Section_J_Grds_PWS_-_Final_25_Jan_16.docx

Performance Work Statement (PWS)

Grounds Maintenance

5 November 2015

1.0 Introduction. This is a non-personal services contract to provide Grounds Maintenance Services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform grounds maintenance at Joint Base Lewis-McChord, Yakima Training Center (JBLM-YTC) as defined in this Performance Work Statement (PWS), section three (3.0), except for those items specified as Government-furnished property and services. The Contractor shall perform to the standards of this PWS.

1.1 Background: The U.S. Army, Joint Base Lewis-McChord-Yakima Training Center (JBLM-YTC), Directorate of Public Works (DPW) Yakima, Washington, is responsible for planning, management, and accomplishment of all Garrison facilities maintenance functions. Implementation of facilities maintenance includes providing grounds maintenance services to areas included in the PWS. JBLM-YTC operates under International Standards Organization (ISO) 14001:2004 Environmental Management Systems. Contractor service delivery must conform to environmental law and JBLM-YTC regulations for JBLM-YTC to remain in compliance with ISO 14001.

1.2 Objectives: The Contractor shall ensure all work accomplished maintains and presents a healthy, clean, neat, and professional appearance to all grounds included and covered by this contract in support of mission requirements for users, residents, and visitors to the installation.

1.3 Climatic Conditions: Climatic conditions in the vicinity of JBLM-YTC are typical of the Columbia Basin. Precipitation is winter dominant, varies directly with altitude, and is lowest in the eastern portion of JBLM- YTC in and adjacent to the Columbia River Valley. Winters are cold and moist with coldest conditions occurring during outbreaks of continental polar air masses entering the area from the north and east. Summers are hot and dry at JBLM-YTC. Large runoff events may be produced by extended periods of rain, rain on frozen ground, and rain on snow-covered landscape. These characteristics are generalizations only; actual conditions vary among localities, seasons, and years. Typically, annual temperature is inversely related to precipitation, with peak temperatures occurring in summer months, and peak precipitation occurring in fall and winter months. Long term monitoring data from surrounding locations (Yakima, Ellensburg, and Priest Rapids) indicate the region’s climate is strongly influenced by global factors. The principle influence has been the Pacific Decadal Oscillation (PDO) between cool (El Niño - dry) and warm (La Niña - wet) phases that cause major weather pattern shifts within the region. Shifts in patterns occur on inter-decadal time scale; usually about 20 to 30 years. Weather station data collected at JBLM- YTC between 1984 and 2000 indicate variability across the installation with annual average precipitation ranging from a high of 9.5 in. to a low of 6.3 in. The average precipitation across JBLM-YTC was 7.5 in. with most accumulating in the months of October through May. JBLM-YTC receives a large portion of its annual precipitation in the form of snow. While no data have been collected at JBLM-YTC to monitor annual snow depth accumulations, data from monitoring stations at Yakima, Ellensburg, and Priest Rapids reflect conditions at JBLM- YTC. Annual average accumulations at neighboring sites are 24.2 inches at Yakima, 28 inches at Ellensburg, and

6.7 inches at Priest Rapids. Winds have an important role in resource condition and influence fire danger and behavior within the region. Winds are generally northwest to southwest, but can be tracked from any direction because of pressure differences created by larger weather systems passing through the region.

1.0 Requirements.

1.1 General.

2.1.1 Scope. Services to be performed include: grounds maintenance mowing, cutting, trimming, and irrigating turf areas, aerating turf areas, dethatching turf areas, broadleaf weed control within turf areas, fertilizing turf areas, leaf and debris cleanup, ornamentals and planter box care and maintenance, tree fertilization and edge maintenance, installing or planting Government furnished plants, installing or planting Government furnished materials, season long weed control maintaining bare ground conditions, season long weed control for broadleaf species, shrub maintenance, hedge maintenance, irrigation start up and maintenance, mowing, cutting, trimming, and irrigating CDC turf areas, and contract manpower reporting.

2.1.2 Non-Personal Services. The personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government in accordance with FAR 37.104, under general contracting authority, and do not require specific statutory authorization.

2.1.3 General Information

2.1.3.1 Period of Performance. The contract shall consist of one (1) Base Year of 12 months and four (4) 12- month Option Years. The Period of Performance is as follows:

2.1.4 Place of Performance and Hours of Operation.

2.1.4.1 Place of Performance. The work to be performed under this contract will be performed at the locations listed in Technical Exhibits (TE) 1-4.

2.1.4.2 Hours of Operation. The Government's regular (normal) hours are from 7:30AM to 4:00 PM, Monday through Friday, except Federal Holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor is responsible for conducting business between these hours.

2.1.5 Recognized / Government Holidays. The Contractor’s performance shall not be required on the legal public holidays listed below. Holidays occurring on weekends will be observed as directed by the published Army calendar.

