20170720_W911S0-17-R-0015_Questions_and_Answers_FedBizOpps.xlsx
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W911S0-17-R-0015 Questions and Answers
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| File | Type | Posted |
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| 20170721_W911S0-17-R-0015-0001.pdf | ||
| ATIS_CCB_Charter.pdf | ||
| 20170707_W911S0-17-R-0015_Final.pdf | ||
| Attachment_2_Sample_Consent_Letter.docx | DOCX document | |
| Attachment_4_Past_Performance_Questionnaire.docx | DOCX document | |
| Attachment_5_Total_Evaluated_Price.xlsx | XLSX spreadsheet | |
| Attachment_3_Certificate_of_Non-Disclosure.docx | DOCX document | |
| Attachment_1_Specific_Relevant_Contracts_Sheet.docx | DOCX document | |
| 20170403_Sources_Sought_ATIA_Application_Sustainment.docx | DOCX document | |
| 20170313_ATIA_Sustainment_PWS.docx | DOCX document | |
| 20170328_Sources_Sought_ATIA_Application_Sustainment.docx | DOCX document |
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Q&A
| Solicitation Section | Paragraph | Page | Reference | Question | Answer | |
| Section L | L.4.6 | 107 | Past Performance Questionnaire (PPQ) | RFP states: "Two (2) PPQ must be received prior to the date and time established for the RFP closing […]" Please clarify if this means two PPQ minimum or two PPQ total. | Deleted the 2 PPQ requirement, the Offeror should forward no more than one (1) PPQ to the points of contact responsible for monitoring performance under such contracts. | |
| Section L | L.1.8 | 102 | Please clarify the following statement: "Any data previously submitted in response to another solicitation, request for information, or sources sought notice, should be considered as unavailable during this proposal evaluation and source selection process." | The information previously provided to the government in a prior submissions, is not part of the proposal submission and will not be considered during evaluation. | ||
| Technical Exhibit 3 | 64 | We understand the estimated quantities were created using historical data and planned work; however, the labor mix provided appears to be significantly larger than the incumbent workforce. Is this correct? | Yes. The government estimates are different for the following reason 1) the optional task structure has changed, 2) the CLIN structure has changed, 3) the planned work has changed, 4) The list of systems has changed. | |||
| Section L | L.3.1 | 105 | The solicitation states: This process shall include a timeline for fully staffing the contract on the first day of performance. What date is the first day of performance? | The full staffing is required on 30 September 2017. | ||
| Section M | C | 110 | The solicitation states: As part of this evaluation, the government will evaluate the offeror's proposed plan/timeline to fully staff the contract on the first day of performance. What date the first day of performance? | The full staffing is required on 30 September 2017. | ||
| Section L | L.3.1 | 105 | The solicitation states: Process to replace personnel within 5 business days of departure. Personnel must provide proper notice to their current employer when resigning. Would the government consider the requirement for a planned departure? In other words, Process to replace personnel within 5 business days of scheduled departure, and a process to replace personnel within 15 business days of unplanned departure. | The government changed the " Process to replace personnel within 10 business days of departurereplace personnel within 10 business days of departure" | ||
| Section M | C | 110 | The solicitation states: The offeror proposes a feasible process to replace personnel within 5 business days of departure. Personnel must provide proper notice to their current employer when resigning. Would the government consider the requirement for a planned departure? In other words, Process to replace personnel within 5 business days of scheduled departure, and a process to replace personnel within 15 business days of unplanned departure. | The government changed the " Process to replace personnel within 10 business days of departurereplace personnel within 10 business days of departure" | ||
| Section M | A | 109 | The solicitation states: "This is a best value source selection…" The solicitation also states: "The Government intends to make a source selection utilizing the Lowest Price Technically Acceptable (LPTA) process." Will the Government please clarify, is this Best Value or LPTA? | Low Price Technically Acceptable (LPTA) is part of the Best Value Continuum. | ||
