W911SA-21-Q-3010 MS PC - Solicitation - 9-17-21.pdf

SEE ADDENDUM

(No Collect Calls)

W911SA21Q3010 17-Sep-2021

b. TELEPHONE NUMBER 8. OFFER DUE DATE/LOCAL TIME

10:00 AM 18 Oct 2021

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W911SA9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

SHANNON A BAKER

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0011505802

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MICC - FT MCCOY

BLDG 1108 SOUTH R ST

FORT MCCOY WI 54656-5153

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W5CP3F 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FORT MCCOY LRC

FORT MCCOY LRC

209 WASHRACK ROAD

FORT MCCOY WI 54656

TEL: FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$30,000,000

NAICS:

488991

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF81

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W911SA21Q3010

Section SF 1449 - CONTINUATION SHEET

SUPPLEMENTAL INFORMATION

1. This requirement will be awarded as a firm fixed price (FFP), Requirements type contract. Up to seven (7) individual single award Requirements type contract may be made. The Government reserves the right to order the maximum quantities.

2. Awards for this requirement will be made pursuant to FAR 13.5, Simplified Procedures for Certain Commercial Items.

3. The contractor shall provide all labor, transportation, equipment, materials, supervision, and other items or services necessary to perform Packing and Crating in seven (7) different geographic areas throughout MN, WI and MI in accordance with the performance work statement (PWS), price schedule, and the term and conditions of the solicitation and resultant contract. The contractor will furnish all supplies necessary to fulfill the Performance Work Statement and the three Schedule of Services for Outbound, Inbound and Intra city/Intra area moves.

4. Award Information:

Offeror(s) may submit quotes for less than the total requirement. Below are examples of acceptable segment within the total requirement. Quotes that do not encompass an ENTIRE Area of Operations/Responsibility identified in Paragraph will not be considered.

The Government reserves the right to select all, some, none or any Area of Operations/Responsibility of an offer received in response to this solicitation.

Up to seven (7) award(s) will be made to the responsible vendor(s), conforming to the solicitation, for the services and/or combinations of services which will be most advantageous to the Government. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price standpoint.

5. Areas of Operations/Responsibility and coordinating counties/states are listed below:

Area 1A: Minnesota Counties: Anoka, Benton, Carver, Chisago, Dakota, Hennepin, Isanti, Kandiyohi, McLeod, Meeker, Ramsey, Scott, Sherburne, Sibley, Stearns, Washington, and Wright..

Area 1B: Minnesota Counties: Blue Earth, Dodge, Faribault, Fillmore, Freeborn, Goodhue, Houston, Le Sueur, Mower, Nicollet, Olmsted, Rice, Steele, Wabasha, Waseca, and Winona.

Area 1C: Minnesota Counties: Big Stone, Brown, Chippewa, Cottonwood, Douglas, Grant, Jackson, Lac Qui Parle, Lincoln, Lyon, Martin, Murray, Nobles, Pipestone, Pope, Redwood, Renville, Rock, Stevens, Swift, Traverse, Watonwan, and Yellow Medicine.

Area 1D: Minnesota Counties: Aitkin, Carlton, Cass, Cook, Crow Wing, Itasca, Kanabec, Lake, Mille Lacs, Morrison, Pine, Saint Louis, and Todd.

Area 1E: Wisconsin Counties: Ashland, Barron, Bayfield, Burnett, Douglas, Iron, Polk, Price, Rusk, Sawyer, and Washburn.

Area 1F: Wisconsin Counties: Buffalo, Chippewa, Clark, Dunn, Eau Claire, Jackson, La Crosse, Monroe, Pepin, Pierce, Saint Croix, Taylor, and Trempealeau.

Area 1G: Michigan Counties: Alger, Baraga, Chippewa, Delta, Dickinson, Gogebic, Houghton, Iron, Keweenaw, Luce, Mackinac, Marquette, Menominee, Ontonagon, and School Craft.

Wisconsin Counties: Florence, Forest, Marinette, Oneida, and Vilas

6. Quotes shall be emailed to shannon.a.baker2.civ@mail.mil. Quotes are due to the Government on or before the time listed above in central time. Contractor shall submit a signed SF 1449, completed information from the supplemental section and a completed Price Schedule.

7. If an offer is based on a teaming/partnering relationship or a joint venture, the contractor shall provide, with the quote, all required solicitation information for all parties including a copy of the teaming/ partnering or joint venture agreement. The agreement shall include information, which identifies the responsibilities for each entity under this contract. The agreement shall demonstrate the relationship between firms and identify contractual relationships and authorities to bind each entity of the teaming/partnering or joint venture relationship.

8. This procurement is Set Aside as 100% Small Business, NAICS Code 488991 with a size standard $30 Million.

9. Period for acceptance of offers. The contractor agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

10. Site visit: No Site Visits will be help for this requirement.

The POC for the solicitation is Shannon Baker, phone: 608-388-2218, Email: shannon.a.baker2.civ@mail.mil. Due to Covid Teleworking condition Email is the best avenue of contact.

