2021.09.02 Answers from Activity to Vendor Questions.pdf

Dear Mr. Scipio, I have several questions about your RFQ for transcription services for Fort Riley Kansas.

1. What is the anticipated volume of work? Varies, 3 – 4 hearings per year

2. Is the certification from the JAG school in Charlottesville required for all personnel working on this project? No

a. Is it possible to have production supervised by someone with the certification, or would producing accurate transcripts in the correct format sufficient?

3. The RFQ is unclear whether this is transcription from recordings or providing court reporting for in person hearings on Fort Riley. All hearing will be in person The pricing would be very different, not just in appearance fees, and travel costs but also per page pricing. Will in person reporting be required? Ans: In Person, para 4.2.4 PWS; Travel should be factored in as indicated on pricing sheet

4. The delivery times associated with technical exhibit 2 appear to be inconsistent with attachment 5 pricing table.

Q & A 2 Sept 2021

a. Records 15 hours or less – 30 calendar days vs. 7 Calendar days Ans: Both documents match

b. Records 16-30 hours – 60 calendar days vs. 15 Calendar days Ans: Both documents match

c. Records over 30 hours – case by case vs. 30 Calendar days or case by case Ans: Both documents match

d. Which set of turnaround times is required? 15 hrs or less – 30 calendar days, 16 to 30 hrs 60 days, greater than 30 days TBD

5. Are digital audio recordings an acceptable substitute for cassette tapes/analog recordings? Contractor agrees to also provide all transcription records in a digital Microsoft Word compatible format via e-mail utilizing the e-mail address

6. For the Record is a popular program that is used extensively in electronic court reporting, allowing notes to be taken and linked with an audio recording. The Contractor shall provide qualified personnel, services, materials, equipment, supplies and facilities necessary to perform transcription services for all court cases and other legal proceedings transcription services including transcribing verbatim and summarized records of trial when such records are required. Contractor must be a certified and experienced court reporter knowledgeable in legal procedures and rules

a. Can the reporter provided be an electronic reporter? No

b. Are recordings being provided in this format? No

c. Are other audio recording formats available? No

7. Are hard copies required? Answered in 5.

8. What languages might be required for interpretation? This service varies in cost depending on the specific language. English

Tom

Tom Watson, Esq. CER Anderson Court Reporting, LLC 1800 Diagonal Road, Suite 600 Alexandria, Virginia 22314 703-519-7180 (o) 703-519-7190 (f)