Priest PWS 112119.pdf

PERFORMANCE WORK STATEMENT (PWS) AS OF 21 NOVEMBER 2019

CATHOLIC SUPPORT SERVICES

EVANS ARMY COMMUNITY HOSPITAL (EACH) FORT CARSON, COLORADO

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide Catholic Support Services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to Catholic Support Services as defined in this Performance Work Statement except for those items specified as government furnished property and services.

The contractor shall perform to the standards in this contract.

1.2 Background:

1.3 Objectives: The Contractor shall give work priority to life and death situations that require pastoral response.

1.4 Scope: The Contractor shall provide professional religious support to the Evans Army Community Hospital (EACH) Catholic population by conducting religious services as per the dictates of the Roman Catholic Church. The Contractor shall provide to the Contracting Officer current Ecclesiastical Endorsement from the Archdiocese for Military Services (AMS), USA http://www.milarch.org prior to the performance start date. A priest wishing to serve as a contract chaplain at Fort Carson, CO with the Archdiocese Military Service (AMS), must apply for and receive from the Military Ordinary the appropriate endorsement before AMS faculties may be granted. The Contractor shall adhere to the Canon Laws and AMS procedures as outlined in the AMS Priests’ Manual dated 20 August 2008 and must meet the minimum requirements for the Pastoral Care of Catholic Personnel as published by AMS. These services include pastoral ministrations in religious education, religious counseling, pastoral care, baptisms, weddings, sacraments, and other lay participation activities that support worship services.

This is a Non-Personal Services contract and the Contactor is not a member of the Department of Ministry and Pastoral Care (DMPC) staff at EACH.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and one (1) 12-month option years. The Period of Performance reads as follows:

Base Year Option Year I

1.6 Scheduled Services and Quantities. The Contractor shall conduct the following Religious services as provided in the schedule below. The contract quantity is as follows:

Services Base Year Qty Sunday Mass/Holy Day of Obligation 52 Weekday Mass w/ confession session (Monday through Thursday) (Includes Holy Days of Obligation) 220 Pastoral Care 3628 After Hour Emergencies/Religious Rites 20 First Friday Confession Session 12 Training 1 Contract Manpower Reporting 1 http://www.milarch.org/

Services Option Year 1 Qty Sunday Mass/Holy Day of Obligation 52 Weekday Mass w/ confession session ((Monday through Thursday) (Includes Holy Days of Obligation) 220 Pastoral Care 3628 After Hour Emergencies/Religious Rites 20 First Friday Confession Session 12 Training 1 Contract Manpower Reporting 1

1.7 General Information

1.7.1 Quality Control The Contractor shall use its own internal quality control processes to ensure services are performed in accordance with the AMS, Priests’ Manual (2008), AR 165-1 (2009), and Army Pamphlet 165- 18 (2000) and this PWS.

1.7.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.7.3 Recognized Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.7.4 Hours of Operation: Services shall be accomplished at EACH and Warrior Transition Battalion (WTB) clinical locations during the duty hours 0800-1630, Monday through Thursday and 1st Fridays as outlined in the PWS Part 5, Specific Tasks. The only authorized exceptions are Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall be available physically and respond to emergency service calls as requested by the COR.

1.7.5 Place of Performance: Primary place for the conduct of services will be at EACH (1650 Cochrane Circle, Ft Carson, CO 80913) and the Warrior (WTB) areas of operation (1667 Cochrane Circle bldg 7495; 1665 Cochrane circle bldg 7394; SFAC, 1481 Titus Blvd bldg 7492; and WTB Barracks, 1471 Titus Blvd bldg 7493).

1.7.6 Type of Contract: The government will award a Firm Fixed Price Contract.

1.7.7Contractor Identification. The Government shall provide the Contractor with a Contractor identification badge to be worn by the Contractor while performing the services outlined in the contract. The Government shall provide a lab coat for Contractor use during requested in-patient religious visitation. The lab coat will clearly designate ―Catholic Priest and the Contractor identification badge shall be worn by the Contractor at all times.

1.7.8 The Government shall assist the Contractor in obtaining a Common Access Card (CAC) for email account access while performing these services outlined in the contract. The Contractor will return all issued U.S. Government Common Access Cards, installation badges, and/or access passes to the COR when the contract is completed or when a contractor employee no longer requires access to the installation or facility.

1.7.9 Request for Supplies/Equipment. The Contractor shall provide the COR with the proper requests for the ordering of supplies and equipment to support the Catholic Program in accordance with the Consolidated Chaplains' Fund Standard Operating Procedures (SOP) and the Chaplain Resources Manager's instructions (for appropriated fund supplies).

