W911SA-20-Q-3118 BMN YR - Attachment 2 - Vendor Questionnaire.docx
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Vendor Questionnaire Yellow Ribbon Event Services at Bloomington, MN
This questionnaire is to be completed and provided with the vendor quote. This questionnaire will be use to evaluate the technical acceptability of the quote.
Vendor’s Company Name: _____________________________________________________________
Name of Main Venue: _________________________________________________________________ Main Venue Physical Address: ___________________________________________________________ Main Venue Phone Number: ___________________________________
Name of Over Flow Venue: _____________________________________________________________ Over Flow Venue Physical Address: _______________________________________________________ Over Flow Venue Phone Number: _______________________________
Transportation Provided by: ____________________________________________________________
Physical address of parking area: _________________________________________________________ Physical Address of Overflow/specialty parking area: _________________________________________
Vendor Questionnaire
| PWS required standards |
| PWS Para. |
| Yes or No |
| 1. Is the event venue within 20 miles from Minneapolis-St. Paul International Airport, (MSP)? |
| 1.11 |
| Choose an item. |
| 2. Dose the event venue and over flow venue meet the American with Disabilities Act (ADA) requirements and provide ADA compliant rooms? |
| 5.2.5; 5.3.1.3; 5.3.2.4; 5.3.3.3; 5.3.4.3; 5.5.5.3; |
5.6 Choose an item.
| 3. Does the venue provide a small gift shop (for sundries)? |
| 1.5 |
Choose an item.
| 4. Does the venue provide an exercise room? |
| 1.5 |
Choose an item.
| 5. Does the venue provide a full-service restaurant? |
| 1.5 |
Choose an item.
| 6. Does the venue provide elevators for access to other than the ground floor? |
| 1.5 |
Choose an item.
| 7. Does the venue provide ice machines? |
| 1.5 |
Choose an item.
| 8. Dose the venue and overflow venue have Restricted Access afterhours, such as key cards are used as a security measure to enter the hotel? |
| 1.5 |
| Choose an item. |
| 9. Dose the event venue have sufficient seating to meet the requirements for the anticipated attendance plus normal occupation? |
| 1.5 |
| Choose an item. |
| 11. Dose the venue and the overflow venue shall have no less than a three (3) diamond rating (in accordance with American Automobile Association (AAA), Distinguished)? |
| 1.5 |
| Choose an item. |
| 11. Are all required event venue rooms equipped with High Speed Wireless - Internet Access? |
| 5.1; |
5.2.7.4; 5.3.1.9; 5.3.2.5; 5.3.3.4; 5.3.4.4; 5.3.5.4;
Choose an item.
| 12. Is the event venue on the list of approved hotels and motels for federal travelers located at https://apps.usfa.fema.gov/hotel/ ? |
| 5.2.4 |
| Choose an item. |
| 13. Does the main venue provide all Conference Spaces/Rooms and up to 450 sleeping rooms in the same facility? |
| 5.3 |
| Choose an item. |
| 14. If additional rooms are required (in excess of four hundred fifty (450)) and cannot be provided onsite, required are the remaining rooms in a lodging facility that meets all of the terms and conditions of this PWS and is that facility within a two (2) mile distance of the main venue? |
| 5.2 |
| Choose an item. |
| 15. Does the cost of the sleeping rooms exceed Government per diem lodging rates for the local ZIP code when calculated on a per person basis. www.gsa.gov/travel /plan-book/per-diem-rates? |
| 5.2.1 |
| Choose an item. |
| 16. Are all sleeping rooms non-smoking rooms? |
| 5.2.7.1 |
| Choose an item. |
| 17. Do seventy percent (70%) of the total required sleeping rooms contain two (2) queen beds? |
| 5.2.7.2 |
| Choose an item. |