| Section L | L.5.3.3 | 107 | The solicitation states, “Offeror shall provide the proposed prices for the Base Period and all Option Periods” Is the offeror required to provide pricing for the Phase In Period as indicated in L.5.3? | The Offeror must include all costs to the government. Even if it is $0, the offeror shall state the price for the Phase-in Period (CLIN 0001). | ||
| PWS | 1.8.12.1 | 36 | The Project Manager shall be available between 8:00 a.m. to 4:30 p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. | Where will the Project Manager be located. On Government site, or at the Contractor's facility? | Government site. | |
| Technical Exhibit 3 | 64 | The technical exhibit lists the estimated workload data. | Do all bidders need to use this labor mix, or is it up to industry to submit their best estimated labor mix? | Technical Exhibit 3 includes a government-generated estimated labor mix. The offeror may submit a different labor mix and it will be evaluated for acceptability by comparing to the government estimate. The government will make the determination of whether the proposed labor mix can reasonably be expected to successfully complete the tasks of the PWS. | ||
| Attachment 5 | Total Evaluated Price Worksheets | n/a | For ITEM NO 0011, 1011, 2011, 3011, 4011, the RFP states "Actual and allowable travel costs are reimbursable up to the Not-To- | |||
| Exceed (NTE) amount specified." | Will the Government please provide the Not-To-Exceed (NTE) amount for travel costs? | The Government will include the travel amount at time of award. | ||||
| Section 1449 through Part 6 | All paragraphs between RFP pages 2 and 56 | Inclusive of pages 3 through 55 | Page numbers between 3 and 55 are not included in the RFP. | Please add page numbers between pages 2 and 56 of the RFP. | The PD2 software error was corrected and pages have numbers. | |
| Section L | L.3.1 | 105 | "Process to replace personnel within 5 business days of departure. | Would the Government consider changing the requirement to "Process to replace personnel within 10 business days of departure"? | The government changed the " Process to replace personnel within 10 business days of departurereplace personnel within 10 business days of departure" | |
| Section L | L.6.3. TAB C | 108 | TAB C, Section K (Representation, Certifications, and other Statements of Offerors) | The RFP does not specifically indicate the beginning and ending text to be included in each RFP Section (specifically B through K). For example, the ending text of the Technical Exhibit 4 is not indicated as well as the beginning and ending text for Section K. However, Offerors are required in Section L.6.3. TAB C, Section K (Representation, Certifications, and Other Statements of Offerors) to complete and submit "Section K." Please clarify the RFP to indicate the locations of the section breaks throughout the RFP, especially for Section K. | Removed the section K reference. The offeror should provide sections A through E. | |
| Section L | L.2.1 and L.6 | 103 and 108 | "General" versus "General and Administrative" | L.2.1 identifies the title for Volume 4 is "General" while L.6 cites "General and Administrative." Which is correct? | Changed to General and Administrative. | |
| Section L | L.4.6 | 107 | "Two (2) PPQ must be received prior to the date and time established for the RFP closing...PPQ's shall not received no later than the solicitation closing date." | Please clarify the requirement. |
(a) Is there a maximum of four PPQs per proposal?
| (b) Are all four required to be received by the Government prior to the proposal's due date? | For the contracts identified on each Specific Relevant Contract Reference, the Offeror should forward no more than one (1) PPQ to the points of contact responsible for monitoring performance under such contracts. | ||||
| Section L | L.3.3 TAB C: FACTOR 3 - Technical Capability | 105 | "The Offeror shall identify... and methodology needed to successfully perform all requirements identified within the PWS." | The PWS begins on page 30 (unnumbered page in the RFP) and includes Part 1 General Information; Part 3 Government Furnished Property, Equipment, and Services; Part 4 Contractor Furnished Item and Services, and Part 6 Applicable Publications. Each of these Parts include requirements. |
(a) Is it the Government's intent that the Offeror provide methodologies for specific tasks/requirements included within Parts 1, 3, 4, and 6 (e.g., 1.2.3 ATIA Software Systems, 1.8.1 Quality Control, 1.8.2 Quality Assurance, 1.8.5 After-Hours Outage and Maintenance Support, 1.8.8 Security Requirements)?
