W911S023R0005 - Amendment 1_Changes.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment is to correct the closing date, the deadline for submitting questions, and the email address for Heather Caughorn.

This Amendment also removes verbiage discussing Technical Exhibit 3 - Qualifications Checklist.

All other Terms and Conditions have not changed.

POC: Ashley Johns (ashley.f.johns.civ@army.mil)

1. CONTRACT ID CODE PAGE OF PAGES

S 1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 26-Jun-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W911S023R0005

X 9B. DATED (SEE ITEM 11)

14-Jun-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

27-Jun-2023

CODE

MICC - FORT EUSTIS

705 WASHINGTON BLVD

FORT EUSTIS VA 23604

W911S0 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W911S023R0005

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 20-Jun-2023 12:00 PM to 14-Jul-2023 12:00 PM.

The solicitation issue date has changed from 15-May-2023 to 14-Jun-2023.

The following have been modified:

ADDENDUM TO 52.212-1

Addendum to 52.212-1 -- INSTRUCTIONS TO OFFERORS -- COMMERCIAL ITEM A. Proposal Submittal and Inquiries

1. This is a Request for Quote (RFQ) is for non-personal services contract to provide support service for the Hagglund Crane.

1.1. The Government intends to award one (1) direct award contract, which shall comply with the instructions provided in this RFQ.

1.2. The Government intends to evaluate the quotation and award a Firm Fixed Price contract.

Although negotiations may be held, initial quotations should contain the best terms from a price and technical standpoint. The resulting contract will include a 12-month base period, and four (4) 12-month option periods.

1.3. The quote shall be submitted electronically via email to the Contracting Office. Points of contact for this action are the Contracting Officer and Contract Specialist.

Contracting Officer: Heather Caughorn, heather.m.caughorn.civ@army.mil Contract Specialist: Ashley Johns, ashley.f.johns.civ@army.mil

1.4. The quote (including Price) shall be valid for a minimum of sixty (60) calendar days after the date specified for receipt of proposal.

1.5 Questions regarding this RFQ must be submitted in writing and directed via e-mail to the point of contact identified above. All correspondence shall reference this RFQ. Questions must be submitted no later than 1:00 PM EST, 3 July 2023. The Government may not respond to questions submitted after this date. All questions will be answered electronically.

1.6 The award of this RFQ is anticipated to be on or about 28 July 2023.

1.7 The Government will not reimburse costs incurred for proposal preparation, to include pre-award site visits.

B. General Instructions

1. The submission of the documentation specified below will constitute acceptance of the terms and conditions of the RFQ, concurrence with the Performance Work Statement, Specifications, and contract type.

2. Instructions outlined in paragraph C below, prescribe the format for the quote and describe the approach for the development and presentation of quotation data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of the quote.

3. If the quoter believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the quoter shall immediately notify the contracting officer in writing with supporting rationale. The quoter is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

C. Proposal Preparation Instructions

1. Quoter’s proposal shall consist of two (2) volumes:

Volume 1 – Technical Approach Volume 2 – Price

2. Proposal Format

(a) Quoter shall submit proposal via email in accordance with paragraph (c) below.

(b) Exceptions. Quote is required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified areas of evaluation. Failure to meet a requirement may result in an offer being ineligible for award. If the quoter finds it necessary to take exception to any of the requirements specified in this solicitation, the quoter shall clearly identify the applicable Volume and exceptions with a complete explanation of why the exception was taken, what benefit accrues to the Government (if any), and its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. The quoter is cautioned that taking an exception may render the quoter ineligible for award. It is recommended that the quoter contact the Contracting Officer immediately/prior to solicitation closing upon identifying an area that may result in an exception. This information shall be provided in the format below.

Table 1 - RFQ Exceptions

RFQ

Document

Page/ Paragraph

Requirement/ Portion

Rationale & Impact

PWS

Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken

Describe The rationale and impact of the exception

(c) The quote shall be organized into two (2) volumes. A coversheet shall be provided with each volume that clearly marks the volume number, title, solicitation number, the quoter’s name, DUNS#, Cage Code, Federal Tax ID, Business Size, Business Type (e.g.: 8(a)), and Point of Contact (with phone number and email address). All text shall be single spaced and in black font.

Black font requirement does not apply to graphics, photos, etc., Company stationary and logos are acceptable. Font shall be easily readable (12-pitch font, non-compressed). Cross-references should be utilized to preclude unnecessary duplication of data between sections. Proposal volumes shall be sent via email and following the guidelines provided in Table 2. The file name shall be “Company Name – Initial” for the first submission. The file name of later submissions (if necessary), shall be “Company Name – Revision X’ with X indicating the number of revision.

Page limitations are as follows.

Table 2 Volume Title Page Limits Format 1 Technical Approach 10 Word or PDF 2 Price N/A Word or PDF

Excel

(d) Quote Limitation. The quote shall not exceed the limits stated above. If the page limits are exceeded, the pages in excess of the limit shall be unread. The Government will not accept any changes to the contractor’s quote after the closing date of the solicitation (See FAR 15.208 for further information regarding late proposals).

