PWS_-_Provide_Deliver_Propane_-_Final_170224.pdf

PWS

PERFORMANCE WORK STATEMENT

DELIVERY OF PROPANE GAS

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract to supply propane gas on a requirements basis for Fort Leonard Wood, Missouri and the US Army Lake of the Ozark Recreation Facility (LORA) near Camdenton, Missouri. The goal is to support mission accomplishment by providing propane gas to tanks located on Fort Leonard Wood and at LORA. To meet this goal, close coordination is required between the Contractor and Contracting Officer’s representative (COR) to efficiently supply and deliver propane gas services while minimizing disruptions to operations and meeting security requirements. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Scope of Work: The Contractor shall provide all personnel, equipment, vehicles, labor, supplies, facilities, transportation, tools, supervision, and materials necessary to supply and deliver propane gas as defined in this Performance Work Statement (PWS) Part 5 except for those items specified as Government furnished property and services identified in Part 3 of this PWS. The Contractor shall perform to the standards in this contract.

1.2 Background: This PWS outlines the current requirements for supplying and delivering propane gas at Fort Leonard Wood and LORA.

1.3 Objectives: The Contractor shall provide and deliver propane gas to locations around Fort Leonard

Wood and at LORA in a manner that is in accordance with (IAW) this PWS. Technical Exhibit (TE) 2 identifies the number and size of tanks, and at which building the tanks are located along with the average fills per month that each tank may need during the months of April through September and during the months of October through March. TE2 is current as of the solicitation date.

1.4 Period of Performance: The period of performance (POP) shall be for one (1) base year of 12 months and four (4) 12 month option years. The POP reads as follows:

Base Year 01 April 2017 – 31 March 2018 Option Year I 01 April 2018 – 31 March 2019 Option Year II 01 April 2019 – 31 March 2020 Option Year III 01 April 2020 – 31 March 2021 Option Year IV 01 April 2021 – 31 March 2022

1.5 Place of Performance: The work to be performed under this contract will be performed at Fort

Leonard Wood, Missouri and LORA near Camdenton, Missouri.

1.6 Hours of Operation: The Contractor is responsible for providing services between the hours of 0730 and 1600 Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.7 Federal Observed Holidays: The Contractor shall submit to the COR an alternate schedule for any services that will be affected by federally observed holidays no later than (NLT) ten (10) working days prior to the holiday. The schedule shall include dates for make-up of services affected by the holiday. Federally observed holidays include:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.8 Quality Control Program (QCP): The Contractor shall develop, implement and maintain an effective QCP to ensure services are performed IAW this PWS. The QCP, including changes, shall be forwarded to and accepted by the contracting officer (KO). The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of deficiencies and shall review the plan with his onsite personnel to ensure complete understanding. The Contractor’s QCP is the means by which the Contractor assures that the work complies with the requirement of the contract. The QCP must be provided within 30 days of the notice to proceed and shall be kept current, reflecting the pertinent contract modifications and building changes or conditions, with updates being submitted within five (5) days of changes being made. The QCP must be IAW TE 1, Performance Requirements Summary (PRS), of this contract. The plan shall include but is not limited to the following:

• The name of the Project Manager

• An inspection system covering all the services listed on the PRS found in TE1. The inspection plan shall specify the areas to be inspected on both a scheduled or unscheduled basis, and the individual who will perform the inspection.

• The method(s) for identifying and preventing defects in the quality of service performed before the level of performance becomes unacceptable.

• On site records of all inspections conducted by the Contractor and necessary corrective action taken. This documentation shall be made available to the KO and/or COR during the term of the contract.

1.9 Contingency Plan: The Contractor shall provide a contingency plan for the continued delivery of propane gas in the event of employees’ absences, strikes, work stoppages, acts of nature (floods, storms, etc.), or equipment breakdown. The plan shall also address alternative methods for insuring fuel is readily available (i.e. trucking, railing) in the event the supply pipeline(s) reduce(s) the Contractor’s allotment quota of supply (for example, due to unseasonably high demand and limited pipeline capacity). Immediate and short-term alternative pipeline sources shall be addressed and included in the plan. This plan shall be submitted to the KO for review within five (5) working days after contract award. Upon approval, the plan shall be incorporated into the contract by modification.