2.1.5.1 The Contractor shall provide personnel support outside the normal hours of operation as required, including holidays, to support the Directorate of Public Works (DPW) Maintenance Division mission. Prior to performance of services outside the locally established hours of operation, the Contractor shall request and obtain, in writing, approval from the Contracting Officer (KO). The Program/Project Manager or the Alternate Project Manager shall be available after normal duty hours to serve as the central point of contact for Contractor operations. Contractor personnel shall not be scheduled for overtime work.

2.1.6 Travel / Temporary Duty. N/A

2.1.7 Emergency Services. The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor or their employees shall immediately notify their supervisor of any incident requiring emergency medical treatment. The Contractor shall notify the KO or Contracting Officer’s Representative (COR) within two (2) hours of the incident. The Contractor shall notify the KO or COR of all damages, accidents, or mishaps that occur on or related to Government property as soon as practical, but not later than two (2) hours after the incident.

2.1.7.1 Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

2.1.8 Contract Administration and Management

2.1.8.1 Post Award Conference/Performance Evaluation Meetings. The Contractor shall attend the post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The KO and COR shall meet periodically with the Contractor to review the Contractor's performance. Written minutes of such meetings will be recorded by the Government and signed by the Program/Project Manager and the KO, or COR and distributed within five (5) workdays after the meeting. The Contractor may request a meeting with the KO or COR when the Contractor believes such a meeting is necessary. Written minutes of such meetings shall be recorded by the Contractor and signed by all participants involved and distributed within five (5) workdays after the meeting. In either case, if the Contractor does not concur with any portion of the minutes, recorded by the Government or the Contractor, such non-concurrence shall be provided in writing to the KO within two (2) calendar days following receipt of the minutes.

2.1.8.2 Contract Administration. Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination between the Government and the Contractor.

2.1.8.3 The following provides the roles and their respective authority during the performance of the contract:

2.1.8.3.1 Contracting Officer (KO). The KO is the only person authorized to direct changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely in the KO. In the event the Contractor effects any such change at the direction of any person other than the KO, the change will be considered to have been made without authority and solely at the risk of the Contractor. All contract administration will be effected by the KO. Communications pertaining to contractual administrative matters shall be addressed to the KO. No changes in or deviation from the terms and conditions shall be affected, without a written modification to the contract, executed by the KO authorizing such changes.

2.1.8.3.2 Contracting Officer’s Representative (COR). The KO shall designate contract level CORs during the term of this contract, under Defense Federal Acquisition Regulation Supplement (DFARS) clause 252.201-7000 “Contracting Officer’s Representative.” The COR will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems. The COR will perform in accordance with the responsibilities and duties identified in the Interim Army Contracting Command – Contracting Officer’s Representative Policy Guide Pamphlet 70-1, (ACC PAM 70-1, dated 26 March 2010).

2.1.8.3.2.1 COR Authority. A letter of designation issued to the COR by the KO, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

2.1.8.3.2.2 COR Functions. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of Government-furnished property, and provide site entry of Contractor personnel.

2.1.8.3.3 The Contractor shall not in any way represent that it is a part of the U. S. Government, or that it has the authority to contract or procure supplies for the account of the United States of America.

2.1.9 Quality Control Plan (QCP). Quality Control is the responsibility of the Contractor. The Contractor shall provide and maintain a quality control system that is acceptable to the Government. (The QCP is addressed at paragraph 4.2)

2.1.10 Section Not Used.

2.1.11 Subcontract Management. N/A

2.1.12 Contractor Employees.

2.1.12.1 Key Personnel. Within seven (7) working days from contract award, the Contractor shall provide the KO the name and contact information for a Project Manager (PM) who shall be responsible for the performance of the work. The name of this person and an alternate, who shall act for the Contractor when the manager is absent, shall be delivered via e-mail to the KO. The PM or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The PM or alternate shall be available between 7:30 a.m. to 4:00 p.m. Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

2.1.12.2 Contractor Identification. All contract personnel shall be identified as a Contractor, i.e., badge, company logo, or uniform. All contract personnel are required to identify themselves such that they avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all correspondence (documents, emails) or reports produced by the Contractor are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

2.1.12.3 Standards of Conduct. Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any Contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. The Contractor shall ensure employee conduct complies with 41 U.S.C. 2101-2107 Procurement Integrity. The Contractor shall also ensure that no Contractor employees conduct political related activities or events on the installation.

2.1.12.4 Organizational Conflict of Interest (OCI). N/A

2.1.13 Business Relations. The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The Contractor shall manage the timeliness, completeness and quality of problem identification to a degree acceptable to the Government. The Contractor shall provide corrective action plans, timely identification of issues and effective management of subcontractors. The Contractor shall assure customer satisfaction and professional and ethical behavior of all Contractor personnel.

