Corrected PWS for 4ID AG Wash Final.pdf

PERFORMANCE WORK STATEMENT (PWS)

Agriculture Cleaning (AG) and Sterilization

Part 1

General Information

1. GENERAL: This is a non-personal services contract to provide AG cleaning and sterilization for deployment preparation. The Government shall not exercise any supervision or control over the contract service providers performing the services herein.

Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform AG cleaning and sterilization as defined in this Performance Work Statement, except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: 3ABCT is requesting AG cleaning and sterilization to meet the deployment timeframe to meet EUCOM requirements. These services allow 3ABCT to not use their equipment and gives them the opportunity to do maintenance and ensure that 3ABCT’s organic equipment will pass the AG inspection. The contract will run from approximately 28 December 2021 to 18 February 2022 to support AG cleaning, sterilization of 3ABCT’s equipment.

1.3 Objectives: Clean and sterilize up to 3500 pieces of equipment within the allotted time period given cold weather conditions and troop supported movement of equipment.

An objective of 120 pieces per day is the minimum.

1.4 Scope: There will be one AG cleaning team that can operate 13 lanes and the drive through wash facility starting on 28 December 2021 and ends when all equipment has been certified AG cleaned. There will be no Break in work except the holidays listed under section 1.6.3. Throughput will be greater than 120 PCS per work day to achieve up to 3500 PCS cleaned to standard.1 Sterilization team that is 40 hour hazmat certified to start operations on 4 January 2021. Sterilization team will need to be at minimum, able to operate 6 lanes at 2 different sites for vehicles and 2 lanes for containers.

Sterilization team will contain and dispose of waste. Contractor will provide tent for all weather operations. Contractor will provide heated storage for the Virkon and water to ensure all weather operations. Contractor will provide means to clean and sterilize the top of containers. Contractor shall ensure vehicles are dry before application and Virkon has flashed (10 Min) prior to allowing vehicle to be exposed to inclement weather. The Government reserves the right to vary quantities by +/- 10% due to operational requirements and to make multiple awards to meet said requirements. AG cleaning and sterilization shall be conducted in designated locations inside Ft. Carson. The COR will provide the contractor each location.

1.5 Period of Performance: Shall be from 28 December 2021 to 18 February 2022.

1.6 General Information

1.6.1 Quality Control: Not applicable

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The contractor shall NOT be required to perform services on the holidays below:

New Year’s Day Labor Day Juneteenth Columbus Day Martin Luther King Jr.’s Birthday Veteran’s Day President’s Day Thanksgiving Day Memorial Day Christmas Day Independence Day

1.6.4 Hours of Operation: The contractor shall conduct business, between the hours of 0630-1830 hours MST, Monday thru Friday in December and Monday thru Saturday in January except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract shall be performed at Fort Carson, Colorado.

1.6.6 Type of Contract: The government will award a Firm Fixed Price contract.

1.6.7 Security Requirements: Contractor personnel performing work under this contract do not require a security clearance at the time of proposal submission.

1.6.7.1 PHYSICAL Security: The contractor shall safeguard all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control: N/A

1.6.8 Special Qualifications: The contractor shall ensure employees are certified to handle cleaning solutions and equipment required for the performance of this contract.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5.

The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The follow personnel are considered key personnel by the government: Contract Manager, On-site Supervisor, Lane Leads. The contractor shall provide a contract manager who shall be responsible for the performance of the work.

The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 0800-1800 Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.13 Contractor Travel : should be included in budgetary estimate that will include lodging and per diem.

1.6.14 Other Direct Costs: N/A

1.6.15 Data Rights: N/A

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 PHASE IN /PHASE OUT PERIOD: N/A

AT Level I training. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 05 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: https://jkodirect.jten.mil.

Access and general protection/security policy and procedures. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

For contractors requiring Common Access Card (CAC). Before CAC Issuance e the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries(NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the https://jkodirect.jten.mil/ discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

For contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards. Procedures using the National Crime Information Center Interstate Identification Index (NCIC-11I) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/ facility access and local security policies and procedures (provided by government representative),or, at OCONUS locations, in accordance with statu s of forces agreements and other theater regulations.

iWATCH Training. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 05 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

For contracts that require a formal OPSEC program. The contractor shall develop an OPSEC Standing Operating Procedure (SOP)/Plan within90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer. This plan will include a process to identify critical information, where it is located, who is responsible for it, how to protect it and why it needs to be protected. The contractor shall implement OPSEC measures as ordered by the commander. In addition, the contractor shall have an identified certified Level II OPSEC coordinator per ARS30-l.

