W911RZ-24-R-0004 Amendment 0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of the amendment is to:

a) Post the Questions and Answ ers.

b) Update the solicitation closing date from 12 March 2024 to 22 March 2024.

c) Update the Addendum to FAR 52.212-1 para 6(c)(2)i. from 20 pages to 25 pages and #5 DoD Safe link request from 11 March 2024 to 21 March 2024.

d) Update the PWS in Sections 5.2.2.5.3, 5.2.2.12, 5.2.6.1, and 5.2.6.2. The updated PWS is dated 15 March 2024.

e) Update the Pricing Schedule, Item Numbers 0006 AA, 0006 AB, 0010 AA, 0011 AA, 0012 AC, 0013 AA and 0013 AB. These Item Numbers w ere updated in the Base Period and All Option Periods.

f) All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 6

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 15-Mar-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W911RZ24R0004

X 9B. DATED (SEE ITEM 11)

12-Feb-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

15-Mar-2024

CODE

918TH CONTRACTING BATTALION

1676 EVANS ST.

BLDG. 1220, 3RD FLOOR, RM 355

FORT CARSON CO 80913

W911RZ 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W911RZ24R0004

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 12-Mar-2024 10:00 AM to 22-Mar-2024 10:00 AM.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

ADDENDUM TO FAR 52.212-1

ADDENDUM TO FAR PROVISION 52.212-1, INSTRUCTIONS TO OFFERORS – COMMERCIAL

ITEMS (SEP 2023)

1. GENERAL. These instructions prescribe the format of the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information and to provide for the understanding and comprehensive evaluation of proposals. Carefully review this section and its relationship to Section M prior to commencing proposal preparation. All solicitation amendments must be acknowledged.

2. CONTRACT AWARD: The contract award will be made to the offer on the basis of the lowest evaluated price that meets the specifications in solicitation W911RZ-24-R-0004.

3. Questions: All questions pertinent to this requirement shall be submitted in writing no later than, Thursday, 29 February 2024, 10:00 A.M. MST. The offeror shall put the solicitation number in the subject line of the email.

Questions shall be submitted to:

Contract Specialist: CPT Kyle W. Hensley, kyle.w.hensley2.mil@army.mil Contract Specialist: SFC China A. Mathews, china.a.mathews.mil@army.mil Contract Specialist: SFC Anahi Garcia, anahi.garcia2.mil@army.mil Contracting Officer: Mrs. Mary L. Hudson, mary.l.hudson.civ@army.mil

4. Site Visit Information: The government will host a site visit on 21-22 February. Transportation will be provided.

Any offeror that plans to attend the site visit must attend both days and must inform the contract specialists and contracting officer that they will be in attendance and how many personnel will be attending. The notification must be submitted via email no later than 15 Febuary 2024 by 10:00 A.M. MST. The site vist will begin at 9:00 A.M. MST and conclude at 4:00 P.M. MST daily. All questions must be submitted in writing via email, questions regarding the requirements will not be answered at the site visit. The location for the site visit is:

Directorate of Public Works (DPW) 1733 Pleasonton, Fort Bliss, TX 79916.

5. Closing Date / Time: The solicitation will close and all responses (and amendments if applicable) shall be submitted electronically (email) no later than the time and date in block 8 of the solicitation. If file is too large to submit via email, you must request a DoD Safe link from the contract specialists no later than 21 March 2024 by 10:00 A.M. MST. Proposals shall be submitted to:

Contract Specialist: CPT Kyle W. Hensley, Kyle.w.hensley2.mil@army.mil Contract Specialist: SFC China A. Mathews, china.a.mathews.mil@army.mil Contract Specialist: SFC Anahi Garcia, anahi.garcia2.mil@army.mil Contracting Officer: Mrs. Mary L. Hudson, mary.l.hudson.civ@army.mil Hard copy or electronic submissions via facsimile will not be accepted.

6. Submission Documentation:

(a) The following items must be completed and shall be returned electronically (email) to CPT Kyle W. Hensley at kyle.w.hensley2.mil@army.mil, SFC China A. Mathews at china.a.mathews.mil@army.mil, Contract Specialist: SFC Anahi Garcia, anahi.garcia2.mil@army.mil, and Mary L. Hudson at mary.l.hudson.civ@army.mil PRIOR to the due date for receipt of proposals:

(1) One (1) electronic copy of the proposal, excluding the System for Award Management (SAM) record with certifications and representations.