2.2 Special Requirements.

2.2.1 Security.

2.2.1.1 Access and General Protection/Security Policy and Procedures. The Contractor and all associated subcontractors’ employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by a Government representative). The Contractor workforce must comply with all personal identity verification requirements as directed by DOD, Headquarters Department of the Army (HQDA), and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

2.2.1.2 The Contractor shall provide the COR an access roster listing all employees performing work under the contract within 14 calendar days from contract award. The roster shall include the full name and work assignment of each employee, and shall delineate line(s) of authority and responsibility. The Contractor shall email the completed roster to the COR. The Contractor shall rename the access roster and use it to provide updates in the event of changes in personnel. The Contractor shall notify the COR in writing of any addition or deletion of personnel or change in employee work assignments at least one (1) Government workday prior to any change.

2.2.1.3 Contractor-owned vehicles. All Contractor-owned motor vehicles shall at all times display the Contractor’s name, valid state license plate, and have necessary proof of insurance coverage. Contractor-owned motor vehicles shall be operated only by drivers with valid licenses and proper Commercial Driver’s License (CDL) endorsements (if required).

2.2.1.4 Personally-owned vehicles. Personally-owned vehicles shall display valid state license plate(s), contain a valid registration, and have necessary proof of insurance coverage. Personally-owned motor vehicles shall be operated only by drivers with valid licenses.

2.2.1.5 Contractor shall enter through the manned main-gate, which is open 24/7. Directions to the main gate: Interstate 82 to exit 26, turn east onto Firing Center Road, continue east on Firing Center Road for approx. 1 mile until arrival at the YTC main gate.

2.2.1.6 Physical Security. The Contractor shall safeguard all Government equipment, information and property provided for Contractor use. The Contractor shall maintain a physical security checklist/log (e.g., Army Standard Form (SF) 701 Activity Security Checklist), which will be forwarded to the COR, not later than (NLT) the 10th of each month, following the month of surveillance. At the close of each work period, Government facilities, equipment, and materials shall be secured by the Contractor.

2.2.1.7 Key Control. The Government will furnish keys required except any building or area where keys and access are exclusively controlled by using agency or activity. All keys will be issued and listed on a key inventory sheet, DA Form 5513-R, and signed for as received. The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas.

2.2.1.7.1 Key assignment records shall be established within 10 calendar days from the start of the contract and maintained by the Contractor until expiration or termination of the contract, at which time the records shall be given to the COR. Records shall be made available to the KO or their representative immediately upon request. Contractor shall establish a key control program and provide Government access to keys for an annual inventory.

2.2.1.7.2 Lost keys shall immediately be reported to the COR, by personal contact via phone and be followed up by written correspondence. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

2.2.1.7.3 The keys shall not be reproduced. The Contractor shall be responsible for all keys issued. Upon expiration or termination of the contract, all keys shall be returned to the COR within three (3) business days. Any keys not returned will be charged to the Contractor at $25.00 each by deduction from amounts due the Contractor. The Contractor shall be liable or responsible for any damages suffered by the Government, which results from the duplication of key(s), to include total cost of re-coring locks should this be necessary as determined by the KO.

2.2.1.8 Security Training.

2.2.1.8.1 iWATCH Training. The Contractor and all associated sub-contractors shall brief all employees on the local iWATCH program. This training consists of viewing two online videos online at https://www.youtube.com/watch?v=eNdfdH8ZXoU and https://www.youtube.com/watch?v=v5ybLc18dQE. This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within five (5) calendar days of new employees commencing performance with an emailed copy of the training certificate provided to the COR not later than 30 calendar days after contract award.

2.2.1.8.2 AT Level I Training. The Contractor and all associated sub-contractors shall be required to take this on-line course, Welcome to JS-US007 Level 1 Antiterrorism Awareness Training at: http://jko.jten.mil/courses/atl1/launch.html. The purpose of this required training is to increase your awareness of terrorism and to improve your ability to apply personal protective measures, and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within five (5) calendar days of new employees commencing performance with an emailed copy of the training certificate provided to the COR NLT thirty (30) calendar days after contract award. The KO estimates this requirement will take less than two (2) hours to complete.

2.2.2 Safety. The Contractor shall safeguard and maintain all Government and Contractor property, as well as provide for the safety and well-being of personnel employed under this contract. The Contractor shall comply with AR 385-10, The Army Safety Program.

2.2.2.1 Safety Plan. The Contractor shall develop and implement a safety program for its employees. The Contractor shall submit the Safety Plan to the KO, or designated representative, for review and acceptance within 10 days of commencement of work. Revisions shall be submitted five (5) calendar days prior to the effective date of change.

2.2.2.2 Occupational Safety and Health. The Contractor shall comply with the Occupational Safety and Health Administration (OSHA) standards. The Contractor shall be responsible for ensuring adherence to all applicable JBLM-YTC, State of Washington, and federal rules and regulations.