1.10 Contractor Performance Assessments: The Contractor will evaluate his contract services, correcting any deficiencies, which deviate from the commercially acceptable standards for the services required in this PWS. The Contractor shall furnish a copy of the evaluation/inspection reports to the designated COR for this contract as requested.

1.11 Government Performance Assessments: Government performance assessments will be assigned to an authorized representative of the Contract Inspection Branch, Directorate of Public Works (DPW).

The representative will evaluate the contractor's performance under this contract IAW the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed IAW the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). Although the Government may develop a QASP, Government surveillance of Contractor performance is not limited to the QASP or the performance objectives, incentives/remedies, etc. outlined in the Performance Requirements Summary (PRS). The Government has the right to inspect and test all services called for by the contract and commitments made by the Contractor during the solicitation process, to the extent practicable at all places and times during the term of the contract. The Government will perform inspections and tests in a manner that will not unduly delay the work. If any of the services performed do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by re-performance, the Government may: (1) require the Contractor to take necessary action to ensure that future performance conforms to contract requirements, and (2) reduce the contract price to reflect the reduced value of the services performed. If the Contractor fails to promptly perform the services again or take the action necessary to ensure future performance in conformity with contract requirements, the Government may: (1) by contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service, or (2) terminate the contract for default.

"Services", as used in this clause, includes services performed, workmanship, and material furnished or used in performing services.

1.12 Type of Contract: The Government will award a performance-based, fixed-price commercial services contract. This means that the Government has described WHAT is to be accomplished, not HOW to accomplish it, and states a basis for determining whether finished work meets the Government quality requirements. It does not state detailed procedures for accomplishing the requirement unless there are safety, security or communication requirements. It is the intent of the Government to provide the Contractor the maximum amount of flexibility to propose an innovative approach, and to find the most efficient and cost-effective method for meeting the stated objectives and requirements.

1.13 Security Requirements: Personnel employed by the Contractor or any representative of, or agent of the Contractor, entering this post shall conform to the post security regulations.

1.13.1 Physical Security: The Contractor shall safeguard all government equipment, information and property provided for Contractor use.

1.13.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Contractor’s QCP.

Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.13.2.1 Lost keys shall be reported to the COR and the KO. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.13.2.2 The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the KO.

1.13.3 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s QCP.

1.14 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The KO and COR shall meet periodically with the contractor to review the contractor's performance. At these meetings the KO will apprise the Contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

1.15 Contracting Officer’s Representative (COR): The COR Management System Tool (Virtual

Contracting Enterprise (VCE)-Acquisition Resource Center (ARC) https://arc.army.mil/COR) shall be utilized for nomination, tracking, documentation, and management of CORs. The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.16 Personnel

1.16.1 Contractor Key Personnel: The Contractor shall provide a contract manager who shall be responsible for the performance of the work and shall be the central point of contact with the Government. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the KO prior to beginning work on this PWS. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to the daily operations of this contract. The contract manager or alternate shall be available between 7:30a.m. and 4:00p.m., Monday through Friday except Federal holidays as listed in paragraph 1.6 above or when the Government facility is closed for administrative reasons.

1.16.2 Other Personnel: The Contractor may not hire off-duty Government Quality Assurance Evaluators (QAE) or any Government employee causing a conflict with Department of Defense (DOD) Directive 5500.7-R, Joint Ethics Regulation.

1.16.3 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid https://arc.army.mil/COR creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.16.4 Rosters: For installation security purposes, the Contractor shall provide the KO a list of all employees who will perform work under this contract prior to beginning work on this PWS.

The list shall include name and work assignment of each employee. The Contractor shall maintain revisions and updates to this list and submit them to the COR monthly.

