Attachment 3- Questions from Contractors with Answers W911RZ-25-Q-0003.docx
DOCX document 18 KB Posted
- Attached to
- Chapel Music Services
- Solicitation number
- W911RZ-25-Q-0003
About this file
This is a Questions and Answers document for solicitation W911RZ-25-Q-0003 for Chapel Music Services at Fort Carson. The file contains 15 contractor questions and government responses clarifying requirements for weekly Protestant worship services at Healer Chapel in Evans Army Community Hospital.
Key details revealed include: services will be performed Wednesdays from 1200-1300 with actual music required from 12:15-12:45, plus up to 10 additional hours annually for special events. The government will provide the organ/piano and music selections. The current incumbent contract is W911RZ-22-P-0032 with no changes in scope for the new contract. The contractor will be the sole music provider, coordinating only with the Chaplain. No Top Secret clearance is required, and the musician is not considered critical personnel during inclement weather. The contract includes a 30-40 minute service with remaining time allocated for practice and coordination with the Chaplain.
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Questions from Contractors with Answers for W911-RZ-25-Q-0001, Chapel Music Services
1. Is this solicitation intended to replace an existing contract? If so, could you provide details about the incumbent contract, including any changes in scope or requirements?
Answer: The contract in place is W911RZ-22-P-0032. There have no changes to scope.
2. Can the Government clarify if the contractor is required to provide their own organ, piano, or other musical instruments to fulfill the requirements of this contract?
Answer: See PWS 3.1.2 The Government will provide.
3. Will the contractor be the sole provider of music and musical accompaniment, or will additional support be provided by other personnel, such as government staff, other contractors, musicians, singers, or music directors? If so, what are the expectations for coordination between these parties and the contractor?
Answer: Sole provider. Only coordination is between contractor and Chaplin.
4. Is the contractor responsible for determining the selection of hymns, choruses, and other musical pieces, or will this be provided by the Government or the chapel leadership?
Answer: PWS 3.1.1. Government will provide.
5. Does the Government anticipate additional hours beyond the weekly service, such as practice sessions with other musicians, meetings with Government personnel, or coordination for music planning and selection prior to the service?
Answer: No. There are weekly services and up to 10 additional hours each year for special events. See the PWS (Performance work statement).
6. The PWS lists the hours of operation as 1100-1300hrs on Wednesdays. Could the Government confirm if it is the intent that music is only required for one hour during the two-hour service period?
Answer: An amendment to the solicitation was posted. Time will be 1200-1300. Music is only required from 12:15-12:45. Service typically lasts 30-40 minutes with the remaining minutes being for practice and coordination with the Chaplin
7. The PWS states that all employees with a "Top Secret" clearance must be drug tested annually. Could the Government clarify if it is a requirement for the musician to obtain a Top Secret clearance under this contract?
Answer: No, a top secret clearance does NOT need to be obtained. This section applies to top secret cleared contractors.
8. The PWS identifies the Contract Manager and Alternate Contract Manager as Key Personnel. Does the Government intend for these labor categories (LCATs) to be priced into the proposal as part of the key personnel requirements?
Answer: No. On the contractor.
9. Is there an incumbent in place?
Answer: There is an existing contract in place and the period of performance in ending.
10. Can you provide a pass or contract information?
Answer: The contract in place is W911RZ-22-P-0032
11. Who specifically evaluates and determines technical acceptability? Are there any standardized benchmarks or examples of what constitutes an acceptable demonstration of ability in this context?
Answer: The customer evaluations the technical acceptability based on the factors listed in the combined synopsis/ Solicitation. See Addendum to 52.212-2 Evaluation factors, page 2.
12. In the event of snow days or extreme inclement weather conditions, where only critical personnel are required to report to base, is the contractor providing services under this solicitation considered critical personnel?
Answer: No. It is the contractors discretion to determine if they can or cannot travel safely.
13. Will the musician be able to speak with the music coordinator before the time they play Answer: Yes.
14. What is the timing of the service and are rehearsals allowed?
Answer: Services will be from 1200-1300. Service typically lasts 30-40 minutes with the remaining minutes being for practice and coordination with the Chaplin
15. Is this a new contract?
Answer: Yes
File details come from the government source that posted it. Updated .