11. Written questions must be furnished to the Government no later 29 September 2021@ 10:00 AM Central

Standard Time (CST); in order to ensure a timely response is provided by the solicitation closing date. All questions are to be submitted in writing at the time indicated in the solicitation or they may not be addressed before solicitation closing date; therefore, contractors are advised to submit questions as soon as possible. Please provide your company name, telephone, point of contact, e-mail address, and solicitation number on all questions. The Government will respond to questions via the issuance of an amendment which incorporates the question and the Government’s response.

12. DUNS NUMBER ______________________________.

13. TAXPAYER ID #______________________________.

14. CAGE CODE __________________________________.

15. AREAS OF COVERAGE ______________________________.

16. SYSTEM for AWARD MANAGEMENT (SAM) REGISTRATION: An Active SAM Registration is required of all Department of Defense contractors. SAM registration enables electronic funds transfer of contract payments. If your company is not already actively registered, please register in the SAM database at www.sam.gov. If your company is currently registered and close to expiring, begin/complete the process for SAM registration renewal.

a. A DUNS number is required for SAM registration. If your company does not have a DUNS #, obtain one by calling 800-333-0505.

b. Whether your company is a current or new registrant in the SAM database, your registration must indicate that you are a provider of NAICS 488991, or a NAICS of similar business size, under the Goods – Services section of the registration to be eligible to receive a contract for this solicitation.

c. If the prospective awardee for this request for quotes is not actively registered in the SAM database by close of solicitation, including NAICS 488991 or a NAICS of similar business size, under the Goods – Services section, depending on mission requirements, the government reserves the right to proceed to award to the next otherwise successful actively registered contractor.

d. Within the SAM Representations and Certifications, please ensure you company has selected that you wish to bid on, or currently hold Department of Defense (DoD) issued or DoD funded Contracts. The DFARS provisions in SAM must also be completed by solicitation closing date and time.

e. Prospective contractors who have not completed electronic annual representations and certifications at http://www.sam.gov/ in conjunction with required registration in the System for Award Management (SAM) database, shall complete and submit FAR 52.212-3 Alternative 1 Offeror Representations and Certifications - Commercial Items and DFARS Representations and Certifications in SAM to be eligible to receive an award for this solicitation.

17. Contract Administrator: TBD at time of award.

If you have questions pertaining to this contract after contract award (i.e. questions regarding delivery, invoice procedures, etc.), please request assistance from the Contract Administrator. Be sure to include the contract number in your request for assistance. Requesting contract administration assistance from any other individual could result in a delayed response.

18. Contracting Officer: TBD at time of award.

19. Contracting Officer’s Representative (COR): To Be Determined at the time of Award.

20. Ordering Officers: TBD at time of Award

There will be a designated Ordering Officials under this contract, authorized to place orders against this Requierments contract.

All requirements of the contract award, and all policies and procedures will be applicable to orders by the designated officials.

Prices and Services for the project will still require agreement/approval by the ordering officials. The ordering officials will administer and be the main POC for all orders placed under their authority.

The names and contact information for these individuals will be provided with award.

21. The Government intends to evaluate quotes and award a contract without discussions. Therefore, the contractor’s initial offer should contain the contractor’s best terms from a price and technical standpoint.

However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all quotes if such action is in the public interest and waive informalities and minor irregularities in quotes received.

22. Service Contract Reporting (SCR): Contractors will report manpower data relating to the performance of service contracts into the system for Award Management (SAM) (https://sam.gov) consistent with existing service contract reporting requirement under the federal acquisition regulation subpart 4.17- Service Contracts Inventory. SAM will only enable reporting for entities with contract that meet the SCR threshold at FAR 4.1703. As part of its quote, the vendor must include the estimated total cost (if any) incurred to comply with the Service Contract Reporting requirement.

23. Postaward Conference: In the event the Contracting Officer decides to conduct a Postaward Conference in accordance with DFARS 242.5, the awardee will be notified and will be required to attend. The Contracting Officer’s notification will include specific details regarding the date, time, and location of the conference, any need for attendance by subcontractors, and information regarding the items to be discussed.

24. ABILITYONE DESIGNATED ITEMS: In accordance with 52.208-9, contractors are referred to the web site of the Committee for Purchase from People Who Are Blind or Severely Disabled, the independent federal agency that administers the AbilityOne (formerly Javits-Wagner-O'Day or JWOD) Program for the lists of designated products and services http://abilityone.gov/procurement_list/product_buy.html

25. In accordance with FAR 52.223-2, Affirmative Procurement of Bio-based Products under Services and Construction Contracts, contractors are required to submit annual bio-based reports to the reporting module in the System for Award Management (SAM) at https://www.sam.gov.

26. The “Equal Employment Opportunity Is The Law” notice (poster) referenced in FAR Clause 52.222-

26(b)(3), is located at http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf .

27. In accordance with FAR Clause 52.222-41(g), the contractor must notify each service employee working on this contract of the minimum wage and fringe benefits required to be paid pursuant to this contract, or shall post a copy of the wage determination and Department of Labor Form WH-1313 in a prominent place at the worksite. The applicable wage determination is incorporated into the contract. The WH-1313 poster is located at http://www.dol.gov/whd/regs/compliance/posters/sca.htm.

