Technical_Exhibit_D_Performance_Work_Statement.pdf

TECHNICAL EXHIBIT D

PERFORMANCE WORK STATEMENT

Section C-1 General

1.1 SCOPE OF WORK. The Contractor shall furnish all labor, supervision, tools, materials, equipment, and transportation necessary to provide control measures directed against weedy plants, trees, vines, or other plants that are determined to be undesirable in areas designated by the CONTRACTING OFFICER OR THEIR DESIGNATED REPRESENTATIVE of Fort Riley, Kansas.

1.1.1 Location: The Contractor shall provide general maintenance vegetation control services on all of Fort Riley (except family housing).

1.2 Federal agencies are mandated by Public Law (Section 136r-1 of title 7, United States Code) to use Integrated Pest Management. The Contractor shall use best management practices and recognized industry standards for managing pests such as those established by national pest management organizations, and follow the guidance provided by State Pesticide Regulatory agencies and State institutions of higher learning. However, the Contractor shall be responsible for complying with all federal, DoD, Army, state, and local laws, including but not limited to DODI 4150.07 (29 May 2008), DoD Pest Management Program; PL 91-190, the National Environmental Policy Act of 1969; PL 92-516, the Federal Insecticide, Fungicide and Rodenticide Act of 1972, as amended; and AR 200-1 (13 December 2007), Environmental Protection and Enhancement. This Performance Work Statement (PWS) reflects current Army and DoD requirements, policies and practices, allowing offerors to propose a price and solution to known requirements.

1.3 CONTRACTOR WORK PLAN. The Contractor shall develop and follow a Contractor Work Plan (CWP) to accomplish the requirements of this contract.

1.3.1 The Contractor shall develop and maintain a detailed Contractor’s Work Plan (CWP). The CWP shall specify the schedule, technical approach, and resources required for the planning, execution, and completion of the performance objectives. The CWP shall address general treatment plans, post-treatment monitoring, follow-up treatment procedures, and record keeping.

The Contractor may review the installation’s historical records of pest activity and abatement actions, survey facilities and grounds, and consult with the Installation Pest Management Coordinator (IPMC) in development of a plan.

1.3.2 The Contractor shall submit a draft of the CWP, with proposed pesticide labels and Safety Data Sheets (SDSs), within fifteen (15) calendar days of contract award. The draft CWP and any subsequent revisions are subject to Army review and approval, through the CONTRACTING OFFICER OR THEIR DESIGNATED REPRESENTATIVE and IPMC.

1.3.3 The Contractor shall submit the final CWP within 30 days of receipt of CONTRACTING OFFICER OR THEIR DESIGNATED REPRESENTATIVE and IPMC comments on the draft CWP. The final CWP shall include labels, SDS sheets, and the planned pesticide use proposal (an electronic document provided by the Government) and comply with all applicable local, state, and Federal regulations.

1.4 GOVERNMENT RESERVED RIGHTS. The Government reserves the right to apply pesticides or perform other types of pest control in similar control types as identified in this contract in limited amounts at any location on the installation.

1.5 RESERVED

1.6 LICENSING AND CERTIFICATION.

1.6.1 The Contractor shall have a State of Kansas Pesticide Business License and shall be licensed in the categories specified in this contract. The licensing and certifications shall be submitted with its quote. All work shall be performed by certified, responsible individuals, and in accordance with federal, state, local, and installation laws and regulations.

1.6.2 The Contractor shall ensure its employee who applies pesticides on Fort Riley shall be certified as a “commercial applicator” by the Kansas Department of Agriculture in the one or more of twenty-two (22) different categories and subcategories as appropriate. Such certifications must be maintained current and valid throughout the duration of the contract.

Neither “private applicator certification” nor “registered technician certification” are acceptable.

1.6.2.1 Categories required for this contract:

Category Name Description 6 Right-of-Way Maintenance of public roads, electric power lines, pipelines, railway rights-of-way or similar. Also includes applications listed in 7C.

7C Industrial Weed control around buildings & structures, also Weed parking lots and sidewalks.

1.6.3 The Contractor shall submit copies of all business licenses and certifications required in paragraphs 1.6.1 and 1.6.2 within fifteen (15) calendar days of contract award.

1.6.4 The Contractor shall provide proof of pest control business insurance and bonding and submit with its quote.

1.6.5 The Contractor shall provide the CONTRACTING OFFICER OR THEIR DESIGNATED REPRESENTATIVE and the Integrated Pest Management Coordinator (IPMC) a copy of their Pesticide Business License and each applicator’s certification card at the start of this contract and yearly thereafter or when licenses and/or certifications are renewed or updated.

1.7 CONTRACTOR PERSONNEL.

1.7.1 Project Manager. The Contractor's project manager shall be the Government's central point of contact concerning contract work performance and shall be available during the Government's regular working hours for discussion. The Contractor shall provide a single local non-Government or toll-free telephone number for the receipt of all calls. In addition the

Contractor shall also provide call forwarding to a local wireless telephone at which the Government may make immediate contact with the project manager when not at the local line.

