Draft-PWS_Backflow_Preventer_Maintenance_(FY19)_v2.pdf

Performance Work Statement (PWS)

Back Flow Test, Maintenance, Repair and Certification For May 1, 2019

Table of Contents

1. General:

1.1 Description of Services/Introduction:

1.2 Scope:

1.3 Period of Performance:

1.4 General Information

1.4.1 Federal Observed Holidays:

1.4.2 Hours of Operation:

1.4.3 Place of Performance:

1.4.4 Quality Control Program (QCP):

1.4.5 Quality Assurance (QA):

1.5 Security Requirements

1.5.1 Physical Security:

1.5.2 Environmental Management Systems (EMS):

1.5.3 Key Control:

1.6 Special Qualifications and requirements

1.6.4 Post Award Conference/Periodic Progress Meetings:

1.6.5 Contracting Officer’s Representative (COR):

1.6.6 Key Personnel:

1.6.7 Identification of Contractor Employees:

1.6.8 Contractor Personnel Conduct

1.6.9 Data Rights:

1.6.10 Organizational Conflict of Interest:

1.6.11 Antiterrorism (AT) and Operations Security (OPSEC)

1.6.11.1 AT Level I Training/OPSEC:

1.6.11.2 Access and General Protection/Security Policy and Procedures

1.6.11.3 iWATCH Training

1.6.12 Emergency Services

PART 2 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

2.1 Definitions

2.1.1 Cannibalize

2.1.2 Contractor

2.1.3 Contractor Acquired Property

2.1.4 Contracting Officer (KO)

2.1.5 Contracting Officer’s Representative (COR)

2.1.6 Defective Service

2.1.7 Deliverable

2.1.8 Equipment

2.1.9 Government Furnished Property

2.1.10 Government Property

2.1.11. Key Personnel

2.1.12 Loss of Government Property

2.1.13 Material

2.1.14 Non-Personal Services

2.1.15 Plumbing

2.1.16. Physical Security

2.1.17 Property

2.1.18 Property Administrator

2.1.19 Property Records

2.1.21 Quality Assurance

2.1.22 Quality Assurance Surveillance Plan

2.1.23 Quality Control

2.1.24 Real Property

2.1.25 Sensitive Property

2.1.26 Specialty Plumber

2.1.27 Subcontractor

2.1.28 Unit Acquisition Cost means

2.1.29 Wide Area Work Flow (WAWF):

2.1.30 Work Day

2.1.31 Work Week

2.2 Acronyms:

PART 3 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

PART 4 CONTRACTOR FURNISHED ITEMS AND SERVICES

PART 5 SPECIFIC TASKS

5.1 Basic Services

5.1.1. Inspection and Maintenance

5.1.3. Data Base Reports

5.1.4. Test Reports

5.1.5. Certificate of Inspection

5.1.6. Contractor Certifications and Licenses

5.2. Service Orders and Repair

5.2.1. Emergency Service Orders

5.2.2. Routine Service Orders

5.2.3. Replacement Service Orders

5.3. Service Order Log

5.4. Parts and Materials

5.5. Cost Limitations

5.6. Contractor Manpower Reporting (CMR)

6. Applicable Publications (Current Editions):

6.2. Utility Outages:

6.3 Fire Alarm outage Request:

6.4. Digging Permit:

6.5. Safety Requirements and Reports:

6.6. Warranties:

6.7. Variation in Workload for Backflow assembly devices:

6.8. Environmental Requirements:

7. Performance Requirements Summary

8. Deliverables Schedule

PART 1 GENERAL INFORMATION

1. General: This is a non-personal services contract to provide backflow preventer assembly testing, certification, maintenance, repair and replace. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the

Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform annual maintenance, repair, replace, testing, and certification on all backflow prevention assemblies as defined in this

Performance Work Statement (PWS), section 5. There are approximately 1550 units, this number may fluctuate by

10% and are listed in Technical Exhibits 6 and 7 at Joint Base Lewis-McChord (JBLM), WA. In addition, the contractor shall provide service order work for backflow prevention assemblies at JBLM. The contractor shall comply with applicable federal, state, local laws, regulations, codes, the Unified Facilities Criteria, technical manuals, manufacturer's instructions and recommendations, and acceptable commercial practices in the delivery of all required services as defined in this Performance Work Statement (PWS) Part 5.