| 18. Do any of the sleeping room main entry and egress doors open to the exterior of the building? |
| 5.2.7.3 |
| Choose an item. |
| 19. Do all sleeping rooms contain a working television with remote, a working telephone, a working refrigerator, and high speed wireless internet access? |
| 5.2.7.4 |
| Choose an item. |
| 20. Is the General Session Room capable of hosting up to six hundred (600) attendees plus space for the Government’s audio visual equipment, a stage, a water station and have a minimum ceiling height of 16 feet? |
| 5.3.1; 5.3.1.2; 5.3.1.4 |
| Choose an item. |
| 21. Does the main facility provide up to ten (10) Breakout rooms? |
| 5.3.2; 5.3.2.1 |
| Choose an item. |
| 22. Are the Breakout Rooms capable of hosting up to sixty (60) attendees plus space for the Government’s audio visual equipment and have a minimum ceiling height of ten (10) feet? |
| 5.3.2; 5.3.2.3; 5.3.2.6 |
| Choose an item. |
| 23. Does the main facility provide up to eight (8) Parlor rooms? |
| 5.3.3; 5.3.3.1 |
| Choose an item. |
| 24. Are five (5) of the eight (8) possible Parlor rooms capable of hosting up to sixteen (16) attendees? |
| 5.3.3; 5.3.3.3; |
| Choose an item. |
| 25. Are two (2) of the eight (8) Parlor rooms (Counseling Room) capable of hosting up to three (3) attendees? |
| 5.3.3; 5.3.3.3; 5.3.3.5 |
| Choose an item. |
26. Is one (1) of the eight (8) parlor rooms (DEERS/RAPIDS Room) capable of hosting up to six (6) attendees and include an Ethernet port and cord with direct access to the internet?
(High Speed Internet connectivity must NOT prompt username/password or any other type of verification to connect onto to the internet.)
5.3.3; 5.3.3.3;
5.3.3.4;
Choose an item.
| 27. Is the Community Partners room capable of holding a holding a minimum of forty (40), six (6) foot by thirty (30) inch rectangular tables with eighty (80) chairs, two chairs at each table, for Community Partner displays? |
| 5.3.4; 5.3.4.3 |
| Choose an item. |
| 28. Is the Staff Operations Room capable of hosting up to sixteen (16) attendees, sixteen (16) chairs and a minimum of six (6), six (6) foot rectangular tables, set up in a U-shape-style. Does it have high speed wireless Internet access for approximately sixteen (16) users? |
| 5.3.5; |
5.3.5.1; 5.3.5.3, 5.3.5.4 Choose an item.
| 29. Does the Staff Operations Room have one (1) hotel phone with capabilities to call any in-house numbers and room lockout keys? |
| 5.3.5; |
5.3.5.4 Choose an item.
| 30. Is the Logistic/Storage Room the equivalent size of a fifty (50) person occupancy room with double doors (with no middle bar) that can be locked and is the room capable of storing resources and IT equipment (up to six (6) pallets, plus four (4) large crates)? |
| 5.3.6; 5.3.6.1: 5.3.6.3; 5.3.6.4 |
| Choose an item. |
| 31. Does the meal cost exceed Government per diem food rates for the local ZIP code when calculated on a per person basis? |
| 5.4 |
| Choose an item. |
| 32. Dose the event venue have lighted onsite parking to accommodate up to 36 vehicles on Wednesday and Thursday; and accommodate up to 450 vehicles on Friday through Sunday? |
| 5.5: |
5.5.1; 5.5.1.2 Choose an item.
33. Dose the event venue provide two (2) specialty parking spaces for a bus and a box truck?
If these parking spaces are not located on the venue property, are they within a quarter (1/4) mile of the venue?
5.5;
5.5.2;
5.5.2.2; 5.5.2.3; 5.5.2.4 Choose an item.
Choose an item.
| 34. Is the provided round trip transportation between the lodging facility and the Airport for event attendees ADA compliant? |
| 5.6 |
Choose an item.
| 35. Is the provided round trip transportation, for event attendees, between the main event venue and the overflow lodging facility ADA compliant? |
| 5.6 |
| Choose an item. |
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