For contracts that require OPSEC Training. Per AR 520-1, al contractor employees must complete Level I OPSEC training within 30 calendar days after they report for duty and annually thereafter.

Per AR 530-1, Operations Security: new contractor employees and/or contracts of a specific duration requiring access to Fort Carson must complete Level I OPSEC training within 30 calendar days of their reporting for duty. All contractor employees must complete annual OPSEC awareness training. Contracts of a specific duration that exceed one year must complete annual OPSEC Level I training. OPSEC level I awareness training is available at the following website:

https://securityawareness.usalearning.gov/opsec/

AT Awareness Training for Contractor Personnel Traveling Overseas. This standard language required US based contractor employees and associated sub-contractor employees to make available and to receive government provided area of responsibility (AOR) specific AT awareness training as directed by AR 525-13.

Specific AOR training content is directed by the combatant commander with the unit ATO being the local point of contact.

https://securityawareness.usalearning.gov/opsec/

AR 190-13 Unescorted installation access.

Commanders and directors will not grant visitors unescorted installation access without the required identity proofing, vetting against the National Crime Information Center Interstate Identification Index (NCIC-III), the Terrorism Screening Data Base (TSDB) and determination of a valid purpose for entry for all personnel who do not possess a CAC, another Federal personal identity verification card, or other DOD ID card. Non CAC-holding visitors, contractors, vendors, and other personnel as described in paragraph 8– 4 of AR 190-13, must have a need validated by a DOD component for one-time, intermittent, or routine physical access to an Army installation. PWS/SOW shall address personnel falling into these categories.

U.S. Army Public Health Requirements. The contractor agrees to comply with federal, state and local public health regulations and also shall comply with DoD and Army public health regulations and guidance.

Facial Mask Wearing Requirements. Effective 28 July 2021, DoD requires all Service members, Federal employees, onsite contractor employees, and visitors, regardless of vaccination status, to wear a mask in an indoor setting in installations and other facilities owned, leased or otherwise controlled by DoD. Onsite contractor employees, and visitors who are not fully vaccinated also need to continue to physically distance consistent with applicable CDC and DoD Force Health Protection guidance. This policy is effective until DEPSECDEF changes the mask requirement in separate correspondence.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor.

The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AG Agricultural AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide personnel to assist with the moving of equipment from the washing facility to the disinfecting area.

3.2 Facilities: The Government will provide a washing facility, open concrete area, and a maintenance facility for cleaning and disinfecting of equipment. A concept plan will be provided with the solicitation. Contractor can use hard wired electrical outlets the facilities already has.

3.3 Utilities: The Contractor shall instruct employees in utilities conservation practices.

The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: The government only provide generators if the contractor is unable to secure required generators by means of rental.

3.5 Materials: The Government will provide a schedule of operations and a concept plan for synchronization of services.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this

PWS.

4.2 Secret Facility Clearance: N/A

4.3. Materials. The Contractor shall provide all materials to clean and sanitize equipment including items required for the capture and removal of Virkon S waste.

4.4. Equipment. The Contractor shall provide power washers that produce a minimum of 3000PSI for AG washing. Contractor shall provide heated fluid storage for AG cleaning and sterilization. Contractor shall clean and sterilize the tops of containers, contractor shall provide means to safely perform this task. Contractor shall provide heaters to dry equipment at the sterilization points entrance prior to sterilization.

Contractor shall provide a tent wide enough to fit at least 3 lanes (est 60 feet), long enough to fit 3 track vehicles (Est 60 feet or longer), high enough for tracks to fit (est 16 feet).

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide services for all weather equipment AG cleaning and sterilization.

5.2. Task Heading. N/A

5.3 Service Contract Reporting (NOT REQUIRED)

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor shall abide by all applicable regulations, publications, manuals, and local policies and procedures. Contractor will be provided the EUCOM standards for AG Cleaning and sterilization. All equipment shall be subject to a certification inspection after both AG cleaning and Sterilization. If equipment fails to get certified, the equipment will get back in line to have the task completed again.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillanc e

PRS # 1.

The contractor shall provide services which complete the agriculture cleaning and sterilization of 3ABCT equipment and vehicles.

The contractor will provide the AG Cleaning/ sterilization and meet all EUCOM requirements.

The minimum acceptable level of service is zero deviation from EUCOM AG cleaning/ sterilization requirements.

Method of surveillance is Random Sampling.

PRS # 2

PRS # 3

PRS # 4