28. In accordance with FAR 52.222-42, In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5 332.

This Statement is for Information Only. It is not a Wage Determination.

Employee Class Monetary Wage -- Fringe Benefits Material Handling Laborer WG-3 -- Step 2

29. Required insurance:

In accordance with FAR clause 52.228-5 entitled, “Insurance--Work on a Government Installation” the following minimum amounts of insurance are required.

Workmen’s Compensation As required by state laws

Employer’s Liability Insurance $100,000 per accident General Liability Insurance - Bodily Injury Liability $500,000 per occurrence

Auto Liability Insurance $200,000 per person

Bodily Injury $500,000 per occurrence

Property Damage $20,000 per occurrence Cargo Insurance (domestic and international) $75,000.00 Per Shipment

Within ten (10) calendar days after contract award, the Contractor shall certify to the Contracting Officer, in writing, that the required insurance has been obtained.

30. Legal compliance: The Contractor shall comply with all Federal, State, and Local Laws, codes and regulations applicable to his performance under this contract, and shall be solely responsible for all costs associated with said compliance.

31. Contract performance:

Purpose. IAW with FAR Subpart 42.1500 contractor past performance information (PPI) is relevant information for future source selection purposes regarding a contractor’s actions under previously awarded contracts. It includes, for example, the contractor's record of conforming to contract requirements and to standards of good workmanship; the contractor's record of forecasting and controlling costs; the contractor's adherence to contract schedules, including the administrative aspects of performance; the contractor's history of reasonable and cooperative behavior and commitment to customer satisfaction; and generally, the contractor's business-like concern for the interest of the customer. Contractor past performance information is one of the tools that support Army efforts to acquire best value and is used to evaluate performance risk in source selection. The feedback provided by the government to the contractor in collecting PPI, and the knowledge that PPI will be used in future source selection decisions, should result in improved performance and a greater contractor focus on customer satisfaction.

Contractor Performance Assessment Reports System (CPARS): CPARS shall be prepared IAW AFARS Subpart 42 upon physical completion of the contract. If the period of performance will exceed 18 months, an “interim” assessment report shall be prepared at the completion of 12 months performance and annually thereafter until the contract is physically complete. An out-of-cycle or “addendum” report may be prepared if there is a need to record an extraordinary event prior to the next regularly scheduled evaluation or if it is necessary to report a meaningful occurrence during the period between physical completion of the contract and contract closeout. Additionally, addendum reports may be prepared to record contractor’s performance relative to contract closeout and other administrative requirements (e.g.

final indirect cost proposals, technical data, etc.).

Completion Due Date. The government will complete the CPARS within 60 days after the end of the assessment rating period (if applicable).

Evaluators. The Contracting Officer and the Contracting Officer’s Representative will jointly complete the performance assessment.

Contracts Performance Elements. The contractor’s performance shall be assessed in accordance with elements and rating system set forth in AFARS Subpart 42.

Contractor Review. The Contracting Officer will furnish a copy of the CPARS to the contractor requesting that the contractor submit comments, rebutting statements, and/or additional information to the Contracting Officer within 30 calendar days of receipt. Failure to respond within the designated timeframe will be taken as agreement with the assessment.

Contract Concurrence. Where a contractor concurs with, or takes no exception to a CPARS, such report shall be considered final and releasable for use in source selection and other deliberative purposes.

Contractor Rebuttal. Where a contractor takes exception to a performance report, the Contracting Officer will review the contractor’s rebuttal or comments and make appropriate changes. If the Contracting Officer makes changes, the changed rating will be reflected in the narrative. The Contracting Officer will make all reasonable efforts to reconcile the report and the contractor’s comments. However, it is not necessary that they reach agreement on the report where such is clearly impracticable. The contractor’s rebuttal or comments shall be made part of the CPARS.

Resolving Disagreements between the Government and the Contractor. In the event disagreements between the parties regarding the CPARS occur, the Contracting Officer will review the rebuttal and make appropriate changes. If no agreement is reached, the CPARS is forwarded to the Reviewing Official (Director of Contracting) along with the Contracting Officer’s Findings and Recommendation and supporting documentation. The decision of the Reviewing Official is final. Copies of the CPARS and the contractor’s response and review comments, if any, shall be retained as part of the evaluation.

Release of Contractor Performance Evaluation Information. The evaluation will not be released to other than government personnel and the contractor whose performance is evaluated. The performance evaluation information will be input into the applicable module within Contractor Performance Assessment Reporting System (CPARS) database (or Government system in use at time of the evaluation).

Source Selection Information. Departments and agencies will electronically access the CPARS information to support future award decisions.

32. Alternate disputes resolution: In furtherance of Federal policy and the Administrative Dispute Resolution Act of 1990 (ADR Act), Public Law 101-552 and FAR Clause 52.233-1, Subparagraph (d) (2) (1) (B) (2), the Contracting Officer will try to resolve all post award acquisition issues in controversy by mutual agreement of both parties. Interested parties are encouraged to use alternative dispute resolution procedures to the maximum extent practicable, in accordance with the authority and requirements of the ADR Act.