1.2 Scope: Backflow Preventer. Services include a visual inspection, testing and required repairs of each backflow preventer assembly. The Contractor shall accomplish all testing and repairs or replacements as needed to certify the safety of the water system. Major repairs, replacements, moves will be service order work.

1.3 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years. The Period of Performance reads as follows:

Base Year 1 May 2019 to April 30 2020

Option Year 1 1 May 2020 to April 30 2021

Option Year 2 1 May 2021 to April 30 2022

Option Year 3 1 May 2022 to April 30 2023

Option Year 4 1 May 2023 to April 30 2024

1.4 General Information

1.4.1 Federal Observed Holidays:

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

1.4.2 Hours of Operation: The Contractor is responsible for conducting business, between the hours of 7:30 A.M.

through 4:30 P.M. Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The

Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.4.3 Place of Performance: The work to be performed under this contract will be performed at

JBLM, WA. JBLM is a United States military installation located in Pierce and Thurston Counties, Washington

State. The workload or quantity of work may decrease or increase slightly during the contract period. The slight change would not change the scope of work performed.

1.4.4 Quality Control Program (QCP): The Contractor shall develop and maintain an effective QCP to ensure services are performed in accordance with this PWS. The QCP must be forwarded to and accepted by the Contracting Officer’s

Representative (COR). The Contractor’s QCP is a means by which the Contractor assures that the work complies with the requirements of the contract. The QCP shall be delivered no later than thirty (30) calendar days after the contract award date of the base period. When changes are made, an electronic copy of a comprehensive written QCP shall be submitted to the KO and COR within five (5) working days before the effective date of the change. The QCP shall include, but is not limited to the following:

- Continuous process improvement

- Procedures for scheduling, conducting and documentation of inspection

- Discrepancy identification and correction

- Corrective action procedures to include procedures for addressing government discovered non-conformances

- Procedures for root cause analysis to identify the root cause

- Root cause corrective action to prevent re-occurrence of discrepancies

1.4.5 Quality Assurance (QA): The QA is Government surveillance and oversight activities of the contractor’s performance to ensure the Government obtains quality products, on time services, and services at the level and prices specified in the contract or task order. The Government representative (COR or QAE) will randomly perform on-site inspections to verify the contractor delivered products or services are meeting with contract requirements throughout the contract performance period.

1.5 Security Requirements:

1.5.1 Physical Security: The contractor shall safeguard all Government information and property provided for contractor use. At the close of each work period, Government facilities shall be secured. If work is to resume in the same area the following day the contractor’s equipment may be left in same location but at the contractor’s own risk. The Government is not liable for contractor’s equipment. The contractor shall return all Directorate of

Public Works (DPW) products upon completion of the final tank of each period of performance.

1.5.2 Environmental Management Systems (EMS): The contractor shall be familiar with, and incorporate into, this work the requirements outlined in the JBLM and the DPW environmental policies and EMS. The DPW follows

International Standards Organization (ISO) 14001 Environmental Management System standards and all contractors shall comply. The installation policy can be found at http://www.lewis-mcchord.army.mil/publicworks/sustainability/EMS/environ_policy.aspx (click on JBLM

Policy…View). The DPW policy can be found at http://www.lewis-mcchord.army.mil/publicworks/sites/envir/factSheet.aspx

(Click on Environmental Policy). Additional information on the installation EMS can be obtained by contacting the installation EMS Coordinator.

1.5.3 Key Control: The contractor shall establish and implement methods of making sure all keys/key cards issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the contractor by the Government will be duplicated. The contractor shall develop procedures covering key control that shall be included in the QCP. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas.

1.5.3.1 The contractor shall immediately report any occurrences of lost or duplicate keys to the COR. In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon the direction of the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the contractor.

1.5.3.2 The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer (KO).

1.6 Special Qualifications and requirements: All testing shall be performed in accordance with Washington State cross connection RCW 18.106 and Washington State Clean Drinking water regulations.

1.6.1. The contractor shall have as a minimum a current backflow assembly tester (BAT) certification in Washington

State. Backflow assembly testers—Specialty plumber's certificate of competency. Contractor shall supply a copy of licenses and certification to COR within 10 days of award.

1.6.2. The contractor/sub-contractor shall hold a current journeyman plumbers’ license and be capable of replacing and installing backflows, strainers, air gap with drain tube. Contractor shall supply a copy of licenses and certification to COR within 10 days of award.