1.7.10 Applicable forms, Army Regulations, JCAHO standards, Standard Operating Procedures, Medical Command Policies, and instructions will be provided to the Contractor by the COR within five days of performance start date.

1.7.11 Privacy Act. The Contractor shall be familiar with and ensure compliance with provisions of the Privacy Act, Freedom of Information Act, and limitations on Government collection of personal and statistical data on nonaffiliated personnel.

1.7.12 Crime Control Act of 1990. The requirements for criminal history background checks will be in accordance with Medical Command Security, Section J-2, Addendum B, paragraph 2.7. During the credentialing process, the Contractor shall contact the S2/S3 Division concerning the Crime Control Act of 1990 requirements. The Contractor will have a law enforcement background check completed for all employees who will be entering Army-controlled installations or facilities.

Documentation of these checks will be made available to the COR upon request.

1.7.13 Applicable Government regulations concerning these acts will be made available to the Contractor for review by the

COR.

1.7.14 Special Qualifications: All services under this contract shall be performed by an ordained Priest of the Roman Catholic Church and endorsed by the Archdiocese for Military Services, with faculties accepted or granted by the AMS Arch Bishop and in cooperation with the Fort Carson Catholic Community Chaplain.

1.7.15 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart

42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.7.16 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions:

assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications:

monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.7.17 Key Personnel: All services under this contract shall be performed by an ordained Priest of the Roman Catholic Church and endorsed by the Archdiocese for Military Services, with faculties accepted or granted by the AMS Arch Bishop and in cooperation with the Fort Carson Catholic Community Chaplain. The Contractor shall provide written proof of permission from the AMS Arch Bishop to include AMS Roman Catholic Endorsement and Faculties to enter into these services as a contract priest as well as provide a current Ecclesiastical Endorsement from the Archdiocese for Military Services (AMS), USA (http://www.milarch.org/). The Contractor will adhere to the policies defined in the ―Minimum Requirements for the Pastoral Care of Catholic Personnel as published by AMS dated 25 September 2008. The Contractor shall be experienced and fully qualified to perform the required services without any supervision or direction by Government personnel. The Contractor shall furnish in writing to the KO and the COR any substitution Contractor within five working days commencement of work under this contract the complete name, address, social security number (SSN), date of birth and daytime phone number of each primary and alternate Contractor or Extraordinary Minister of the Eucharist (EME) engaged in performance of this contract. All substitute Contractor personnel working in place of the prime Contractor must meet all qualifications, to include AMS Roman Catholic Endorsements and Faculties in accordance with the AMS Priests’ Manual.

1.7.18 Contractor Points of Contact. The Contractor shall provide the KO, COR, and POC with the names of a primary and alterative point of contact within five calendar days after award of contract. To include: telephone numbers, email address and/or physical address in case of emergency. Contractor personnel shall present a neat and professional appearance and be easily recognized as contract employees. This may be accomplished by wearing clothing bearing the name of the Contractor or by wearing appropriate badges which contain the Contractor’s name.

1.7.19 The Contractor shall ensure contract employees possess a current and valid driver’s license and current vehicle insurance is maintained before operating any type of vehicle or equipment on the installation. The Contractor will provide to the COR, seven days in advance of the event, names and Social Security numbers (or equivalent identification numbers for non-U.S.

citizens) of all employees who will be entering Army-controlled installations or facilities.

1.7.20 The Contractor shall ensure its employees entering Army-controlled installations or facilities have obtained access badges and passes in accordance with facility regulations and that these badges and passes are obtained in advance so as not to delay the accomplishment of contracted services. The Contractor will return all issued U.S. Government Common Access Cards, installation badges, and/or access passes to the COR when the contract is completed or when a contractor employee no longer requires access to the installation or facility.

1.7.21 The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest. Nor shall the Contractor employ a person who is an employee of the Department of Defense, either military or civilian, unless such person seeks and receives approval in accordance with DODD 5500-7R.

1.7.22 The Contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of Contractor employees at any time shall not constitute an excuse for nonperformance under the contract.

1.7.23 All individuals who perform work under this contract shall at all times be employees of the Contractor and/or employees of the Contracting Officer approved sub-Contractor.

1.7.24 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.8 ANTITERRORISM/OPERATIONS SECURITY REQUIREMENTS

1.8.1 AT Level I training. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website:

http://jko.jten.mil.