(e) Page Limit Includes: All appendices, charts, graphs, diagrams, tables, photographs, drawings, etc.

(f) Page Limit does not include: covers for volumes, tables of contents, resumes for Key Personnel, and section dividers if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. Pages will be counted if they contain any other information, i.e., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted.

(g) What Counts As A Page? A page shall be an 8 ½” X 11” sheet of paper. Font size for text must be size 10 or larger. Letter size and spacing requirements for illustrations and tables can be at the discretion of the offeror but must be easily readable. Margins shall be at least 1inch on the top and bottom and 3/4 inch on the side. The quoter shall number each page in order to eliminate any confusion. In the event contractor creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages. In the event contractor creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages.

(h) Indexing. Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

(i) Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations and acronyms used, with a definition for each.

3. Proposal Content

(a) Volume 1 – Technical Approach

i. This Volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the quoter’s quotation.

Legibility, clarity and coherence are very important.

ii. The quote should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the quoter intends to meet these requirements. Statements that the quoter understands, can, or will comply with the PWS (including referenced publications, technical data, etc.); statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered technically unacceptable. Quoter shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the quoter’s quote. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

iii. This Volume shall, at a minimum, be prepared in a form consistent with the Performance Work Statement (PWS) and the evaluation criteria for award set forth in this solicitation at Attachment 2, Addendum to 52.212-2, Evaluation – Commercial Items. The section shall be prepared in an orderly format and in sufficient detail to enable the Government to make a thorough evaluation of the contractor’s technical competence and ability to comply with the contract requirements specified in the PWS. The quoter shall address as specifically as possible the actual methodology you would use for accomplishing the PWS tasks.

iv. This Volume shall be organized with the following tabs:

TAB A – Volume 1 – Technical Approach - The quoter shall provide a technical approach quote that clearly demonstrates that the Quoter understands the requirement in its entirety; has an acceptable methodology to perform all tasks successfully and on time, and has an efficient, effective and sound approach to plan, organize, control and perform the services and deliverables outlined in the PWS. The quoter’s overall technical approach shall have little potential to disrupt or degrade performance.

(b) Volume 2 – Price

i. The quoter is required to submit (i) general quoter information, (ii) exceptions and assumptions (if necessary), (iii) contract line item pricing, and (iv) all information required to support the quoted price. All final monetary extensions shall be in whole dollars only. Failure to follow the below quote preparation instructions may cause your quote to be deemed unacceptable by the Government. The Price Volume shall be organized as follows and contain the identified information.

ii. TAB A, General Offeror Information— The quoter shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

iii. TAB B, Exceptions and Assumptions (if required) – The quoter shall identify and explain any exceptions, deviations or assumptions used in preparing its proposal.

iv. TAB C, Contract Line Item Pricing – The contract line items shall be submitted fully completed and error free for base year and option years. It shall contain the quoter’s prices for the established Contract Line Items Numbers (CLIN).

v. TAB E, Price – This section shall consist of all information required to support the quoted price. All final monetary extension shall be in whole dollars only. The quoter is required to submit (i) a price narrative (Word or PDF format), and (ii) price quote (Excel format).

Information relating to the proposed costs must be included to extent practical. This section shall contain all the narrative explanations used in deriving calculated costs. These narratives shall clearly explain the methodologies, calculations, exceptions and assumptions used in developing the price. Certified cost or pricing data is not required.

ADDENDUM TO 52.212-2

Addendum to 52.212-2--Evaluation – Commercial Items

A. Basis for Contract Award

1. The basis for award will be price and technical acceptability.

2. The Government will evaluate the quoted price for completeness and reasonableness using price analysis techniques identify in FAR 13.106. Quoted prices evaluated as unreasonable may be grounds for eliminating a proposal from competition. The price must be determined to be at a fair market value for the effort.

B. Evaluation Criteria

1. Evaluation criteria consist of the following:

Techinical Approach Price

2. Technical Approach. The Government will evaluate whether the quote clearly demonstrates that the quoter understands the requirement in its entirety; has an acceptable methodology to perform all tasks successfully and on time, and has an efficient, effective and sound approach to plan, organize, control and perform the services and deliverables outlined in the PWS. The Government will also evaluate whether the provider overall technical approach has little potential to disrupt or degrade performance.

3. Price. The quoter’s total evaluated price proposal will be evaluated for fair market price, price reasonableness and balance in accordance with , FAR 19.202-6 and FAR 13.106-2. Through these techniques, the Government will determine whether quoted prices are reasonable, complete, and balanced. The total evaluated price will included the quoted price for the base year and all option years. Evaluation of options shall not obligate the Government to exercise the option(s).

4. Evaluation of Options to Extend Services IAW FAR 52.217-8: The Government will evaluate its option to extend services by adding six (6) months of the Quoter's final option period price to the Quoter's total price. Quoter is required only to price the base and option periods. Quoter shall not submit a price for the potential six month extension of services period. The Government may choose to exercise the Extension of Services at the end of any performance period (base or option periods), utilizing the rates of that performance period. This evaluation will not obligate the Government to exercise any option under FAR 52.217-8

(End of Summary of Changes)