(b) If the Offeror is to address tasks/requirements within Parts 1, 3, 4, and 6 will the Government please specify which sections/subsections are to be addressed?
(c) If the Offeror is to address tasks/requirements within Parts 1, 3, 4, and 6 will the Government increase the page limit for Volume 1?
(d) Was it the Government's intent to specify the PWS requirements only contained in Part 5 of the PWS? (a) No. Methodology is one option that the offeror may present. Where they feel it is applicable, they may present only specialized knowledge, understanding, or technical competence as described in Section L.3.3 Tab C.
(b) Yes, The offeror should provide for Section 1.2 any relevant experience or technical expertise with similar systems; Section 1.3 thru 1.6 any relevant experience, technical expertise, specialized knowledge or competence with the technology areas described; Section 1.8 info on approach to quality control and meeting general requirements of the contract (some tasks are standard for working at DoD facilities or accessing IT systems. For example, "1.8.19.2.2 Access and General Protection/Security Policy and Procedures" describes important tasks that may be challenging or time consuming for a vendor that has not experienced accessing DoD facilities in the past. The offeror does not need to go into detail about the methodology of completing such administrative tasks but should demonstrate an understanding and competence to successfully complete the tasks by the due date. ); The offeror should address every task of Section 5 in detail. It is not necessary to specifically address tasks of Sections 3 and Section 4. The offeror should demonstrate an understanding of applicable publications listed in Section 6 which provide policy and regulations that govern work performed on this contract.
(c) No.
(d) No. Other sections have critical tasks that an offeror should have knowledge, understanding, competence, or methodology. For example, Section 1 contains required tasks for working in DoD IT networks. An offeror that does not demonstrate knowledge, understanding, competence, or methodology for providing IT Services in DoD networks will be found unacceptable for Factor 3.
| Section L | L.3.3 TAB C: FACTOR 3 - Technical Capability | 105 | "The Offeror 's approach to successfully completing every task of the solicitation;" | (a) Is it the Government's intent that the Offeror provide methodologies for specific tasks/requirements included within Part 1 General Information; Part 3 Government Furnished Property, Equipment, and Services; Part 4 Contractor Furnished Item and Services, and Part 6 Applicable Publications or to only provide methodologies to those tasks listed in PART 5 SPECIFIC TASKS? | |
| (b) If Offeror is to address tasks/requirements within Parts 1, 3, and 4, will the Government please specify which sections/subsections are to be addressed. | (a) No. Methodology is one option that the offeror may present. Where they feel it is applicable, they may present only specialized knowledge, understanding, or technical competence as described in Section L.3.3 Tab C. |
(b) Yes, The offeror should provide for Section 1.2 any relevant experience or technical expertise with similar systems; Section 1.3 thru 1.6 any relevant experience, technical expertise, specialized knowledge or competence with the technology areas described; Section 1.8 info on approach to quality control and meeting general requirements of the contract (some tasks are standard for working at DoD facilities or accessing IT systems. For example, "1.8.19.2.2 Access and General Protection/Security Policy and Procedures" describes important tasks that may be challenging or time consuming for a vendor that has not experienced accessing DoD facilities in the past. The offeror does not need to go into detail about the methodology of completing such administrative tasks but should demonstrate an understanding and competence to successfully complete the tasks by the due date. ); The offeror should address every task of Section 5 in detail. It is not necessary to specifically address tasks of Sections 3 and Section 4. The offeror should demonstrate an understanding of applicable publications listed in Section 6 which provide policy and regulations that govern work performed on this contract.