1.6.3. The contractor shall hold a Washington Labor & Industries contractor’s license.

1.6.4 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal

Acquisition Regulation (FAR) Subpart 42.5. The KO and Contracting Officer’s Representative (COR) shall meet periodically with the contractor to review the contractor's performance. At these meetings, the KO will apprise the

Contractor of how the Government views the contractor's performance and the contractor will apprise the

Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

1.6.5 Contracting Officer’s Representative (COR): The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: Assure that the

Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies;

coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.6 Key Personnel: the Government considers the following personnel key: Contract Manager, Alternate Contract

Manager. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 7:30 a.m. and 4:30 p.m., Monday through Friday except Federal holidays or when the

Government facility is closed for administrative reasons.

1.6.7 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are

Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.6.8 Contractor Personnel Conduct: Contractor personnel’s conduct shall not reflect discredit upon the

Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The

Contractor is responsible for ensuring that any contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. In accordance with DOD Directive 5500.7-R, “Joint Ethics Regulation,” Contractor employees must avoid improperly influenced in the execution of their duties under the contract. Particular attention should be paid to acceptance of gifts/ gratuities, and on non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S. C 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no contractor employees conduct political related activities or events on the USAR Facilities.

1.6.9 Data Rights: The Government has unlimited rights to all documents/material produced under this contract.

All documents and materials, to include the test strips, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.10 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information

(e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.), or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO, and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the

Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.11 Antiterrorism (AT) and Operations Security (OPSEC)

1.6.11.1 AT Level I Training/OPSEC: All Contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The Contractor shall submit certificates of completion for each affected

Contractor employee and subcontractor employee to the COR, or to the contracting officer if a COR is not assigned, within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil. All Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy.

The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the KO, within 5 calendar days after completion of training by all employees and subcontractor personnel.

1.6.11.2 Access and General Protection/Security Policy and Procedures: This standard language text is for contractor employees with an area of performance within an Army controlled installation, facility, or area.

Contractor and all associated sub-contractors’ employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshall Office, Director of Emergency

Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.11.3 iWATCH Training: All contractor employees and their subcontractors required to work on JBLM shall complete iWatch training prior to commencing work on JBLM. The contractor shall submit a signed company letter stating the one-time iWatch training has been or will be completed by all employees and subcontractors prior to commencing any work on JBLM. iWatch training is available at the following website:

https://www.bliss.army.mil/iWATCH/ . This training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity. Report the suspicious activity to the JBLM Fusion

Center (CRIMINT) 253-966-7303/7320, 911 or usarmy.jblm.imcom.list.des-fusion-cell@mail.mil. This training http://jko.jten.mil/ https://www.bliss.army.mil/iWATCH/ shall be completed within 14 calendar days of contract award and within 14 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

1.6.12 Emergency Services

1.6.12.1 The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor of their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn, notify the KO or COR within 30 minutes of the incident.

1.6.12.2 Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

PART 2 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

2.1 Definitions

2.1.1 Cannibalize. Remove parts from Government property for use or for installation on other Government property.

2.1.2 Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government.

The term used in this contract refers to the prime.

2.1.3 Contractor Acquired Property. Property acquired, fabricated, or otherwise provided by the contractor for performing a contract and to which the Government has title.

2.1.4 Contracting Officer (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.5 Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.6 Defective Service. A service output that does not meet the standard of performance associated with the

Performance Work Statement.

2.1.7 Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.8 Equipment. A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment, or special tooling.

2.1.9 Government Furnished Property. Property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

2.1.10 Government Property. All property owned or leased by the Government. Government property includes both Government-furnished property and contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.11. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the Section 1.6.11 of the PWS.

When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. The prime contractor is responsible for performance of all subcontractors.

2.1.12 Loss of Government Property. Unintended, unforeseen, or accidental loss, damage, or destruction of

Government property that reduces the Government’s expected economic benefits of the property. Loss of

Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to—

(1) Items that cannot be found after a reasonable search;

(2) Theft:

(3) Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or

(4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

2.1.13 Material. Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

2.1.14 Non-Personal Services. The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees. Non personal service contracts are authorized by the government in accordance with

FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

2.1.15 Plumbing. That craft involved in installing, altering, repairing and renovating potable water systems

2.1.16. Physical Security. Actions that prevent the loss or damage of Government property.

2.1.17 Property. All tangible property, both real and personal.

2.1.18 Property Administrator. An authorized representative of the KO appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a contractor.