1.8.2 Access and general protection/security policy and procedures. Contractor and all associated sub- contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.8.3 For contractors requiring Common Access Card (CAC). Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

1.8.4 iWATCH Training. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

1.8.5 Army Training Certification Tracking System (ATCTS) registration for contractor employees who require access to government information systems. All contractor employees with access to a government info system must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the IS and then annually thereafter.

1.8.6 For information assurance (IA)/information technology (IT) training. All contractor employees and associated sub- contractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 within six months of appointment to IA/IT functions.

http://jko.jten.mil/

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1.1 Catholic. This term is used throughout the AMS and PWS, and its documentation to be inclusive of all and only those Churches in communion with the Holy See: This includes the Latin as well as the Eastern Churches.

2.1.2 Clergy. Men who have been ordained bishops, priests, and deacons in the Catholic Church and who enjoy the faculties of their respective Ordinary or Religious Superior.

2.1.3 Sunday/Sabbath/ Holy Day Worship service. A celebration of the Eucharist (Mass) utilizing the liturgy of the Missal following the church calendar for the congregation. The Contractor, in all Catholic Worship services, shall include spiritual preparation and sermon preparation. The Mass is held on Sunday, Holy Days of Obligation, and Weekday Mass (Mon-Thurs and 1st Fridays).

2.1.4Weekday Mass/Service. A Mass or par liturgical service held during the weekdays of Mon-Thurs and 1st Fridays, however the eight (8) Holy Days of Obligation may fall on a Friday of the weekday.

2.1.5 Sacraments. A formal Catholic Right. Sacrament of the Eucharist offering of the Sacrament of Reconciliation and/or administering the sacrament of Anointing of the Sick as requested along with requested religious counseling. The Roman Catholic Church celebrates seven Sacraments: Eucharist, Baptism, Reconciliation, Marriage, Confirmation, Anointing of the Sick, and Ordination.

2.1.6 Pastoral Care. Pastoral care is pastoral religious visitation and education to patients to include Sacrament of the Sick and/or Communion to those patients that request it. Pastoral care may also include those sacraments outlined in Para 2.1.3 Sacraments.

2.1.7 After Hours Emergency Service Calls. Emergency service calls are required for Roman Catholic ministrations in the absence of the active duty Priest for those emergencies which occur after normal duty hours as notified by the COR. The Contractor shall respond back to the COR for Emergency Service Calls within 15 minutes of COR notification. The Contractor shall physically respond to Fort Carson, Colorado within one hour of COR notification. The Contractor shall receive payment only for those specific emergency ministrations after normal duty hours as required and as specified in the contract.

2.1.8. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.9. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.10. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.11. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.15. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.17. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.18. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.19. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.20. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.21. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.22. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.23. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.24. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs

PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Office and Equipment. The Contractor shall not be required to furnish any office, ecclesiastical, or liturgical supplies to accomplish the requirements of this contract except as specifically noted. The Government shall furnish office space in the administrative office of DMPC at EACH. This office space will be furnished with the appropriate equipment for the support of the Contractor only in the actual performance of these services. This office space is a shared space, and said office is not permanent or dedicated solely to the use of the Contractor.

3.2 Office Furniture. Appropriate office furniture and equipment to be provided by the Government includes: Qty 1, Computer work station, Qty 1, Government cell phone/pager, Qty 1, file cabinet with lock, Qty 1, desk, basic office supplies, and a Qty 1, chair. The use of this equipment is for use by the Contractor only in performing these services.

3.3 Liturgical Items. The Government will provide all required consecrated and liturgical items of equipment and supplies needed in the conduct of a Roman Catholic Worship Service, providing of the Sacraments, and other Ministrations. All request for consecrated and liturgical supplies have to be submitted in a timely manner to the COR in order to ensure that the supplies are available.

3.4 Utilities. The Government will provide all utilities, such as electrical and water, to perform the services required by the contract, at the site(s) of delivery of the services on Federal property. The Government will not make any modifications to utility outlets to accommodate Contractor equipment.

3.5 Telephone Service. The Government will furnish a Class A (on and off post and long distance calling) telephone service for the Contractor to perform services outlined in the PWS. The use of this equipment for use by the Contractor only in performing these services at Fort Carson, Colorado.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. ADMINISTRATION

4.1 Definition. Administration for the purpose of the contract is the completion of reports, Government forms, and other input, that is required for the contract services using the Essentris Patient Database.