The project manager shall be able to read, speak, and write the English language fluently. All contractor and subcontractor employees shall be capable of speaking and writing fluent English.

Prior to contract performance, the Contractor shall provide the name of the individual designated as the project manager to the Contracting Officer (KO). The Contractor shall provide the KO with advance written notification of seven (7) calendar days prior to any change of the project manager.

1.7.1.1 The Project Manager shall have the necessary management expertise to assure the performance of work as required in this contract.

1.7.2 The Contractor shall require each employee to review this PWS. A copy of the PWS shall also be carried in each Contractor vehicle that is used in performance of this contract.

1.7.3 The Contractor shall ensure an experienced work leader supervises each site where two (2) or more employees are working. The work leader shall be someone who has at least one (1) year of experience in the control category of the work being performed.

1.7.4 Prior to commencing any work stated in this contract, the Contractor shall provide the KO a listing of its employees to be utilized during performance of this contract. This listing shall include the employee’s name, major duties, and, if the employee will be applying pesticides, his or her Kansas Department of Agriculture commercial applicator certification number, certified categories and subcategories, and certification expiration date. In the event of a change, the Contractor shall provide the KO a revised personnel list within seven (7) calendar days of the change.

1.7.5 The Contractor shall provide its employees with a laminated identification badge (approximately 3”x5”) containing the following information:

a. Employee Name

b. Photograph of Employee

c. Contractor Name

d. Contractor Local Telephone Number

e. Contract Name

f. Contract Number

1.8 EMPLOYEE CONDUCT.

1.8.1 Contractor employees shall conduct themselves in a proper, efficient, courteous, and businesslike manner.

1.8.2 Contractor shall remove from Fort Riley any individual whose continued employment is deemed by the Government to be contrary to the public interest and/or safety, or whose presence would be inconsistent with the best interests of National Security. The Contractor maintains its responsibility to perform in accordance with the specifications of the contract at no extra cost to the government.

1.9 RESERVED

1.10 CONTRACTOR QUALITY CONTROL.

1.10.1 Quality Control Program (QCP). The contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.246-1 Contractor Inspection Requirements).The Contractor shall develop, implement and maintain an effective Quality Control System which includes a written Quality Control Plan (QCP). The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The Contractors' QCP must contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the Government. The QCP as a minimum shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints. The contractor shall upon request provide to the Government their quality control documentation. The Contractor shall submit a draft Quality Control Plan to the Contracting Officer within 15 calendar days after award of the contract. The QCP, once approved, shall be incorporated into the CWP. After acceptance of the quality control plan the contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to their QC system.

1.10.2 Identification and Correction of Problems. The Contractor's QCP shall provide the Contractor management with an effective and efficient means of identifying and correcting problems throughout the entire scope of operations.

1.10.3 Quality Control Program Requirements. The QCP shall include:

- A description of the Contractor's quality control system. The system must cover all contracted services, specify work to be inspected on either a scheduled or unscheduled basis, and describe how inspections are to be conducted.

- The name(s) and qualifications of the individual(s) responsible for performing the quality control inspections, and the extent of their authority.

- Provisions for recording the results of inspections and for recording corrective action taken.

- Provisions to update and revise the QCP during the performance of the contract.

- The approved QCP shall be made part of the final approved CWP.

1.10.4 Inspection File. A file of all Quality Control inspections both performed and scheduled inspection results, and dates and details of corrective actions taken shall be maintained by the Contractor and submitted to the Government at the end of each month through the term of this contract. The file shall be the property of the Government.

1.11 FORT RILEY INTEGRATED PEST MANAGEMENT PLAN (IPMP).

1.11.1 On an ongoing basis, the Contractor shall review the IPMP to ensure actions follow the document. Electronic copies of the IPMP are available upon request.

1.12 APPLICABLE PUBLICATIONS. The Contractor shall review and maintain copies of publications directly related to this contract. A list of the required publications is found at Section C-6.

1.13 HOURS OF OPERATION.

1.13.1 Regular Working Hours. The Government's regular (normal) working hours are from 7:30 am to 4:00 pm, Monday through Friday except for federal holidays and other days specifically designated by the Government. The Contractor shall perform as many services as possible during this timeframe. The Contractor may perform control operations during extended hours as identified in this contract (see paragraphs 1.13.3 and 1.16.3) or with approval from the

CONTRACTING OFFICER OR THEIR DESIGNATED REPRESENTATIVE.

1.13.2 Federal Government Holidays. Except as otherwise specified, routine work shall not be scheduled on holidays or holidays observed in lieu thereof.

Federal Government holidays are:

New Years Day 1st day of January Martin Luther King Jr.'s Birthday 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day last Monday of May Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December

When a holiday falls on a Sunday, the following Monday will be observed as a holiday and when a holiday falls on a Saturday, the preceding Friday is observed as a holiday by U.S. Government Agencies.