| Section L, Section M, Part 1 General Information, Technical Exhibit 3 & Technical Exhibit 4 | L.3.1, M.C, Factor 1, 1.8.12.1, Item 1 & 2 | 105, 110, 36, 64 & 66 | The resume for the proposed Program Manager is required. Resumes shall clearly depict the minimum qualifications for these positions as identified in the solicitation. | (a) Are the two terms for Program Manager and Project Manager used in the solicitation synonymously? | ||
| (b) If they are not synonymous terms, which resume is required for submission and what are the minimum qualifications? | The terms Program Manager and Project Manager are used synonymously. | |||||
| Section M | M.C. Factor 5 Price. Para 6 | 112 | "As part of price evaluation, the Government will evaluate the FAR 52.217-8 Option to Extend services by adding six (6) months (one-half) of the Offeror’s option 5 price." | Since there is no Option 5, did the Government intend to cite "Option 4"? | Corrected | |
| Section M | M.B | 110 | "Non-price factors (Factors 1-3) will be evaluated using the adjectival ratings in Table 1 (Technical acceptable/unacceptable Rating." | (a) Should this statement in Section M state "Non-price factors (Factors 1-4) …"? | ||
| (b) If not, how is Volume II, Past Performance to be evaluated? | Past Performance will be evaluated using the Past Performance Evaluation Rating chart. | |||||
| Technical Exhibit 4 | n/a | 66 | Labor Position Definitions | Can the government please clarify the years of experience required and education requirements necessary for each Labor Position Definition? | No. However, the employees that fill the labor positions should be qualified to perform all tasks starting on the first day of the POP. | |
| Section L | L.2.2 (d) and (k) | 103-104 | RFP Page 104 "The documents will be in formatted in a standard business font (Arial, Times New Roman, Courier New) with an 11-12 pitch font and single spaced. The Offeror will not utilize compressed spacing." | |||
| RFP Page 103 "All text shall be single spaced. Printing shall be easily readable (12-pitch type or 10 point proportional spacing)." | (a) Please confirm that 11-point font is acceptable for the text contained in the proposal volumes (per page 104), and that headers and footers are acceptable in a font smaller than 11 point. | |||||
| (b) Please confirm that the 12-point font requirement applies only to the cover sheet (per page 103). | The documents will be in formatted in a standard business font (Arial, Times New Roman, Courier New) with an 11-12 pitch font and single spaced. Each volume shall have a cover sheet clearly marked as to volume number, title, solicitation identification and the Offeror's name. The same identifying data should be placed on the spine of each binder. All text shall be single spaced. Printing shall be easily readable (12-pitch type or 10 point proportional spacing). | |||||
| Section L | L.2 Proposal Preparation Instructions | 103/113 | L.2.1 and L.2.2 (d) | The table in L.2.1 states that no hard copy is required for Volumes II-IV. However, L.2.2 (d) states that "…the same identifying data should be placed on the spine of each binder." If no hard copy is required, please confirm that the only volume requiring a binder is Volume I. | Corrected | |
| Section L | L.2 Proposal Preparation Instructions | 103/113 | L.2.2 (d) | L.2.2 (d) states that "File names should be 'Company Name - Initial' for the first submission." This is unclear. Please provide an example of your naming convention. | The language is case the Government goes out for discussions to eliminate confusion with later versions. | |
| PWS Part I | 1.4.4 | 33 of 113 | Support may include transition of legacy ATIA systems to either an Infrastructure-As-A-Service or Platform-As-AService | Will the move be managed by the contractor as a project or a assistance to government managed move and service initiation? | The contractor will provide assistance to government managed move and service initiation. Any assistance required will be managed through the standard CCB process using PRs and CRs as outlined in the PWS. | |
| PWS Part I | 1.8.9 Special Qualifications | 35 of 113 | It is the contractor’s responsibility to propose the appropriate number of personnel, labor types, mix, and hours in the proposal and during performance to accomplish the performance work statement. | Taking into account the labor information provided in TE3, is the historical data from previous contracts as to the number and labor mix that have been utilized available? | The offeror is required to submit to the solicited requirement, the current contract is significantly different and would offer little assistance in this requirement . | |