2.2.3 Special Training / Qualifications. The Contractor or subcontractor’s staff shall possess all necessary licenses, certifications, and endorsements needed to accomplish the work associated with this PWS. This includes the following:

2.2.3.1 Washington State Department of Agriculture (WSDA) Pesticide Applicator License. The Contractor’s personnel shall possess an appropriate and valid Washington State Department of Agriculture (WSDA) operator/applicator license for all personnel engaged in the mixing, handling, and application of pesticides on JBLM-YTC. All WSDA licensing requirements for pesticide application apply to Contractor staff mixing, handling or applying pesticides on JBLM-YTC, EXCEPT the line-of-site rule. The line-of-site rule does NOT apply on JBLM-YTC; hence all Contractor personnel mixing, handling or applying pesticides must have a valid WSDA license. For all Contractor employees working in support of this contract that possess a WSDA license, the Contractor shall provide each employees name and license number to the KO and COR within five (5) business days following task order award annually, or within 24 hours prior to performance of service by any Contractor personnel.

2.2.4 Environmental Requirements.

2.2.4.1 Executive Order (EO) 13693, Planning for Federal Sustainability in the Next Decade. The Contractor shall comply with tenants of the EO and when practicable, shall use:

a. Products with post-consumer recycled content

b. Products that are recyclable

c. Low toxicity or non-toxic products

d. Low-maintenance products

2.2.4.2 Green Procurement. Section 6002 of the Resource Conservation and Recovery Act of 1976 (RCRA) requires the use of recycled and recovered products identified in the Environmental Protection Agency’s Comprehensive Procurement Guidelines. The following items are currently listed for Landscaping Services in the EPA Guidelines:

a. Compost made from recovered organic materials.

b. Fertilizer made from recovered organic materials.

c. Garden and soaker hoses.

d. Hydraulic mulch.

e. Lawn and garden edging.

f. Plastic lumber landscaping timbers and posts

2.2.4.2.1 The Contractor is required to use these recycled or recovered products unless they cannot be procured within a reasonable period of time; at reasonable prices; or the product(s) does not meet technical or performance standards. EPA Guidelines are the minimum requirement. The Contractor is encouraged to use other materials and products not listed but commonly used in industry. The Contractor shall maintain records and submit an annual report to the COR, along with the annual certification required by FAR 52.223-9 Certification and Estimate of Percentage of Recovered Material Content for EPA Designated Items, upon completion of the basic year and each option year.

2.2.4.3 Environmental Compliance.

2.2.4.3.1 Environmental Management System: JBLM-YTC operates under the ISO 14001:2004 Environmental Management System. Contractor service delivery shall be in full compliance with Federal, State, local, and JBLM-YTC environmental statutes, regulations, and programs for JBLM-YTC to remain in compliance with ISO 14001:2004.

2.2.4.3.2 Monitoring and Measurement: The Contractor shall provide monitoring and measurement information as necessary for JBLM-YTC to comply with regulatory requirements or address internal environmental performance relative to its environmental, energy, and transportation management goals (e.g., consumption reports for chemicals used, miles driven).

2.2.4.3.3 Training: All on-site Contractor personnel shall complete the necessary safety and environmental training specified by the YTC-DPW Environmental Division for the type of work conducted on-site. Examples include hazardous materials awareness, hazardous waste awareness, asbestos awareness, and EMS awareness training. The Contractor shall be responsible for providing, ensuring personnel receive, and maintaining documentation of required training.

2.2.4.3.4 Penalties for Noncompliance: The Contractor shall be solely responsible for any penalties levied by regulatory agencies for noncompliance resulting from the action or inaction of the Contractor or [its] employees. Such fines and penalties shall not be cost reimbursable under this contract.

2.2.4.3.5 Inspections: In addition to the inspections described at Section 5, the Contractor and all Government-owned facilities utilized by the Contractor shall be subject to environmental inspections by the KO, COR, Directorate of Public Works Environmental Division (DPW-ED), Federal, State, and local environmental regulatory agencies, and other individuals approved by the KO. These inspections may be conducted on an announced or unannounced basis.

2.2.4.3.6 Environmental Plan: The Contractor shall provide two copies of a written Environmental Plan and submit it to the Government for approval by the KO within 20 working days after contract award. The written environmental plan will be reviewed by JBLM-YTC Environmental Compliance. In addition to all applicable Federal, State, and local regulations, the following specific guidance is provided: 32 CFR Part 651, Environmental Analysis of Army Actions, and FL Regulation 200-1, Environmental Protection and Enhancement, and the current Yakima Training Center Facility Design Standards. Best management practices where applicable shall be identified and implemented to offset adverse environmental impacts; these are available for viewing at the Directorate of Public Works, Building 810 JBLM-YTC, WA.