1.13.3 The Contractor will be allowed to work between the hours of 5:00 a.m. and 9:00 p.m. to accomplish the control. During hours of low or no daylight, the Contractor’s personal shall wear reflective type vests and shall provide sufficient portable artificial light sources to ensure operations are performed safely and applications are made correctly. Contractor coordination with facility managers and scheduling of work shall be a critical aspect of the performance of this work.

1.14 ADDITIONAL REQUIREMENTS.

1.14.1 Vehicles. The Contractor shall provide and maintain all vehicles required to fulfill the terms of the contract. All vehicles shall be in an operable condition and meet all Federal, State, and local safety requirements. All vehicles and equipment shall not leak oil, transmission fluid or hydraulic fluids while in operation. Vehicles shall be secured at all times to prevent unauthorized access. All pesticides carried on vehicles shall be stored in a locked compartment separate from the cab of the vehicle. Vehicles shall be equipped with a fire extinguisher, emergency wash water, a portable emergency eye wash and a portable spill and decontamination kit. Vehicles shall be marked as required by state of Kansas laws.

1.14.2 Equipment. The Contractor shall repair and maintain all equipment in accordance with manufacturer’s instructions. Equipment shall be in good operating condition, free of visible deterioration, shall not leak, and shall operate at the manufacturer's recommended rates and pressures. Equipment that has failed shall be replaced and/or repaired by the Contractor prior to resuming operations. The Contractor must clearly and plainly mark all pesticide application equipment with “Contaminated with Pesticides”. Pest control equipment shall not be left unattended at any time.

1.14.3 Pesticides. The Contractor shall procure, handle, store, and apply pesticides in strict accordance with the EPA registered pesticide label. Only certified applicators shall operate pesticide application equipment. All pesticides shall be used in accordance with Federal, Kansas, and local laws, and Department of Defense, Army, and Fort Riley regulations.

1.14.3.1 The Contractor shall not use pesticides containing the active ingredients listed on Technical Exhibit A on Fort Riley.

1.14.3.2 The Contractor shall submit a Pesticide Use Proposal (PUP) form (an electronic form, obtainable from the Integrated Pest Management Coordinator (IPMC)) to the CONTRACTING OFFICER OR THEIR DESIGNATED REPRESENTATIVE within 10 business days of award of this contract. The Contractor shall submit associated labels and safety data sheets (SDSs) with the PUP. Thereafter, the Contractor shall submit a PUP and associated labels and SDSs on an annual basis. The Contractor shall ensure that all pesticides proposed for use on Fort Riley are EPA registered and registered with the Kansas Department of Agriculture. Approvals may be made and limited to specific pests/sites. The Contractor, on an ongoing basis, shall research and propose pesticides that are low in pounds of active ingredient per use, effective in control of Fort Riley target pests, and environmentally friendly.

1.14.3.3 The Contractor shall maintain a binder containing labels and safety data sheets (SDSs) for all pesticides used, carry the binder on any vehicle used to transport or apply pesticides, and have it readily available for the CONTRACTING OFFICER OR THEIR DESIGNATED REPRESENTATIVE inspection at all times.

1.14.3.4 If the Contractor desires to utilize a pesticide not on the approved PUP, the Contractor shall submit the label and SDS to the CONTRACTING OFFICER OR THEIR DESIGNATED REPRESENTATIVE at least 10 business days prior to proposed use. The Contractor shall not deviate from the PUP-listed pesticides without prior approval from the CONTRACTING

OFFICER OR THEIR DESIGNATED REPRESENTATIVE.

1.15 PESTICIDE STORAGE, MIXING AND DISPOSAL.

1.15.1 Pesticide Storage. The Contractor may request to store pesticides used in the course of this Contract on Government property during normal operations. The IPMC will make the final determination of any storage allowed on Government property.

1.15.1.1 If allowed, the pesticides shall be stored within a container that is fully secured and has spill containment incorporated into its design. The container shall be weatherproof, as it will be outdoors within the enclosed (fenced) compound at the Directorate of Public Works Pest Management Facility, Building 349.

1.15.1.2 The Contractor shall provide and site a spill kit within 5 feet of the container.

1.15.1.3 The Contractor shall refer to Technical Guide 17 (Military Handbook – Design of Pest Management Facilities), Section 5, for additional information. (A copy of the current Technical Guide is provided at Technical Exhibit 4).

1.15.2 Pesticide Mixing. The Contractor has the option of mixing pesticides prior to arrival at the installation or may mix pesticides on Fort Riley at the Directorate of Public Works Pest Management Facility, Building 349 with the approval of the IPMC. See paragraph 3.3 for specific information on this facility.

1.15.2.1 The Contractor may request a field mixing location(s) for work in the range areas. The IPMC will make the final determination of any field mixing location.

