRs; or is for a nonresponsive Contractor to a level II CDR. Critical non-conformances shall result in the issuance of a written CDR to the Contractor requiring the development of a CAP by the Contractor which identifies the root cause, CA for the root cause, CA for the specific non-conformance and the date CAs will be completed.

1.17.2.1.4. Inspection Results. The Contractor will be notified of Government inspection results. The Contractor shall acknowledge receipt of the inspection results. The Contractor may be notified of inspection results verbally. Verbal notifications of defective work will be confirmed in writing. When Government inspectors are unable to contact the Contractor to notify the Contractor of inspection results, acceptance or rejection of work will be made on the basis of the initial inspection.

PART 2

DEFINITIONS & ACRONYMS

2.1. DEFINITIONS:

2.1.1. CONTRACT ADMINISTRATOR. The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

2.1.2. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

2.1.3. CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed in writing by the Contracting Officer, a copy of which is sent to the Contractor, to assist with all technical aspects of the contract and in contract administration. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.7 EQUIPMENT. A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

2.1.8. GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT PROPERTY (GP). Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.9. GOVERNMENT PROPERTY. All property owned or leased by the Government. Government property includes both Government-furnished property and contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.10. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.11. LOSS OF GOVERNMENT PROPERTY. Unintended, unforeseen or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to:—

(1) Items that cannot be found after a reasonable search;

(2) Theft:

(3) Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or

(4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

2.1.12. MATERIAL. Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

2.1.13. NON-PERSONAL SERVICES. The personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees. Non personal service contracts are authorized by the government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

2.1.14. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.15. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.16. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.17. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.18. WIDE AREA WORK FLOW (WAWF). A secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows government vendors to submit and track invoices and receipt/acceptance documents over the web and allows government personnel to process those invoices in a real-time, paperless environment.

2.1.19. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.20. WORK WEEK. Monday through Friday, except for Federal holidays unless specified otherwise.

2.2. ACRONYMS:

PART 3

GOVERNMENT FURNISHED PROPERTY (GFP), EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services. The Government will not provide services for this contract.

3.2. Facilities. The Government will not provide facilities for this contract.

3.3. Utilities. The Government will not provide utilities for this contract.

3.4. Equipment. The Government will not provide equipment for this contract

3.5. Materials. The Government will not provide materials for this contract.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. The Contractor shall furnish all supplies, material, equipment, tools, vehicles, workforce and services required to perform work under this contract that are not listed under Section 3 of this PWS. The failure of the Contractor, for any reason whatsoever (excluding an Act of God or an Act of War), to furnish any of the foregoing shall neither justify nor excuse achievement of the performance standards prescribed in this PWS.

4.2 Technical Definitions:

Clean. Finished articles are dry and free of visible soil, lint and objectionable odor. Spots and stains are removed where practical to do so without damaging the fabric.

Contracting Officer Representative. An individual appointed in writing by the contracting officer to perform expressed contract administration functions.

Dry Cleaning. Dry cleaning involves the immersion of garments in dry cleaning solvents and cleaning them by use of mechanical action and soaps or synthetic detergents. Dry cleaning removes some soluble and some insoluble soils and dissolves grease stains through the combined actions of dry cleaning solvents, mechanical action, soaps, synthetic detergents, and other cleaning aids.

Laundering. The process by which soiled fabric items are cleaned and treated. The term includes cleaning by mechanical action and by hand in appropriate temperature water solutions of detergents and other additives.

Packaging. The process by which clean garments or other items are placed on hangers and placed in protective paper or plastic film bags. Small items of clothing and other clothing which are not customarily placed on hangers shall be wrapped in protective polyrap in accordance with commercial or local practice.

4.3. Personal Protective Clothing: The contractor shall provide each 88th Readiness Division (RD) G-4, Equipment Concentration Site and Area Maintenance Support Activity employee 11 complete sets of protective clothing and one hip jacket. One set/unit of protective clothing includes one (1) shirt and one (1) pair of pants. Office personnel will be issued the Polo shirt, all other personnel will receive the work shirt. All personnel will receive the same type work pants and jackets. All protective clothing provided to the government shall be clean and serviceable at the time of delivery to the maintenance facility. The specification for the personal protective clothing are as follows:

Shirt, Long Sleeve. Flame resistant, breathable cotton polyester blend fabric button down work shirt, navy blue in color, double chest pockets. Facility I.D. Badge Patch centered over left chest pocket. Employees will be measured for Shirts to ensure proper fit. Measurements will include:

· neck size

· sleeve size

· chest size (for Men)

· bust/chest size (for Women)

Shirt, Polo, Short Sleeve. Flame resistant, breathable cotton polyester blend fabric navy blue in color with 3 buttons, and no chest pocket. Facility I.D. will be embroidered and centered on left chest. Employees will be measured for Shirts to ensure proper fit. Measurements will include:

Pants, Flame resistant, breathable cotton polyester blend fabric, flat front work pants, Navy Blue color in color with 4 pockets, a metal front zippered, and reinforced belt loops. Employees will be measured for pants to ensure proper fit. Measurements will include:

· Waist size

· Inseam

Hip Jacket. Navy blue, mid-weight hip length jacket with flame resistant, twill cotton polyester blend fabric, front metal zippered, front pockets and a quilted nylon lining for added warmth. Facility I.D. Badge Patch will be centered on left chest. Hip Jackets will be standard in sizing (Small, Medium, Large, etc). Jackets will be tailored upon government request for safety purposes at not addition coast to the government.

4.3.1 Contractor/supplier and/or subcontractor must be located within 150 miles of the facility, so that employees can be measured for proper sizing of the protective clothing or the supplier needs to agree to come to the facility to measure each employee for proper sizing and fitting.