1.17 Contractor Personnel Conduct: Contractor personnel’s conduct shall not reflect discredit upon the

Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security.

1.18 Phase In/Phase Out (PIPO): To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have key personnel on board during the thirty 30 day PIPO periods. The Contractor shall, upon the KO's written notice, (1) furnish PIPO services for up to 30 days after this contract expires and (2) negotiate in good faith a plan with a successor to determine the nature and extent of PIPO services required. The plan shall specify a training program and a date for transferring responsibilities for each division of work described in the plan, and shall be subject to the KO's approval. The Contractor shall provide sufficient experienced personnel during the PIPO to ensure that the services called for by this contract are maintained at the required level of proficiency.

1.19 Antiterrorism and Operations Security

1.19.1 Antiterrorism (AT) Level 1 Training: All contractor employees to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level 1 awareness training available at https://atlevel1.dtic.mil/at within ten (10) calendar days of contract award; or for new employees within ten (10) working days of beginning performance on this contract. The Contractor shall submit certificates of completion for all personnel to the COR within five (5) calendar days of completion of the training. For contracts that cross fiscal years, or for contracts with option years, all contractor personnel shall complete annual AT Level 1 awareness training.

1.19.1.1 In the event that the automated system at https://atlevel1.dtic.mil/at is not available (e.g., server problems), Level 1 AT Awareness Training can be provided by a qualified instructor. However, if the training is not completed online, the Level I AT Awareness Instructor qualification must be coordinated with the Installation Antiterrorism Officer (or Installation Security equivalent) and the resultant name(s) of approved instructors shall be provided to the KO or designee along with all associated cost or schedule impacts to the contract.

1.19.1.2 AT performance (Level 1 AT Awareness Training attendance and compliance) may be documented as a performance metric under this contract, and be part of past performance information in support of future source selections.

1.19.2 iWATCH Training: The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring https://atlevel1.dtic.mil/at activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR.

This training shall be completed within ten (10) working days of contract award and within five (5) calendar days of new employees commencing performance with the results reported to the COR NLT five (5) calendar days after contract award.

1.19.3 Access and General Protection/Security Policy and Procedures: Contractor and all associated sub-contractors’ employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshall Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, Headquarters Department of the Army (HQDA), and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.19.4 Contractor Employees Who Require Access to Government Information Systems (IS): All contractor employees with access to a government IS must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services, and must successfully complete DOD Information Assurance Awareness prior to access to the IS and then annually thereafter.

1.19.5 Operations Security (OPSEC)

1.19.5.1 The OPSEC Plan and User Agreement will be available for Contractors to review at the Contracting Office located in Building 11400, Fort Leonard Wood, MO, from the hours of 0730 to 1600. The COR will ensure the Contractor is aware of the Installation’s OPSEC Plan and is in compliance with the Installation’s OPSEC Plan during contract performance.

1.19.5.2 Pursuant to AR 530-1, Operations Security, All Contractor personnel must complete initial Level I OPSEC training within 30 calendar days of beginning performance on this contract. For contracts that cross fiscal years, or for contracts with option years, all contractor personnel shall complete annual OPSEC awareness training. The MSCoE OPSEC Officer will provide the training. Contact information for this Government employee will be provided at the kick-off meeting.

1.19.5.3 The MSCoE OPSEC Officer will provide a one hour training session conducted on FLW for Contractor personnel working on this installation. The COR will coordinate this training at the time of task order modification or award.

1.19.5.4 The Contractor shall reimburse the Government for classroom OPSEC training.

The established fee is $30 per face-to-face training session conducted.

Contractor personnel may all attend the same training session; however, in the event of new hires, additional session(s) shall be required. The Contractor shall submit payment, made payable to the US Treasury, to:

MSCoE G-8 Attention: Managerial Account Officer 14000 MSCoE Loop, Ste. 341 Fort Leonard Wood, MO 65473

1.19.5.5 Contractor personnel working at installations other than FLW shall coordinate with the COR and local OPSEC Offices to obtain training applicable to that installation.

