Solicitation_Attachment-1_PWS_ _Catholic_Musician _8OCT15.pdf

PERFORMANCE WORK STATEMENT (PWS)

CATHOLIC MUSICIAN SERVICES

GARRISON CHAPLAIN OFFICE

FORT CARSON, COLORADO

1 Sep 2015

1. GENERAL REQUIREMENTS:

1. 1 Scope of Work. The non-personal services to be rendered under this contract shall consist of the implementation of a program of music at Soldiers’ Memorial Chapel (SMC). The contractor provides services as the organist/pianist for Fort Carson Catholic Community.

Work shall be accomplished in accordance with the requirements set forth in this PWS. These services are to be performed without direct control supervision by any U.S. Government employee.

1.2. Hours of Operation. Service hours under this contract will vary and be dependent on the task. Coordinate times with the Contracting Officer Representative (COR), Government Point of Contact and/or the Government Catholic Priest. The contractor shall be present 30 minutes prior to all services and/or rehearsals The contractor will have access to the chapel for rehearsals, performances, and worship services.

1.3. Period of Performance. The performance period are as follows:

Base Period: 1 November 2015 through 29 February 2016 Option Period One: 1 March 2016 through 28 February 2017.

Option Period Two: 1 March 2017 through 28 February 2018.

1.4. Location. The primary location for conducting this service will be at the Soldiers’ Memorial Chapel.

1.5. Estimated Annual Scheduled Activities and Quantities

Service Base Year Qty

a. Worship Service Performance 36

b. Rehearsal Performance 18

c. Special Service Performance 4

d. CMRA 1

Service Option Years Qty

a. Worship Service Performance 104

b. Rehearsal Performance 62

c. Special Service Performance 8

d. CMRA 1

2. CONTRACTOR PERFORMANCE.

2.1. The contractor shall meet the following qualifications:

a. Shall be able to play piano/organ with tempo, rhythm, and registration to a large congregation.

b. Shall possess skill in transposing accompaniment to fit the vocal range of the congregation and choir.

c. Shall accompany choir and congregation as they learn new music.

d. Shall be able to read sheet music.

2.2. Work Requirements. The contractor will provide the services identified in paragraph

1.5 as defined in the subsequent paragraphs.

2.2.1. Worship Service Performance. Play the piano/electric piano/organ for the designated Saturday and Sunday Catholic Mass at Soldiers Memorial Chapel including:

accompany singing of hymns, choruses, and spiritual songs; perform prelude, postlude, offertory, and background for meditation and prayers that enhances the atmosphere of worship for this congregation. Length of a Catholic Worship Service/Mass is normally 1 (one) hour.

2.2.2. Choir Rehearsal. Play the piano/electric piano/organ as accompaniment for choir and/or worship team rehearsals on scheduled rehearsal dates the week prior to the upcoming Saturday and Sunday Catholic Mass. Length of Rehearsal is 1 (one) hour.

2.2.3. Special Service Performance. Play the piano/organ for Special Catholic Services at Soldiers Memorial Chapel including: accompany singing of hymns, choruses, and spiritual songs; perform prelude, postlude, offertory, and background for meditation and prayers that enhances the atmosphere of worship for this congregation. Play prelude 15 minutes prior to designated start time and a postlude of at least 5 minutes at the conclusion of the Special Catholic Services. Length of Catholic Worship/Mass is 1 (one) hour.

2.3. Standard of Services Provided. Services provided under this contract shall adhere to the high ethical standards of the profession they represent. The contractor shall comply with the applicable requirements of the State of Colorado and other applicable Federal and state labor and safety laws. The contractor is expected to interface effectively with Army leadership and the installation.

3. ADDITIONAL CONTRACT SERVICE GUIDANCE:

3.1. Appearance. The contractor shall at all times during the performance of this contract present a neat and well-groomed appearance appropriate to the conditions under which the service is being conducted and shall uphold the same high level of moral standards expected of persons of responsibility and authority who perform services in a religious setting in a military community.

3.2. Documentation of Work/Reports. The Contractor shall maintain a log of the work performed under this contract, and shall provide a copy of the log to the COR on a weekly basis.