(2) One electronic zip folder containing an electronic copy of the complete proposal, including the SAM record with certifications and representations

i. Each volume of the electronic proposal shall be in its own electronic zip folder, sequentially labeled Volume 1 through Volume 3.

ii. Table of Contents file. This file serves as a table of contents for the proposal information. Also include the list of key terms used in the proposal with their definitions, and a list of acronyms and abbreviations used in the proposal.

iii. Viewing Environment. The Government anticipates viewing the electronic submittals with the following computer software and hardware: 1) IBM-compatible systems, 8MB of RAM, nominal 19 inch color monitors, 2) Windows 10 Enterprise operating system, 3) Microsoft Office 365, Adobe Acrobat, Microsoft Teams, and Microsoft Edge.

(b) The email used in submitting the items above must be plainly marked with the solicitation number, address as shown above, and the date and local time set forth for receipt of proposals in the solicitation document.

(c) The Offeror's proposal shall consist of three (3) separate volumes:

(1) Volume 1, General & Price: Offerors shall include:

i. Solicitation, Offer and Award - The SF1449 shall be submitted fully completed. The offeror is cautioned that the SF1449 must contain an original signature in block 30a of the form. Ensure the following blocks are completed:

12 – Discount Terms 17a – Contractor/Offeror (include Unique Entity Identifier (UEI) number, CAGE Code, and Tax- ID number and address) 17b – If there is a different address 30a – Signature of offeror/contractor (must contain an original signature) 30b – Printed name and title of signer 30c – Date signed

ii. Amendment of Solicitation. The contractor shall acknowledge any amendments to the RFP in accordance with the instructions on the SF30. Ensure the following blocks are completed on the SF30:

8 – Name and Address of contractor 15a – Printed Name and Title of Signer- 15b – Signature of Contractor/Offeror (original signature required) 15c – Date signed

iii. SF1449 Section B – Complete the Pricing Schedule ( RFP Attachment 1). NOTE: Ensure a dollar value is entered, rounded to two decimal places, under “UNIT PRICE”, multiplied by the “QUANTITY” and the total, rounded to two decimal places, entered under “MAX PRICE”, as seen in the following example:

Item No Description Max

Qty Unit of Issue Unit Price Max Price

0000AA Grass Cutting 672 Acre $XXX.XX $XXXX.XX 0000AB Grass Planting 150000 Square Feet $XXX.XX $XXXX.XX

iv. Unit price, max price and total price cannot be left blank; indicate your intent to not charge a specific CLIN or item number by writing the unit price as $0.00 and total/estimated amount price as $0.00.

vi. A copy of your System for Award Management (SAM) record, including the applicable certifications and representations, shall be included in the electronic copy only.

vii. Acknowledgment of proposal acceptance period of 120 calendar days (Addendum to FAR Clause 52.212-1, Paragraph (c))

viii. Authorized Representatives - The offeror shall provide a letter signed by an officer of the company, on company letterhead, which identifies the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

(2) Volume 2, Technical Capability: Offerors shall include:

i. Technical Approach: A document describing how the offeror plans to meet the requirements of the solicitation. The entire Technical Approach document shall not exceed twenty-five (25) pages written in a font not smaller than twelve (12) point. The certifications/licenses will not count toward the total page count. The Technical Approach shall include the following:

a. Project Manager’s Experience: Each offeror shall submit documentation demonstrating its prospective project manager shall have at least five years of supervisory experience on projects of similar type and magnitude of the work described in this solicitation within the last five (5) years.