1.19.5.6 The Contractor shall provide a list of personnel trained to the COR within five

(5) business days of completion of training.

1.20 Emergency Services

1.20.1 The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor of their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn, notify the KO or COR within 30 minutes of the incident.

1.20.2 Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

PART 2

DEFINITIONS AND ACRONYMS

2. DEFINITIONS AND ACRONYMS

2.1 Definitions: Definitions of special terms and phrases used herein are included in AR 310-25 with the addition of the following:

2.1.1 Acceptable Quality Level (AQL): The AQL is the maximum percent defective (or the number of defects per hundred units) that, for purposes of sampling inspection can be considered satisfactory.

2.1.2 Cannibalize: Remove parts from Government property for use or for installation on other

Government property.

2.1.3 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.4 Contractor Acquired Property: Property acquired, fabricated, or otherwise provided by the contractor for performing a contract and to which the Government has title.

2.1.5 Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.6 Contracting Officer’s Representative (COR): An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications.

This individual does NOT have authority to change the terms and conditions of the contract.

2.1.7 Defective Service: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.8 Deliverable: Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.9 Equipment: A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

2.1.10 Government Furnished Property: Property in the possession of, or directly acquired by, the

Government and subsequently furnished to the contractor for performance of a contract.

Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

2.1.11 Government Property: All property owned or leased by the Government. Government property includes both Government-furnished property and contractor-acquired property.

Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.12 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. The prime contractor is responsible for performance of all subcontractors.

2.1.13 Loss of Government Property: Unintended, unforeseen or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to:

• Items that cannot be found after a reasonable search

• Theft

• Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition

• Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair

2.1.14 Material: Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

2.1.15 Non-Personal Services: The personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees. Non personal service contracts are authorized by the government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

2.1.16 Performance Requirements Summary: Identifies the key service outputs of the contract that will be evaluated by the Government to assure contract performance standards are met by the Contractor.

2.1.17 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.18 Property: All tangible property, both real and personal.

2.1.19 Property Administrator: An authorized representative of the KO appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a contractor.

2.1.20 Property Records: Records created and maintained by the contractor in support of its stewardship responsibilities for the management of Government property.

2.1.21 Provide: To furnish, as in Government-furnished property, or to acquire, as in contractor-acquired property.

2.1.22 Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.23 Quality Assurance Surveillance Plan (QASP): An organized document written by the government specifying the surveillance methodology used for surveillance of contractor performance.

2.1.24 Quality Control: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.25 Real Property: See Federal Management Regulation (FMR) 102-71.20 (41 CFR 102-

71.20).

2.1.26 Sensitive Property: Means property potentially dangerous to the public safety or security if stolen, lost, or misplaced, or that shall be subject to exceptional physical security, protection, control, and accountability. Examples include weapons, ammunition, explosives, controlled substances, radioactive materials, hazardous materials or wastes, or precious metals.

2.1.27 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.28 Unit Acquisition Cost:

• For Government-furnished property: The dollar value assigned by the Government and identified in the contract.

• For contractor-acquired property: The cost derived from the contractor’s records that reflect consistently applied generally accepted accounting principles.

2.1.29 Wide Area Work Flow (WAWF): A secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows government vendors to submit and track invoices and receipt/acceptance documents over the web and allows government personnel to process those invoices in a real-time, paperless environment.

