DRAFT-_Sources_Sought_Backlfow_Assembly_Services.pdf

SOURCES SOUGHT / MARKET RESEARCH

Maintenance, Repair, Testing and Certification of Backflow Assemblies

Joint Base Lewis-McChord, Washington

Solicitation No.: W911S8-14-D-0011

Mission and Installation Contracting Command (MICC), Joint Base Lewis-McChord (JBLM), Washington, is currently conducting preliminary planning market research to determine commercial market practices.

MICC-JBLM is seeking industry information and comments from sources with capabilities to perform the services with relevant experience in all of the functional areas mentioned in the description of services. You are advised that providing responses to the questions will not automatically include you in the acquisition process for future solicitation.

Disclaimer: This Sources Sought Notice is for planning purposes only and shall not be construed as a Request for

Proposals (RFP), Invitation for Bid (IFB) or as an obligation on the part of the Government to acquire any services.

Responses to this Sources Sought Notice shall not serve as proposals, bids, or offers, which could be accepted by the

Government to form a binding contract. MICC JBLM will not accept unsolicited proposals related to the subject of this Sources Sought Notice. The responder must clearly identify any information it considers sensitive or proprietary. All information received in response to this Sources Sought Notice that is marked “Proprietary” will be handled accordingly. Responses to this Sources Sought Notice will not be returned. Responders are solely responsible for all expenses associated and incurred by responding to this Sources Sought Notice. The Government reserves the right to determine how it should proceed as a result of this notice.

In accordance with Federal Acquisition Regulation (FAR) 10.001(a)(3)(i), in order to determine if sources capable of satisfying the agency need exists, the Government will consider all Sources Sought (SS) responses received, particularly those received from small businesses. Responses to this SS permits the contracting officer, in accordance with FAR 19.203(c), to consider an acquisition for small business socioeconomic concerns (e.g., 8(a), Historically Underutilized Business Zone (HUBZone), Service-Disabled Veteran-Owned Small Business

(SDVOSB), or Woman-Owned Small Business (WOSB) programs) and to consider a small business set-aside (see

19.502-2(b)). Small businesses, in all socioeconomic categories, are highly encouraged to identify capabilities in meeting the requirements at fair market prices.

Description of Services: This is a non-personal services contract to provide backflow preventer assembly testing, certification, maintenance, repair and replacement. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the Government.

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform backflow assembly services as defined in this Performance Work Statement (PWS). There are approximately 1,550 backflow assembly units located throughout Joint Base Lewis-McChord, Washington. This number may fluctuate throughout the lifecycle of this requirement. In addition, the contractor shall provide service order work for backflow assemblies at JBLM. The contractor shall comply with applicable federal, state, local laws, regulations, codes, the Unified Facilities Criteria, technical manuals, manufacturer's instructions and recommendations, and acceptable commercial practices in the delivery of all required services as defined in this PWS.

The period of performance for this requirement is May 1, 2019 – April 30, 2020 with the possibility of up to four (4) one-year option periods. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the backflow assembly services as defined in the attached DRAFT Performance Work Statement except for those items specified as government furnished property and services.

All comments and/or questions regarding the draft PWS and associated documents shall be submitted and received by the response date listed in this posting via e-mail to shanwte.l.reynolds.civ@mail.mil. If applicable, comments should reference a specific paragraph of the PWS or associated document. All timely submissions will be reviewed and the final PWS and associated documents may contain changes as a result of input received.

MARKET RESEARCH QUESTIONNAIRE

Respondents shall submit a capability statement demonstrating their experience in managing Backflow Preventer

Maintenance. Capability statements are for this SS are not expected to be proposals, but rather statements regarding the company’s existing experience. Narratives shall include the following:

Company Name:

Cage Code / DUNS Number:

Company Point of Contact:

Position:

Phone:

Email:

Company Physical Address:

NOTE: Responses will not be published outside the MICC JBLM office; however the information received will be used as a tool for the upcoming acquisition. Please submit your response no later than 2pm 8 Feb 2019 via e-mail to Shanwte L Reynolds at shanwte.l.reynolds.civ@mail.mil and Thomas R. Williams at

Thomas.R.Williams2.civ@mail.mil

1. Is your firm eligible for participation in one of the following small business programs? If so, please indicate all applicable programs.

[ ] yes [ ] no - Small Business (SB)

[ ] yes [ ] no - HubZone

[ ] yes [ ] no - Small Business 8(a)

[ ] yes [ ] no - Small Disadvantaged Business (SDB)

[ ] yes [ ] no - Economically-Disadvantaged Women-Owned Small Business (EDWOSB)

[ ] yes [ ] no - Women-Owned (WO) Small Business

[ ] yes [ ] no - Service-Disabled Veteran-Owned Small Business (SDVOSB)

[ ] yes [ ] no - Veteran-Owned Small Business

[ ] yes [ ] no - Other

2. Does your firm have relevant experience in providing the services as outlined in this notification and the

Performance Work Statement?

[ ] yes [ ] no

3. Is your firm currently registered in System for Award Management (SAM)?

mailto:shanwte.l.reynolds.civ@mail.mil mailto:shanwte.l.reynolds.civ@mail.mil

4. This requirement will be offered under NAICS Code, 238220 – Plumbing, Heating, and Air-Conditioning

Contractors. Is your firm affiliated with this NAICS Code in SAM?

5. Does your company have experience working at JBLM or other military installations? If yes, provide a brief description of the services performed and at what location.

6. Is your company capable of providing a competitive proposal within 30-45 days of solicitation notification?

7. Approximately how many personnel would your company require to perform the backflow assembly services as outlined in the PWS (reference Attachment 1 and Attachment 2)?

14. Is there any information that the Government could provide in addition to the information in the performance work statement and associated documents that would assist you in building your price proposal?

15. Do you have any recommended revisions to the performance work statement and / or associated documents?

16. What requirements stipulated in the performance work statement and / or associated documents do you believe are unrealistic or may prevent your company from participating in an official solicitation?

17. What requirements in the performance work statement are your company’s major cost drivers? Do you have any recommendations to reduce the overall cost to your company and the Government?

18. Please feel free to provide any additional feedback that you feel is relevant (e.g., problems or issues encountered with similar solicitations or contracts, etc.).

Request for Information or Solicitation for Planning Purposes (Oct 1997)

(a) The Government does not intend to award a contract on the basis of this solicitation or to otherwise pay for the information solicited except as an allowable cost under other contracts as provided in subsection 31.205-18, Bid and proposal costs, of the Federal Acquisition Regulation.

(b) Although “proposal” and “offeror” are used in this Request for Information, your response will be treated as information only. It shall not be used as a proposal.

(c) This solicitation is issued for the purpose of: Backflow Assembly Services at JBLM.

Enclosed:

Performance Work Statement (DRAFT)

Attachment 1 – Lewis-Main Database (2018-2019)

Attachment 2 – MF Database (2018-2019)