2.1.19 Property Records. Records created and maintained by the contractor in support of its stewardship responsibilities for the management of Government property.

2.1.20 Provide. To furnish, as in Government-furnished property, or to acquire, as in contractor-acquired property.

2.1.21 Quality Assurance. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.22 Quality Assurance Surveillance Plan. An organized document written by the government specifying the surveillance methodology used for surveillance of contractor performance.

2.1.23 Quality Control. All necessary measures taken by the Contractor to assure that the quality of a product or service shall meet contract requirements.

2.1.24 Real Property. See Federal Management Regulation 102-71.20 (41 CFR 102-71.20).

2.1.25 Sensitive Property means property potentially dangerous to the public safety or security if stolen, lost, or misplaced, or that shall be subject to exceptional physical security, protection, control, and accountability.

Examples include weapons, ammunition, explosives, controlled substances, radioactive materials, hazardous materials or wastes, or precious metals.

2.1.26 Specialty Plumber. Anyone who has been issued a specialty certificate of competency limited to:

(a) Installation, maintenance, and repair of the plumbing of single-family dwellings, duplexes, and apartment buildings that do not exceed three stories;

(b) Maintenance and repair of backflow prevention assemblies; or

(c) A domestic water pumping system consisting of the installation, maintenance, and repair of the pressurization, treatment, and filtration components of a domestic water system

2.1.27 Subcontractor. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.28 Unit Acquisition Cost means—

(1) For Government-furnished property, the dollar value assigned by the Government and identified in the contract;

and;

(2) For contractor-acquired property, the cost derived from the contractor’s records that reflect consistently applied generally accepted accounting principles.

2.1.29 Wide Area Work Flow (WAWF): A secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows government vendors to submit and track invoices and receipt/acceptance documents over the web and allows government personnel to process those invoices in a real-time, paperless environment.

2.1.30 Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.31 Work Week. Monday through Friday, unless specified otherwise.

2.2 Acronyms:

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement

AQL Acceptable Quality Levels

AR Army Regulation

BAT Backflow Assembly Tester

CAP Contractor Acquired Property

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTS Commercial-Off-the-Shelf

DA Department of the Army

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

FAR Federal Acquisition Regulation

GFP Government-Furnished Property

HIPAA Health Insurance Portability and Accountability Act of 1996

KO Contracting Officer

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

PA Property Administrator

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

WAWF/iRAPT Wide Area Work Flow/Invoicing, Receipt, Acceptance, and Property Transfer

PART 3 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.1 No Government Property, Equipment, or Services will be provided.

PART 4 CONTRACTOR FURNISHED ITEMS AND SERVICES

4. The Contractor shall furnish all supplies, equipment, and services required to perform work under this contract that are not listed under Section 3 of this PWS.

PART 5 SPECIFIC TASKS:

5.1 Basic Services: The contractor shall perform backflow preventer services for all JBLM facilities sited in TE-6, Lewis-Main Backflow Inventory and TE-7, McChord Field Backflow Inventory.

5.1.1. Inspection and Maintenance: The contractor shall perform all inspections and repair any deficiencies encountered during inspections to ensure maintenance is performed on all backflow assemblies as required under

Federal, State, and Local codes and specifications. The contractor shall restore backflow assemblies to proper operating condition upon completion of any service performed on the backflow assembly.

5.1.2. Scheduling and Coordinating Work: The contractor shall notify the COR at least five (5) business days prior to performance.

5.1.3. Data Base Reports: The contractor shall provide data base reports (TE-1, Lewis-Main and TE-2, McChord

Field) to the COR prior to the contractor’s invoice being submitted for payment.

5.1.4. Test Reports: The contractor shall provide the Backflow Preventer Assembly test report (TE-4) prior to the contractor’s invoice being submitted for payment.

5.1.5. Certificate of Inspection: Certificates of inspection shall be posted on the backflow after each annual inspection indicating date(s) the inspection occurred. Inspection reports/results shall be provided to the COR and each required municipality within 10 days after inspection(s) are completed.

5.1.6. Contractor Certifications and Licenses: All contractor and sub-contractor personnel providing Inspection and Maintenance services will need to be licensed and Certified IAW the respective State the backflow inspections and repairs will occur. The Contractor shall provide proof of Licensing/Certification to the COR NLT five (5) business days prior to start of physical performance.