| L | L.2.2,Proposal Format | 103 of 113 and 104 of 113 | L.2.2 b and k | In L.2.2.d, the instructions state that “Printing shall be easily readable (12-pitch type or 10 point proportional spacing).”. However, in L.2.2.k, the instructions require a standard font with 11-12 pitch font. Please confirm that 10 point type is acceptable. | The documents will be in formatted in a standard business font (Arial, Times New Roman, Courier New) with an 11-12 pitch font and single spaced. Each volume shall have a cover sheet clearly marked as to volume number, title, solicitation identification and the Offeror's name. The same identifying data should be placed on the spine of each binder. All text shall be single spaced. Printing shall be easily readable (12-pitch type or 10 point proportional spacing). | |
| L | L.3.3 Tab C Factor 3 Technical Capability | 105 of 113 | The Offeror’s approach to successfully completing every task of the solicitation | Please confirm that the instructions as stated refer to the specific tasks as outlined in PWS Part 5 | The offeror should specifically refer to every task in PWS Section 1 and Section 5, and present understanding and familiarity with applicable publications of Section 6. The offeror does not need to specifically address Sections 2, 3, an 4. | |
| L/M | L3.1 Tab A-Factor 1 - Staffing, Recruitment, Retention Plan/Section C. Evaluation Approach Factor 1L Staffing, Recruitment, and Retention Plan | 105/110 of 113 | (Section L) "Resume for the proposed program manager. Resumes shall clearly depict the minimum qualifications for these positions as identified in the solicitation;" (Section M) "Whether the resume/qualifications for the Program Manager demonstrated a sound rationale for the selection of these positions and if the proposed personnel meet the minimum qualifications for the position as stated in the solicitation;" | Please clarify whether only one resume ("resume for the proposed program manager" - singular) or multiple resumes ("resumes shall clearly depict… for these positions" - plural) are required for submittal with the response | Only one required. | |
| B, C | Item No 0011; 1.8.16 | 8 of 113; 37 of 113 | "Authorized travel expenses necessary to perform maintenance actions or conduct training will be reimbursed…" (Section B) and "Other Direct Costs: This category includes reproduction, and shipping expenses. It could also entail the renting of suitable training venues." (Section C 1.8.16) | Is the contractor expected to conduct training for the government? There are no specific contractor-provided training requirements listed in the PWS specific tasks (Part 5), the Performance Requirements Summary (Technical Exhibit 1), or in the Deliverables Schedule (Technical Exhibit 2). | The contractor will not conduct training for the government. The travel reimbursement is for any travel that the contractor employees may require to accomplish tasks of the PWS. The PWS does have training requirements for the contractor employees. | |
| Part 1: General Information | 1.4.2 | 4 | Software | Can you provide a list of all of the software products or technologies used? Can you provide a percentage break down of the technologies used? | Software products and technologies used are listed in the PWS. Percentage breakdown is as follows: Oracle 56%, Microsoft 44%, Apache 78%, Red Hat 67%, Java 89%, .NET 33%, SQL 89%, Ruby on Rails 33%, HTML 5 100%, Mongo DB 11%, Web Services 67%, Semantic Web 33% | |
| Part 1: General Information | 1.2.3.3.1 | 32 | External systems must interface with ATIA systems through SIS | What external systems have been identified that must interface with ATIA systems through SIS? Is there interconnection documentation? Will all necessary documentation be provided as GFI? | Currently SIS has interconnection documentation or agreements with ARI, ATRRS, ACT, DTMS, ITMMT, CLTM, and ELLC and plans an interface with TSIMS. Other interconnections exist that use published interfaces. Additional interconnections may be required throughout the POP as part of system maintenance. All documentation will be available post-award. Documentation of representative system interfaces is available at https://rdl.train.army.mil/catalog/search?current=true&producttype=API-TD | |
| Part 1: General Information | 1.2.3.3.1 | 32 | External systems must interface with ATIA systems through SIS | Is the SIS XML based? | No. SIS is not XML based. However xml is used in the interfaces. | |
| Part 1: General Information | 1.4.1 | 33 | The contractor will perform support tasks requiring server access remotely. | Is the contractor responsible for providing services if remote access is not functional? Who provides this service? | The PWS section refers to the case where we migrate the servers away from Ft. Eustis and the access becomes unavailable. The Government will assume the duties and negotiate the removal duties from the contract and make equitable adjustments. | |
