MINICAM_JA.pdf

For All Actions At or Below the Simplified Acquisition Threshold Use for FAR Part 8, FAR Subpart 13.1, or FAR Part 16, Including Brand Name

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Memorandum for Record – Limiting Competition at or below the Simplified

Acquisition Threshold

1. Contracting Activity: Mission & Installation Contracting Command – Dugway Proving Ground

2. Description of Action:

Nature: ☒ New Requirement ☐ Follow-on Requirement

Contract Vehicle: ☐ Purchase Order Number: 11207587, 11195604, & 1119555

☐ Blanket Purchase Agreement (BPA) Number _______________

☐ Order/BPA# _______ against FSS Contract #_____ _________

☐ Order #___________ against Multiple Award IDIQ Contract Name or #______________

☐ Order #_______ against a single award IDC Contract

☐ Modification # _______ to existing PO/TO/DO/Call Order

Pricing/Contract Type: ☒ Fixed Price ☐ Time & Materials/Labor Hours ☐ Cost Reimbursable ☐ Hybrid (insert percentage of each contract type)

Funds: ☐ Operations & Maintenance, Army (OMA) ☒ Other Funds: RDTE

Name of Proposed Contractor(s) and Address:

OI Analytical 2148 Pelham Parkway BLDG 400 Pelham, AL 35124 205-733-6900 Brand Name Buy: ☐ Yes ☒ No

3. Description of Services or Supplies: The total estimated value of the proposed action is $39,000.00. Purchase of replacement and repair parts form MINICAMS SAFETY AIR MONITORING EQUIPMENT. These parts will replace or repair MINICAMS parts that are used in all phases of testing.

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ITEMS TO BE PURCHASED:

6 ea Heated Sample lines 20 ft. $1,142 $6,852 5 ea Power Switch $10 $50 100 ea Spider Valves $21 $2,100 1 ea Valve Ship – package of 100 $95 $95 20 ea PFD Ignitor series 3001 $315 $6,300 5 ea XSD Probe/signal cable 3ft $130 $650 5 ea Photomultiplier tube R1924A $1,241 $6,205 5 ea XSD Probe Assembly $1,129 $5,645 4 ea Heated Sampe line 100 Ft $2,752 $11008

Total: $38,905

This requiring activity is the West Desert Test Center (WDTC), Chemical Test Division

(CTD).

4. Authority: Select the appropriate authority below:

☒ FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

5. Reasons for Authority Cited:

a. The Chemical Test Division (CTD) has over 300 MINICAMS and the items listed about will be used to replace and repair obsolete instruments and ensure sufficient instrumentation is operational to support safety air monitoring and to support test referee requirements. If this requirement is not procured it will impact Government’s ability to be in compliance with safety regulations and to referee ongoing and future test of record programs. CMS Field Products is the MINICAMS manufacturer and is the only vender that produces such Gas Chromatograph (GC) instrumentation.

b. MINICAMS fulfill two requirements for the CTD. Primary they function as safety air monitors, a mandated requirement for chemical agent testing. They also function as field referee systems to collect test data. MINICAMS units are robust and portable by a single individual. They possess the resolution to differentiate between compounds, and quantity them accurately. They can monitor the very low quantities for both safety and field referee purposes. Technicians without a scientific background can be trained to operate them. MINICAMS units can be retrofitted with varying sample collection components and analyzers to fit

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Version – August 2015 different requirements. They work with existing Army software and network infrastructure.

c. If the government did not replace its expiring units with additional MINICAMS, then the current workforce would need to be trained across two systems. The two systems would interface differently with test equipment, provide different data samples, and mandate that technicians maintain certification on their instruments by demonstrated capability. This would require them to double the effort needed to maintain this requirement if a second system were introduced.

d. Existing DPG IT personnel would be required to develop a new network and database for new equipment, or would have to hire a contract to provide the services. If four contractors were hired full-time (40 hrs/week) to develop a network and database, and billed $100/hr each, they would bill the government $16,000 per week together, or $64,000 per month. A six-month labor-only effort would cost nearly $384,000, with hardware being an additional cost.

e. Replace expiring MINICAMS units with new units gives the government the advantage of: not needing a new training program; maintaining the availability of existing technical skill; not needed a new network or database; interoperability between old and new hardware; meeting mandated safety requirements; and meeting customer test quality requirements.

6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 ☐ do not apply due to the $ threshold, ☒ apply and will be followed, or ☐ do not apply due to an exception at

5.202 ______________________.

7. Market Research: Other vendors have not been found by internet survey that produces a similar item as requested for this testing currently ongoing. These items are going to replace heated sample lines that have been used with the AgF conversion pad.

However, the new chemical to be sampled will not survive exposure to the AgF compound that typically is known to coat out on sampling line walls. Therefore, the new chemical will likely not be able to be quantitatively sampled. These items are readily available at O.I. Analytical and can be supplied quickly to meet our test needs.

8. Other Facts: DPG WDTC has utilized minicam sample units for agent and agent simulators for decades. The rarity of the tasks performed and monitored at DPG have limited the market in the variety of offerors of this equipment. Minicams and parts have been purchased as sole source and advertised as such for decades and no other company had proposed a suitable replacement or voice interest in providing an alternate product.

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9. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Typed Name:

Date:

Title:

Signature: ___________________________________________________________

10. Contracting Officer Certification/Approval:

I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon OI Analytical/CMS Research pricing lists. These lists are included in the document folder with fair/reasonable documentation.

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government. Additionally, I approve this justification to limit competition subject to the availability of funds and provided that the services or supplies herein described have otherwise been authorized for acquisition.

Paul E. Frailey

Contracting Officer