W911S717B0001_Solicitation_Propane.pdf

SEE ADDENDUM

(No Collect Calls)

W911S7-17-B-0001 27-Feb-2017

b. TELEPHONE NUMBER

573-596-0246

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 13 Mar 2017

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W911S79. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

DAVID W. FOSTER

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0010943877

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MICC - FT LEONARD WOOD

U.S. ARMY MISSION AND INSTALLATION CONTRACTIN

8112 NEBRASKA AVENUE, BUILDING 11400

FORT LEONARD WOOD MO 65473

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

573-596-0267FAX:

TEL: 573-596-0610 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

1,000

NAICS:

325120

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF82

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W911S7-17-B-0001

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Dollars, U.S.

0001 - Base Period Info Clin

FFP

0001 - Base Period Info Clin FOB: Destination

PURCHASE REQUEST NUMBER: 0010943877

NET AMT

0001AA 1,320,000 Gallon 0001AA - Pipeline Unit Price for Propane

FFP

0001AA - Pipeline Unit Price for Propane

0001AB 1,320,000 Gallon 0001AB- Delivery Fees

FFP

0001AB- Delivery Fees

0001AC 3,000 Gallon 0001AC - Pump/Redistrbute Propane

FFP

0001AC - Pump/Redistrbute Propane

1001 Dollars, OPTION 1001 - 1st Option Period Info Clin

1001 - 1st Option Period Info Clin

1001AA 1,320,000 Gallon OPTION 1001AA - Pipeline Unit Price for Propane

FFP

1001AA - Pipeline Unit Price for Propane

1001AB 1,320,000 Gallon OPTION 1001AB - Delivery Fees

FFP

1001AB - Delivery Fees

1001AC 3,000 Gallon OPTION 1001AC - Pump/Redistribute Propane

FFP

1001AC - Pump/Redistribute Propane

2001 Dollars, OPTION 2001 - 2nd Option Period Info Clin

2001 - 2nd Option Period Info Clin

2001AA 1,320,000 Gallon OPTION 2001AA - Pipeline Unit Price for Propane

FFP

2001AA - Pipeline Unit Price for Propane

2001AB 1,320,000 Gallon OPTION 2001AB - Delivery Fees

FFP

2001AB - Delivery Fees

2001AC 3,000 Gallon OPTION 2001AC - Pump/Redistribute Propane

FFP

2001AC - Pump/Redistribute Propane

3001 Dollars, OPTION 3001 - 3rd Option Period Info Clin

3001 - 3rd Option Period Info Clin

3001AA 1,320,000 Gallon OPTION 3001AA - Pipeline Unit Price for Propane

FFP

3001AA - Pipeline Unit Price for Propane

3001AB 1,320,000 Gallon OPTION 3001AB - Delivery Fees

FFP

3001AB - Delivery Fees

3001AC 3,000 Gallon OPTION 3001AC - Pump/Redistribute Propane

FFP

3001AC - Pump/Redistribute Propane

4001 Dollars, OPTION 4001 - 4th Option Period Info Clin

4001 - 4th Option Period Info Clin

4001AA 1,320,000 Gallon OPTION 4001AA - Pipeline Unit Price for Propane

FFP

4001AA - Pipeline Unit Price for Propane

4001AB 1,320,000 Gallon OPTION 4001AB - Delivery Fees

FFP

4001AB - Delivery Fees

4001AC 3,000 Gallon OPTION 4001AC - Pump/Redistribute Propane

FFP

4001AC - Pump/Redistribute Propane

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

The Performancce Work Statement and Specifications are herein incorporated as Attachment 1

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0001AA Destination Government Destination Government 0001AB Destination Government Destination Government 0001AC Destination Government Destination Government 1001 Destination Government Destination Government 1001AA Destination Government Destination Government 1001AB Destination Government Destination Government 1001AC Destination Government Destination Government 2001 Destination Government Destination Government 2001AA Destination Government Destination Government 2001AB Destination Government Destination Government 2001AC Destination Government Destination Government 3001 Destination Government Destination Government 3001AA Destination Government Destination Government 3001AB Destination Government Destination Government 3001AC Destination Government Destination Government 4001 Destination Government Destination Government 4001AA Destination Government Destination Government 4001AB Destination Government Destination Government 4001AC Destination Government Destination Government

CLAUSES INCORPORATED BY REFERENCE

52.246-15 Certificate of Conformance APR 1984 52.246-16 Responsibility For Supplies APR 1984 252.246-7000 Material Inspection And Receiving Report MAR 2008