4.2 Documentation of Work/Reports. The Contractor shall maintain a written log of the work performed under this contract, and provide daily status reports to include documenting data reports in Essentris Patient Database. The reports are coordinated with the COR daily.

4.3 The Contractor’s daily attendance log shall be entered by the Contractor in the Defense Medical Human Resources System – internet. (DMHRSi)

4.4 The Contractor shall document work performed using Wide Area Workflow for invoicing and request for payments of services performed in the contract.

4.5 Contractor Identification. The Government shall provide the Contractor with a Contractor identification badge to be worn by the Contractor while performing the services outlined in the contract.

The Government shall provide a lab coat for Contractor use during requested in-patient religious visitation.

The lab coat will clearly designate ―Catholic Priest and the Contractor identification badge shall be worn by the Contractor at all times.

4.5.1 The Government shall assist the Contractor in obtaining a Common Access Card (CAC) for email account access while performing these services outlined in the contract. The Contractor will return all issued U.S. Government Common Access Cards, installation badges, and/or access passes to the COR when the contract is completed or when a contractor employee no longer requires access to the installation or facility.

4.5.2 Request for Supplies/Equipment. The Contractor shall provide the COR with the proper requests for the ordering of supplies and equipment to support the Catholic Program in accordance with the Consolidated Chaplains' Fund Standard Operating Procedures (SOP) and the Chaplain Resources Manager's instructions (for appropriated fund supplies).

4.5.3 Applicable forms, Army Regulations, JCAHO standards, Standard Operating Procedures, Medical Command Policies, and instructions will be provided to the Contractor by the COR within five days of performance start date.

4.5.4 Privacy Act. The Contractor shall be familiar with and ensure compliance with provisions of the Privacy Act, Freedom of Information Act, and limitations on Government collection of personal and statistical data on nonaffiliated personnel.

4.5.5 Crime Control Act of 1990. The requirements for criminal history background checks will be in accordance with Medical Command Security, Section J-2, Addendum B, paragraph 2.7. During the credentialing process, the Contractor shall contact the S2/S3 Division concerning the Crime Control Act of 1990 requirements. The Contractor will have a law enforcement background check completed for all employees who will be entering Army-controlled installations or facilities. Documentation of these checks will be made available to the COR upon request.

4.6 Applicable Government regulations concerning these acts will be made available to the Contractor for review by the COR.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1 The work to be performed shall include the following specified requirements and in accordance with the guidance outlined in the AMS, Priests’ Manual 2008.

5.2 Worship Services. Weekday Mass Monday thru Thursday (held at 12:00 Noon), First Fridays (held at 12:00 noon), Sunday Mass (held at 11:00 a.m.), and Sacraments of Baptism, Matrimony, Reconciliation, and Confirmation, and Anointment of the Sick as requested.

5.3 Ministrations. The Contractor shall perform the following Ministrations.

5.4 The Contractor shall coordinate music support through the COR or POC.

5.5 The Contractor shall conduct monthly First Friday Mass at 12:00 Noon at EACH.

5.6 The Contractor shall conduct monthly First Friday Confession at 11:15 at EACH.

5.7 The Contractor shall conduct weekday Mass from Monday through Thursday at 12:00 Noon. The weekday Mass may be conducted at EACH and WTB areas of operations at Fort Carson.

5.8 The Contractor shall conduct weekly Sunday Mass at 11:00 a.m. at EACH.

5.9 The Contractor shall provide Sacrament of the Sick and/or Communion to those patients that request it.

The Contractor shall document religious visitation and education in accordance with the JCAHO standard and provides daily status reports to include documenting data reports in Essentris Patient Database. The reports are coordinated with the COR daily.

5.10 The Contractor shall provide pastoral religious visitation and Pastoral Care and Education to individuals who request it. The Contractor shall provide Sacrament of the Sick and/or Communion to those patients that request it. The Contractor shall document religious visitation and education in accordance with the JCAHO standard and provide weekly status reports to the COR to include documenting data reports in Essentris Patient Database.

5.11 Confession Sessions. The Contractor shall conduct Confession Sessions 45 minutes prior to all Mass services as outlined in the AMS, Priests’ Manual. In addition to the Monday through Thursday weekday Mass sessions, the Contractor shall conduct Confession Sessions on eight Catholic Holy Days of Obligation. The Holy Days of Obligation are: Mary Mother of God, Epiphany, Ascension of the Lord, The Holy Body & Blood of Christ, Assumption of Mary, All Saints Day, Immaculate Conception, and Christmas. These Holy Days may fall on weekday Fridays.