PWS

PERFORMANCE WORK STATEMENT (PWS)

FOR

PACKING, CONTAINERIZATION AND LOCAL DRAYAGE

OF

DIRECT PROCUREMENT METHOD (DPM)

TABLE OF CONTENTS

TITLE

PAGE

PART 1: DESCRIPTION OF SERVICES 3

A. Scope of Work 3

1. Pre-Move Survey 4

2. Weighing 4

3. Time Requirements 5

4. Preparation, Packing, Loading & Containerization 6

5. Tagging, HHG descriptive inventorying, and Packing List 8

6. Appliance Servicing/Unservicing 10

7. Containers and Vehicles 10

8. Marking Exterior Shipping Containers 11

9. Outbound Documentation & Movement 14

10. Storage 15

11. Facilities 16

12. Cargo Insurance 17

13. DPM Delivery, Unloading and Unpacking 17

14. Claims 17

15. Subcontracting 18

16. Drayage 18

17. Erroneous Shipments 18

18. Additional Services 18

B. Schedules 22

1. Schedule I – Outbound Services 22

2. Schedule II – Inbound Services 24

3. Schedule III – Intra-City and Intra-Area Moves 24

PART 2: GOVERNMENT-FURNISHED PROPERTY AND SERVICES 25

PART 3: GENERAL REQUIREMENTS 25

PART 4: DEFININTIONS AND ACRONYMS 26

PART 5: PUBLICATIONS AND COMMERCIAL STANDARDS 33

PART 6: ATTACHMENTS

Attachment 1: Price Schedule - Vendor Attachment 2: Figures Attachment 3: DPM Claims and Liability Procedures Attachment 4: DPM Third Party Payment System (TPPS) Attachment 5: Area of Operations Map Attachment 6: AT OPSEC Cover Sheet Attachment 7: Combined Wage Determinations

PART 1 – DESCRIPTION OF SERVICES

A. SCOPE OF WORK

The contractor shall furnish all personnel, equipment, facilities, supplies, services, and materials, except as specified herein as government-furnished, for the preparation of the personal property (including servicing/unservicing of appliances) of Department of Defense (DoD) personnel for shipment, drayage and/or storage and related services through the DPM. Work to be performed will be those services in the Schedules awarded to the contractor as outlined in individual Contract Line Item Number (CLIN) items (Part 6 -Attachment 1 – Price Schedule - Vendor).

Table G-1, Task/Type of Move Matrix, shows which tasks normally apply to each type of move. The contractor shall perform all work in accomplishing containerization of personal property for overseas or domestic movement or storage, including stenciling, cooperage, drayage of personal property in connection with other services, de-containerization of inbound shipments of personal property; and the handling of shipments into and out of the Contractor's facility. Specific requirements for each task are described below. If specific instructions or requirements are not provided, commercial standards of services and best business practices are acceptable. Excluded from the scope of this contract is the furnishing of like services or materials which are provided incident to complete movement of personal property when purchased by the Through Government Bill of Lading or other method/mode of shipment or property to be moved under the Do-It-Yourself moving program or otherwise moved by the owner.

The contractor shall perform services within the following defined areas of performance, which include terminals identified in the Schedule and/or individual CLIN items. The Government will consider all areas of performance described in the Schedule and/or individual items as including the contractor's facility, regardless of geographical location.

Areas of Responsibility (AOR) Zone 1A: Minnesota Counties: Anoka, Benton, Carver, Chisago, Dakota, Hennepin, Isanti, Kandiyohi, McLeod, Meeker, Ramsey, Scott, Sherburne, Sibley, Stearns, Washington, and Wright..

Zone 1B: Minnesota Counties: Blue Earth, Dodge, Faribault, Fillmore, Freeborn, Goodhue, Houston, Le Sueur, Mower, Nicollet, Olmsted, Rice, Steele, Wabasha, Waseca, and Winona.

Zone 1C: Minnesota Counties: Big Stone, Brown, Chippewa, Cottonwood, Douglas, Grant, Jackson, Lac Qui Parle, Lincoln, Lyon, Martin, Murray, Nobles, Pipestone, Pope, Redwood, Renville, Rock, Stevens, Swift, Traverse, Watonwan, and Yellow Medicine.

Zone 1D: Minnesota Counties: Aitkin, Carlton, Cass, Cook, Crow Wing, Itasca, Kanabec, Lake, Mille Lacs, Morrison, Pine, Saint Louis, and Todd.

Zone 1E: Wisconsin Counties: Ashland, Barron, Bayfield, Burnett, Douglas, Iron, Polk, Price, Rusk, Sawyer, and Washburn.

Zone 1F: Wisconsin Counties: Buffalo, Chippewa, Clark, Dunn, Eau Claire, Jackson, La Crosse, Monroe, Pepin, Pierce, Saint Croix, Taylor, and Trempealeau.