1.15.2.2 If a field mixing location is approved, the Contractor shall provide for spill containment during mixing operations. Spill containment may include enclosed transfer systems, portable spill containment equipment, and other industry standard spill containment equipment. The Contractor shall assure a spill kit is readily available at any field mixing location approved by the

IPMC.

1.15.3 Pesticide Disposal. All pesticides, rinse water, and containers shall be disposed of in accordance with label directions. The Contractor shall dispose of any pesticides, pesticide containers, pesticide residue, pesticide rinse water, or any pesticide contaminated article at an authorized disposal area off of Government property. The Contractor may dispose of pesticides containers utilized when mixing in the Directorate of Public Works Pest Management Facility once properly prepared in a dumpster designed by the CONTRACTING OFFICER OR THEIR

DESIGNATED REPRESENTATIVE.

1.16 PERSONAL PROTECTIVE EQUIPMENT. The Contractor shall provide Personal Protective Equipment (PPE) to its pest control applicators. This equipment shall include, at a minimum, the PPE required by the applicable pesticide labels and SDSs.

1.17 ADDITIONAL INFORMATION

1.17.1 Extreme caution shall be used when applying any herbicide. Existing trees, shrubs, and other ground cover may be present that may be damaged by herbicides. The Contractor shall use an herbicide appropriate for control in those areas. The Contractor shall be responsible for replacement of any vegetation damaged due to off-target application.

1.17.2 The Contractor shall make every effort to treat the areas listed in the Task Order or Demand Maintenance Order when wind speeds are ten (10) miles per hour or less. However, it may not be possible for all areas to be treated when wind speed is ten (10) miles per hour or less.

Therefore, the Contractor shall utilize equipment that allows pesticides to be applied at higher wind speeds. A shrouded boom sprayer is acceptable equipment for this application.

1.17.3 The Contractor will be allowed to work between the hours of 5:00 a.m. and 9:00 p.m. to accomplish the control. During hours of low or no daylight, the Contractor’s personal shall wear reflective type vests and shall provide sufficient portable artificial light sources to ensure operations are performed safely and applications are made correctly. Contractor coordination with facility managers and scheduling of work shall be a critical aspect of the performance of this work.

1.17.4 The Contractor shall communicate with the CONTRACTING OFFICER OR THEIR DESIGNATED REPRESENTATIVE on a daily basis when operations are taking place. The communication may be via email, via telephone, or in person. The Contractor shall keep the CONTRACTING OFFICER OR THEIR DESIGNATED REPRESENTATIVE apprised of status of the areas being treated daily. If the communication is via email, a copy of the email shall also be provided to the CONTRACTING OFFICER OR THEIR DESIGNATED

REPRESENTATIVE.

1.17.4.1 The communication shall occur prior to start of operation for the day, or as soon as the CONTRACTING OFFICER OR THEIR DESIGNATED REPRESENTATIVE is available, if operations commence prior to the CONTRACTING OFFICER OR THEIR DESIGNATED REPRESENTATIVE normal duty hours.

1.17.4.2 The Contractor shall contact the CONTRACTING OFFICER OR THEIR DESIGNATED REPRESENTATIVE on the last business day of the week to review any areas they may be treating over a weekend or holiday period.

1.17.5 The Government will inform the Contractor of the known dates the CONTRACTING OFFICER OR THEIR DESIGNATED REPRESENTATIVE will not be available on a monthly basis. The Contractor shall communicate with the ALTERNATE CONTRACTING OFFICER OR THEIR DESIGNATED REPRESENTATIVE on those dates, unless informed differently by the Government.

1.17.6 The Contractor shall coordinate with the DPTMS-Range Branch prior to accessing any training range or facility to assure the area is open and available. The CONTRACTING OFFICER OR THEIR DESIGNATED REPRESENTATIVE will provide the Contractor a list of personnel who may approve entry at the start of the contract and as updated.

1.17.7 The Contractor shall submit a work log of all work completed the previous day by 9:00 am daily. The work log for any work completed over the weekend shall be submitted on the first business day of the week.

1.17.7.1 The Work Log shall contain the following information:

Location(s) was performed in What work was performed Was the work totally completed Weather conditions, by location, with at least 3 weather reading taken during the day Pest Controller performing the work

1.17.7.2 The Work Log may be submitted in person, via email, or via fax.

1.17.7.3 A sample Work Log is provided at Technical Exhibit B.

1.17.8 The Contractor shall submit the final bill for each Task Order to the CONTRACTING OFFICER OR THEIR DESIGNATED REPRESENTATIVE by the fifth business day after completing the order.

1.18 ENVIRONMENTAL PROTECTION. The Contractor shall comply with all Federal, State, and Fort Riley laws, rules, and regulations concerning environmental protection, hazardous and toxic materials, pesticide usage, pesticide spill, and pesticide fires.