2.2.4.3.7 Green Procurement: In order to comply with federally mandated Green Procurement regulations, Department of Defense, and Department of the Army “Green Procurement Program” (GPP) policy, JBLM-YTC requires the use of environmentally preferable products and services. This includes the use of products that increase waste diversion and contain recovered materials and less toxic and hazardous constituents. These program elements are described on the Office of the Federal Environment Executive website http://ofee.gov/.

2.2.4.3.8 Management of Hazardous Materials and Regulated Waste: The Contractor shall comply with hazardous materials and hazardous waste requirements found in Joint Base Lewis-McChord Regulation 200-1.

2.2.4.3.9 Chemicals/Hazardous Materials: The Contractor shall not use any chemical that is on the JBLM-YTC restricted use list without prior written approval from the COR. Ten (10) working days prior to the start of service, the Contractor shall provide to the COR an inventory of hazardous materials (with the applicable MSDSs) that will be used to perform the services. Before any new hazardous materials are added during the course of the service, the Contractor also shall provide a copy of the MSDS for each new product to the COR. Ten (10) working days prior to the end of the project, the Contractor shall provide a final hazardous material inventory using HFL FORM 953. This inventory will list all hazardous materials used to perform the service, total quantities used to perform the service, total quantities used, and storage locations during the project. These documents will be submitted electronically to the COR.

2.2.4.3.10 Hazardous Materials Inventory: By the 15th of the month following the end of each calendar quarter during the performance of this contract, the Contractor shall provide an inventory of hazardous materials used to perform the service to the COR. This inventory must be provided on the government-furnished form, according to JBLM-YTC requirements (Technical Exhibit 11).

2.2.4.3.11 Hazardous Materials and Hazardous Waste Awareness Training: The Contractor shall provide Hazardous Materials Awareness training to all employees using hazardous materials. The Contractor shall provide Hazardous Waste Awareness training to all employees generating hazardous waste. All waste other than refuse is managed through the JBLM-YTC One Stop Yard. Hazardous materials storage areas, hazardous waste collection areas, and Work Sites are subject to environmental compliance inspections.

2.2.4.3.12 Recycling: (Reference FAR 52.223-10) The Contractor shall recycle all recyclable materials (including secondary packaging) used in the performance of these services.

2.0 Performance Requirements and Standards.

3.1 Task 1; Mow, Cut, Trim, Irrigate Turf Areas (CLIN 0001AA)

3.1.1 Tasks. The Contractor shall provide mowing, cutting, trimming and irrigation services for turf areas. The lawn care season in the Yakima area typically extends April through October; however, this season may extend or decrease dependent on weather conditions. The irrigation season at JBLM-YTC is dependent on water delivery schedules set by Roza Irrigation District which provides water to JBLM-YTC. Historically, irrigation water is made available on/about 1 April, and deliveries end within the first two (2) weeks of October. During drought years, water rationing may alter these delivery schedules.

3.1.1.1 Sub-Task 1.1: Mowing, cutting, and trimming services for turf areas as illustrated at Technical Exhibits 1-4. Areas include the parade fields, ball field, picnic areas, and lawn areas in and around buildings. Areas shall be maintained in a manner that provides turf that is even, without ridges, free of scalped areas, and neat in appearance in accordance with industry standards. Trimming includes areas around shrubs, trees, vaults, valves and valve boxes, posts, poles, buildings, fire and water hydrants, along fence roads, curbs, sidewalks and walkways. All grass not cut by mowing shall be trimmed.

3.1.1.2 Sub-Task 1.2: The Contractor shall maintain a daily log of grounds maintenance activities.

3.1.1.3 Sub-Task 1.3: Sidewalk and walkway areas are to be cleaned of grass clippings, debris and trash following mowing and trimming operations.

3.1.1.4 Sub-Task 1.4: Police and remove trash and debris; and rake, level, and remove rocks from burrowing animal mounds prior to mowing that may present a hazard during mowing (e.g., rock throw from mower blades). Remove incidental limbs or branches from trees or shrubs (not to exceed ten feet above ground level) that become safety hazards or are found on the ground prior to mowing.

3.1.1.5 Sub-Task 1.5: Collection and removal of excessive grass clippings or mulched material following mowing shall be required when the remaining clippings or mulched material becomes readily visible resulting in a dead layer of grass built up on the surface. All grass clippings will be disposed of at a site designated by the COR.

3.1.1.6 Sub-Task 1.6: The Contractor shall repair and restore damaged turf areas, up to 1,000 square feet annually. Repairs/restoration may be accomplished through replacement of sod, or through reseeding treatments. Repaired sites shall be of a similar grass mixture to match surrounding turf areas. Seed mixes or species lists shall be provided to the COR for approval prior to initiating repair or restoration efforts. Commonly used seed or species lists for the Yakima area are composed of Kentucky bluegrasses, fine-leaved and turf-type tall fescues and turf-type perennial ryegrasses.