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

0001 POP 01-APR-2017 TO

31-MAR-2018

N/A DIRECTORATE OF PUBLIC WORKS

W90NM2

ENGINEERING SERVICES DIV

1334 1ST STREET BLDG 2200

FT LEONARD WOOD MO 65473-5000

W90NM2

0001AA POP 01-APR-2017 TO

31-MAR-2018

N/A W6B8 USAG DPW ENG SVCS DIV

W6B8 USAG DPW ENG SVCS DIV

1334 1ST STREET BLDG 2200

FORT LEONARD WOOD MO 65473-5000

0001AB POP 01-APR-2017 TO

N/A DIRECTORATE OF PUBLIC WORKS

W90NM2

ENGINEERING SERVICES DIV

1334 1ST STREET BLDG 2200

FT LEONARD WOOD MO 65473-5000

0001AC POP 01-APR-2017 TO

N/A (SAME AS PREVIOUS LOCATION)

1001 POP 01-APR-2018 TO

31-MAR-2019

N/A (SAME AS PREVIOUS LOCATION)

1001AA POP 01-APR-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

1001AB POP 01-APR-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

1001AC POP 01-APR-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 01-APR-2019 TO

31-MAR-2020

N/A (SAME AS PREVIOUS LOCATION)

2001AA POP 01-APR-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

2001AB POP 01-APR-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

2001AC POP 01-APR-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 01-APR-2020 TO

31-MAR-2021

N/A (SAME AS PREVIOUS LOCATION)

3001AA POP 01-APR-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

3001AB POP 01-APR-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

3001AC POP 01-APR-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

4001 POP 01-APR-2021 TO

31-MAR-2022

N/A (SAME AS PREVIOUS LOCATION)

4001AA POP 01-APR-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

4001AB POP 01-APR-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

4001AC POP 01-APR-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

52.211-17 Delivery of Excess Quantities SEP 1989 52.247-34 F.O.B. Destination NOV 1991

Section G - Contract Administration Data

INSTRUCTION TO BIDDERS

NOTE: UNIT PRICE SHALL BE ROUNDED OFF TO TWO DECIMAL PLACES.

Pricing for SubCLINs 0001AA, 1001AA, 2001AA, 3001AA, and 4001AA should be based on the average price of the Thursday prior to the bid opening. Benchmark Pipelines include: Enterprise Terminal & Storage in Moberly, Missouri, NGL Pipeline in Jefferson City, MO and Conoco/Phlillips Pipeline in Mt. Vernon, MO.

Bidders shall provide substantiation of the unit pricing for SubCLINs 0001AA, 1001AA, 2001AA, 3001AA, and 4001AA in the form of quotes from the pipelines. Quotes for the daily price per gallon shall be on the letterhead of the pipeline suppliers.

SubCLINs 0001AA, 1001AA, 2001AA, 3001AA, and 4001AA will not be included in the evaluation of price to determine the lowest bidder.

SubCLINs 0001AB, 1001AB, 2001AB, 3001AB, and 4001AB pricing shall include all delivery fees associated with SubCLINs AA.

SubCLINs 0001AC, 1001AC, 2001AC, 3001AC and 4001AC pricing shall be based on Paragraph 5.5 of the Performance Work Statement.

LOCAL INSTRUCTIONS

G1. POST AWARD ORIENTATION

A Post Award Orientation will be scheduled by the Contracting Officer after contract award and prior to commencement of work. The Contracting Officer will notify the Contractor of the time and date set for the meeting that will be held at Fort Leonard Wood, MO. At this meeting, the Contractor will be oriented with respect to Government procedures and line of authority, as well as contractual, administrative, and performance matters. The Contractor is required to furnish a Certificate of Insurance.

G2. RESPONSIBILITY FOR ADMINISTRATION OF CONTRACT

The Mission Installation Contracting Command, Fort Leonard Wood (MICC – FLW), MO is responsible for the administration of this contract. The Contracting Officer alone is authorized to take action on behalf of the Government, which results in changes in the terms of the contract, including deviations from specifications, details and delivery schedules.

G3. RESPONSIBILITY FOR ISSUANCE OF DELIVERY ORDERS AND FREQUENCY OF DELIVERY

ORDERS

All delivery orders will be issued monthly by the Contracting Officer, MICC – FLW, MO. 8112 Nebraska Avenue, Fort Leonard Wood, MO 65473. The delivery order serves as the contractors notice to proceed for the period of performance specified. The delivery order will provided estimated quanities of supplies to be delivered by the Contractor during the time period specified in the order. Such estimates are not firm commitments. The Government is not obligated to pay for any deliveries that are made without the contractual coverage of a valid delivery order.

G4. QUANTITY ESTIMATES

The quantities contained on the task list/bid schedule represent the Government’s best estimate of its requirements for the period of contract performance. The Contractor acknowledges that each CLIN quantity stated on a task order is an estimated quantity; and the Contractor will only be paid for actual quantities ordered, received and accepted by the designated Government inspector. The Government reserves the right to order quantities in excess of the stated estimated quantities on the Bid Schedule. However, such quantities shall not exceed 100% of the total estimated contract dollar amount. It is estimated that the Government’s requirements for any additional quantities of work for each task list item will be in approximately the same proportions that each item currently bears relative to the entire estimate; however, mathematical precision is not required. The Contractor shall perform work on these quantities at the same bid price. The Contractor’s lack of receipt of quantities shall not create an entitlement to an equitable adjustment from the Government.

