Solicitation Questions and Answers_25-R-A007.pdf

Note: The clamshell building is a converted Large Area Maintenance Shelter (LAMS) tent, and the range is built from four 40’ sea containers; both were professional installed, but neither are brick and mortar structures.

1. Project Pricing.

a. Do I understand correctly that the contracted price is capped at $30,000 per year?- Yes. This is our first year, so modification up and down the initial budget will be evaluated as needed in follow on years.

i. If so, does $30,000 per year include ALL costs—travel, per diem, lodging, labor, parts, consumables, shipping of tools and parts, etc.?- Yes

ii. If so, does $30,000 per year include the specific repairs noted on Solicitation Page 4 of 36? (initial repair list on page 3 of SOW)- Yes

iii. If so, does $30,000 per year include any and all on-call maintenance (with no limit on the number of on-call maintenance visits per year)?- Yes

2. Frequency of On-Site Requirements.

a. In some cases, the solicitation seems to be talking about one inspection and preventive maintenance trip per year; however, in other places, such as the HVAC maintenance, a quarterly requirement is noted. Plus, the solicitation further discusses all maintenance being accomplished through on-call requirements.

i. Is the requirement for quarterly maintenance visits (four per year) or just one visit per year? – This would be established after the initial visits where we would finalize the PM plan. At minimum two visits (Spring and Fall), until we determine otherwise

ii. Is there a cap on the number of on-call visits required? – No

3. Emergency Services.

a. The SOW states, “The Contractor shall initiate corrective action for an emergency within 15 minutes during duty hours (if the Contractor is required to maintain an on-site presence). If the emergency happens after duty hours, or if the on-site staff requires additional help, call in staff shall be available within 1 hour. All emergency work must be completed without a break in the work until the emergency condition is corrected…”

i. Is the contractor required to maintain an on-site presence?- No

ii. And since our facility is located out of state, would we be required to have call-in staff available within one hour?- Yes, so this may be a potential requirement for a subcontractor that is local.

b. The SOW gives examples requiring emergency services, such as Gas leaks (including Natural, Medical, Vacuum and Compressed Air); Water leaks causing facility damage or safety endangerment; Utility outage affecting area or entire facility; Sewage overflow and/or leaks; Fuel leaks; Fire alarms or security alarm;

Plumbing, HVAC or refrigeration failure; Fire exit door hardware; Flooring safety hazards; Exposed or shorten electrical wiring; Steam leaks; Broken water line;

Electrical outage and/or switching malfunction in critical areas of the facility;

Generator failure.

i. Which of these are applicable to this particular shelter?-highlighted

4. Urgent Services.

a. The SOW states, “Urgent Maintenance – Work that is not an emergency, but of an urgent nature which must be investigated within 4 hours (or during the first hour of the next duty day if other than normal duty hours).”

i. Since our facility is located out of state, would we be required to have call-in staff available within four hours?- Yes

b. The SOW gives examples requiring urgent services, such as Plumbing fixture stopped up but are not causing sewage overflow, HVAC failure in administrative or common areas, Temperature calls in patient care areas, Water leaks not causing facility damage or safety endangerment, Door hardware, fire and smoke doors, Branch circuit outage for administrative or common areas, No hot water except as otherwise specified, Repair of UMCS and HVAC, Repair of automatic doors, exhaust fans, circulating pumps, air dryers and compressors, Re-lamping entrance ways, exit signs and egress lights.

i. Which of these are applicable to this particular shelter?- highlighted