APMP 26-09 PWS Court Reporting.docx

PERFORMANCE WORK STATEMENT

COURT REPORTERING AND TRANSCRIBING SERVICES

FOR FORT LEONARD WOOD

SUMMARY OF WORK: The Fort Leonard Wood (FLW) Installation has a recurring requirement for court reporting and transcription services.

1. Tasks:

1.1 The Contractor shall provide comprehensive court reporting and transcription services in support of fact-finding conferences, negotiations, hearings, depositions, and other legal proceedings or events related to litigation or investigations. Contractor personnel shall be fully prepared to perform services at the time specified in the individual task order.

1.2 While most proceedings referenced in Section 1.1 will be conducted in person, the Government may require transcription of pre-recorded audio recordings.

1.3 Unless otherwise specified in the task order, events will generally commence at 0800 hours local time. Events will occur in 1 hour increments but in no case shall the duration of a single day’s event exceed ten (10) hours.

1.4 Contractor personnel shall be provided with a lunch period of no less than thirty (30) minutes and no more than sixty (60) minutes, as determined by the Government. This break shall be unpaid and will not be billed to the Government.

2. Staffing Qualifications:

All transcriptions resulting from Task Orders under this contract shall be performed by an individual licensed/certified to perform court reporting and/or transcription services in the jurisdiction where the deposition is held. For depositions accomplished in Missouri the individual performing services must be certified by the Missouri Board of Certified Court Reporter Examiners.

3. Deliverables:

3.1 All transcripts delivered under this contract, resulting from a Task Order shall comply with the standards prescribed by the Missouri Board of Certified Court Reporter Examiners.

3.2 The Contractor shall provide one original and one duplicate hard copy of the transcript. Each transcript shll be printed on standard 8.5” x 11” white bond paper, formatted with a maximum of 25 single-spaced lines per page. All pages shall be three-hole punched on the left margin to accommodate placement in a standard three-ring binder.

3.3 The Contractor shall provide one (1) electronic copy of each transcript in Microsoft Word (.docx) or PDF format as specified by the Government. Electronic copies shall be submitted via a secure file transfer method approved by the Government and must be identical in content and formate to the hard copy versions.

3.4 Transcripts shall be delivered to the Point of Contact (POC) provided in each Task Order no later than 10 business days upon completion of court reporting services provided. Address, email and telephone number of POC will be specified in each Task Order issued.

4. Place of Performance:

The place of performance will be provided within each Task Order. In-person Task Orders will be performed at Fort Leonard Wood Mo or within the vicinity of the Fort Leonard Wood installation.

5. Period of Performance:

The period of performance for this Blanket Purchase Agreement (BPA) contract will be for five (5) years. The period of performance for Task Orders will be provided within the individual Task Order.

6. Ordering:

6.1 The government will issue Task Orders for court reporting or transcribing requirements, a minimum of seven (7) ) business days prior to the required start date of the event.

6.2 In the event that the government issues a task order less than seven (7) business days prior to the requirement date the contractor shall not be compelled to perform the task order providing that the contractor submits written rejection of the task order to the Contracting Officer and Contracting Officer’s Representative, no later than the close of business of the day that the task order was received by the contractor. This written notice may be sent via e-mail. The absence of a written notice of rejection by the contractor shall be construed as the contractor’s acceptance of the task order and full performance of the task order shall be required of the contractor.

6.3 Each task order will specify the place of performance to include address, building number within FLW or any other locaton as specified and Point of Contact (POC) information.

6.4 Each task order will specify the start time and the anticipated duration in both, hours per day and number of days. Contractor will be reimbursed in accordance with the number of hours required to complete the session and other costs incurred.

7. Task Order Cancellation:

7.1 The government reserves the right to cancel task order services, without cost to the government, within two business days prior to the beginning of any task order period of performance.

7.2 In the event that the government cancels a task order less than two business days prior to the beginning of the period of performance specified in any task order, the contractor shall be entitled to the Cancellation Fee proportionate to the time period relevant to the start and cancellaton time of services.

7.3 In the event that the task order is cancelled after the period of performance has begun, the contractor shall be entitled to a cancellation fee. In the event of uncertainty as to the operational status of FLW, the contractor shall contact the FLW Emergency Operations Center at 573-563-4141 for an operational status of the installatioin.

7.4 The government reserves the right to reschedule task order periods of performance that were delayed due to unforeseen circumstances (i.e. acts of nature, emergencies, etc), at no additional cost to the government.

8. Anti-Terrorism/ OPSEC

8.1 Anti-Terrorism (AT) Level I Training: All contractor and sub-contractor employees requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training. IAW AR 525-13, 3 DEC 19, AT Level I Awareness training will be conducted by a certified Level II trained ATO. For contracts that cross fiscal years, or for contracts with option years, all contractor personnel shall complete annual AT Level I awareness training. The Installation AT Office or a certified Level II trained ATO on the installation will provide the training. Contact information for this Government employee will be provided at the kick-off meeting.