Zone 1G: Michigan counties: Alger, Baraga, Chippewa, Delta, Dickinson, Gogebic, Houghton, Iron, Keweenaw, Luce, Mackinac, Marquette, Menominee, Ontonagon, and School Craft.

Wisconsin Counties: Florence, Forest, Marinette, Oneida, and Vilas

(Part 6; Attachment 5 – AO (Areas of Operations) Map)

Table G-1. Task/Type of Move Matric

Task

Local Move

Outbound Household

Goods

Outbound Unaccompanied

Baggage

Inbound Household

Goods

Inbound Unaccompanied

Baggage

Remove Survey X X

Weighing X X X X X

Time Requirements X X X X X

Preparation, Packing, Loading, and Containerization

X

Tagging, Preparing HHG descriptive inventory and Packing List

X X X

Appliance Servicing/Unservicing

X X X X X

Containers and Vehicles X X X X X

Marking Exterior Shipping Containers

X X

Storage X X X X

Facilities X X X X

Cargo Insurance X X X X X

DPM Delivery, Unloading, and Unpacking

X X X X X

Claims X X X X X

1. Pre-move Survey. The Contractor shall determine the nature of personal property offered for shipment either by physical inspection or telephone survey with the customer. The survey will be conducted at a time and date mutually agreed upon between the contractor and the customer. Any pack/pickup date changes will be coordinated with the Ordering Officer.

2. Weighing.

a. The gross, tare, and net weight of all shipments will be determined through the use of scales properly certified by a state inspector of weights and measures in accordance with (IAW) the regulations of the state or district having legal jurisdiction over the scales. Personnel designated to operate the scales will be licensed or otherwise qualified as weigh masters if required by the state, commonwealth, or district. When a metric scale is utilized, the Contractor shall use 1 kilogram per

2.2 pounds for conversion.

b. The Contractor shall submit Weight Tickets, reflecting gross, tare, and net weight, induplicate, properly certified IAW federal, state, and commonwealth or district regulations to the ordering officer. The weight ticket shall contain the individually numbered of pieces, individual weights of each piece, and the cubic feet of each pieces. The weight ticket shall also contain the total number of pieces, total weight of all pieces and total cubic feet of all pieces of the shipment. The weight tickets will contain the name and address of the weighing station, date, name of contractor, van or trailer number, name of customer, DPM Control Number assigned by the ordering officer, and signature of the weighmaster.

c. When scales are not available or their use is not practical, the application of a constructive weight of seven (7) pounds per cubic foot will be used provided prior written approval is obtained from the ordering officer. (See Paragraph A.2.d for constructive weight of professional books, papers, and equipment, also known as PBP&E, PRO or PRO-Gear).

d. When PBP&E are included as part of the shipment, the weight of each item individually described on the Household Goods (HHG) descriptive inventory will be entered on the same line of the HHG descriptive inventory next to the description. The total weight of such articles will be annotated separately on the HHG descriptive inventory and packing list of household goods. The PBP&E weight may be obtained using bathroom or platform type scales. If it is not possible or practical for the contractor to weigh the items at the time of packing and pickup, and there is no cube indicated on the HHG descriptive inventory, a constructive weight of seven (7) pounds per cubic foot will be used for PBP&E.

e. For inbound personal property, the Contractor shall bill on the origin net weights obtained from the Bill of Lading – Privately Owned Personal Property Government Bill of Lading (BL/PPGBL) document or other movement document and need not submit a weight certificate, unless a reweigh is ordered. When a reweigh is ordered, the Contractor shall bill on the reweigh weight.

f. If the Bill of Lading – Privately Owned Personal Property (BL/PPGBL), other movement document, or container does not reflect the net weight for inbound shipments the Contractor shall bill on the origin gross weights obtained from other available sources The contractor is required to use all means available (containers, supporting documentation) to obtain a net weight prior to submitting the bill. If the bill is submitted on the origin gross weight, the contractor is paid for the gross weight based on the net weight price quoted.

g. The Contractor shall perform reweigh services when ordered. The reweigh will normally be requested at the time the delivery order is placed and will be performed IAW instructions set forth in Paragraph A.2.a. When so advised by the ordering officer, a designated representative of the ordering officer or the customer will be permitted to accompany, in a separate conveyance, the contractor to witness the reweigh. This would be at no extra charge and the contractor would not provide the separate conveyance.

h. When a reweigh is ordered, the Contractor shall furnish the ordering officer weight tickets in duplicate within seven (7) Government Business Days (GBD) of completion of the service.

i. When the weighing of a shipment at origin is witnessed by the Personal Property Shipping Office (PPSO), the back of all copies of the weight ticket will be annotated with the statement “weight observed” and verified by the signature of the PPSO.

j. Billing Procedures. For Continental United States (CONUS) activities, to include Hawaii and Alaska, shipments are payable on the basis of 100-pound minimum weight for Unaccompanied Baggage (UB) and a 500-pound minimum weight for HHG, net or gross weight, as indicated on the price schedule (Part 6; Attachment 1- Price Schedule-Vendor). For overseas activities, excluding Hawaii and Alaska, shipments are payable on the actual net weight shipped.

k. Prior to the PPSO issuance of the BL/PPGBL, the contractor shall provide the weight ticket containing the individually numbered of pieces, individual weights of each piece, and the cubic feet of each pieces. The weight ticket will also contain the total number of pieces, total weight of all pieces and total cubic feet of all pieces of the UB shipments, to the TO/PPSO.