1.18.1 The Contractor shall only apply pesticides according to the approved EPA label. Pesticide misuse is a violation of Federal Law. In accordance with DoD policy (DoDM 4150.07- M, volume 1, DoD Pest Management Training: The DoD Plan for the Certification of Pesticide Applicators), the Government will record and report any instances of pesticide misuse and falsification of records by contractors to the State of Kansas. Furthermore, Government personnel will cooperate with the State of Kansas and the U.S. EPA in any subsequent investigation or actions.

1.18.2 The Contractor shall follow the most current Fort Riley Standard Operating Procedure for Spill Containment, Cleanup and Disposal of Pesticides (current version is at Attachment 1).

1.18.3 The Contractor shall dispose of all wastes and empty material containers generated in the performance of this contract at an off-post location according to EPA guidelines.

1.19 SAFETY. The Contractor shall conduct all work in a safe manner and in compliance with the Occupational Safety and Health Act (OHSA), and all Federal, State, Army, and Fort Riley safety requirements. See Section H for additional Safety requirements.

1.20 INSPECTIONS BY REGULATORY AGENCIES. The Contractor shall notify the CONTRACTING OFFICER OR THEIR DESIGNATED REPRESENTATIVE immediately of any inspection or visit by agent(s) of any regulatory agency. The Contractor shall cooperate with the inspector. The Contractor shall submit to the CONTRACTING OFFICER OR THEIR DESIGNATED REPRESENTATIVE by close of business of the next business day a written report regarding the inspection, including the name(s) of the inspector(s), the agency, and the reason for the visit. The Contractor shall attach a copy of any reports received from the agency to this written report.

1.21 CITATIONS. Citations for non-compliance are a matter for resolution between the Contractor, the Contracting Officer, and the issuing authority. The Contractor shall immediately inform the Contracting Officer and the CONTRACTING OFFICER OR THEIR DESIGNATED REPRESENTATIVE when a citation is issued. The Contractor shall follow all terms and conditions of all citations issued.

1.22 KEY CONTROL. The Contractor shall establish a control system to ensure that no keys issued to the Contractor by the Government are stolen, lost, misplaced, or used by unauthorized persons. The Contractor shall comply with all Army Regulations related to key control.

1.23 SUBMITTALS.

1.23.1 Where to Submit. Mission and Installation Contracting Command, MICC-Fort Riley, BLDG #1792, 12th Street, Fort Riley, Kansas 66442, unless otherwise stated in this contract.

1.23.2 When to Submit. Unless otherwise noted herein, all submittals shall be completed and delivered to the address above within fifteen (15) calendar days after contract award.

1.23.3 What to Submit.

1.23.3.1 Contractor Work Plan: See paragraph 1.3.

1.23.3.2 List of Materials. The Contractor shall submit a list of major materials, along with descriptive literature for newer materials, to be used to complete the work stated herein. The Contractor may include this submittal as part of the CWP. (See 1.14.3.2 for Pesticide Submittal)

1.23.3.3 List of Vehicles. The Contractor shall submit a list of vehicles to be used on this contract within fifteen (15) calendar days of contract award. The list shall include the Vehicle Identification Number, Make, Model, Year, current License Tag Number, and Vehicle Color, and Contractor’s Identification Number, if applicable. The Contractor shall submit changes to this list to the CONTRACTING OFFICER OR THEIR DESIGNATED REPRESENTATIVE within seven (7) calendar days of any changes.

1.23.3.4 List of Major Equipment. The Contractor shall submit a list of major equipment to be used on this contract within fifteen (15) calendar days of contract award. The list shall include the Make and Model of the Equipment, Capacities, if applicable, and the major use for the equipment. The Contractor shall submit changes to this list to the CONTRACTING OFFICER OR THEIR DESIGNATED REPRESENTATIVE within seven (7) calendar days of any changes.

1.23.3.5 Safety Data Sheets and Sample Labels. The Contractor shall submit Safety Data Sheets and Sample Labels for each pesticide and pesticide associated chemical to be used on this contract. The Contractor must include the initial submittal as part of the CWP. The Contractor shall submit updates and changes to the CONTRACTING OFFICER OR THEIR DESIGNATED REPRESENTATIVE seven (7) calendar days before the requested use date of a different chemical or label change.

1.23.3.6 License, Certifications, Insurance and Bonding. See paragraph 1.6 and 1.6.4.

1.23.3.7 Quality Control Plan. See paragraph 1.10.1.

1.23.3.8 Project Manager and List of Employees: See paragraphs 1.7.1 and 1.7.4.

1.23.3.9 Anti-Terrorism Awareness Training. See paragraph 1.24.

1.23.3.10 Pesticide Usage Reporting Forms:

1.23.3.10.1 Pest Management Records and Reports. The Contractor shall prepare, submit, and maintain daily pest management records and reports for each pest management service provided to include pest surveillance and monitoring activities. The Contractor shall use a Government provided electronic reporting spreadsheet (available from the Integrated Pest Management Coordinator (IPMC)). Records shall be accurate and complete.

