SVTC LCR SOO.pdf

Statement of Objectives

United States Army Aviation Center of Excellence (AVCOE) SIPR VTC Lifecycle Replacement

1. Purpose. The United States Army Aviation Center of Excellence has identified a need to modernize its classified (SIPR) Video Teleconference (VTC) systems.

2. Scope. The United States Army Aviation Center of Excellence has a requirement to upgrade three (3) room and three (3) desktop SIPR VTC (SVTC) systems and workspaces in Building 101 located on Fort Rucker, Alabama. For the room systems, in addition to providing equipment, the contractor will install ceiling speakers and microphones integrated with the room.

3. Period and Place of Performance. The Period of Performance is to be determined upon selection of an acceptable proposal. The place of performance is 2218 6th Ave, Fort Rucker, AL 36362.

4. Background. The existing SVTC systems were installed over 6 years ago and are past the recommended life cycle replacement dates. Due to age, wear and tear, and advances in technology, they are no longer reliable or sufficient for their intended purposes.

5. Performance Objectives, Goals, and Outcomes. The contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the technology refresh as defined in the final approved Statement of Work or Performance Work Statement.

5.1 Technical Objectives:

• All equipment must be approved for use with IL6 (SIPR) DoWIN environments.

• All equipment must be TAA compliant, where possible.

• Contractor will ensure end of life of equipment will not occur until 5 years after acceptance of task order.

• Contractor will program a functioning system that provides ease of use and exceptional user experience.

• Contractor will support the new SVTC system with a five (5) year Warranty/Service Plan.

• All programming of control systems to be provided by the Contractor.

• Any specific hardware called out shall be brand name or equal to that component. It’s up to the Government’s discretion to approve/disapprove any components that deviate from the proposal due to operability/use ability.

• All cabling must be new. No existing cable will be provided or used in this project.

• All existing equipment and existing cables must be removed and returned to the

Government.

• Training in basic usage and troubleshooting of all equipment and devices must be provided.

• All audio speaker outputs for room systems will have sound threshold control level implementation.

• All audio speaker outputs and inputs for room systems will be ceiling mounted (recessed if possible) and microphones have visible lighting to show when active/inactive (ex:

Green = mic active/Red = mic inactive)

• 5% audio startup setting required to reduce noise pollution when starting up systems

• Information Assurance Requirements.

• All technicians must be US citizens and able to gain access to military installations.

• All configured AV equipment must meet NIST 800-53, Army Regulation 25-2 (Army Cybersecurity) requirements, and be certified by DISA JITC for operation within classified environments up to Secret.

• Real Property Modification.

• The Contractor shall include with their pricing any additional alteration or modification to government facilities required for each area and piece of equipment.

• Any technical solution requiring alteration of or modification to Government facilities or property, to include trenching, must be approved by the Government. The government will coordinate these actions with DPW.

• The Contractor must also include all structural requirements in support of mounting display to the existing wall, cabling routes, etc. Include detail that describes what the added power will be for. For example: The wall monitors require (x each outlet 115V), Rack mounted hardware will require (x number of xx Volt outlets, dedicated not dedicated etc.) The electrical changes will need to be redlined on the building electrical drawings (Government shall provide drawings, Contractor shall make changes) any electrical adds or changes will also require technical approval by the installation DPW. The Contractor is expected to direct all pertinent questions to the government lead regarding electrical or structural support. The Contractor will also be responsible for repair of walls to include patching and painting for any of the following reasons: walls damaged during installation, removal of equipment that leaves holes or exposed cutouts that are no longer used. AV Integrator is also responsible for replacement of ceilings tiles if required but not limited to speaker and microphone installation.

• The project is considered complete when all deliverables have been met, training has been conducted, all systems are 100% updated, functional, any required documentation delivered, and the government lead signs acceptance documentation provided by the Contractor.

5.2 WARRANTY

• Provide warranty repair or replacement for 5 Years on all products provided by the Contractor (including products having a manufacturer’s warranty of less than 90 days) and all integrator workmanship at no additional cost, except in case of obvious abuse.

Consumable items such as lamps, batteries, tapes, etc. are not covered.

• The warranty period will commence no sooner than the date of first beneficial use by the Government and no later than the date of contract closeout.

• The Contractor shall perform all warranty work at times that are convenient to the Government (0800-1600 CST).

• Any parts replaced due to warranty work must be documented with serial number swap and provided back to the Government.