3. Time Requirements.

a. Any work ordered before the contract period of performance, and not completed by the expiration date of the period of performance shall be governed by the terms of this contract. The Government will not place new orders under this contract that require that performance commence more than 15 GBD after the expiration date. The Government may place orders required for the completion of services (for shipments in the contractor's possession) for 180 calendar days past the expiration date.

The ordering officer will normally give the contractor notice to commence services ordered herein at least one (1) full GBD prior to the date specified. Oral orders will be confirmed in writing within two

(2) GBD following order acceptance by the contractor. The Contractor shall be available to receive orders between the hours 8:00 AM and 5:00 PM local time. Upon request, the Contractor shall provide information as to whether the service will be performed between the hours of 8:00 AM to

12:00 PM local time or between the hours of 12:00 PM to 5:00 PM local time, based upon the best information available.

b. The Contractor shall not begin pickup or delivery services at a customer’s residence before 8:00 AM or after 5:00 PM local time without prior approval of the ordering officer and the customer. The Contractor shall not begin any service that will not allow completion by 9:00 PM local time without approval by the ordering officer and the customer by 4:30 PM local time of the scheduled date. When services cannot be completed on the scheduled date, the Contractor shall notify the ordering officer and the customer. In case of an approved suspension of operations, the Contractor shall assure their return the next GBD at 8:00 AM local time to complete the services.

c. If containerization is ordered at the contractor’s facility, the HHG or UB will be picked upon the date and within the hours specified. Unless a longer period is authorized by the ordering office, the maximum containerization time allowed at the contractor’s facility will be three (3) GBD following the specified pickup date for HHG and two (2) GBD following the specified pickup date for UB.

d. The Contractor shall accept inbound shipments of HHG or UB from commercial carriers and pickup from commercial, air, water, and military terminals. The Contractor shall notify the ordering officer upon arrival of a shipment but not later than 12:00 PM local time of the next GBD. Delivery will be affected within three (3) GBD following the date of the contractor’s arrival notification unless otherwise specified. For shipments in storage, the Contractor shall affect delivery to the residence within three (3) GBD following notification for delivery by the ordering officer (e.g., if the ordering officer calls on Monday, the personal property will be delivered on or before Thursday of the same week). The Contractor shall not deviate from the specified delivery date unless approved by the ordering officer.

e. DPM and local drayage shipments will be allowed the following total number of GBD for packing, pick-up, delivery and unpacking based on estimated weights as follows:

MAXIMUM ESTIMATED

WEIGHT

TOTAL GBD

ALLOWED

4000 1

7999 2

11,999 3

GREATER THAN 11,999 4

4. Preparation, Packing, Loading, and Containerization.

a. Personal property will be prepared, packed, loaded, and containerized for all types of shipments destined for the CONUS or Outside CONUS (OCONUS). It is the contractor’s responsibility to coordinate the container size and configuration for each mode of shipment with the ordering officer prior to packing containers.

b. Preparation and Packaging. The Contractor shall perform all preparations and packing in a manner requiring the least cubic measurement and at a minimum weight to produce packages that withstand normal movement without damage to the container or contents. All shipments will be protected at all times from theft and the elements (rain, snow, or sun).

i. Disassembly of Items of Unusual Nature. Items of unusual nature may require disassembly service by a third party. The Contractor shall not arrange for third-party servicing without the authorization of the ordering officer. The charges for third-party service will be billed by the contractor as a separate charge on the invoice and supported with two copies of the third-party company’s invoice. Examples of such items are shranks, wall units, grandfather clocks, and grand pianos.

ii. Disassembled Items. The Contractor shall not be required to disassemble swing sets, outdoor recreation equipment, televisions and radio antennas, and similar articles. The customer will disassemble these items. Items disassembled by the customer will be shown in the remarks section of the HHG descriptive inventory as Disassembled by the Owner (DBO).

iii. Customer-Packed Items. The Contractor shall inspect and repack items already packed by the customer. The carrier assumes liability for whatever they pack. The carrier has the right to inspect all items and will use the appropriate carton(s) to pack all items (e.g., clothes in wardrobe boxes), thereby affording items the proper protection. PPSOs will ensure items are shipped in sealed cartons for stacking in trucks/crates and to avoid pilferage. Therefore, one of two things must occur:

(a) The carrier shall pack all the contents in cartons and then stacks empty plastic totes or tubs separately for onward movement, or

(b) The customer provides an already-packed tote/tub and the carrier shall inspect it and decide to do one of the following:

1. Empty the tote/tub and place its contents in a carton, or

2. Ship the tote/tub as is with contents (it will be the carrier’s responsibility to place the tote/tub in a proper carton or container for safe movement; tape may not be placed directly on the tote/tub).

