2.JA_Limiting_Competition - Updated 21MAY2025-Signed (1).pdf

CUI//SP-PROCURE//FEDCON

Control No: FC-25-10

CUI//SP-PROCURE//FEDCON

Apr 2021

Memorandum for Record – Limiting Competition at or below the Simplified Acquisition Threshold

1. Contracting Activity: Mission and Installation Contracting Command – Fort Carson

2. Description of Action: ALARM SYSTEM REMEDIATION

Nature: ☒New Requirement ☐ Follow-on Requirement

Contract Vehicle: ☒ Purchase Order Number __0012263748 ☐ Blanket Purchase Agreement (BPA) Number _______________ ☐ Order/BPA# _______ against FSS Contract #_____ _________ ☐ Order #___________ against Multiple Award IDIQ Contract

Name or #______________ ☐ Order #_______ against a single award IDC Contract

☐ Modification # _______ to existing PO/TO/DO/Call Order

Pricing/Contract Type: ☒ Fixed Price ☐ Time & Materials/Labor Hours ☐ Cost Reimbursable ☐ Hybrid

Funds: ☒ Operations & Maintenance, Army (OMA) ☐ Other Funds: QPSM Physical security requirements

FY: 2025

Name of Proposed Contractor(s) and Address:

BW Secure 4305 Northpark Dr.

CO Springs, CO 80907, US

(719) 633-0718

Brand Name Buy: ☐ Yes ☒ No

3. Description of Services or Supplies: Merge Existing 10th SFG Group Dongle ID:

116815 Onguard Version 7.3 with New Onguard 8.1. BW Secure will provide software modifications, software updates and database migration work for the existing (Dongle ID: 110815) 10th Special Forces Group Lenel Access Control System. All work will be completed by local technicians currently employed by BW Secure, these technicians have also completed the latest LenelS2 advanced system training by LenelS2 the manufacturer. Work will be performed onsite; new servers will be provided, and other existing servers will be reloaded and adapted to work with new software.

CUI//SP-PROCURE//FEDCON

Apr 2021

For Actions without Options:

Period of Performance: From 13 June 2025 to 12 June 2026 Total Value: $ 98,825.73

Base Period: From 13June 2025 to 12 June 2026 Value: $ 98,825.73

4. Authority: Select the appropriate authority below:

☒ FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

Or, ☐ FAR 8.405-6(a)(1)(i)(A) Urgency ☐ FAR 8.405-6(a)(1)(i)(B) Only One Source is Capable ☐ FAR 8.405-6(a)(1)(i)(C) Logical Follow-on ☐ FAR 8.405-6(b)(1)Brand Name

Or, ☐ FAR 16.505(b)(2)(i)(A) Urgency ☐ FAR 16.505(b)(2)(i)(B) Only One Awardee is Capable ☐ FAR 16.505(b)(2)(i)(C) Logical Follow-on ☐ FAR 16.505(b)(2)(i)(D) Minimum Guarantee ☐ FAR 16.505(a)(4) Brand Name

5. Reasons for Authority Cited:

a. Must meet the LENEL "Expert" certifications, must be certified on the current LENEL version and must have security clearance. BW Secure has multiple technicians which have security clearance and Common Access Card commensurate with government systems.

These systems are highly sensitive in nature and require rapid support 24/7, 365 days a year.

BW Secure is physically located within 15 miles of Fort Carson and can provide immediate around-the-clock support. T This allows them unique authority and access rights to the computer systems used for the ACS locally. BW Secure has been responsible for the installation and maintenance of CCTV and ACS since the inception of the current system, which is upwards of 15 years old. They are a local provider that has continued to exceed service requirements due to their extensive specified knowledge with the 10th SFG(A) compound and infrastructure. Given the restricted nature of the approximately 350-acre footprint, coupled with significant network and physical infrastructure changes over the past decade, BW has provided critical continuity with the existing systems. The complex and secure integration of these systems requires intimate knowledge of historical implementation, network integration, mechanisms used, and tie-in configurations, all of which only BW Secure can provide. Based on the above, BW Secure is assessed to be the most responsible source to procure the requested items to satisfy agency requirements.

CUI//SP-PROCURE//FEDCON

Apr 2021

b. This modernization project supports physical security and enables a continued strong force protection posture in the 10th SFG(A) compound. Moreover, it enhances protection against criminal activity and sabotage while protecting Soldiers and Government systems in accordance with AR 190-51, Ch. 6-4, para. e. (2).

c. A previous ACS renovation contract, much smaller in scope which only addressed a handful of buildings, resulted in further detriment to the current system. The contractor was unable to work with the existing system due to lack of familiarity with the existing infrastructure and therefore implemented a secondary system that fails to communicate properly with our primary system. Additionally, the contract was fulfilled out of Washington and Hawaii so any remediation took significantly longer to coordinate and incurred additional cost to the government. Having a new party address our legacy access control system is simply not viable as it will further fracture and deteriorate the already delicate system; however, this renovation will eliminate many of these concerns upon completion ensuring a more permanent and universal solution.

6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 ☒ do not apply due to the $ threshold, ☐ apply and will be followed, or ☐ do not apply due to an exception at 5.202

Requirement to post justification in accordance with FAR 8.405-6(b)(3), FAR 13.105(c), or FAR 16.505(a)(4)(iii)(A)

☐ Action is NOT a brand name restriction and is under $250K, no posting required.

☐ Action is a brand name restriction, under $25K, no posting required.

☐ Action is a brand name restriction, over $25K. It will be redacted and posted with the solicitation.

☐ Action is a brand name restriction over $25K but will not be posted due to exception:

☐ FAR 6.305(f) ☐ FAR 8.405-6(b)(3)(iii)(A) ☐ FAR 8.405-6(b)(3)(iii)(B) ☐ FAR 8.405-6(b)(3)(iii)(C) ☐ FAR 16.505(a)(4)(iii(C)

7. Market Research: The 10th SFG(A) conducted extensive market research on local vendors that met the basic vicinity prerequisite for response time. Given this major restriction and the constraints listed in Part a, BW Secure is the sole source that meets all necessary requirements to execute this government contract in its entirety. BW Secure is a Federal Government VAR (Value Added Resellers) and the VAR of record for Ft. Carson. Additionally, they are also the preferred vendor for Ft. Carson NEC and T&H for Access Control and CCTV. Because the requested vendor is the only responsible sources for the needs described above, and no other type of vendor will satisfy agency requirements, this sole source is requested.

8. Other Facts: To increase competition, the 10th SFG (A) will periodically monitor the market looking for other possible vendors.

CUI//SP-PROCURE//FEDCON

Apr 2021

9. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

5/20/2025

X James G. Donovan James G. Donovan 10th SFG(A) ATO Signed by: DONOVAN.JAMES.GERARD.1018238523

JAMES G DONOVAN

10TH SFG(A) GROUP ATO

10. Contracting Officer Certification/Approval:

I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government. Additionally, I approve this justification to limit competition subject to the availability of funds and provided that the services or supplies herein described have otherwise been authorized for acquisition.

X Julia E. Gomez Contracting Officer

Julia E. Gomez Contracting Officer