5.12 The Contractor shall be available for national, natural, Mass Casualty, or other emergency deemed by the EACH Commander, and the COR shall notify the Contractor of these services for any afterhours Emergency .

5.13 Training. The Contractor shall attend government-provided training in compliance with JCAHO standards listed under Pastoral Care Notes Standards. Training classes include: Health Insurance Portability and Accountability Act (HIPPA), Essentris Patient Database, Center for Health Care Strategies (CHCS), Alta, Safety, Newcomers Briefing, Chemical Biological Radiological Nuclear and High Yield Explosives (C-BRNE), Anti-terrorism training, and Application Personnel Education Quality Assurance (APEQS). The COR will set-up the training and maintain a competency file in coordination with the Contractor as outlined in the JCAHO standard for Pastoral Care Notes. The Contractor shall provide certificates of training as requested by the staff of DMPC and/or the COR. The competency files are to be maintained at EACH in compliance with the JCAHO standard.

5.14 Command Master Religious Plan. The contract PWS shall be incorporated into the Command Master Religious Plan (CMRP) by the staff Chaplain.

5.15 Chaplains’ Fund Council. The Contractor shall not attend Fund Councils and is not a voting member of Fund Councils.

5.3. CONTRACTOR MANAGEMENT REPORTING (CMR)

The contractor will report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the [NAMED COMPONENT (e.g., Department of the Army)] via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil, and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services.

Reporting inputs will be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013.

Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website at http://www.ecmra.mil. As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement.”

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor shall use its own internal quality control processes to ensure services are performed in accordance with the AMS, Priests’ Manual (2008), AR 165-1 (2009), and Army Pamphlet 165- 18 (2000) and this PWS.

6.2 SAFETY. The Contractor shall conduct these services in accordance with all Fort Carson Safety Regulations, Medical Department Activity (MEDDAC) regulations and all applicable provisions of 29 Code of Federal Regulation (CFR) Parts 1910 and 1926 of the Occupational Safety and Health Act (OSHA). The Government will provide all Safety regulations and forms to the Contractor within five working days full performance of the contract. All Contractor personnel performing these services under the contract, who experience a potential needle-stick, cut, or mucous membrane exposure (e.g., splash to the eye or mouth) to blood or bloody body fluids, shall receive prompt treatment and complete the EACH accident report. EACH will evaluate the source of exposure for risk of Hepatitis-B, Hepatitis-C, and HIV and will provide appropriate counseling. EACH will offer post exposure chemoprophylaxis counseling to prevent HIV, and is referred immediately to a private infectious disease specialist for consideration of any experimental therapy (e.g., AZT). It shall be the Contractor's responsibility to provide appropriate treatment as needed to possibly include Tetanus-Diphtheria booster, Immune Globulin, Hepatitis-B vaccine booster, or Hepatitis-B Immune Globulin. The Government may require the Contractor to provide evidence of the status of treatment and testing. Failure to meet the requirements stated herein, or when test results determine that the Contractor has a contagious disease, the contracting officer may, upon the advice of the MTF Commander or his clinical staff, determine that the Contractor is not an acceptable individual to perform services under this contract.

6.3 GATE CONTROL. The Fort Carson military installation is a closed post and required post registration of vehicles. Unscheduled gate closures by the Military Police may occur. The COR will provide a memorandum and a copy of the contract to the Provost Marshall at Gate 1 for Contractor access to the installation prior to the contract performance start date.

6.4 TOBACCO CONTROL. The Contractor shall obey the EACH Smoking/Tobacco Policy.

6.5 GIFTS/DONATIONS/TITHES/OFFERINGS. The Contractor shall not bill a patient, an insurer, or anyone else for services. The Contractor shall not accept donations, tithes or offerings as a result of services in the performance of this contract. The Contractor is to observe all military and governmental regulations in regard to accepting fees, stipends, or honoraria in performance of their official duties as well as during off-duty hours as outlined in the AMS, Priests’ Manual.

6.6 HEALTH SCREENING. The expense for all physical examinations and immunizations required under the provisions of this paragraph shall be borne by the Contractor.

6.7 The Contractor shall receive and provide documentation to EACH health screening staff of the following medical immunizations and testing required by EACH within five days prior to performance start date: Complete Physical Exam, Tuberculosis screening, Human Immunodeficiency Virus testing, Hepatitis B, Hepatitis C, and Influenza.