The above decision is at the carrier’s discretion. Members/employees cannot insist that the contents must remain in the tote/tub, since the carrier assumes liability for the tote/tub and the contents.

iv. Trunks and Footlockers. Trunks and footlockers may contain a properly packed quantity of HHG that is reasonable for the construction and condition of the container.

c. Tailgating. When the ordering officer authorizes tailgating, the load will not extend beyond the surface of the tailgate or beyond the surface of the vehicle. The tailgated items will be protected from inclement weather by a suitable covering. Tailgating is not normally authorized.

d. Containerization. Containerization of outbound HHG and UB shall be done at the member’s/employee’s residence, unless otherwise authorized by the ordering officer. The Contractor shall perform all exterior containerization services as prescribed in Part 1, Paragraph A.7. of the PWS for the type of articles, destination, and method of shipment designated by the ordering officer.

i. Firearms. When firearms are included in containerized shipments, they will be placed in the number one container in such a manner to permit easy withdrawal for inspection. Make, model, caliber or gauge, and serial number of the firearm will be listed on the HHG descriptive inventory form (see Part 1, Paragraph A.5.c).

ii. Boats. Boats may include, but are not limited to, the following: canoes, skiffs, light rowboats, kayaks, and sailboats. The Contractor shall be required to accept a boat and/or boat trailer less than 14 feet in length or over 14 feet in length but less than 500 pounds in weight from a customer. Employees are limited to domestic shipment of boats and their associated trailer that can be transported in a moving van (e.g., canoe, kayak, rowboat, or outboard/inboard motorboat [14 feet or less]). Components and boat accessories that will not fit into an American Society for Testing and Materials (ASTM) D4169-14, Standard Practice for Performance Testing of Shipping Containers and Systems or Military Surface Deployment and Distribution Command (SDDC) Pamphlet 55-12, Transportation and Travel Commercial Containers for Department of Defense Household Goods Shipments, container will be containerized IAW ASTM D6251/D6251M-011, Standard Specification for Wood-Cleated Panel board Shipping Boxes.

The customer will be responsible for any special crating or materials needed to move the boat by DPM.

e. Security Seals. All exterior HHG/UB containers and boxes, including overflow and oversize boxes and rug tubes/cartons, will be sealed with accountable seals at the member’s/employee’s residence, unless otherwise authorized by the ordering officer. Sealing will be completed prior to any movement and the seal (control) numbers entered on the HHG descriptive inventory, cross-referencing the container number . Two seals, as a minimum, for UB, will be used per box and seals will secure the access overlap top and ends. If only two seals out of a set of four are used, the seals not used will be destroyed at the time of sealing or given to the customer. Four seals, as a minimum, on HHG, will be used per box and seals will secure the access overlap door and side panels.

f. Removal of Debris. Packing and loading at the origin will include, as a minimum, removing from the member’s/employee’s residence all empty contractor-provided containers, packing materials, and other debris accumulated incident to packing and loading unless specifically waived by the customer in writing.

5. Tagging, HHG Descriptive Inventorying, and Packing List. The contractor, in coordination with the customer, shall prepare an accurate and legible HHG descriptive inventory. The HHG descriptive inventory form must be similar to Household Goods Descriptive Inventory (Part 6; Attachment 2 – Figure; Figure 1) and be in accordance with this PWS and industry standards. The Contractor shall count and examine all goods tendered for shipments, receipt for them, and make written exception for any goods not in apparent good order. All tagging will be accomplished prior to the removal of goods from the residence.

a. HHG Descriptive Inventory Identification. Each carton will be marked to indicate the general contents and member’s/employee’s last name. Each carton will be tagged and inventoried as a separate HHG descriptive inventory line item. Identify the cartons by type and cube with an indication of general contents, such as, linens, pots and pans, mirror carton, 3.5 cubic feet.

b. HHG Descriptive Inventory Symbols. The contractor shall document the condition and location of each HHG descriptive inventory line item on the HHG descriptive inventory with the “Exception Symbols” and “Location Symbols,” as shown on Household Goods Descriptive HHG descriptive inventory (Part 6; Attachment 2 – Figure; Figure 2). The annotations of items locations and exceptions will be true and accurate. The omission of exception symbols will indicate that the HHG descriptive inventory line item is in good condition except for normal wear. Descriptions of items will be documented with as much detail as possible. For example items of furniture such as television sets will be identified as being either “color” (C) or “black and white” (B&W) and console or portable. The contractor shall annotate, when visible on the outside of the item, the make, model, and serial number of such item(s) as TVs, stereo components, computer hardware, VCRs, and video cameras.

c. Privately Owned Firearms. Each privately owned firearm will be annotated on the HHG descriptive inventory by make, model, caliber or gauge, and serial number.

d. Professional Books, Papers and Equipment (PBP&E). For PBP&E, ensure the term “PRO-GEAR notated as PRO” is used to identify such articles on the HHG descriptive inventory, together with the cube and weight of the individual carton; a line entry item for each container, such as, carton PRO 3 cubic ft., 53 lbs. These items identified by the customer will be separated from other items of the shipment, weighed separately, and placed in separate boxes or cartons to provide safe transportation.