5.2. Service Orders and Repair: Service orders shall categorized as emergency, routine, or replacement.

5.2.1. Emergency service orders will be determined at the sole discretion of the Government. Emergency service orders shall require a two (2) hour response time to COR notification. The contractor shall work on service orders for backflow preventer assemblies until they are safe and operational. Emergency service orders shall be completed within two (2) calendar days.

5.2.2. Routine service orders shall require a two (2) day response time and shall be completed within seven working days after the date of issue. The contractor shall prepare and provide a fully burdened cost estimate to include a detailed bill of materials for the replacement and/or relocation of the backflow preventer assembly.

5.2.3. Replacement service orders shall be required, upon request by the Government, for a backflow preventer assembly to be replaced or relocated. The contractor shall prepare and provide a fully burdened cost estimate to include a detailed bill of materials for the replacement and/or relocation of the backflow preventer assembly.

5.3. Service Order Log: Contractor shall maintain a service order log on site documenting results from maintenance and inspections and any actions and/or adjustments performed while on site. Coordinate with the COR regarding the location of this log.

5.4. Parts and Materials: All parts and materials shall be of the latest type or model currently being produced by the manufacturer. Seconds or otherwise substandard materials will not be allowed. Parts and material shall only be reused as specifically directed on the contract drawings and specifications. Materials and equipment shall be essentially the standard products of a manufacturer regularly engaged in the manufacture of the product, shall meet the requirements of the specification, and essentially duplicate material and equipment that have been in satisfactory use for at least two (2) years prior to the award of this contract.

5.5. Cost Limitations: The contractor shall not exceed expenditures of $5000.00 under CLIN 0003 and all corresponding option year CLINs. The contractor shall not exceed 50 services each under CLIN 0004 and all corresponding option year CLINs.

5.6. Contractor Manpower Reporting (CMR): The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for backflow inspection and maintenance via secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on "Department of the Army CMRA" or the icon of the DoD organization that is receiving or benefitting from the contracted services. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2014. Contractors may direct questions to the help desk by clicking on "Send an email" which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component's CMR website.

PART 6 APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions):

6.1 The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. Any Contractor provided publications are to be procured and maintained at Contractor’s expense.

Washington Department of Health WAC 246-290-490 cross connection control, Unified Facilities Criteria UFC

6.2. Utility Outages: Notification of utility outages (water, power, etc.) shall be in advance of the outage. The contractor shall schedule outages with Public Works Services Branch, Public Works Maintenance and Repair

Division, and JBLM Fire Department. Upon approval, the Contractor shall notify occupants and other affected parties 48 hours prior to the scheduled outage.

6.3 Fire Alarm outage Request: Prior to testing the fire suppression backflow and outage request must be submitted.

This form shall be submitted with weekly schedule for each building tested.

6.4. Digging Permit: No digging is normally required, however if minor digging is needed: Digging permits are available through Public Works, Building 2012. The contractor shall contact the COR for more information and shall acquire approval from all offices listed on the digging permit to coordinate activities as necessary.

6.5. Safety Requirements and Reports: The contractor shall perform work in a safe manner and comply with OSHA and EM 385-1-1, Safety and Health Requirements, Department of the Army, Corps of Engineers, and EM 385-1-1 is available at http://www.usace.army.mil/inet/usace-docs select the latest version.

http://www.usace.army.mil/inet/usace-docs

6.6. Warranties: All parts shall be warranted by the contractor against defects or failure for a period of one (1) year.

Any new or replaced part that fails within one (1) year after installation shall be replaced to include labor at no cost to the Government. The contractor shall track the warranty on parts and shall record date; time and name of the parts supplier. The contractor’s warranty period will end at the completion of the contract.

6.7. Variation in Workload for Backflow assembly devices: A description of facilities covered in the contract and projected workload data are provided in Technical Exhibits 2 and 5. The estimated frequencies of service delivery are shown. Variations in the facilities or devices serviced of less than +/- 10% of workload projections shall not be cause for equitable adjustment in price or delivery schedule. Equitable adjustments for variations in the facilities and devices serviced or quantities will be negotiated at the end of the base year and each option year if required, or at more frequent intervals if determined necessary by the Contracting Officer. Any equitable adjustment shall only be for the quantities in excess of the +/- 10%. Any such adjustment shall result in a new base line for establishing variances.