| Part 1: General Information | 1.4.4 | 33 | Support may include transition of legacy ATIA systems to either an Infrastructure-As-A-Service or Platform-As-A-Service hosting environment. | Transition of legacy systems to the cloud is complex and risky. How will the government assure that it is not exposed to unacceptable risk for an LPTA selection process? | Any transition will be managed by the government. Any assistance required will be managed through the standard CCB process using PRs and CRs as outlined in the PWS. | |
| Part 1: General Information | 1.4.3 | 33 | All laptops having access to the network must be Network Enterprise Center (NEC) certified. | How many laptops have been identified (that need to have access to the NEC), and is there an inventory for all architecture types, and required protocols? | Laptops will be provided and managed by the government on a limited as-needed basis. Only GFE is authorized on the network. | |
| Part 1: General Information | 1.7 | 33 | The period of performance shall be for 29 day phase in period | Will the incumbent's transition plan be provided to support the 29-day phase-in period? | The incumbent will perform their normal tasks until the last day of their POP, 29 SEP 2017. | |
| Part 1: General Information | 1.4.3 | 33 | 1.4.3 Network: The Government maintains and provides all network connectivity at Government |
facilities as Government Furnished Equipment (GFE) and services. All laptops having access to the network must be Network Enterprise Center (NEC) certified. Architecture includes thick, thin and fiber based 100base-T switched hubs, Ethernet networks, and dial up circuits from developer sites.
ATIA must comply with government networking
| protocols. | Will the contractor be using GFE laptops to provide services under this contract? Will these laptops be certified by the NEC? What is the process of getting non-GFE laptops NEC-certified? Approximately how long does it take to get laptops NEC-certified? | Yes, GFE laptops will be provided on a limited as-needed basis. Yes, the GFE laptops will be certified by the NEC. Non-GFE is not allowed on the network. The NEC will not certify non-GFE laptops. | ||||
| Part 1: General Information | 1.8.6 | 34 | The contractor shall perform tasks under this contract at Government owned facilities (primarily building 3306 and 3308, ATSC ATIS offices) at JBLE. The Government may permit the contractor to perform this contract from an off-site location at no additional cost to the Government IAW all Information Assurance rules and regulations | Will the contractor be permitted to use their own laptops to access government-owned facilities? | No. | |
| Section L | L.1.3. | 101 | ADDENDUM, INSTRUCTION TO OFFERORS | What are the requirements for accessing the government installation if you do not possess a military ID? Is having a drivers license sufficient? | PWS 1.8.19.2.2 | |
| Section L | L.1.3. | 102 | ADDENDUM, INSTRUCTION TO OFFERORS | Would the government consider changing from hardcopy submission to email? This is less costly to offerors. | No. | |
| Section L | L.1.3. | 103 | ADDENDUM, INSTRUCTION TO OFFERORS | How many copies of CD ROMS should be submitted to the government? Is it one per volume or one CD ROM containing several volumes? | One per volume | |
| Section L | L.3.1 | 105 | The staffing plan shall identify the number of proposed personnel, their productive hours, their labor categories and the PWS task they are supporting. | In the case of an LPTA process, can the government identify what is minimally technically acceptable? | Minimally technically acceptable is identified in the solicitation. | |
| Section L | L.3.1 | 105 | Methods and processes to reduce turnover and retain qualified personnel; | In the case of an LPTA process, can the government identify what is minimally technically acceptable? | Minimally technically acceptable is identified in the solicitation. | |
| Section L | L.3.1 | 105 | Process to replace personnel within 5 business days of departure. | In the case of an LPTA process, can the government identify what is minimally technically acceptable? | Minimally technically acceptable is identified in the solicitation. | |
| Section L | L.3.2 | 105 | Structure of technical staff teams that will include team sizes and position descriptions. Plan to manage multiple tasks covering a wide variety of change requests across multiple systems; | In the case of an LPTA process, can the government identify what is minimally technically acceptable? | Minimally technically acceptable is identified in the solicitation. | |