The symbol PRO will be used. The total weight of the packed professional items will be recorded on the last page of the HHG descriptive inventory and on the packing list for outbound HHG and UB shipments.

e. Contractor Disassembled Items. Items disassembled by the Contractor shall be shown in the remarks section of the HHG descriptive inventory as Contractor Disassembled (CD). Items disassembled by the customer will be shown in the remarks section of the HHG descriptive inventory as Disassembled by Owner (DBO). When an article is packed in an original container furnished by the customer, the HHG descriptive inventory will indicate the type of article and will be shown as Contractor Packed (CP).

f. Motorcycles, Mopeds, and Motor scooters. Motorcycles, mopeds, and motor scooters will be inventoried as one line item, listing their serial number, make, year, model, and odometer reading.

For international shipments, ensure one copy of the title and/or registration is attached to all copies of the BL/PPGBL and Transportation Control and Movement Document (TCMD).

NOTE: Motorcycles and mopeds that do not conform to vehicle emissions standards and motor vehicle safety standards of the destination country cannot be shipped as part of a HHG shipment. The contractor shall not ship any vehicle without prior Ordering Officer approval. Authorized vehicle will be listed on shipment orders.

g. Authorized Partially Containerized Shipment. When the ordering officer permits the contractor to partially containerize a shipment at the warehouse, each item removed from the residence will be annotated on the HHG descriptive inventory as Containerized Warehouse (CW).

h. HHG Descriptive Inventory Form. The HHG descriptive inventory form will bear the signature of the customer, and date signed, together with the signature of the contractor’s representative and date signed certifying to its accuracy and completeness.

i. HHG Descriptive Inventory Form Processing. The Contractor shall prepare three (3) copies of the HHG descriptive Inventory form (Part 6; Attachment 2 - Figures; Figure 1) for local drayage moves and five (5) copies of the HHG Descriptive Inventory form for outbound HHG and UB shipments.

The original HHG Descriptive Inventory form and all copies of the HHG descriptive inventory form will be legible and will bear the name and complete mailing address of the contractor. For both HHG and UB shipments and Drayage moves the original HHG Descriptive Inventory form will be furnished to the ordering officer, the Contractor shall retain one (1) copy of the form, and one (1) copy of the form will be given to the customer. For HHG and UB shipments only, the Contractor shall place in a waterproof envelope secured to the No. 1 container: one (1) copy of the HHG Descriptive Inventory form; one (1) copy of the DD Form 1299, Application for the Shipment and/or Storage of Personal Property (Part 6; Attachment 2- Figures; Figure 11); and if an overseas shipment, one (1) copy of the member’s/employee’s orders and custom’s documentation. Additionally, for HHG, the Contractor shall place an envelope containing the following documents in an easily accessible location inside the No. 1 container: : one (1) copy of the packing list (Part 6; Attachment 2- Figures; Figure 2) and one (1) copy of the member’s/employee’s orders. For UB shipments, the Contractor shall place one (1) copy of the member’s/employee’s orders inside the carton prior to sealing. The customer will be required to furnish all the necessary copies of their orders.

j. Change of Custody. Annotate the receiving document or HHG descriptive inventory to show any overage, shortage, and damage found, including visible damage to external shipping containers and condition of security seals each time custody of the property changes from a storage contractor (warehouseman) to the contractor or from one contractor or carrier to another. When available, use the same HHG descriptive inventory prepared at origin to verify delivery and condition of the articles at destination.

k. Packing Lists of Household Goods. The Packing list of Household Goods identified in Part 6;

Attachment 2- Figures; Figure 2 will be used. If the Contractor wished to use a similar format of this document it must first be approved by the Contracting Officer’s Representative. The Contractor shall complete a packing list, noting the number of each piece, type of container for each piece, the weight of the pieces, and the cubic foot measurement of each piece. The Contractor shall provide one (1) completed copy of the packing list to PPSO no later than four (4) GBD from the date of packing/pickup for HHG shipments and three (3) GBD from the date of packing/pickup for UB shipments.

l. Removal from Non-temporary Storage (NTS). When the personal property is to be removed from NTS, the Contractor shall obtain from the storage contractor two legible copies of the NTS HHG descriptive inventory. The Contractor shall conduct an inventory with the storage contractor, to ensure the presents and condition of each item listed on the HHG descriptive inventory. If at the time each item is checked there is a difference in condition of the item(s) from that listed on the NTS HHG descriptive inventory, the Contractor shall prepare an Exception Sheet (Part 6; Attachment 2 - Figures; Figure 13) and such differing conditions will be noted thereon. When the contractor elects to create a new HHG descriptive inventory, differences as to condition of individual items as compared with the NTS HHG descriptive inventory, will be shown on an Exception Sheet as described above.

In the event the opinions of the contractor’s representative and storage contractor’s representative differ as to shortages and overages or condition of an item(s), both opinions will be listed on the Exception…