TRADOC Band Birthday Concert Lighting and Tech Support_LSJ_FOR SIGNATURE_Redacted.pdf

Control No: N/A

Version – February 2017

Memorandum for Record – Limiting Competition at or below the Simplified

Acquisition Threshold

1. Contracting Activity: Mission and Installation Contracting Command – Fort Eustis

2. Description of Action: TRADOC Band 250th Celebration of the United States Army

Nature: X New Requirement Follow-on Requirement

Contract Vehicle: Purchase Order Number _______________________________

Blanket Purchase Agreement (BPA) Number _______________ Order/BPA# _______ against FSS Contract #_____ _________ Order #___________ against Multiple Award IDIQ Contract

Name or #______________ Order #_______ against a single award IDC Contract

Modification # _______ to existing PO/TO/DO/Call Order

Pricing/Contract Type: X Fixed Price Time & Materials/Labor Hours Cost Reimbursable Hybrid

Funds: X Operations & Maintenance, Army (OMA) Other Funds: ________

FY: 25

Name of Proposed Contractor(s) and Address:

Welcome America, Inc 1520 Locust St, STE 1000, Philadelphia, PA 19102

Brand Name Buy: Yes X No

3. Description of Services or Supplies: Provide technical and lighting support services for the TRADOC Band’s Army 250th Birthday Concert in Philadelphia, PA. All project leads must have 5+ years’ experience working with military bands in their designated roles. Contractor must have 5+ years’ experience working with live theater productions. Contractor must have experience working in all venues included in the PWS and must have a strong knowledge of the venue’s capabilities and how to augment venue equipment to meet the intent of the contract. Contractor must be able to provide a rendered visualization of their designed light show for the performance.

Contractor must be equipped with the following equipment in order to adequately support this requirement:

1. G-Tek 5MM LED Screens for daytime use

2. Hitachi ZHD6000 HD Camera Kit

3. JBL VTX V25-II Line Array cabinet and AE Line array tower

Period of Performance: 1MAY25 to 15JUN25 Total Value: $143,254.00

4. Authority:

X FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

Or

FAR 8.405-6(a)(1)(i)(B) and 8.405-6(b)(1) Brand Name FAR 8.405-6(a)(1)(i)(A) Urgency FAR 8.405-6(a)(1)(i)(B) Only One Source is Capable FAR 8.405-6(a)(1)(i)(C) Logical Follow-on

Or

FAR 16.505(b)(2)(i)(B) Only One Awardee is Capable FAR 16.505(a)(4) Brand Name FAR 16.505(b)(2)(i)(A) Urgency FAR 16.505(b)(2)(i)(C) Logical Follow-on FAR 16.505(b)(2)(i)(D) Minimum Guarantee

5. Reasons for Authority Cited: Welcome America, Inc. is a 501c3, non-profit organization engaged in a public-private partnership with the City of Philadelphia and is the sole production company already supporting the lighting and technical support needs of the 250th Celebration of the United States Army at the event venue. The TRADOC Band requires additional equipment and services for their performance which are not currently provided to the 250th Celebration of the Unites States Army by Welcome America, Inc.

If the requested sole source is not approved, the TRADOC Band will not be able to produce a product at a caliber equivalent to performances a public audience expects. A full-scale production of any lesser caliber decreases the ability for the TRADOC Band to support the following higher HQ authorities and initiatives:

a) OSD-PA Engagement Plan: Innovative and proactive community engagement remains vital for earning trust and confidence in the United States Armed Forces.

b) SECARMY Priority: Reach out to American from all backgrounds, talents, and geographies and give them multiple reasons to come in and stay in our great Army.

c) TRADOC Campaign Plan CG Key Tasks: Support Enterprise Efforts to Improve

Propensity; Reconnect America to its Army.

6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 do not apply due to the $ threshold, X apply and will be followed, or do not apply due to an exception at

5.202 ___.

Requirement to post justification in accordance with FAR 8.405-6(b)(3), FAR 13.105(c), or FAR 16.505(a)(4)(iii)(A)

Action is NOT a brand name restriction and is under $150K, no posting required

Action is a brand name restriction, under $25K, no posting required Action is a brand name restriction, over $25K. It will be redacted and posted with the solicitation.

Action is a brand name restriction over $25K but will not be posted due to exception:

FAR 6.305(f) FAR 8.405-6(b)(3)(iii)(A)

FAR 8.405-6(b)(3)(iii)(B) FAR 8.405-6(b)(3)(iii)(C) FAR 16.505(a)(4)(iii(C)

7. Market Research:

The TRADOC Band has conducted extensive market research on this requirement, as it is in support of our primary mission.

Other production companies do not have the authority to provide lighting and technical support within the event venue as Welcome America, Inc is the only approved vendor supported by the event. The TRADOC Band is being provided with lighting and technical support for the event by Welcome America, Inc at no cost to the individual performance groups in the 250th Celebration of the United States Army.

This research was completed from Summer of 2022 to present by multiple individuals in the TRADOC Band. This data was compiled by SFC Matt Hansen, TRADOC Band

COR.

8. Other Facts:

None.

9. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

10. Contracting Officer Certification/Approval:

I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon price analysis.

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government. Additionally, I approve this justification to limit competition subject to the availability of funds and provided that the services or supplies herein described have otherwise been authorized for acquisition.