1.23.3.10.2 All pest management records shall be submitted electronically (via compact disk or e-mail attachment) to the CONTRACTING OFFICER OR THEIR DESIGNATED REPRESENTATIVE and the IPMC by the fifth business day of the following month through the term of this contract. The contractor does not need to submit a report if no work was performed in the preceding month.

1.23.3.10.3 Records rejected by the CONTRACTING OFFICER OR THEIR DESIGNATED REPRESENTATIVE due to inadequate or incorrect information shall be corrected and returned to the CONTRACTING OFFICER OR THEIR DESIGNATED REPRESENTATIVE by the Contractor at no additional cost to the Government within 5 business days.

1.23.3.10.4 During the course of this contract, the report method may change. The Contracting Officer, COR, and IPMC will inform the Contractor in advance of a change to the reporting method.

1.23.3.11 Daily Work Log. See paragraph 1.17.7

1.23.3.12 Inspection File: See paragraph 1.10.4.

1.23.4 The Contractor shall maintain a file of all records prepared during the execution of this contract. The Contractor shall allow the CONTRACTING OFFICER OR THEIR DESIGNATED REPRESENTATIVE to inspect this file upon request.

1.24 SECURITY.

1.24.1 Fort Riley is a military installation. The security measures utilized on Fort Riley change as needed to meet the current security threat in the nation. The CONTRACTING OFFICER OR THEIR DESIGNATED REPRESENTATIVE will keep the Contractor informed of any security or Threat Conditions level changes as they apply to the Contractor. The Contractor shall follow the security measure in place.

- AT Level I training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 05 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: https://jkodirect.jten.mil/Atlas2/faces/page/login/Login.seam .

- Access and general protection/security policy and procedures. This standard language is for contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

- Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

- iWATCH Training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 05 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

- OPSEC Training. Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter. OPSEC Awareness for Military Members, DoD Employees and Contractors is available at the following website:

http://www.cdse.edu/catalog/operations-security.html

1.24.2 The Contractor shall install a fixed locking container on each vehicle used to transport or apply pesticides. The Contractor shall keep pesticides within this locked container except when using them in the course of contract performance.

1.24.3 The Contractor shall install devices on each piece of equipment to disable it when not in use. These devises may be keyed switches, removable starting devices, or like items of similar effectiveness.

1.24.4 The Contractor shall ensure that its employees wear identification badges at all times when performing the requirements of this contract.

1.24.5 The Contractor shall refer to the Armed Forces Pest Management Board Technical Guide Number 7 (See Technical Exhibit 3) for additional security measures that may or will be in effect during the duration of this contract.

1.25 Contractor Manpower Reporting.

1.25.1 The Contractor shall report ALL contract labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Fort Riley Exterior Pest Control Contract via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/ and then click on “Department of the Army CMRA” or the icon of the DoD Organization that is receiving or benefitting from the contracted services.

1.25.2 Reporting inputs will be for the labor executed during the period of performance during each Government Fiscal Year (FY), which runs October 1 through September 30. While inputs may be reported any during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractor may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website at http://www.ecmra.mil/. The required data fields include:

(1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative;

(2) Contract number, including task and delivery order number;

(3) Beginning and ending dates covered by reporting period;

(4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data;

(5) Estimated direct labor hours (including sub-contractors);

(6) Estimated direct labor hours paid this reporting period (including sub-contractors);

(7) Total payments (including sub-contractors);

(8) Predominant Product Service Code (PSC)/Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant PSC/FSC for each sub-contractor if different);

(9) Estimated data collection cost;

(10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information);

(11) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website);

(12) Presence of deployment or contingency contract language; and

(13) Number of contractor, and sub-contractor employees deployed in theater this reporting period (by county).

1.25.3 As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement.

1.26 INSTALLATION ACCESS.

1.26.1 Effective May 1, 2013 all commercial vehicles delivery access is restricted to the 12th Street and Estes Gates. Cargo and/or load carrying vehicles one (1) ton and above are directed to access the Installation using one (1) of these designated gates.

1.26.1.1 12th STREET GATE: The 12th Street Gate entrance can be accessed from Interstate I- 70, take Exit 303 and head north and take the Fort Riley 12th Street Exit. The 12th Street Gate can also be accessed from KS Highway 18 North of the Kansas River Bridge.

1.26.1.2 ESTES GATE: The Estes Gate entrance can be accessed from Interstate I-70, take Exit 295 and head north on US Highway-77, exit on Old Highway-77, and take Estes Road onto the access control point. Estes Gate entrance can also be accessed from US Highway-77.

1.26.2 Driver(s) and passenger(s) must present a valid driver's license/photo ID for installation access.

1.26.3 Commercial deliveries are accepted between 7:30 a.m. to 2:00 p.m (CST) Monday through Friday. The 12th Street and Estes Gates are closed at 7:00 p.m. and closed on weekends and Federal holidays. The installation does not provide overnight parking. All shipments must be accepted and off loaded the same day.