| Section L | L.3.2 | 105 | Relationships between corporate and on-site management/administration; between/across technical disciplines; and between the prime and its subcontractors; Management of subcontractors and/or teaming partners, and their integration into the overall structure; | In the case of an LPTA process, can the government identify what is minimally technically acceptable? | Minimally technically acceptable is identified in the solicitation. | |
| Section L | L.3.2 | 105 | A process and a plan to provide personnel with training and certifications for security compliance and qualification requirements. | In the case of an LPTA process, can the government identify what is minimally technically acceptable? | Minimally technically acceptable is identified in the solicitation. | |
| Section L | L.3.3 | 105 | The Offeror’s familiarity with the configuration and architecture of systems listed in the solicitation without the need of additional training; | Will the government provide documentation of configuration and architecture of systems as GFI? | The government will provide the documentation to the winning offeror post-award. | |
| Section L | L.4 | 106 | L.4. VOLUME 2: FACTOR 4 – Past Performance. | In the case of the offeror being a joint venture, are past performance references of the joint venture members acceptable? | Yes. | |
| Section L | L.4 | 106 | L.4. VOLUME 2: FACTOR 4 – Past Performance. | Are past performance references of subcontractors acceptable? | Yes | |
| Section M | A | 109 | BASIS FOR AWARD AND EVALUATION CRITERIA (Section M) | This section states that "The Government intends to make a source selection utilizing the Lowest Price Technically Acceptable (LPTA) process ..." and "… This is a best value source selection conducted in accordance with Federal Acquisition Regulation (FAR) 15.3, Source Selection ...". Can the government clarify if this will solicitation will follow a best value or LPTA process? | Low Price Technically Acceptable (LPTA) is part of the Best Value Continuum. | |
| General question | In order to price the proposal, can the government provide an estimate for the labor categories and number of hours used to support the current workload? | The estimated workload for the solicited requirement is incorporated in PWS exhibit 3. | ||||
| General question | Can the government provide the contract number for all contracts which provide the services described in the PWS? | The current contractor is Axseum Solutions and contract # is W911S0-14-C-0008. | ||||
| General question | Can the government provide the contract number for the current contract? | The current contractor is Axseum Solutions and contract # is W911S0-14-C-0008. | ||||
| General question | Can the government confirm that the incumbent is AXSEUM SOLUTIONS, LLC? | Yes | ||||
| General question | Can the government provide the names of all contractors/companies associated with providing the services identified in the PWS? Can the government provide the contract numbers for these contracts? | The current contractor is Axseum Solutions and contract # is W911S0-14-C-0008. | ||||
| General question | Why is the government recompeting the contract when it appears that the current contract has a period of performance through September 2019? | The requirement changed. | ||||
| General question | It appears that exceeding the minimum technical requirements for services such as support for mobile devices and cloud technologies, would be desirable for the government. Additionally, services such as software-to-software interfaces and data center consolidation are generally complex. How will the government assure that it is not exposed to unacceptable risk for an LPTA selection process? | The government is managing risk by having a high standard for technically acceptable proposals. | ||||
| General question | Anticipating the volume and complexity of the questions, would the government consider extending the response due date by two weeks? | No. | ||||
| General question | A history of unacceptable performance is generally an indication that an LPTA process poses undue risk on the government. Has there been a history of unacceptable performance? If yes, would the government consider a best value process instead? | No | ||||
| General question | Would the government consider adding a T&M CLIN to accommodate uncertainty in activities such as data center consolidation, migration to the cloud, and incorporation of innovative mobile technologies? | No, this contract is a firm-fixed price contract. Workload is balanced via the PR/CR ticket mechanism. Effort expended in these areas is balanced against other workload (ex. normal bug reports) via the ATIS Configuration Control Board governance process which prioritizes PRs/CRs for execution. | ||||