3.1.1.7 Sub-Task 1.7: The Contractor is responsible for irrigating all turf areas. The Contractor is also responsible for annual set up and winterization of irrigation equipment and facilities. Winterization shall remove all residual water that could lead to equipment failure as a result of freezing conditions. A list of available above ground irrigation equipment is found at Technical Exhibit 5. In-ground systems are located at the sites illustrated at Technical Exhibit 6. All areas where in-ground systems do not currently exist will require the use of above ground irrigation equipment. Irrigation at some sites (e.g., turf areas at Buildings 157, 159, 301 and 1093) require Contractor furnished, maintained, and operated irrigation equipment (e.g., hoses and sprinklers) that connects to potable water hose bib services.

3.1.1.8 Sub-Task 1.8: Maintain existing irrigation equipment for both in ground and above ground watering equipment. The Contractor’s area of responsibility to maintain in ground systems starts at the main shut off (or isolation) valve for each in ground system, and extends outward to the end of each zone. This includes all valves, piping, sprinklers, control wires, valve boxes, and timers/controllers for each system. A list of controllers by type (electronic or manual) is found at Technical Exhibit 7. For the above ground Parade Field system, the Contractor’s area of system maintenance responsibility begins at the points of discharge (e.g., in ground valves where sprinkler pipes are connected; including the valves). The Contractor’s responsibility for system maintenance includes all fair-wear-and tear items (e.g., gaskets, seals, sprinkler heads, valves, pipes, hoses, and conduits). The Contractor is not responsible for non-fair-wear-and-tear items (e.g., pumps and hose bibs); however, if failure of such equipment/items is due to acts of negligence or misuse by the Contractor, then the Contractor shall be responsible for the cost to repair these items. Historically, annual repairs have been relatively low (e.g., approximately 13 sprinkler heads and minor line repairs due to winter breakage).

3.1.1.9 Sub-Task 1.9: Water shall only be drawn from available hose bibs, irrigation boxes, or stand pipes as approved by the COR. Watering from alternate sources shall be approved by the COR in advance.

3.1.1.10 Sub-Task 1.10: The Contractor shall follow water conservation measures provided by the COR. Sample water conservation measures include watering at specified periods of time, duration and frequency. In all instances, if watering results in runoff from a site, watering patterns (timing, duration, and frequency) must be reviewed by the Contractor and adjusted to the satisfaction of the COR.

3.1.1.11 Sub-Task 1.11: The Contractor shall accommodate occasional special events that require the Contractor to alter irrigation and mowing/cutting/trimming schedules (e.g., VIP events). This may necessitate the adjustment of normal day to day schedules or removal of equipment (e.g., above ground irrigation equipment) to accommodate these events. The COR will provide advance notice of such events.

3.1.2 Standards:

3.1.2.1 Sub-Task 2.1: The Contractor shall mow, cut, and trim all turf areas to maintain a height of two to four inches. Accomplish necessary mowing, cutting, and trimming to maintain healthy vegetation and a professional appearance. All turf areas shall be maintained to this standard 90% of the time during each performance period.

3.1.2.2 Sub-Task 2.2: The daily log shall be maintained to capture facts about the daily activities accomplished by the Contractor, issues or problem encountered, solutions applied to the problems, and people contacted to resolve the problem. An electronic copy of the log shall be provided to the COR within five (5) business days following the end of each month. All logs shall be provided to the COR complete and on time 90% of the time.

3.1.2.3 Sub-Task 2.3: All sidewalk areas shall be cleaned of grass clippings, debris and trash following mowing and trimming operations 90% of the time.

3.1.2.4 Sub-Task 2.4: All trash and debris policed; and burrowing animal mounds raked and leveled and rocks removed prior to mowing 90% of the time.

3.1.2.5 Sub-Task 2.5: Excessive grass clippings or mulched material collected and removed 90% of the times when mowed or mulched material is readily visible and will result in dead grass build up on the surface.

3.1.2.6 Sub-Task 2.6: 90% of turf repair or restoration actions are successfully accomplished in a timely manner.

3.1.2.7 Sub-Task 2.7: 100% of irrigation systems and equipment shall be successfully winterized in advance of freezing conditions to prevent damage to irrigation equipment. All above ground equipment shall be picked up and stored at a site designated by the COR. Spring start up shall be accomplished in a timely manner to ensure irrigation equipment is fully operational at the start of the irrigation season.

3.1.2.8 Sub-Task 2.8: Irrigation systems (above and below ground) are operated and maintained in a manner to ensure even application of water in accordance with prescribed period, frequency, and duration of watering 90% of the time.