1.26.4 The bill of lading shall have the Contract Number and Fort Riley delivery point of contact’s name and phone number. This includes the bill of lading presented by third party and subsequent shippers.

1.26.5 Fort Riley no longer participates in RAPIDGate and any such issued pass will no longer be accepted.

1.26.6 An increased Force Protection Condition (Bravo, Charlie or Delta) shall require all vehicles used to deliver supplies under this contract to use the 12th Street Gate only. Compliance with enhanced Force Protection Conditions is mandatory and shall be at no cost to the Government. The current FPCON posted @ http://www.riley.army.mil/UnitPage.aspx?unit=iWatch provides specific guidance regarding access to Fort Riley. It is the Contractor’s responsibility to check this website and relay the information to their carriers.

1.26.7 Fort Riley Directorate of Emergency Services (DES) retains the right to refuse entry to the installation. Refusal of entry shall not relieve the prime contracted vendor from its responsibility to deliver as agreed to, or there be an additional cost to the Government resulting from refused entry.

1.26.8 For Fort Riley advisories, daily traffic update and other access control points hours of operations, go to: http://www.riley.army.mil/NewsViewer.aspx?id=5982

SECTION C 2

DEFINITIONS AND ACRONYMS

Building - FOR THE PURPOSES OF THIS CONTRACT ONLY: A permanent structure, set on a solid foundation, designed for a life span in excess of 25 years.

Contracting Administrator – A person who administrates the contract from the time it is awarded to its conclusion.

Contracting Officer (KO) – A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer.

Contracting Officer Representative (COR) - A person responsible for performing contract quality assurance. May also have the designation ACOR (Alternate Contracting Officer Representative).

DES – Directorate of Emergency Services.

Demand Maintenance Order – Pest control services that is not considered scheduled service.

Also known as a Service Order.

DoD – Department of Defense.

DPW – Directorate of Public Works.

EPA – Environmental Protection Agency – The federal agency delegated authority to enforce the Federal Insecticide, Fungicide, and Rodenticide Act (FIFRA).

Facility Manager — A person responsible for organizing, coordinating, and controlling the care of a facility.

FIFRA – Federal Insecticide, Fungicide, and Rodenticide Act.

Integrated Pest Management Coordinator (IPMC) – The individual designated by the installation commander to oversee the installation pest management program.

Integrated Pest Management Plan (IPMP) – A long-range, comprehensive planning and operational document that establishes the strategy and methods for conducting a safe, effective, and environmentally sound IPM program. Written IPMPs are required to establish and implement an installation pest management program.

Integrated Pest Management (IPM) – A planned, incorporating continuous monitoring, education, record keeping, and communication to prevent pest and disease vectors from causing unacceptable damage to operations, people, property, material, or the environment. The IPM strategy uses targeted, sustainable, economical, environmentally sound methods including education, habitat modification, biological control, genetic control, cultural control, mechanical control, physical control, regulatory control, and, where necessary, the judicious use of the least hazardous pesticides.

Job Order – An order for specific work under an issued Delivery Order. Issued for Scheduled Service Work.

Pests – Arthropods, birds, rodents, nematodes, fungi, bacteria, viruses, algae, snails, marine borers, snakes, weeds, and other organisms (except for human or animal disease-causing organisms) that adversely affect readiness, military operations, or the well-being of personnel and animals; attack or damage real property, supplies, equipment, or vegetation; or are otherwise undesirable.

Pest Management – The prevention and control of disease vectors and pests that may adversely affect the DoD mission or military operations; the health and well-being of people; or structures, material, or property.

Pesticide – Any substance or mixture of substances, including biological control agents, that may prevent, destroy, repel, or mitigate pests and are specifically labeled for use by the EPA.

Also, any substance or mixture of substances used as a plant regulator, defoliant, desiccant, disinfectant, or biocide.

Pesticide Applicator – Any individual who applies pesticides or supervises the use of pesticides by others and who has been authorized to do so by successfully completing a training program approved by the EPA, followed by formal certification by DoD or State Certification Officials.

Quality Assurance (QA) – A structured program used by the Army to monitor the actions of a contractor to ensure that conditions of the performance work statement (PWS) are met.

Quality Assurance Evaluator (QAE) – A person designated by the KO to monitor Contractor performance. May also be designated PMQAE (Pest Management QAE).

Rap - Locations that use various size rocks used to stabilize bridge abutment, levies, drainage ditches, or other such structures to prevent erosion. Also known as Rip-rap.

Real Property – DoD lands, building, structures, utility systems, surfaced areas, and improvements. Includes equipment affixed and built into a facility as an integral part.

Relocatable Building - FOR THE PURPOSES OF THIS CONTRACT ONLY: A temporary structure, which may be set on a solid foundation or on cinder block piers, designed for a life span of less than twenty-five years.