G5. ORDERING PROCEDURES

The Contracting Officer shall issue a delivery order on a monthly basis using the previous month’s average price per gallon of propane and an estimated quantity of propane that it is anticipated will be needed for the tanks listed in TE- 2 of the PWS found in Attachment III.

Quantity of Propane Delivered: The Contractor shall monitor tank levels and deliver fuel for tanks as per the procedures specified in paragraph 5.4 of the Performance Work Statement. The Contractor shall keep track of the total quantity of propane gas supplied during each month and notify the Contracting Officer when the total quantity supplied in a given month reaches 75% of the estimated quantity for which funds have been obligated on the corresponding delivery order. The Contractor shall not deliver propane in excess of the quantities specified on any monthly delivery order, until and unless given notification from the Contracting Officer that additional funds have been obligated to cover the remainder of the month.

At the conclusion of every month a modification will be executed to adjust the estimated quantities of propane delivered to reflect the actual quantities of propane delivered. The quantity adjustment is applicable to both SubCLIN 0001AA and 0001AB (1001AA and 1001AB if in the first option year, 2001AA and 2001AB in the second option year, 3001AA and 3001AB in the third option year, 4001AA and 4001AB in the fourth option year ).

Price per Gallon of Propane Delivered: The price charged for propane gas shall be subject to adjustment on a monthly basis. The initial bid price for SubCLINs 0001AA, 1001AA, 2001AA, 3001AA and 4001AA shall be the price proposed in the IFB. After the initial 30 day contract period the Contracting Officer shall adjust the commodity price for all propane delivered during each subsequent 30 day period on a monthly basis. Each monthly adjustment shall be based on the average pipeline price of propane gas during the previous month. The previous month average price (PMAP) shall be the benchmark price for all propane delivered during the following month.

The PMAP shall be utilized to make limited adjustments to the final contract price for the current month. At the end of each monthly period, the PMAP shall be used as the next month’s benchmark price. The final monthly price for propane delivered in a particular month will be calculated as provided for in the next paragraph.

A modification will be executed at the conclusion of every month to adjust the unit price for the propane. The unit price adjustment is applicable to SubCLIN 0001AA, 1001AA, 2001AA, 3001AA and 4001AA only. The unit price of SubCLIN 0001AB, 1001AB, 2001AB, 3001AB or 4001AB shall not be adjusted. The price adjustment will be based on the average of the three (3) Missouri benchmark pipelines for that month. The Contractor shall obtain the unit price per gallon of propane from each pipeline on Tuesday and Thursday of each week. Quotes for the daily price per gallon shall be on the letterhead of the pipeline suppliers, and shall be provided to the Contracting Officer the day following the last Thursday of the each month. At no time will the monthly unit price adjustment be more than twenty percent (20%) of the previous month’s average unit price.

The Government's responsibility for making the end of the month unit price adjustments shall be contingent upon the availability of appropriated funds for which payment for such adjustments can be made. No legal liability on the part of the Government for any such unit price adjustment may arise until funds are made available to the Contracting Officer for payment of such unit price adjustments.

The regional pipelines whose pricing will be utilized in calculating any monthly price adjustments pursuant to this contract are: Enterprise Terminal & Storage in Moberly, MO, NGL Pipeline in Jefferson City, MO, and Conoco/Phillips Pipeline in Mt. Vernon, MO.

Evaluation of Extension: As part of the price evaluation, the Government will evaluate the Option to Extend Services under FAR Clause 52.217-8 by adding one-half of the offeror's final option period price to the offeror's total price. Thus, the offeror's total price for the purpose of evaluation will include the base period, first, second, third & fourth options and one-half of the fourth option. Offerors shall not submit a price for the potential one-half year extension of services period.

G6. DOCUMENTATION TO SUPPORT INVOICING

Monday through Friday of each week the Contractor shall provide the Contract Inspector a list of the previous day’s deliveries (Building Numbers and Gallons Per Tank). This list shall be provided no later than 12:00 PM daily. The Contractor’s list of deliveries for Friday of each week shall be delivered to the Inspector no later than 4:00 PM that same day. Daily delivery tickets shall include, at a minimum: date, gallons delivered, tank number for each delivery, meter number on the truck, and truck driver’s signature and clearly printed name. Likewise, any transfers shall be documented in a similar manner, providing gallons transferred and tank numbers identifying transfer from/to.

Delivery tickets should be in quadruplicate; the original and two (2) copies will be turned in to the Directorate of Public Works Inspection Branch.

CLAUSES INCORPORATED BY FULL TEXT

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports.