Documentation should describe in detail the relevant experience that the prospective project manager has in at least 70% of the tasks described in RFP Attachment 2, Performance Work Statement (PWS), and should instill confidence in the government that the project manager has handled similar projects of this magnitude. The documentation should clearly indicate the project manager’s previous experience in day to day operational procedures and should clearly articulate the project manager’s development and application of a successful quality control plan.

b. Staffing/Equipment Plan: Each offeror shall submit a staffing & equipment plan for all of the work on this contract. The staffing and equipment plan must demonstrate a general knowledge of the effort and equipment needed to successfully execute the requirements listed in this solicitation. Offerors are encouraged to articulate innovative techniques that demonstrate significant cost savings to the government. Offerors must instill confidence in the government that they understand the level of personnel and equipment needed to execute the requirements specified in this solicitation.

c. Sample Quality Control Plan (QCP): Each offeror shall submit a sample quality control plan focusing on areas in RFP Attachment 2, Performance Work Statement (PWS). The sample quality control plan shall focus on PWS paragraphs 5.2.2.1 Mowing; 5.2.2.4 Fertilizing and Liming; 5.2.2.5.1 Seeding; 5.2.2.6 Maintaining Landscaped/Xeriscape Areas; 5.2.2.9.1 Perform Mechanical Tree Spading and Transplanting; and 5.2.2.11.3 Maintenance of Irrigation Systems. The sample QCP shall demonstrate the offeror’s technical knowledge of the aforementioned services and innovative approaches to quality control for each area. Offerors that simply re-state information from the PWS or generalize their plans without focusing on specific measures of quality control for the aforementioned services may be determined to be technically unacceptable.

ii. Certifications/Licenses: Each offeror shall submit a copy its Texas Department of Agriculture (TDA) commercial pesticide applicator license, for category 3-A Plan (Pest & Weed Control). Each offeror must also include with their proposal a copy of its irrigators licenses for Texas and New Mexico. These licenses can be obtained through the Texas Commission on Environmental Quality and the New Mexico Construction Industries Division. Offerors that have not obtained irrigators licenses from both states must demonstrate to the government’s satisfaction that they are able to obtain these licenses by the 15th day of phase in. This shall be accomplished by including application dates, copies of applications, and correspondence from these agencies demonstrating that these licenses can be obtained in by the 15th day of phase in. The government shall not be held liable for fees that result from these licenses for successful or unsuccessful offerors that elect to submit proposals under this solicitation. The licenses/certifications must be provided as part of the proposal, but will not count toward the twenty (20) page limit of the overall Technical Capability Volume.

(3) Volume 3, Past Performance Information: Offerors shall include:

i. Summary Page describing the role of the offeror and each subcontractor, teaming partner, and /or joint venture partner that the offeror is required to provide Past Performance Specific Relevant Contract References for the past performance experience.

ii. Specific Relevant Contracts Format - The offeror shall submit the Recent and Relevant Past Performance Contract Reference, RFP Attachment 26, outlining the offeror’s past performance with contracts, as a prime or major subcontractor, which is the same or similar in nature, size, and complexity to the services being procured under this Solicitation. The submittal shall include rationale supporting your assertion of relevance and how it was determined that the work performed previously was the same or similar in nature, size, and complexity to the work specified by this solicitation.

Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate. The offeror shall submit a minimum of three (3) and a maximum of five (5) references that demonstrate its ability to handle at least one (1) year of continuous performance of a requirement similar in size, scope, and complexity that this solicitation requires. Performance on references shall have occurred within the last three (3) years as measured from the solicitation closing date.

iii. Past Performance Questionnaire - See RFP Attachment 25, Past Performance Questionnaire. For the contracts identified on each Specific Relevant Contract Reference, the offeror shall forward a copy of the Past Performance Questionnaire to the points of contact responsible for monitoring performance under such contracts. The points of contact shall return the questionnaires directly to Kyle W.

Hensley, kyle.w.hensley2.mil@army.mil, the Contract Specialist (CS), SFC China A. Mathews, the Contract Speacialist (CS), china.a.mathews.mil@army.mil, and Mary L. Hudson, the Contracting Officer (KO), mary.l.hudson.civ@army.mil no later than the proposal due date and time. Any questionnaires not returned directly to the CS will not be reviewed and evaluated. The information contained in the questionnaires will be used to evaluate the offeror’s past performance. New entities that have no past customers shall annotate on the Summary Page that they have had no previous clients and that the minimum number of questionnaires cannot be provided. Offerors shall also provide a summary list of questionnaire recipients to include points of contact, phone numbers, and email addresses.

iv. Volume 3 shall not exceed ten (10) pages written in a font not smaller than twelve (12) point.

(End of addendum)

(End of Summary of Changes)