2.1.30 Work Day: The number of hours per day the Contractor provides services in accordance with the contract.

2.1.31 Work Week: Monday through Friday, unless specified otherwise.

2.2 Acronyms:

Ac Acceptance Number AFARS Army Federal Acquisition Regulation Supplement AQL Acceptable Quality Level AR Army Regulation AT Antiterrorism ATCTS Army Training Certification Tracking System CAP Contractor Acquired Property CFR Code of Federal Regulations CMRA Contractor Manpower Reporting Application CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DES Directorate of Emergency Services DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense DPW Directorate of Public Works EO Executive Order EPA Environmental Protection Agency FAR Federal Acquisition Regulation FMR Federal Management Regulation FPCON Force Protection Condition FSC Federal Service Code GFP Government Furnished Property HIPAA Health Insurance Portability and Accountability Act of 1996 HQDA Headquarters, Department of the Army IAW In Accordance With IA Information Assurance IS Information System IT Information Technology KO Contracting Officer MSCoE Maneuver Support Center of Excellence NTL No Later Than OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OPSEC Operations Security PA Property Administrator PIPO Phase In/Phase Out POC Point of Contact POP Period of Performance PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAE Quality Assurance Evaluator QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RCRA Resource Conservation & Recovery Act of 1976 SOP Standard Operating Procedures TE Technical Exhibit UIC Unit Identification Code VCE-ARC Virtual Contracting Enterprise-Acquisition Resource Center WAWF Wide Area Work Flow

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES: There is no Government furnished property (GFP) associated with this contract.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: It is the responsibility of the Contractor to provide all labor, vehicles, equipment and materials necessary to supply and deliver propane gas required to perform work under this contract that is not listed under Part 3 of this PWS.

4.2 Standards for Propane Gas: Propane gas shall be of the quality that meets or exceeds the requirements set forth in GPA Standard 2140-97, or any update to this industry commercial standard.

4.3 Equipment: The Contractor shall furnish equipment that will be adequate for the filling of tanks without damage to the existing structures (buildings, grass, sidewalks, etc.). Any damage to existing structures shall be repaired at the Contractor’s expense. There is no staging area for a transport truck / trailer on the Fort Leonard Wood Military Installation readily available for use under this contract.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS

5.1 Basic Services: The Contractor shall supply and deliver propane gas to tanks identified in TE2 that are located on Fort Leonard Wood and at LORA, and shall do so IAW this PWS.

5.2 Delivery Schedule: The contractor shall provide a delivery schedule to the KO within 60 days of the start of work for the pending period of performance. The schedule shall include the building numbers and dates when the Contractor plans to deliver propane to each building throughout the period of Contract performance. The Contractor shall notify the DP W Inspection Branch of any deviation to this schedule within 24 hours of the deviation.

5.3 Delivery Hours: The Contractor shall make propane deliveries and perform routine transfer of propane between tanks during the normal installation duty hours of 0730 to 1600. If severe weather requires propane deliveries at other than normal duty hours the Contractor shall request permission from the KO to make after-hours deliveries.

5.4 Maintenance of Tank Level: The contractor shall monitor the level of fuel in each tank and maintain a minimum of fifty percent (50%) of the tank capacity in each of the Government owned tanks listed in TE2 unless otherwise directed by the KO. When filling the tanks, the Contractor shall not exceed eighty percent (80%) of the tank capacity for each tank unless otherwise directed by the KO. See TE2 for the number and capacity of the tanks at the various delivery locations. The Government reserves the right to add or delete tanks from time-to-time to meet Government requirements. Any damage to any building caused by a gas outage, which occurs as a result of the failure of the Contractor to maintain proper propane levels in the tanks listed in TE2 shall be repaired by the Contractor at no cost to the Government.

5.5 Pump and Redistribute Government Owned Propane: When determined by the Government, the

Contractor shall be required to pump government owned propane from existing tanks and redistribute the propane to other tanks on Fort Leonard Wood and LORA.

5.6 Metering Requirements: Each Contractor vehicle shall be fitted with an accurate propane meter, which shall be calibrated a minimum of once per quarter. The government shall be notified in writing upon completion of the calibration; results and adjustments shall be reported. The KO may require the Contractor to have the meter calibrated at any time in the event of an apparent discrepancy between the actual amount of propane delivered and the amounts indicated on the meter.