As prescribed in 232.7004(a), use the following clause:

ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

AND RECEIVING REPORTS (DEVIATION 2016-AOOOl) (NOV 2015)

(a) Definitions. As used in this clause-

(1) "Electronic form" means any automated system that transmits information electronically from the initiating system to all affected systems. Facsimile, e-mail, and scanned documents are not acceptable electronic forms for submission of payment requests. However, scanned documents are acceptable when they are part of a submission of a payment request made using Wide Area WorkFlow (WAWF) or another electronic form authorized by the Contracting Officer.

(2) "Invoice payment" has the meaning given in section 32.001of the Federal Acquisition Regulation.

(3) "Payment request" means any request for invoice payment submitted by the Contractor under this contract.

(4) "Receiving report" means the data required by the clause at 252.246-

7000, Material Inspection and Receiving Report.

(b) Except as provided in paragraph (c) of this clause the Contractor shall submit payment requests and receiving reports using WAWF, in one of the following electronic formats that WAWF accepts: Electronic Data Interchange, Secure File Transfer Protocol, or World Wide Web input. Information regarding WAWF is available on the Internet at https://wawf.eb.mil/.

(c) The Contractor may submit a payment request and receiving report using other than WAWF only when-

(1) The Contracting Officer administering the contract for payment has determined, in writing, that electronic submission would be unduly burdensome to the Contractor. In such cases, the Contractor shall include a copy of the Contracting Officer's determination with each request for payment;

(2) DoD makes payment for commercial transportation services provided under a Government rate tender or a contract for transportation services using a DoD-approved electronic third party payment system or other exempted vendor payment/invoicing system (e.g., PowerTrack, Transportation Financial Management System, and Cargo and Billing System);

(3) DoD makes payment for rendered health care services using the

TRICARE Encounter Data System (TEDS) as the electronic format;

(4) The Governmentwide commercial purchase card is used as the method of payment, only submission of the receiving report in electronic form is required; or

(5) Submitting payment requests and receiving reports to the Supplier Self-

Services (SUS) system accessible via the Wide Area WorkFlow (WAWF) website as an authorized participant in the vendor portal invoicing pilot program.

(d) The Contractor shall submit any non-electronic payment requests using the method or methods specified in Section G of the contract.

(e) In addition to the requirements of this clause, the Contractor shall meet the. requirements of the appropriate payment clauses in this contract when submitting payment requests.

(End of clause)

252.232-7006 Wide Area WorkFlow Payment Instructions. As prescribed in 232.7004(b), use the following clause:

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEVIATION

20 16-AOOOl) (NOV 2015)

(a) Definitions. As used in this clause-

(1) "Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

(2) "Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

(3) "Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. As authorized by the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (DEVIATIO N 2016-

AXXXX)(NOV 2015)-

(1) The WAWF system shall be used to electronically process vendor payment requests and receiving repo1ts, in accordance with paragraph (c) of this clause; or

(2) The General Fund Business Enterprise System (GFEBS) Supplier Self- Services (SUS) system shall be used, in accordance with paragraph (d) of this clause, if the Contractor is an authorized participant in the GFEBS SUS invoicing pilot program.

(c) WAWF.

(1) Access. To access WAWF, the Contractor shall-

(i) Have a designated electronic business point of contact in the System for Award Management at https://www.acguisition.gov; and

(ii) Be registered to use WAWF at https://wawf.eb .mil/ following the step-by-step procedures for self-registration available at this web site.

(2) Training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training'' link on the WAWF home page at https://wawf.eb.mil/

(3) Methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(4) Payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(i) Document type. The Contractor shall use the following document type(s).

INVOICE AND RECEIVING REPORT COMBO

(ii) Inspection/ acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

NOT APPLICABLE

(iii) Document routing. The Contractor shall use the information in the

Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Rout m' g Data Table* Field Name in WAWF Data to be entered in WAWF Pay Office DoDAAC HQ0490 Issue By DoDAAC W911S7 Admin DoDAAC W911S7 Inspect By DoDAAC W90NM2 Ship To Code W90NM2 Ship From Code ___ Mark For Code ___ Service Approver <DoDAAC) ___ Service Acceptor <DoDAAC) ___ Accept at Other DoDAAC ___ LPO DoDAAC ___ DCAA Auditor DoDAAC Other DoDAAC(s) ___

(*Contracting Officer: Insert applicable DoDAAC information or "See schedule" if multiple ship to acceptance locations apply, or ''Not applicable. ')

(iv) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(v) Email notifications. The Contractor shall enter the e-mail address identified below in the "Send Additional Email Notifications" field of WAWF once a document is submitted in the system.

Contracting Officer: Christine L. Wilson, christine.l.wilson2.civ@mail.mil Contract Specialist: David W. Foster, david.w.foster24.civ@mail.mil

(5) Points of contact.

(i) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

Contract Specialist: David W. Foster: david.w.foster24.civ@mail.mil

(ii) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(d) GFEBS SUS.