The Installation AT Office or a certified Level II trained ATO will provide a one-hour training session conducted on FLW for Contractor personnel working on this installation. The COR will coordinate this training at the time of task order modification or award. Contractor personnel working at installations other than FLW shall coordinate with the COR and local AT Offices to obtain training applicable to that installation.

Contractor shall provide a list of personnel trained to the COR within five (5) business days of completion of training.

8.2 OPSEC Training: The OPSEC Plan and User Agreement. The OPSEC Plan and User Agreement will be available for Contractors to review through the Installation OPSEC Officer. The Contracting Officer’s Representative (COR) will ensure the Contractor is aware of the Installation's OPSEC Plan and is in compliance with the Installation's OPSEC Plan during contract performance.

For contracts that require an OPSEC Standard Operating Procedure/Plan: Contractor shall develop and submit an OPSEC SOP that is in compliance with AR 530-1 within 90 calendar days of contract award to be reviewed and approved by the responsible Government OPSEC Officer. This SOP/Plan will include Government’s critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it. In addition, Contractor shall identify an individual who will be an OPSEC Coordinator and is OPSEC Level II certified.

Pursuant to AR 530-1, all Contractor personnel must complete initial Level I OPSEC training within 30 calendar days of beginning performance on this contract. For contracts that cross fiscal years, or for contracts with option years, all contractor personnel shall complete annual OPSEC awareness training, to be provided by the Installation OPSEC Office or a certified Level II trained OPSEC Officer. Contact information for this Government employee will be provided at the kick-off meeting.

The Installation OPSEC Office, or a certified Level II trained OPSEC Officer, will provide Level I OPSEC training on Fort Leonard Wood for Contractor personnel working on this installation. The COR will coordinate this training at the time of task order modification or award.

Contractor shall provide a list of personnel trained to the COR within five (5) business days of completion of training.

Contractor personnel working at installations other than FLW shall coordinate with the COR and local OPSEC Office to obtain training applicable to that installation.

9. Access and General Protection/Security Policy and Procedures

FLW Automated Installation Entry (AIE) Pass Transition. The included instructions/form for requesting a Ft. Leonard Wood AIE pass supersede those previously communicated. The AIE pass form (see attached) has been revised for applicants to provide citizenship status, Foreign Nationals Alien Registration/Passport number and Country of Birth information. An electronic copy of the spreadsheet will be sent via email for your use. As with the previous version, all information must be typed; handwritten and incomplete requests will not be processed. Once completed, submit the form to your sponsor via email or US mail.

Your sponsor will add the FPCON level, days, and times for entry and will forward it to the Visitor Control Center (VCC) for background screening and pass processing. The sponsor will send it via encrypted email to this address: usarmy.leonardwood.usag.list.des-physec-vcc@army.mil. VCC personnel will notify sponsors when background screenings are completed, and passes are ready for pickup. Sponsors will then notify you that your pass is ready for pick up at the VCC. You will need bring a valid picture ID and turn in Mobilisa passes, as they will no longer be authorized. As a reminder, the Mobilisa pass application portal is no longer used. Regardless of the expiration date of an existing Mobilisa pass, ALL pass holders are required to get the new AIE pass. Person(s) that do not submit for the new AIE pass may experience delays entering FLW.

If a retiree, or DOD ID card holder, wishes to gain employment on the installation as a contractor, then that person’s “status” will change to a contract employee, which triggers the requirement for an employment background check and an NCIC-III check for access to the installation.

Beginning 1 June 2023, Ft. Leonard Wood will no longer accept, for access purposes, the state issued driver licenses (DL), or state issued IDs that do not meet the Real ID Act of 2005 standards. Person(s) requesting access with a non-compliant state DL or ID will need to present along with the non-compliant DL/ID one of the documents below to prove identity to be issued a pass or given access to Ft. Leonard Wood.

• US passport or passport card

• Certified birth certificate (not a photocopy)

• Social Security Card (not a photocopy)

• School identification card with photograph (high school and college age students)

• US military or draft record (DD Form 214)

• US Coast Guard Merchant Mariner Card

• Transportation Worker Identification Card (TWIC)

• US Native American tribal document

• NEW VA health card

10. iWATCH Training:

Within 10 calendar days of contract award and within 10 calendar days of new Contractor employees commencing work on this contract, all Contractor and sub-contractor employees shall review the FLW Directorate of Emergency Services (DES) web link for iWatch training located at http://www.wood.army.mil/LEC/iWatch/iWatch.htm. This locally developed training will inform employees of the types of behavior to watch for and how to report suspicious activity. Suspicious activity shall be reported to the COR or KO.