| Part 1: General Information | General | Level of Maintenance | Are there any other plans for significant systems upgrade or changes outside of moving to the cloud? | Changes are expected in the 5 year POP. They cannot all be determined at this time. Significant architectural changes will be managed by the government with work tasked to contractors through the CCB PR and CR process. | ||
| General question | General | Level of Maintenance | Is there data available the number of requests for problem fixes, PRs, CRs, or enhancements? | Information is included in the solicitation | ||
| C Evaluation Approach | Factor 3 | 111 | Whether the offeror demonstrates the ability to provide PR and CR changes to the systems listed in the | |||
| solicitation on the first day of the Period of Performance (PoP); | Is the Change Request (CR) and Problem Report (PR) process currently available for review by offerors? Are these processes documented? Will the documentation of the processes be provided as GFI? | Yes, the process is documented. The Configuration Control Board has a published charter. Specifics will be available as GFI. A high level description is as follows: The government expects that the offeror will provide sustainment of the systems as described in the PWS (ex. Section 5) using an Agile methodology (ex. SCRUM) where PR/CR tickets are documented, triaged, prioritized by the government, sized by the offeror (level of effort in hours, etc.), scheduled in agile sprints/releases, tested and deployed using a formal process. | ||||
| C Evaluation Approach | 112 | Contractor Pricing. The Offeror’s submission in response to L.5.3 above will be used by the Government to analyze |
and evaluate each Offeror’s price proposal submitted for the solicitation. The Total Overall Evaluated Price, for the purposes of best value, (i.e., LPTA), evaluation will be the aggregate of the Evaluated Prices for each year plus the
| six month option to extend value described below. | Will the Government confirm whether the evaluation for this effort is LPTA or Best Value? | Low Price Technically Acceptable (LPTA) is part of the Best Value Continuum. | ||||
| General question | The LPTA process does not appear to provide the best outcome for the government in the area of mobility, cloud technologies, data center consolidation, and software-to-software interfaces. The risk for unacceptable performance is high. Will the government consider changing this to a best value selection process? | Low Price Technically Acceptable (LPTA) is part of the Best Value Continuum. | ||||
| L.3.3. TAB C: FACTOR 3 – Technical Capability | N/A | 105 | The Offeror’s approach to successfully completing every task of the solicitation | We understand that bidders must address Section 5. Specific Tasks but are unsure if bidders must address the Optional Tasks starting at 5.3. Please clarify if bidders must address all optional tasks since the approach for 5.1 and 5.2 support execution of the efforts for the optional tasks. | Yes. The offeror must address all tasks. If the approach for a task incorporates methods used in other tasks, the offeror may use references to those tasks. | |
| L.3.3. TAB C: FACTOR 3 – Technical Capability | N/A | 105 | The offeror shall provide a chart summarizing the source of the experience (prime and/or teaming partner) for each requirement | What is required in the chart to summarize source of experience, a narrative of the experience for each Specific Task in Section 5 of the Solicitation 5.2.1 thru 5.2.9 or just a chart that lists all the solicitation tasks down the left column and then shows the prime in the next column and each teammate in subsequent columns with bullets in each row cell where each teammate or the prime have experience to the particular task requirement? Please clarify. | A short relevant narrative is preferred. | |
| . Factor 1 | 110 | Whether the resume/qualifications for the Program Manager demonstrated a sound rationale for the selection of these positions and if the proposed personnel meet the minimum qualifications for the position as stated in the solicitation;” | Is a resume only required for the Program Manager? Are resumes required for all positions? | The only required resume is project manager. The offeror may use additional resumes as they feel necessary to demonstrate competence and experience in any of the factors. |
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File details come from the government source that posted it. Updated .