6.7.1. Additional backflow assemblies may be added as new or remodeled buildings are added to this contract.

6.8. Environmental Requirements: PW is responsible for day-to-day management of the JBLM environmental program. The PW Environmental Management System (EMS) outlines procedures and provides guidance that addresses the operation, maintenance, support, and repair of facilities and infrastructure at JBML. The PW EMS conforms to the criteria defined in the international standard, ISO 14001:2004 Environmental management systems

– Requirements with guidance for use.

6.8.1 In addition to all applicable federal, state, and local regulations, the following specific guidance is provided:

32 CFR Part 651, Environmental Analysis of Army Actions and FL Regulation 200-1, Environmental Protection and

Enhancement and the current Fort Lewis Design Standards. Best Management Practices where applicable shall be identified and implemented to offset adverse environmental impacts.

6.8.2. The contractor shall be familiar with both the installation and PW environmental policies and shall ensure that this information is considered and incorporated into all projects. The installation policy can be found at https://sustainablefortlewis.army.mil/EMS/environ_policy.htm (click on JBLM Policy). The PW policy can be found at www.lewis.army.mil/publicworks (click on Environmental Policy). Additional information on the installation EMS can be obtained by contacting the installation EMS Coordinator. Additional information on the

PW EMS can be obtained by contacting the PW EMS representative.

https://sustainablefortlewis.army.mil/EMS/environ_policy.htm http://www.lewis.army.mil/publicworks

PART 7 PERFORMANCE REQUIREMENTS SUMMARY (PRS)

7. Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Required

Services

PWS

Paragraph

Performance Standard Maximum

Allowable Deviation from Requirement

Testing and

Certification of Backflow

Preventer

Assemblies

Paragraph

5.1. – 5.1.5.

The contractor shall perform testing, certification, required repairs, and provide to the COR the daily report and permanent record (database)

95% of work complete including daily reports.

Respond to

Service

Orders

Paragraph

5.2.1. – 5.2.3.

The contractor shall perform emergency, routine, and/or replacement service order calls.

95% on-times response to service order calls.

Contractor

Manpower

Reporting

Paragraph

5.3

All contractor manpower reporting data shall be reported no later than October 31 of each calendar year.

0% - Performance will not be considered complete until data is entered into the eCMRA site. Proof of completion shall be provided to the COR.

8. Deliverables Schedule

The contractor shall provide the following products in accordance with the instructions included in the PWS paragraphs indicated for each deliverable.

Deliverable Frequency # of

Copies

Medium / Format Submit To

Data Base Reports (PWS Para.

5.1.3.)

Weekly and

Monthly.

Annual report due NLT April

25th of each year.

1 Delivery shall be on electronic media compatible with

Microsoft Office

2010 and coordinated with the COR;

electronic mail is the preferred delivery method.

COR

Test Reports (PWS Para. 5.1.4.) Weekly and

Monthly.

Annual report due NLT April

25th of each year.

1 Delivery shall be on electronic media compatible with

Microsoft Office

2010 and coordinated with the COR;

electronic mail is the preferred delivery method.

COR

Contractor Certifications and

Licenses (PWS Para. 5.1.5.)

Within 10 working days of contract award;

and thereafter, no later than five (5) working days following any changes to the primary or alternate PM.

1 Delivery shall be on electronic media compatible with

Microsoft Office

2010 and coordinated with the COR;

electronic mail is the preferred delivery method.

COR

Service Order Log (PWS Para.

5.3.)

Monthly 1 Delivery shall be on electronic media compatible with

Microsoft Office

2010 and coordinated with the COR;

electronic mail is the preferred delivery method.

COR

Service Order Cost Estimate (PWS

Para. 5.2.1. – 5.2.3.)

Upon receipt of service order.

1 Delivery shall be on electronic media compatible with

Microsoft Office

2010 and coordinated with the COR;

electronic mail is the preferred delivery method.

COR

Contractor Manpower Reporting

(PWS Para. 5.6.)

All contractor manpower reporting data shall be reported no later than October 31 of each calendar year.

1 Delivery shall be on electronic media compatible with

Microsoft Office

2010 and coordinated with the COR;

electronic mail is the preferred delivery method.

COR