(1) Access. SUS access is obtained by logging into WAWF at https://wawf.eb.mil/ and entering the SUS Pay Office DoDAAC. Contractors authorized to participate in the GFEBS SUS pilot program will be seamlessly routed to the SUS vendor portal.

(2) Training. SUS contractors participating in the GFEBS SUS invoicing pilot program shall obtain training material and guidance at the time of initial contract award or conversion to the SUS pilot from the contracting officer.

(3) Payment Instructions. The Contractor will be provided in SUS the purchase order (PO) with the awarded contract information needed for use in submitting receiving report information and payment requests.

(i) The Contractor shall acknowledge and confirm the SUS PO matches the awarded document or modification. The Contracting office shall be notified of any corrections needed immediately prior to time of invoice.

(ii) The Contractor shall submit receiving report information as an

"Advanced Ship Notice (ASN)" for supplies or a "Confirmation" for services.

(iii) The ASN or Confirmation will be reviewed for acceptance by the designated Contracting Officer's Representative (COR).

(iii) The Contractor shall submit the payment request as an invoice created from the associated ASN or Confirmation.

(4) Manual transmission. In the event submission of receiving report data or an invoice in SUS is unavailable, the Contractor may submit a receiving report using the DD Form 250 or an invoice to the COR in accordance with DFARS 232.7002(c).

(5) Points of contact .

(i) The Contractor may obtain clarification regarding invoicing in SUS from the following contracting activity's SUS point of contact.

CONTRACTING ACTIVITY

US Arm Medical Command

DODAAC

W81KOO

W81K04

W81XWH

Regional Health Contracting Of fice - Central (Provisional) San Antonio, TX

Medical Research Acquisition Activity, Frederick, MD

US Army Contracting Command (ACC)

W9124CI W912C6

Mission and Installation Contracting Office CC

W9124D

W911RZ

W91151

W911SG

W9124M W91247 W91248

(ii) For technical SUS help, the GFEBS helpdesk may contacted via e-mail at armv.gfebs .helpdesk@mail.mil or by phone at 866-757-9771.

Section H - Special Contract Requirements

INSTRUCTIONS

H-1 USE OF TOBACCO PRODUCTS ON FORT LEONARD WOOD

The Contractor and its employees shall be familiar with and shall comply with the provisions of Executive Order 13058, Protecting Federal Employees and the Public From Exposure to Tobacco Smoke in the Federal Workplace, and Title 41 CFR Part 102-74.315 [73 Federal Register 77518, Dec. 19, 2008].

H-2 FIRE PREVENTION

a. The current Fire Regulation, AR 420-1, Chapter 25: Fire Emergency Services, and Fort Leonard Wood Supplement FLW 420-2 are by this reference made a part of this solicitation and resultant contract. The Contractor’s operations shall conform to all applicable portions of those documents. All personnel entering on duty as Contractor’s employees shall be instructed in the fire prevention program of the Post and shall be advised of the requirement of the Post Fire Regulations as they pertain to this particular contract.

b. The Contractor shall obtain a written “Hot Work Permit” (DA Form 5383-R) prior to commencing all hot work outside an approved shop area. Permits will be issued by the Fort Leonard Wood Fire Department, (573) 596-0883, after all necessary precautions have been taken, such as wetting down the area, protection of combustible material, and positioning of first aid fire extinguishers of proper type and class. Permits must be obtained in advance for use of open flame devices, such as blow torches, portable furnaces, tar kettles, or gas and electric welding and cutting equipment. Preparation and protection for such areas are the responsibility of the Contractor accomplishing the work. An inspection conducted by the Fire Department prior to commencing work may be required; however, the Contractor shall conduct an inspection of the area at least 30 minutes after completion of all work. The Contractor shall be liable for any fire loss to Government property attributable to negligence on the part of the Contractor, including failure to comply with fire prevention measures prescribed by terms of this contract.

c. The Fire Prevention-Protection Division is responsible for monitoring the Contractor in the area of fire prevention and advising the Contracting Officer of all deficiencies. The Contracting Officer will alert the Contractor if a violation is a fire hazard or fire protection deficiency.

d. The provision in no way authorizes anyone other than the Contracting Officer to commit the Government to changes in the terms of the contract.

H-3 NORMAL WORKING HOURS

a. The Contractor shall schedule his working hours to coincide with the working hours of the military reservation.

Normal working hours of the reservation are 7:30 a.m. to 4:00 p.m., Monday thru Friday, Legal Public Holidays excepted. The Contractor shall not perform work on the reservation beyond the aforementioned working hours without the written approval of the Contracting Officer.