3.3. Electronic Invoicing. The service provider shall submit invoices (request for payment) through Wide Area Workflow (WAWF). Payment shall be made on a per service rate and not by the hour. The service provider will only be paid for the services performed.

3.4. Subcontracting. In the event the contractor is absent, a substitute must be provided and meet all qualifications established for the contractor. Any use of a substitute, must be coordinated with the contract COR seven days prior to commencement of substitution. The contractor is responsible for payment of the substitute.

3.5. Illness. The contractor will not be paid if he/she becomes ill and cannot perform these services. In the event of illness or injury, which may require emergency medical procedures or treatment, the contractor shall summon MP/ambulance assistance by dialing 911 and notifying the Chapel staff. The contractor is responsible for any costs for medical treatment.

3.6. Holidays (Federal). The contractor shall be required to perform service on holidays as required by provisions of this contract.

3.7. Publicity. The contractor shall not disclose information concerning this agreement or their activities at Fort Carson, Colorado, unless approved by the Contracting Officer.

3.8. Quality Assurance. The COR will monitor the contractor’s performance under this contract to assure the provisions of the contract are being met.

3.9. Physical Security. The contractor shall be responsible for the safeguarding of all government property entrusted in his/her use. Facilities and equipment shall be secured at the close of each performance period. The contractor is responsible for the filing and safekeeping of supplies and equipment provided by the COR. The contractor may take accompaniment home for preparation, however, he/she must return all the music to the COR at the end of the contract period.

3.10. Key control. The contractor shall be responsible for the safekeeping of all keys issued to the contractor by the COR. The contractor shall ensure that the keys are not used by unauthorized persons. Any loss of keys shall be reported to the contract COR immediately.

3.11. Obligations of the Government. The Government will not provide office space or equipment for the contractor to perform the services of this contract. The Government will provide chapel facilities, equipment, supplies, and utilities used during worship services and rehearsals.

3.12. Telephone. The Government shall provide telephones and classes of service if and as required during the performance of services under this contract. Use of these telephones will be limited to matters related to contract performance.

3.13. Supplies. Required office supplies will be furnished by the Government, to include, but not limited to the following: pens, pencils, writing pads, paper, paper clips, stapler, staple remover, rules, colored markers, thumb tacks, calendars, and holder. Additional supplies may be provided upon written request from the Contractor.

3.14. Resources. The contractor is responsible for the labor required to perform in accordance with this contract. The contractor shall provide all necessary transportation and is responsible for associated costs. All Government equipment, materials, and facilities remain the property of the U.S. Government. Any equipment provided by the contractor must be clearly marked as privately owned. All non-expended government materials and all equipment shall be returned to the COR upon completion of the program.

4. Acquiring Access to Fort Carson Installation (Services) 5 June 2015, MICC-FC

To register and receive an Automated Installation Access (AIE) control card, the contractor must complete and submit the Fort Carson Form 2036E to the Contracting Officer Representative (COR). Once submitted a National Crime Information Center (NCIC) Level III background check will be completed on each employee requesting routine -access. No employees with prior felonies convictions within the past ten years will be granted access to Fort Carson. All contractor personnel shall be U.S. citizens or legally allowed to work in the United States. Contractor personnel performing work under this contract shall be escorted by Government personnel in restricted areas.

The application form (FC Form 2036E) for access cases are located on the Fort Carson forms and publications webpage:

http://dirportal.carson.army.mil/dhr/asd/FCFP/Active%20FC%20Forms%20%20means% 20form%20wPAS/Forms/AllItems.aspx. This page is accessible to personnel in possession of a DoD CAC. Sponsorship is required for all non-DOD affiliated persons requesting reoccurring unescorted access.

Definitions:

1. Foreign National Definition: Foreign National (FN): A person who is not a citizen or national of the United States or its territories.

2. The Colorado driver's license issued for personnel who cannot demonstrate lawful presence in the US or can only demonstrate temporary lawful presence in the US is not recognized as a form of valid identification for access onto Fort Carson. This procedure also applies to any other state issued drivers’ license that has the statement on it that it is not valid for federal identification purposes.