6.8 The Contractor shall issue a certificate providing evidence of immunizations and tests that have been completed or started and shall provide a schedule for the completion of unfinished immunizations and lab tests. After the schedule is completed, the Contractor must provide an updated and complete certification within five days prior to performance start date.

6.9 Any substitute Contractor shall be required to provide current certifications to the COR of health screenings and certifications as outlined in Para 15 prior to performance of these services.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables

7.3 Attachment 3/Technical Exhibit 3 – Estimated Workload Data

TECHNICAL EXHIBIT 1

Performance Requirements Summary The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

PRS # 1.

The contractor shall provide catholic mass every Sunday as per the canon law of the roman catholic church. All services are to be performed by an ordained priest of the roman catholic church or EME and endorsed by the archdiocese for military services, with faculties accepted or granted by the bishop of the roman catholic church diocese of Colorado Springs Colorado.

The contract Priest will provide services to the catholic population, to include (but not limited to), in-patients, outpatients, family members, retirees, Active Duty members, dependents and staff for Evans Army Community Hospital and the Warrior Transition Battalion. All work is to be completed at either Evans Army Community Hospital or the Warrior Transition Battalion footprint. (PWS 7.2)

The Contractor shall provide services according to contract. Work is to be done within the preapproved schedule and if unable to provide service, contractor shall have a back-up person in place according to contract.

5%-10%

Provides for any weather or any other unforeseen circumstances.

Contractor and COR are together during the day. COR will monitor contractor via sight.

PRS # 2

The Contractor shall provide pastoral religious visitation, Pastoral Care and Education to individuals who request

it. The Contractor shall also provide Sacrament of the Sick and/or Communion to those patients that request it. The Contractor shall document religious visitation and education in accordance with the Joint Commission standard and provide weekly status reports to the POC/COR to include documenting data reports in Essentris Patient Database. (PWS 7.3.6)

The Contractor shall provide ALL religious accommodations according to contract during hospital hours or work day. Contractor shall be on stand by for any emergencies during the day according to contract excluding PRS #4. (Emergency After-hours)

5%

Allows for any delays due to other patients being seen or emergencies within duty day.

COR will monitor this area.

Contractor will have a place to document and make notes.

COR will monitor via random Essentris and MS Outlook checks.

PRS # 3

The Contractor shall conduct Confession Sessions 45 minutes prior to all Mass services as outlined in the AMS, Priests’ Manual. In addition to the Monday through Thursday weekday Mass sessions, the Contractor shall conduct Confession Sessions on eight Catholic Holy Days of Obligation. The Holy Days of Obligation are: Mary Mother of God, Epiphany, Ascension of the Lord, The Holy Body & Blood of Christ, Assumption of Mary, All Saints Day, Immaculate Conception, and Christmas. These Holy Days may fall on weekday Fridays.

Contractor shall conduct services to standard of contract and/or Priest Services as needed to comply with the Government.

Allows for any delays due to other patients being seen or emergencies within duty day.

Contractor will check in with DMPC staff. COR will monitor during the day.

PRS # 4

The Contractor shall be available for national, natural, Mass Casualty, or other emergency deemed by the EACH Commander, and the COR shall notify the Contractor of these services for any after-hours Emergency. These emergencies are limited to ten per year. (PWS 7.3.9)

Contractor shall perform to standard when called upon after hours. Report back the next duty day for documentation.

This is to allow for travel and or prepare time. Once notified, contractor has 30-

45 minutes to arrive at location.

Contractor will notify COR the next duty day and/or at time of emergency then document as needed. COR will monitor via Essentris.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To The Contractor shall maintain a written log of the work performed under this contract, and provide daily status reports to include documenting data reports in Essentris Patient Database.

The reports are coordinated with the COR daily.

Daily

Online format

Essentris

The Contractor’s daily attendance log shall be entered by the Contractor in the Defense Medical Human Resources System – internet.

(DMHRSi)

Bi-Weekly 1 Online format NCOIC

The Contractor shall document work performed using Wide Area Workflow for invoicing and request for payments of services performed in the contract.

Monthly 1 Online format WAWF

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA

ITEM

NAME

ESTIMATED QUANTITY

1 Sunday Mass Labor Category: Priest 52 Hours

2 Weekday mass Labor Category: Priest 220 Hours

3 Pastoral Care Labor Category: Priest 3628 Visits

4 After Hours Emergencies Labor Category: Priest 20 Visits

5 First Friday Confession Labor Category: Priest 12 Hours

6 Training Labor Category: Priest 1 Hour

7 Contract Manpower Reporting Labor Category: Priest 1 Hour