For informational purposes, the Government observes the following holidays:

New Year’s Day, 1 January Martin Luther King, Jr.’s Birthday, the third Monday in January Presidents’ Day, the third Monday in February Memorial Day, the last Monday in May Independence Day, 4 July Labor Day, the first Monday in September Columbus Day, the second Monday in October Veterans Day, 11 November Thanksgiving Day, the fourth Thursday in November Christmas Day, 25 December When such holidays fall on a Saturday, the preceding Friday will be considered a holiday. When such holidays fall on a Sunday, the succeeding Monday will be considered a holiday. (Applicable to Government personnel only.)

b. If the Contractor for his convenience desires to perform work during other than normal working hours or on other than normal workdays, he shall notify the Contracting Officer in writing at least 72 hours in advance. The Contractor shall not perform work beyond the normal working hours or normal workdays without the Contracting Officer’s written approval.

H-4 UTILIZATION OF HEAVY TRACKED OR WHEELED EQUIPMENT

All projects that require the use of any heavy tracked or wheeled equipment on the streets will require prior approval by the Directorate of Public Works.

H-5 PREVENTION OF TRAINEE ABUSE

The Contractor and its employees shall be familiar with and shall comply with the provisions of Fort Leonard Wood (FLW) Regulation 350-12, Training Leadership, as presently written and as subsequently amended. The Contractor, upon its request, shall be furnished with a copy of FLW Regulation 350-12. However, failure to request a copy of the regulation will not relieve the Contractor from complying with the requirements of this paragraph.

H-6 EMPLOYEES OF CONTRACTOR

a. The Contractor shall furnish to the Contracting Officer upon commencement of work under this contract a written statement containing the complete name, address, and job title of each employee including subcontractor employees engaged in performance of the work under this contract. In the event of a change in employees necessitated by illness, change in personnel, or other reasons, the Contractor shall advise the Contracting Officer of the change and shall furnish him the same information on the new employee prior to his arrival on the premises.

b. The Contractor shall be responsible for the performance and conduct of his employees, to include subcontractor employees, at all times while performing under the contract. Employees of the Contractor or subcontractor may be denied entry to the installation by the military police or other authorized Government authority if it is determined that such entry may be contrary to good order, discipline or the security of the installation. Pursuant to 18 U.S.C.

1382, the Installation Commander may bar individuals from entry on the installation.

H-7 LIABILITY OF CONTRACTOR

The Contractor shall be liable for injuries or damages to persons or property resulting from the negligent acts or omissions of the Contractor, his agents, employees and/or subcontractors.

H-8 ACCESS AND GENERAL PROTECTION/SECURITY POLICY AND PROCEDURES FOR UNCLEARED

NON-CAC ELIGIBLE CONTRACTORS

1. The Contractor shall comply with, and in the instance of contractor/sub-contractor employees, shall ensure compliance with the following instructions when access to the Fort Leonard Wood installation/facilities are required for contract performance. These local instructions are incorporated in this contract, in order to implement local installation antiterrorism/operations security policies and procedures, and to supplement Federal Acquisition Regulation (FAR) clause 52.204-9, which, if applicable to this contract, is located in Section I. In the event of conflict between any portion of this supplement and/or FAR 52.204-9; and any other provision within the SOW, PWS, or specifications; clause 52.204-9 (if listed in Section I) shall take precedence. In the event of conflict between this supplement and any other provision within the SOW, PWS, or specifications, this supplement shall take precedence.

a. An uncleared contractor is an individual who falls into one of two categories: (1) CAC-eligible; and (2) Non-CAC eligible. The Common Access Card (CAC) is the DoD federal personal identity verification credential.

CAC Eligibility is defined in Army Directive 2014-05, dated March 7, 2014.

b. Army Directive 2014-05 provides that all contractor and/or subcontractor personnel who do not possess a CAC, another Federal personal identity verification card, or other authorized DoD identification card and who require unescorted access to Army installations must have a validated need for such access and undergo a vetting process to determine their fitness for access. Accordingly, non-CAC eligible, uncleared contractor and/or sub-contractor personnel requiring access to the Fort Leonard Wood installation and facilities, to perform under this contract, will submit personal identity information through the Fort Leonard Wood Installation Pass implementation system detailed in subparagraph (1) below. There is no charge to the Contractor or employees for this pass.

Request for pass must be submitted a minimum of ten working days prior to date access is planned.

(1) The requesting Contractor personnel and sub-contractor’s personnel shall submit their requests for installation pass to their sponsor via the web based Fort Leonard Wood Installation Pass Application IM3500 Secure Webportal, located at the following web link: https://vcc1.icmvcc.com/im3500/. The minimum information required to complete the pass application at the Fort Leonard Wood Installation Pass