Relocatable Facility - FOR THE PURPOSES OF THIS CONTRACT ONLY: A number of relocatable buildings that are all classified by Real Property under the same building number. For example, Building 1989, sections A, B, C, D, E, and F, would all be classified as one facility under this definition.

Scheduled Services - Recurring pest control services outlined below and in the specific tasks stated in this contract.

Service Order – See Demand Maintenance Order.

Surveillance – Thorough inspections or surveys made before and after pest management treatments to determine the presence and prevalence of pest or disease vectors.

Task Order - An order for services placed against an established contract or with Government sources.

SECTION C 3

GOVERNMENT FURNISHED PROPERTY

3.1 Pest Management Records spreadsheet (Microsoft Excel format) for recording pest management operations performed during this contract (see paragraph 1.23.3.10).

3.2 Pesticide Usage Proposal spreadsheet (Microsoft Excel format) (see paragraph 1.14.3.2).

NOTE: The Government will provide the Contractor revisions of each spreadsheet as they become available.

NOTE: The Government may change the report method during the course of this contract. The Government will provide the Contractor information regarding the changes as they become available.

3.3 Use of the mixing bay and mixing room in the Directorate of Public Works Pest Management Facility (Building 349) for preparing pesticides for use on Fort Riley in conjunction with this contract.

3.3.1 The Government will provide all water and electricity for the operation of the facility and for filling the Contractor owned equipment.

3.3.2 The Directorate of Public Works Pest Management Facility is a shared facility with the Government and is available on a first come, first use policy. Short delays may occur if the bay is occupied for filling operations by Government personnel or other approved contractors.

3.3.3 The Government will provide the Contractor a key code to access the bay via the overhead door. The Government will provide the Contractor a gate key. The gate at Building 349 must remain secured from 4:00 pm until 7:30 am each day and 24-hours on weekends and holidays.

3.3.4 The Contractor may utilize the bathroom facilities but may not utilize the washing machine or drier without permission of the CONTRACTING OFFICER OR THEIR DESIGNATED

REPRESENTATIVE.

3.4 The Government will not provide storage areas for Contractor equipment. The Contractor is responsible for storing its own equipment at an off-installation location when not in use.

3.5 The Government will not provide storage areas for Contractor pesticides unless approved by the IPMC (see paragraph 1.15.1.).

3.6 The Contractor may utilize the Emergency Spill Kit in case of an accidental pesticide spill.

The Contractor shall replace any materials used within 3 business days of use. (See Technical Exhibit 2)

SECTION C 4

CONTRACTOR FURNISHED EQUIPMENT AND SERVICES

4.1 The Contractor shall furnish all plant, facilities, vehicles, equipment, fuel, materials, and services except those designated herein as being Government furnished.

4.1.1 Contractor Vehicles: The company name, pesticide business license number, and any other information required by the State of Kansas shall be displayed on each of the Contractor's vehicles and equipment in a manner and size that is clearly visible. All vehicles and equipment shall display a valid license plate and the Contractor shall properly register all vehicles and equipment used on Fort Riley as applicable with the current Installation Force Protection Measures. The Contractor shall provide and maintain all vehicles and equipment required to fulfill the terms of the contract. All vehicles and equipment shall be in an operable condition and meet all Federal, State, and local safety requirements. All vehicles and equipment shall not leak oil, transmission fluid or hydraulic fluids while in operation. The Contractor shall remove from service, within one hour of notification by the KO, vehicles and equipment not meeting the above requirements. Repair or replacement of the vehicle shall be at the Contractor’s expense.

Inoperable or unserviceable vehicles and equipment shall not be cause for the Contractor to reduce any service or performance. All vehicles and equipment shall be kept in a clean and operational state while on Fort Riley.

4.1.2 Contractor Spray Equipment: The Contractor shall use spray equipment appropriate to the application being performed. All spray equipment shall be maintained in good working order and be free of leaks. Spray equipment shall be calibrated as needed to maintain accuracy. The Contractor shall provide the Government record(s) of calibration upon request.

4.1.3 Miscellaneous Equipment: The Contractor shall furnish any other equipment necessary to complete the terms of this contract.

4.1.4 Communication Equipment: The contractor shall comply with all applicable DoD, Army, Ft. Riley, and FCC regulations pertaining to the operation of RF transmitting or receiving devices (radios) while on the Ft. Riley installation. If the Contractor wishes to use radios for communication purposes that are of restricted usage by the Government, then the Contractor shall request written approval from the Government through the CONTRACTING OFFICER OR THEIR DESIGNATED REPRESENTATIVE operate them on the Fort Riley Installation.

4.1.5 Pesticides: The Contractor shall use only pesticides that are registered with the EPA and the State of Kansas and that are included on the annual pesticide use proposal that is submitted by Fort Riley to the US Army Environmental Center for review and validation.