24_U_MONA MFR_Limiting_Competition_under_SAT_Redacted.pdf

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Control No: 001-24

Memorandum for Record - Limiting Competition at or below the Simplified

Acquisition Threshold

1. Contracting Activity: MICC Fort Drum- 4205 PO Valley Rd. Fort Drum, NY 13602

2. Description of Action: Fort Drum Directorate of Public Works (DPW) requests a firm fixed price contract with Monaco Industries Incorporated. The Government projects award no later than February 2024 and fiscal year 2024, Operations and Maintenance funds will be used. An acquisition plan is not required because this procurement does not meet the threshold at Defense Federal Acquisition Regulation Supplement 207.103(d)(i)(B).

Nature: New Requirement

Contract Vehicle: Requirements Contract_ W911 S2-24-D-6XXX_

Pricing/Contract Type: Fixed Price

Funds: Operations & Maintenance, Army (OMA)

FY: 2024 __ _

Name of Proposed Contractor(s) and Address:

_Monaco Enterprises, Inc. ______ _ _ 14820 E Sprague Ave _______ _ _ Spokane Valley, Washington 99216-2149_

Brand Name Buy: IZI Yes □ No

3. Description of Services or Supplies: Perform preventive maintenance and inspection (PMI) on the Monaco Enterprises D21 system (hardware/software) at Fort Drum, NY.

For Actions with Options:

Base Period: 04/02/2024 to 04/01/2025 Option Period 1: 04/02/2025 to 04/01/2026 Option Period 2: 04/02/2026 to 04/01/2027 Option Period 3: 04/02/2027 to 04/01/2028 Option Period 4: 04/02/2028 to 04/01/2029

Value:

Value:

Value:

Value:

Value:

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Total Value:

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4. Authority: Select the appropriate authority below:

FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

5. Reasons for Authority Cited:

Fort Drum’s Emergency Management system is the Monaco D21 system, manufactured by Monaco Enterprises Inc. (MEI). The Fort Drum Emergency Communication Center (ECC) currently uses the MEI Computer Aided Dispatching database to assist dispatchers in tracking emergency resources and documenting pertinent information about emergency responses. Without this software, tracking emergency resources on the installation would be difficult and much less efficient. Losing this software could create a significant negative effect on the life, health, and safety of the Fort Drum Community. To maintain such a complex and vital system, the equipment and software requires periodic inspection and maintenance performed by trained and experienced personnel in this specific brand of equipment and software. This system is primarily comprised of proprietary codes developed my MEI and licensed directly to the end user.

MEI retains exclusive ownership of this code and does not license third parties to alter or add to the software or equipment. Because MEI retains exclusive ownership of all proprietary codes and does not license to third parties, they do not train or certify outside companies to maintain their equipment.

Alternatives: Outside companies not certified by Monaco could possibly provide parts of the service but would not be able to update central receiving software or test propriety features. In addition, alterations and services provided by outside companies to the system software or hardware may limit MEI’s ability to provide support in the event of software or equipment failure and can invalidate any current warranties in effect.

Another alternative is to replace the entire emergency management system; however, it is not in the Government’s best interest to procure a new emergency management system. It is more cost effective to maintain the currents system.

Impact if justification not approved: A lack of maintenance could create a significant negative effect on the life, health, and safety of the Fort Drum Community as a fully functioning Emergency Management system is vital during an emergency response.

6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 do not apply due to the $ threshold, apply and will be followed.

Requirement to post justification in accordance with FAR 8.405-6(b)(3), FAR 13.105(c), or FAR 16.505(a)(4)(iii)(A)

Action is NOT a brand name restriction and is under $250K, no posting required.

Action is a brand name restriction, under $25K, no posting required.

IZI Action is a brand name restriction, over $25K. It will be redacted and posted with the solicitation.

7. Market Research: Market Research was conducted from 1-3 August 2023. Market research was conducted in PCF, FPDS-NG, GSA website and on the Monaco Enterprises, Inc. website. During market research, only one small business was found that could fulfill this requirement. Market research showed that Monaco Enterprises, Inc.

is the original manufacturer and only service provider for the Monaco D21 system installed on Fort Drum. Monaco Enterprises, Inc. provided a sole source letter.

8. Other Facts: There was a previous similar requirement. A limited source justification was completed, and the service was awarded directly to Monaco Enterprises, Inc. The current contractor has performed successfully. Procurement History:

Contract number, awarded contractor: W911 S2-19-F-6030 Monaco Enterprises, Inc.

Description of requirement: Monaco System Maintenance Method of procurement: Other Than Full and Open Competition Contract type: Firm Fixed Price Period of Performance: 2 April 2019-1 April 2024 Total awarded amount: $138,435.64 Number of option periods: 4 Number of Offerers: 1 Source Selection Method: Limited Source Basis for fair and reasonable pricing: FAR 13.106-3(a)(2)(vii) Any Other Reasonable

9. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Date: See digital signature

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Apr 2021

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10. Contracting Officer Certification/Approval:

I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon price analysis.

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government. Additionally, I approve this justification to limit competition subject to the availability of funds and provided that the services or supplies herein described have otherwise been authorized for acquisition.

Date: See digital signature

CUI//SP-PROCURE//FEDCON

Apr2021