4.3.2. The Contractor/supplier and/or subcontractor shall repairs and/or replacement damaged or worn out protective clothing items. Protective clothing will be replaced when torn, frayed, worn through, or stained with grease, oil, or other solvents that cannot be removed through laundering. The Contractor shall accommodate proper fitment and sizing issues/exchanges for individual employees.

4.3.3. The government will NOT be charged the replacement cost for protective clothing which is lost or damaged, as this cost has already included under FFP.

4.4. Storage Bins/Racks. Separate storage receptacles will be provided by the Contractor for both clean and used or soiled protective clothing. Storage receptacles will be placed and left at the government facility until services for protective clothing is terminated.

4.4.1. Supplier will supply rolling racks to hang delivered protective clothing on, at each government facility.

4.4.2 Soiled Clothing Receptacles. The contractor shall provide Soiled Clothing Receptacles with sealable lids, impermeable, and designed to prevent dispersion of chemical dust.

4.4.2.1. IAW CFR 1910.1025 and CFR 1910.1200 the contractor and bags must be labeled, communicating hazards to employees. Shipping and storage containers/bags that contain cadmium-contaminated clothing must be labeled with the following information:

· Danger

· Contains cadmium

· Cancer hazard

· Avoid creating dust

· Can cause lung and kidney disease

Shipping and storage container/bags that contain lead contaminated clothing must be labeled with the following information:

DANGER: CLOTHING AND EQUIPMENT CONTAMINATED WITH LEAD. MAY DAMAGE FERTILITY OR THE UNBORN CHILD. CAUSES DAMAGE TO THE CENTRAL NERVOUS SYSTEM. DO NOT EAT, DRINK OR SMOKE WHEN HANDLING. DO NOT REMOVE DUST BY BLOWING OR SHAKING. DISPOSE OF LEAD CONTAMINATED WASH WATER IN ACCORDANCE WITH APPLICABLE LOCAL, STATE, OR FEDERAL REGULATIONS.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS

5.1. Services Provided. The Contractor shall provide all management, labor, materials, equipment, tools and transportation necessary to continuously furnish, maintain, repair, replace, pickup, clean, and deliver protective clothing to 88th Readiness Division identified locations (See Shop Locations Attachment in Section 7). Services will be provided in accordance with the terms and conditions of this contract.

5.2. Contractor shall conduct an initial visit to each Shop Location in order to properly size personnel requiring protective clothing. Sizes will be taken for all clothing being provided. The COR will notify the contractor when a new employee has been hired and requires protective clothing. The contractor is then responsible to properly size the new employee at no extra cost.

5.3. The Contractor shall provide laundering services for all provided protective clothing. Laundering services will included the pickup of soiled protective clothing and drop off of clean serviceable protective clothing on a weekly basis. Items removed from the work area for cleaning, maintenance, or disposal must be placed in sealed, impermeable bags designed to prevent dispersion of cadmium and lead dust.

One laundered unit: is

· One (1) shirt and one (1) pair of pants

· One (1) jacket

5.3.1. Delivery of protective clothing. The Contractor shall provide pickup and delivery service. This service shall include loading, unloading, segregating, transporting, counting and obtaining necessary documentation for items picked up or delivered. The Contractor shall provide their own vehicles and they shall be maintained in safe operating condition at all times.

5.3.2. Delivery Frequency. The Contractor shall pick up soiled protective clothing and deliver clean protective clothing on a weekly basis. The Contractor shall ensure that there are adequate numbers and sizes of protective clothing available at each shop location for employee use between deliveries. The Contractor will provide a schedule to the 88th RD Contracting Officer Representative (COR) upon award and a request in-writing will be made for any changes or deviations from it.

5.4. Workmanship and Sanitation. Delivered articles shall conform to the generally accepted industry and local standards of quality, cleanliness, finish, appearance, and packaging. The items shall not only be clean in the sense of being free from soil and stains, but also free from bacteria, fungi and microorganisms, including pathogens and disease producing organisms. All work performed shall be done under sanitary conditions.

5.5. Re-performance. Any items found to have been unsatisfactorily cleaned shall be re-cleaned by the Contractor at no additional cost to the government.

5.6. Regulatory Compliance. The Contractor shall comply with all Federal, State and local environmental protection rules, regulations, and laws governing the handling, cleaning or disposal of used protective clothing.

5.6.1. The Contractor shall inform in writing any person who cleans or launders protective clothing or equipment of the potentially harmful effects of exposure to lead and cadmium.

5.7. Service Ticket. After delivery of protective clothing the Contractor shall deliver receipts to shop office personnel. Delivery receipts shall reflect the following information: Date of service, actual count of protective clothing, quantities of protective clothing lost or damaged. All delivery receipts must be signed by an authorized government employee. A legible copy of the service ticket will be provided to the person signing the ticket and to the Contractors Appointed POC. The Contractor shall keep a legible copy of all receipts for their records.

5.8. Monthly Invoicing: The Contractor shall provide one monthly invoice for services rendered on the _______ on each month. The invoice will contain an itemized list of each shop location and the total number of laundered units per location for the invoiced month. The dollar amount per laundered unit billed will not change as this is a FFP Contract. The Contractor shall ensure that a consolidated copy of the monthly service ticket receipts with authorized government employee's signature for the delivery is attached to the monthly Wide Area Workflow (WAWF) invoice using the attachment option in WAWF. Failure to provide service to any of the locations listed in Shop Locations Attachment in Section 7 will be addressed IAW this PWS.

5.9. Annual Inventory. The contractor shall coordinate and…