3.1.3 Deliverables:

3.1.3.1 Sub-Task 3.1: Designated turf areas maintained in accordance with the applicable standards.

3.1.3.2 Sub-Task 3.2: One monthly log (electronic) provided to the COR.

3.2. Task 2; Mow, Cut, Trim, Irrigate Additional Turf Areas (CLIN 0001AB)

3.2.1 Tasks. The Contractor shall provide mowing, cutting, trimming and irrigation services for turf areas. The lawn care season in the Yakima area typically extends April through October; however, this season may extend or decrease dependent on weather conditions. The irrigation season at JBLM-YTC is dependent on water delivery schedules set by Roza Irrigation District which provides water to JBLM-YTC. Historically, irrigation water is made available on/about 1 April, and deliveries end within the first two (2) weeks of October. During drought years, water rationing may alter these delivery schedules.

3.2.1.1 Sub-Task 1.1: Mowing, cutting, and trimming services for turf areas as illustrated at Technical Exhibits 1-4. Areas include the parade fields, ball field, picnic areas, and lawn areas in and around buildings. Areas shall be maintained in a manner that provides turf that is even, without ridges, free of scalped areas, and neat in appearance in accordance with industry standards. Trimming includes areas around shrubs, trees, vaults, valves and valve boxes, posts, poles, buildings, fire and water hydrants, along fence roads, curbs, sidewalks and walkways. All grass not cut by mowing shall be trimmed.

3.2.1.2 Sub-Task 1.2: The Contractor shall maintain a daily log of grounds maintenance activities.

3.2.1.3 Sub-Task 1.3: Sidewalk and walkway areas are to be cleaned of grass clippings, debris and trash following mowing and trimming operations.

3.2.1.4 Sub-Task 1.4: Police and remove trash and debris; and rake, level, and remove rocks from burrowing animal mounds prior to mowing that may present a hazard during mowing (e.g., rock throw from mower blades). Remove incidental limbs or branches from trees or shrubs (not to exceed ten feet above ground level) that become safety hazards or are found on the ground prior to mowing.

3.2.1.5 Sub-Task 1.5: Collection and removal of excessive grass clippings or mulched material following mowing shall be required when the remaining clippings or mulched material becomes readily visible resulting in a dead layer of grass built up on the surface. All grass clippings shall be disposed of at a site designated by the COR.

3.2.1.6 Sub-Task 1.6: The Contractor shall repair and restore damaged turf areas, up to 1,000 square feet annually. Repairs/restoration may be accomplished through replacement of sod, or through reseeding treatments. Repaired sites shall be of a similar grass mixture to match surrounding turf areas. Seed mixes or species lists shall be provided to the COR for approval prior to initiating repair or restoration efforts. Commonly used seed or species lists for the Yakima area are composed of Kentucky bluegrasses, fine-leaved and turf-type tall fescues and turf-type perennial ryegrasses.

3.2.1.7 Sub-Task 1.7: The Contractor is responsible for irrigating all turf areas. The Contractor is also responsible for annual set up and winterization of irrigation equipment and facilities. Winterization shall remove all residual water that could lead to equipment failure as a result of freezing conditions. A list of available above ground irrigation equipment is found at Technical Exhibit 5. In-ground systems are located at the sites illustrated at Technical Exhibit 6. All areas where in-ground systems do not currently exist will require the use of above ground irrigation equipment. Irrigation at some sites (e.g., turf areas at Buildings 157, 159, 301 and 1093) require Contractor furnished, maintained, and operated irrigation equipment (e.g., hoses and sprinklers) that connects to potable water hose bib services. Additional information regarding irrigation responsibilities is described at Part 4.

3.2.1.8 Sub-Task 1.8: Maintain existing irrigation equipment for both in ground and above ground watering equipment. The Contractor’s area of responsibility to maintain in ground systems starts at the main shut off (or isolation) valve for each in ground system, and extends outward to the end of each zone. This includes all valves, piping, sprinklers, control wires, valve boxes, and timers/controllers for each system. A list of controllers by type (electronic or manual) is found at Technical Exhibit 7. For the above ground Parade Field system, the Contractor’s area of system maintenance responsibility begins at the points of discharge (e.g., in ground valves where sprinkler pipes are connected; including the valves). The Contractor’s responsibility for system maintenance includes all fair-wear-and tear items (e.g., gaskets, seals, sprinkler heads, valves, pipes, hoses, and conduits). The Contractor is not responsible for non-fair-wear-and-tear items (e.g., pumps and hose bibs); however, if failure of such equipment/items is due to acts of negligence or misuse by the Contractor, then the Contractor shall be responsible for the cost to repair these items. Historically, annual repairs have been relatively low (e.g., approximately 13 sprinkler heads and minor line repairs due to winter breakage).

3.2.1.9 Sub-Task 1.9: Water shall only be drawn from available hose bibs, irrigation boxes, or stand pipes as approved by the COR. Watering from alternate sources shall be approved by the COR in advance.