Application IM3500 Secure Webportal listed in paragraph b, above, is as follows: 1. Point of Contact Email (Valid sponsor’s email address). A valid sponsor is the COR, COTR, or other Government employee designated in writing by the Contracting Officer (KO) at time of contract award, post award conference, or pre-construction conference; or the KO if no other designation is made. 2. Visitor’s email address; 3. ID Number (Visitor’s Driver’s License Number); 4. ID Jurisdiction (State that issued the visitor driver’s license); 5. Visit Start Date (The first date of visitor’s visit); 6. Visit End Date (The last date of visitor’s visit, not to exceed the length of the contract or one year, whichever is shorter); 7. Visitor’s Name (Last name, First name, Middle name & suffix); 8. Phone Number and Address; 9. Date of Birth; 10. Eye Color; 11. Hair Color; 12. Sponsoring Organization and Applicant’s Company Name. Additionally, vehicle information may be required (Vehicle VIN Number, Plate Number, Plate Jurisdiction, Vehicle Year of Manufacture, Vehicle Make, Vehicle Model, Vehicle Color, and Vehicle Type)

(2) The information collected at this website will be used by the government to query, at a minimum, the National Crime Information Center Interstate Identification Index (NCIC-III) and the Terrorist Screening Database (TSDB) to determine if the person requesting unescorted access presents a potential threat to the good order, discipline, or health and safety on the installation. Army Directive 2014- 05, enclosure 2, establishes Army policy for adjudication and screening standards to control the access of unescorted uncleared contractors (contractor and subcontractor personnel) to Army installations and facilities.

(3) Uncleared contractor personnel will, in the absence of an approved waiver, be denied unescorted access to Fort Leonard Wood should the above mentioned checks contain credible derogatory information indicating that the individual may present a threat to the good order, discipline, or health and safety on the installation. Such derogatory information includes, but is not limited to that provided within Enclosure 2, Army Directive 2014-05 (Policy and Implementation Procedures for Common Access Card Credentialing and Installation Access for Uncleared Contractors), which is available to the public at the following website: http://www.apd.army.mil/ .

(4) Access Denial Waiver Process. An explanation of the waiver process for individual denials of access is provided in Army Directive 2014-05. The denial of unescorted entry onto the military installation of one or several of the contractor’s or subcontractor’s personnel shall not be considered an excuse for nonperformance of contract requirements. Nor is the Government responsible for providing escorts for individuals denied unescorted access to the Installation.

c. All contractor and subcontractor personnel performing tasks on this contract shall at all times comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures provided herein and otherwise provided to the Contractor by an authorized Government representative.

Contractors are warned that Installation area access control plans may require increased vigilance and restrictions on access to military installations in the case of heightened Force Protection Condition (FPCON) levels. If task completion is hampered by temporary Government limitations on access to the Installation, the Contractor and Contracting Officer shall negotiate any extensions on delivery necessitated by emergency situations. In addition, if heightened security requires the submission of additional security information and/or the implementation of additional security measures the Contractor shall fully cooperate with Government security procedures and requests for information.

d. Contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements (CFR clause 52.204-9, Personal Identity Verification of Contract Personnel) as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

e. Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (Army Directive 2014-05/AR 190-13).

H-9 ACCIDENT PREVENTION AND SAFETY REQUIREMENTS

a. In order to provide safety controls for protection to the life and health of employees and other persons, for prevention of damage to property, materials, supplies and equipment, and for avoidance of work interruption in the performance of this contract, the Contractor shall comply with all pertinent provisions of the Occupational Safety and Health Act of 1970, Public Law 91-596. The Contractor shall also take or cause to be taken such additional measures as the Contracting Officer may determine to be reasonable and necessary for the purpose.

b. The Contractor shall maintain an accurate record of, and shall report to the Contracting Officer in the manner and on the forms prescribed by the Contracting Officer, exposure data and all accidents resulting in death, traumatic injury, occupational disease and damage to property, materials, supplies, and equipment incident to work performed under this contract.

c. The Contracting Officer will notify the Contractor of any non-compliance with the foregoing provisions and the action to be taken. The Contractor shall, after receipt of such notice, immediately take corrective action. Such notice, when delivered to the Contractor or his representative at the site of the work, shall be deemed sufficient for the purpose. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such stop orders shall be made the subject of claim for extension of time or for excess costs or damages by the Contractor.

d. Compliance with the provisions of this clause by subcontractors shall be the responsibility of the Contractor.

H-10 CONTRACTOR CORRESPONDENCE AND CONTRACTUAL DOCUMENT SUBMISSION

REQUIREMENTS

All Contractor and subcontractor originated correspondence under this contract shall be on the originating firm’s letterhead, except in the case where pre-printed Government forms are used, shall be typed or handwritten in a legible manner, and shall be submitted in the signed original, with supporting copies as required by the Contracting Officer. All contractual documents shall be submitted to the Government in an electronic format and accessible through Microsoft Word/Excel or Adobe Reader (.pdf), unless otherwise stated.

H-11 QUALIFICATIONS OF CONTRACTOR PERSONNEL

Contractor Personnel: The Contractor shall be responsible for selecting and staffing personnel who are well qualified to perform the work required. No personnel will be utilized to perform the work of any wage classification required to perform the tasks called for by the contract, which does not possess the necessary training and experience to qualify as a Journeyman in the particular occupational classifications the work is associated with in the local area (Missouri).

