Questions_and_Responses_rev._1.pdf

Fort Rucker JOC RFP Questions

1. It looks like the RFP suggests task orders will range from $2,000 ‐ $2,000,000? Can you give us a better idea for the average anticipated size of task orders under this JOC?

A: Task orders vary between the amounts stated. Due to this variance an average size cannot be stated.

2. Is there a current or recent contract for these services at this location? If so, please provide the contract number.

A: Last contract for this requirement is W9124G‐15‐D‐0001 currently there is not a contract in place.

3. RFP Page 41 ‐ Early Proposal Information: Can you please confirm that you require an early submittal of Volume II Past Performance ‐ 20 days after the RFP issuance date? To be clear, is

Volume III due by March 22 but the remaining Volumes are due on April 1?

A: Due to delay in the posting of the answers to the questions submitted Volume III, ie past performance, is now due 27 days after the RFP posting date, or March 29th. The remaining volumes are due April 8th. See Amendment 1 for details.

4. Past Performance Questionnaires: Are the PPQs due by March 22 from the clients or are they due by the Proposal deadline of April 1?

A: IAW pg 43 of the RFP, “Questionnaires must be received by the KO prior to the date and time established for the RFP closing.” The RFP closing date is now 8 Apr 2019 as stated in block 13 of the SF 1142.

5. Past Performance Contracts: What is the maximum number of project examples we can submit;

it is clear that three (3) is the minimum?

A: There is no maximum on the number of project examples that can be submitted.

6. Incumbent: Is this a follow‐on contract or a new requirement? If follow‐on, can you please provide the current contract number?

A: Last contract for this requirement is W9124G‐15‐D‐0001 currently there is not a contract in place.

7. Section L, Paragraph 3.(c) states a minimum of three Questionnaires must be received by KO prior to the date and time established for the RFP closing. No other quantities for past performance examples are provided in Section L or M of the RFP. How many examples of past performance are Offerors to submit with their proposals?

A: There is no minimum established for past examples other than the stated minimum number of questionnaires.

8. The past performance requirement narrative in Sections L and M seem tailored more towards

Offerors submitting similar IDIQ contracts as examples of past performance; however

Attachment 2 (specifically, item 10) seems pertain to individual task order requirements. Please clarify if the Government requires Offerors to submit IDIQ contracts or individual task orders as examples of past performance.

A: IAW the RFP Section M Factor 2 Past Performance (c) the offeror’s submitted past performance will be evaluated for relevancy. To be relevant, the effort must be of similar in nature of work, scope, and complexity. It is up of the offeror to determine what past performance examples to submit based on that criteria. If the prior contract did not have an established COR or inspector for work performed overall, offerors are advised to identify a

Government official who is familiar with the requirements of the action.

9. What is the Not to Exceed value of this contract?

A: $5 million per year, $25 million total IAW section B of the SF1442.

10. Has there been a previous Single Source IDID Contract at Ft. Rucker. If so, is there any historical data available on Task Order volume per year or for the previous JOC contracts. Were all option years exercised on this contract? What set‐aside was the previous JOC contract?

A: Task orders vary between the amounts stated. Due to this variance an average size cannot be stated.

11. What percent of work will be performed in each location: Fort Rucker and satellite installations in Dale, Houston, Geneva, Pike, Covington, and Coffee Counties? What estimated distance between Fort Rucker and these satellite installations?

A: Historically, 80% of the projects have been on Main Post (located in Dale and Coffee

Counties). 20% of the projects are at outlying fields. Of these, approximately 10% were in Dale and Coffee counties, and 10% took place in Houston, Geneva, Pike, and Covington counties.

12. What is the anticipated TO volume per year? What does the Government consider sufficient staffing or is it at the discretion of the contractor?

A: Task orders vary between the amounts stated. Due to this variance an average size cannot be stated. For staffing, refer to the Statement of Work sections C.3 and C.5. Offerors are reminded that staffing shall scale to the amount of concurrent work being performed.

13. Is there a floor for the co‐efficient or a threshold that Government would consider for price unreasonableness?

A: No, the Government will evaluate each proposal IAW section L and M of the RFP.

14. Has the Government used the eGordian price book on previous JOC contracts?

A: Yes.

15. How will the contractor interface with Gordian and the Government at the time of estimate/line item negotiations? EG will Gordian serve as the adjudicating authority in the event of a disagreement or will negotiations take place directly between the contractor and the Government? Will line items/estimates be negotiated with Fort Rucker personnel? What is the relationship of MICC Fort Leonard Wood with this contract?

A:

Gordian materials are used to develop the estimate. The Government and Contractor will meet in person and negotiate line items and quantities.

Gordian does not participate in negotiations. Gordian serves are the subject matter expert regarding the CTC, specs and will advise when interpretation is requested by the Government and/or the Contractor. However, Gordian has no adjudicating authority.

The only adjudicating authority will be the Contracting Officer.

MICC Fort Leonard Wood’s relationship is award of the contract. Job orders will be issued by the MICC Fort Rucker office.

16. How will the City Cost Index be applied, if applicable?

A: Gordian CTC is specifically for Fort Rucker. No city cost index will be applied to the unit prices in the CTC.

17. What are the Base Entry requirements?

A: Background check is required to receive a pass. See C.12.2 of the Statement of Work.

18. Just to confirm and clarify. Are the “coefficients” as addressed in Attachment #03 the same as the “Adjustment Factors” as addressed in the Gordian Construction Task Catalog?

A: Yes.

19. Will the Government issue a “Tax Exemption Certificate” for Sales Taxes in materials to the successful offeror? If a Sales Tax Certificate is NOT issued, will the Government reimburse the Contractor for Sales Taxes included in the quotes for Non‐Pre‐Priced Items?

A: The Government will issue a “Tax exemption Certificate” after award of the contract.

20. The Solicitation states on Page 44 of 63 that "(1) All information relating to the proposed price must be included in both hard copy and electronic format.” With that: Is "Section B ‐ Supplies or Services and Prices” to be included on Volume IV (Price) or Volume I (General)?

A: IAW (d)(4) on page 44 of the RFP, a coefficient shall be provided for each CLIN included in Section B of the RFP. The coefficient identified for each CLIN shall include a breakdown as stated on Attachment 3.

21. Attachment #03 states that offeror shall submit coefficients for the Base Year and each Option

Year in a table displayed on that attachment. Is that table to be included on Volume IV (Price)?, and; That Table on Attachment #03 requires, for each contract‐year, coefficients (or adjustment factors) for "Normal Working Hours" and “Other than Normal Working Hours”. In this case, what is to be displayed on the CLINS in "Section B ‐ Supplies or Services and Prices”

A: Yes, attachment 3 shall be submitted with Volume IV. The offeror shall also submit the Normal

Working Hours coefficient on Section B of the 1442 for each CLIN as appropriate.

22. The SF 1442 indicates that a bid bond is required with proposal submission. However, the RFP doesn't specify which section of the proposal it should be included. Please clarify this requirement.

A: Bid Bonds shall be submitted with Volume I Tab B of the proposal

23. We were provided with Attachment 3‐Coefficient as part of the RFP documents. Is this document intended to be submitted with the offeror's proposal in addition to Section B? I couldn't find any instructions or mention of this form anywhere in the submission instructions. A: Attachment 3 shall be submitted with Volume IV. The offeror shall also submit the Normal Working Hours coefficient on Section B of the 1442 for each CLIN as appropriate.

24. May we submit electronic versions of the proposal volumes as pdf's, with the exception of any

Excel spreadsheets?

A: Yes