3.2.1.10 Sub-Task 1.10: The Contractor shall follow water conservation measures provided by the COR. Sample water conservation measures include watering at specified periods of time, duration and frequency. In all instances, if watering results in runoff from a site, watering patterns (timing, duration, and frequency) must be reviewed by the Contractor and adjusted to the satisfaction of the COR.

3.2.1.11 Sub-Task 1.11: The Contractor shall accommodate occasional special events that require the Contractor to alter irrigation and mowing/cutting/trimming schedules (e.g., VIP events). This may necessitate the adjustment of normal day to day schedules or removal of equipment (e.g., above ground irrigation equipment) to accommodate these events. The COR will provide advance notice of such events.

3.2.2 Standards:

3.2.2.1 Sub-Task 2.1: The Contractor shall mow, cut, and trim all turf areas to maintain a height of two to four inches. Accomplish necessary mowing, cutting, and trimming to maintain healthy vegetation and a professional appearance. All turf areas shall be maintained to this standard 90% of the time during each performance period.

3.2.2.2 Sub-Task 2.2: The daily log shall be maintained to capture facts about the daily activities accomplished by the Contractor, issues or problem encountered, solutions applied to the problems, and people contacted to resolve the problem. An electronic copy of the log shall be provided to the COR within five business days following the end of each month. All logs will be provided to the COR complete and on time 90% of the time.

3.2.2.3 Sub-Task 2.3: All sidewalk areas shall be cleaned of grass clippings, debris and trash following mowing and trimming operations 90% of the time.

3.2.2.4 Sub-Task 2.4: All trash and debris policed; and burrowing animal mounds raked and leveled and rocks removed prior to mowing 90% of the time.

3.2.2.5 Sub-Task 2.5: Excessive grass clippings or mulched material collected and removed 90% of the times when mowed or mulched material is readily visible and will result in dead grass build up on the surface.

3.2.2.6 Sub-Task 2.6: 90% of turf repair or restoration actions are successfully accomplished in a timely manner.

3.2.2.7 Sub-Task 2.7: 100% of irrigation systems and equipment shall be successfully winterized in advance of freezing conditions to prevent damage to irrigation equipment. All above ground equipment shall be picked up and stored at a site designated by the COR. Spring start up shall be accomplished in a timely manner to ensure irrigation equipment is fully operational at the start of the irrigation season.

3.2.2.8 Sub-Task 2.8: Irrigation systems (above and below ground) are operated and maintained in a manner to ensure even application of water in accordance with prescribed period, frequency, and duration of watering 90% of the time.

3.2.3 Deliverables:

3.2.3.1 Sub-Task 3.1: Designated turf areas maintained in accordance with the applicable standards.

3.2.3.2 Sub-Task 3.2: One monthly log (electronic preferred) provided to the COR.

3.3 Task 3; Aerate Turf Areas (CLIN 0002)

3.3.1 Tasks. The Contractor shall provide aeration services of turf areas.

3.3.1.1 Sub-Task 1.1: The Contractor shall provide services to aerate turf areas. A core type aerator shall be used. Aeration shall be accomplished in accordance with industry standards.

3.3.2 Standards:

3.3.2.1 Sub-Task 2.1: Aeration shall be accomplished through use of a “core” type aerator, with at least 90% of the holes penetrating two to three inches deep, and with five to ten holes punched per square foot.

3.3.3 Deliverables:

3.3.3.1 Sub-Task 3.1: Aeration of designated areas in accordance with the applicable standards.

3.4 Task 4, Dethatching Turf Areas (CLIN 0003)

3.4.1 Tasks. The Contractor shall provide dethatching services of turf areas.

3.4.1.1 Sub-Task 1.1: The Contractor shall provide services to dethatch turf areas. The action includes the loosening and removal of thatch material, and the removal and disposal of thatch material to a site designated by the COR.

3.4.2 Standards:

3.4.2.1 Sub-Task 2.1: Removal of thatch to 0.5 inch or less to no less than 90% of the treatment areas.

3.4.3 Deliverables:

3.4.3.1 Sub-Task 3.1: Dethatching of designated areas.

3.5. Task 5, Broadleaf Weed Control within Turf Areas (CLIN 0004)

3.5.1 Tasks. The Contractor shall provide broadleaf weed control services within turf areas. All herbicide related work shall comply with operational constraints, pesticide selection and use, and licensing requirements found at Part 6.

3.5.1.1 Sub-Task 1.1: Broadleaf weed control for turf areas. Typical turf area broadleaf weed species include, but is not limited to dandelion (Taraxum officinale), Oxalis (Oxalis spp.), White clover (Trifolium repens), and small hop clover or Japanese clover (Trifolium dubian). Control of such species shall be accomplished in a manner as to provide the highest level of control with the least impact on non-target species.

3.5.1.2 Sub-Task…