H-12 REQUIRED INSURANCE

a. The Contractor shall, at its own expense, procure and maintain during the entire period of his performance under this contract the following minimum insurance:

TYPE AMOUNT

(1) Workmen’s Compensation Workmen’s Compensation Insurance Shall comply with applicable Federal and State Workers’ compensation and occupational disease statutes and shall extend to cover employee’s liability for accidental bodily injury or death and for occupational disease with a minimum liability of the greater of: $100,000.00 or the State minimum Requirements

(2) Comprehensive General Liability with minimum limits of:

Per accident or occurrence for bodily injury $500,000.00

(3) Comprehensive Automobile Liability with minimum limits of:

Per Person $200,000.00 Per Accident for Bodily Injury $500,000.00 Per Accident for Property Damage $ 20,000.00

b. Prior to commencement of work hereunder, the Contractor shall furnish to the Contracting Officer, a certificate or written statement of the above required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change in the policies adversely affecting the interests of the Government in such insurance shall not be effective for such periods as may be prescribed by the laws of the State in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

c. The Contractor shall insert the substance of this clause, including this paragraph c, in subcontracts under this contract that require work on a Government installation and shall require subcontractors to provide and maintain the insurance required in the Schedule, or elsewhere in the contract. At least five (5) days before entry of each such subcontractor’s personnel on the government installation, the contractor shall furnish (or ensure that there has been furnished) to the Contracting Officer a current certificate of insurance, meeting the requirements of paragraph b above, for each such subcontractor.

H-13 TAXES

The Missouri Department of Revenue agrees that contractors, subcontractors and material suppliers may claim an exemption from Missouri sales and use tax with respect to tangible personal property and materials purchased or used for the purpose of constructing, repairing or remodeling facilities for the United States of America, its agencies and instrumentalities (“the United States”). Therefore, the Contracting Officer shall provide a project exemption certificate to the successful contractor awarded this project. The Contractor shall further provide the project exemption to all subcontractors purchasing construction materials for this project.

NOTE: THE PROJECT EXEMPTION CERTIFICATE DOES NOT ALLOW CONTRACTORS TO PURCHASE

MACHINERY, EQUIPMENT, OR TOOLS USED IN FULFILLING THIS CONTRACT, TAX EXEMPT.

H-14 MATERIAL PAYMENT AUTHORIZATION

Consideration is hereby authorized for progress payments to the Contractor for materials to be utilized on the work covered by this contract, delivered to the Contractor at locations other than the site. The Contractor must furnish satisfactory evidence that he has acquired title to such material and the material will be inventoried by the Government. The reimbursement by the Government shall not be construed as relieving the Contractor from the sole responsibility for the protection and the security of the material or as waiving the right of the Government to require the fulfillment of all of the terms of the contract.

H-15 INSPECTION OF WORK

Technical surveillance of workmanship and inspection of materials for work being performed under this contract shall be the responsibility of the Director of Public Works or his authorized representative. This provision in no way authorizes anyone other than the Contracting Officer to commit the Government to changes in the terms of the contract. In the event it is determined necessary to designate a COR for this contract, such designation shall be by a separate letter to the individual selected with a copy furnished to the Contractor.

H-16 POSTAWARD ORIENTATION

A Postaward Orientation will be scheduled by the Contracting Officer after contract award and prior to commencement of work. The Contracting Officer will notify the Contractor of the time and date set for the meeting that will be held at Fort Leonard Wood, MO. At this meeting, the Contractor will be oriented with respect to Government procedures and line of authority, as well as contractual, administrative, and construction matters. The Contractor is required to furnish a current Certificate of Insurance and a letter appointing a construction superintendent at the meeting. The Contractor is responsible for costs associated with any scheduled conference.

H-17 UTILITIES

At work sites where Government utilities are currently available, the Government will provide necessary utilities for the completion of the work at no charge to the Contractor. The Contractor must satisfy himself as to the extent of Government utility services available at each site and include any costs associated with the providing of necessary utilities, not available from the Government, in the prices bid for the applicable bid item.

H-18 EXCAVATION PERMIT REQUEST

If this project requires an excavation permit, the following procedures will apply:

a. The Contractor is required to process an Excavation Permit, FLW Form 364, prior to any digging of six inches (6”) or deeper, including installing posts or planting trees. Coordination with other Contractors and Army Agencies is required to properly locate all underground utilities. Utilities identified in the immediate area of the excavation site shall be located and marked prior to the Contractor proceeding with the excavation.

b. The Contractor shall make contact with the following contractors and Army Agencies at least two working days, but not more than ten working days, from the day excavations are expected to begin. An on-site meeting shall be held in advance to specifically point out the excavation location and to provide time for these persons to locate and mark underground utilities. A signature is required from each point of contact in order for DPW to approve the excavation permit.