Process for obtaining NCIC Level III background check: The contractor shall require each contractor employee to hand carry a digitally signed FC Form 2036-E, valid U.S. or State issued photo ID, or U.S. Passport to show for proof of identity to the Visitor Control Center (VCC), Building 6012 outside of Gate 1, for processing and approval. If the individual is driving a vehicle, they must have a valid driver’s license with current registration and insurance for the vehicle being driven on the installation.

Right to Refuse Access: Any disqualifying issues identified during the NCIC Level III background check will result in denial of installation access to the contractor employee.

If an AIE access control card is denied, the contractor may submit an Access Denial Waiver application (FC Form 2036-1) through the Directorate of Emergency Services (DES) to the Garrison Commander. Waiver applications can be obtained at the Gate 1 Visitor Control Center.

http://dirportal.carson.army.mil/dhr/asd/FCFP/Active%20FC%20Forms%20%20means%20form%20wPAS/Forms/AllItems.aspx http://dirportal.carson.army.mil/dhr/asd/FCFP/Active%20FC%20Forms%20%20means%20form%20wPAS/Forms/AllItems.aspx

The following, (but not limited to the below), disqualifying issues can deny an individual entry onto Fort Carson:

- The NCIC-III check contains criminal information about the individual that causes the senior commander to determine that the individual presents a potential threat to the good order, discipline, or health and safety of the installation.

- The installation is unable to verify the individual’s claimed identity based on the reasonable belief that the individual has submitted fraudulent information concerning his or her identity in the attempt to gain access.

- The individual has a current arrest warrant in NCIC, regardless of the offense or violation.

- The individual is currently barred from entry or access to a Federal installation or facility.

- The individual has been convicted of crimes encompassing sexual assault, armed robbery, rape, child molestation, production or possession of child pornography, trafficking in humans, drug possession with intent to sell or drug distribution.

- The individual has a U.S. conviction of espionage, sabotage, treason, terrorism or murder.

- The individual is a registered sex offender.

- The individual has been convicted of a felony within the past 10 years, regardless of the offense or violation.

- The individual has been convicted of a felony firearms or explosives violation.

- The individual has engaged in acts or activities designed to overthrow the U.S.

Government by force.

- The individual is identified in the Terrorist Screening Data Base (TSDB) as a known to be or suspected of being a terrorist or belonging to an organization with known links to terrorism or support of terrorist activity.

If access is denied the Contractor shall notify the COR and Contracting Officer immediately. Depending upon the circumstances surrounding the disqualifying event the contractor may apply for a waiver. Contact the DES for the most up to date procedures.

5. CONTRACTOR MANPOWER REPORTING. The office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including Sub-contractor manpower) required for performance of this contract. The Contractor is required to completely fill in all information in the format using the following web address https://cmra.army.mil/. The required information includes:

(1) Contracting Office, KO, KO’s Technical Representative (COTR) or also known as the KO’s Representative (COR);

(2) Contract number, including task and delivery order number;

(3) Beginning and ending dates covered by reporting period;

(4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data;

(5) Estimated direct labor hours (including sub-Contractors);

(6) Estimated direct labor dollars paid this reporting period (including sub-Contractors);

(7) Total payments (including sub-Contractors);

https://cmra.army.mil/

(8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different);

(9) Estimated data collection cost;

(10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information);

(11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website);

(12) Presence of deployment or contingency contract language; and

(13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each Government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

6. Antiterrorism Clauses

6.1 AT Level I Training. This provision/contract text is for contractor employees with an area of performance within an Army controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 60 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 90 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: https://atlevel1.dtic.mil/at.

6.2 Access and General Protection/Security Policy and Procedures. This standard language text is for contractor employees with an area of performance within an Army controlled Installation, facility or area. Proposed language: "All contractor and all associated sub‐contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes."

6.3 iWATCH Training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training https://atlevel1.dtic.mil/at standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 60 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 90 calendar days after contract award.

6.4 For Contracts that Require OPSEC Training. Per AR 530-1, Operations Security, new contractor employees must complete Level I OPSEC training within 30 calendar days of their reporting for duty. All contractor employees must complete annual OPSEC awareness training.

6.5 Information assurance (IA)/information technology (IT) training. All Contractor employees and associated sub-Contractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All Contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 within six months of employment.