Such calibrations will be performed at the Contractors expense. The Government also reserves the right to have the Contractor weigh-in and weigh out (before and after dispensing propane into Government tanks) at any time during the period of the contract.

5.7 Inspection: Inspection of work on this contract will be by the DPW Inspection Branch, Telephone:

596-0907. Monday through Friday of each week the Contractor shall provide the Contract Inspector a list of the previous day’s deliveries (Building Numbers and Gallons per Tank). This list shall be provided NLT 1200 daily.

PART 6

CONTRACTOR MANPOWER REPORTING APPLICATION

6. CONTRACTOR MANPOWER REPORTING APPLICATION (CMRA): The Office of the Assistant

Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall supply all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes:

6.1 Contract number, including task and delivery order number

6.2 Beginning and ending dates covered by reporting period

6.3 Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data

6.4 Estimated direct labor hours (including sub-Contractors)

6.5 Estimated direct labor dollars paid this reporting period (including sub-Contractors). The reporting period is the preceding fiscal year (i.e. Contractors shall report applicable information no later than 31 October for the portion of the preceding fiscal year that applied to work performed under the applicable contract).

6.6 Total payments (including sub-Contractors)

6.7 Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different)

6.8 Estimated data collection cost

6.9 Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring

Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information)

6.10 Locations where Contractor and sub-Contractors perform the work (specified by zip code in the

United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website)

6.11 Presence of deployment or contingency contract language

6.12 Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year.

6.13 Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

PART 7

DELIVERABLES SCHEDULE

7. DELIVERABLES SCHEDULE

Deliverable

Paragraph Frequency Submit To

Alternate Holiday Schedule 1.7 NLT 10 working days prior to the holiday

COR

Quality Control Plan (QCP)

1.8 Within 30 days of NTP / Within 5

days of changes being made

KO

Contingency Plan 1.9 Within 5 working days of Contract Award

KO

Contractor performance Assessments (Evaluation / Inspection Reports)

1.10 As requested COR

Key Control Procedures

1.13.2 Include in QCP KO

Contract Manager & Contract Manager Alternate

1.16.1 Prior to beginning work on this PWS KO

Employee Roster 1.16.4 Prior to beginning work on this PWS / Monthly Updates

KO & COR

OCI Mitigation Plan

1.18 Upon Potential or Actual OCI KO

AT Level 1 Certificates of Completion (1)

1.20.1 NLT 5 days of training completion COR

iWatch Certificates of Completion (1)

1.20.2 NLT 5 days of training completion COR

OPSEC Training Attendance List (1)

1.20.5.6 NLT 5 days of training completion COR

Delivery Schedule 5.2 Within 60 days of the start of work KO

NOTES:

(1) Complete training within ten (10) calendar days of contract award; or for new employees within ten

(10) working days of beginning performance on this contract. For contracts that cross fiscal years, or for contracts with option years, all contractor personnel shall complete annual AT Level 1 awareness training.

PART 8

APPLICABLE PUBLICATIONS

8. APPLICABLE PUBLICATIONS (CURRENT EDITIONS): The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. Any Contractor provided publications are to be procured and maintained at Contractor’s expense.

Number Title FAR Subpart 42.5 Post Award Orientation

DOD Directive 5500.7-R Joints Ethics Regulation

41 USC 423 Restrictions on Disclosing and Obtaining Contractor Bid or Proposal

FAR Subpart 9.5 Organizational and Consultant Conflicts of Interest

AR 530-1 Operations Security

FMR 107-71.20 (41 CFR 102-71.20) What Definitions Apply to GSA’s Real Property Policies

AR 310-25 Dictionary of United States Army Terms

GPA Standard 2140-97 Liquefied Petroleum Gas (LPG) Specifications and Test Methods Standard

PART 9

TECHNICAL EXHIBIT LISTING

9. TECHNICAL EXHIBIT LIST

9.1 Technical Exhibit 1 – Performance Requirements Summary

9.2 Technical Exhibit 2 – Propane Gas Tank Location, Size and Fill Frequency

Notes: