PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

Ice Delivery– LRC Supply & Services Division

Part 1

1. GENERAL: This is a non-personal services contract to provide Ice Delivery, both cubed and block. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary for Ice Delivery as defined in this Performance Work Statement (PWS), Section 5 except for those items specified as government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2 Objectives: In accordance with Army Regulation (AR) 40-657, Veterinary/Medical Food Inspection and Laboratory Service, suppliers facilities must be sanitarily inspected and approved for listing in VETCOM Circular 40-1, “Worldwide Directory of Sanitarily Approved Food Establishments for Armed Forces Procurement” prior to award of a contract.

To request an initial sanitary inspection, suppliers shall submit a letter through the Contracting Officer to the Commander, U. S. Army Veterinary Command, ATTN:

MCVS-FA, 2050 Worth Road, Fort Sam Houston, TX 78234-6000, containing as a minimum the following information:

(a) Full name of the establishment, street address (or geographical location), city, state, zip code and country in which the establishment is located; and the mailing address, if different from the location.

(b) Name, title, telephone number, fax number and email address of the contact person at the supplier’s establishment and the normal operating hours.

(c) Specific products to be furnished (ice; block, crushed and carving).

(d) If establishment is currently inspected by a federal, state or local agency, provide the establishment number and the name of the agency.

The inspection request will be forwarded to the U. S. Army Veterinary Command at least six weeks before the results are due. The U. S. Army Veterinary Command will furnish the vendor a written notice of approval or disapproval.

1.3 Scope: The contractor shall furnish all plant, labor, material, equipment and transportation necessary to provide ice; Crushed ice shall be in cubes no larger than one inch in diameter and delivered in sixteen to fifty pound plastic bags; Block ice shall be in blocks weighing from 10 to 15 pounds individually wrapped in plastic bags; in accordance with the terms and conditions herein.

1.4 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and three (3) 12 month option years. The Period of Performance reads as follows:

Base Year 1 Jan 2019 to 31 Dec 2019 Option Year I 1 Jan 2020 to 31 Dec 2020 Option Year II 1 Jan 2021 to 31 Dec 2021 Option Year III 1 Jan 2022 to 31 Dec 2022

1.5 General Information

1.5.1 Federal Observed Holidays: Contractor is not required to perform deliveries on holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day Washington’s Birthday Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.5.2 Business Hours : The Contractor is responsible for conducting business and making deliveries between the hours of [0800 - 1600] Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.5.3 Place of Performance: The work to be performed under this contract will be performed at Fort Riley, Kansas.

1.5.4 Type of Contract: The Government will award a Firm Fixed Price contract.

1.5.5 Contractor Personnel Conduct: The Contractor shall ensure that the conduct of its employees, while on Fort Riley, shall not in any way be discourteous, and the Contractor’s employees shall present themselves in a professional appearance at all times.

The conduct and appearance of Contractor employees shall not reflect discredit upon this installation or upon the Department of the Army (DA). The Government reserves the right to require removal from the job site of a Contractor employee who endangers persons or property, or whose continued employment is inconsistent with military security or mission accomplishment. The Government reserves the right to refuse to permit any Contractor employee to perform services under this contract that is not in compliance with this contract, and/or to bar the employee from the installation. The occurrence of any above circumstance shall not relieve the Contractor of any work responsibility required by this contract.

1.5.6 Emergency Services

1.5.6.1 The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor of their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn, notify the KO or COR within 30 minutes of the incident.

1.5.6.2 Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

Part 2

DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

2. DEFINITIONS AND ACRONYMS:

2.1 Definitions:

2.1.1 Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 Contracting Officer (KO). Is the person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 Contracting Officer’s Representative (COR). Is an employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6 Provide. To furnish, as in Government-furnished property, or to acquire, as in contractor-acquired property.

2.1.7 Wide Area Work Flow (WAWF):A secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows government vendors to submit and track invoices and receipt/acceptance documents over the web and allows government personnel to process those invoices in a real-time, paperless environment.

2.1.8 Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.9 Work Week. Monday through Friday, unless specified otherwise.

2.2 Acronyms:

ACOR Alternate Contracting Officer's Representative AR Army Regulation AT Anti-Terrorism CDR Contract Discrepancy Report

COR Contracting Officer’s Representative KO Contracting Officer DA Department of the Army LB Pound OPSEC Operation Security PWS Performance Work Statement TE Technical Exhibit SSMO Subsistence Supply Management Office UI Unit Issue WAWF Wide Area Work Flow

Part 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

Not Used.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

C.4.1 Contractor shall have DA Form 3161, Request for Issue or Turn-In, signed legibly by the authorized receiver including quantity of ice received, full name and rank. Initials and/or last names only are not acceptable and DA Form 3161’s submitted in such a manner will be returned to the Contractor for completion. The Contractor shall distribute DA Form 3161’s as follows:

One copy – Received One copy – Contractor One copy - SSMO

After completing the deliveries each day, the Contractor shall combine the deliveries into one ticket. Information provided shall include: name and address of vendor, date of delivery, description, quantity, unit of issue, unit cost and total cost. The delivery ticket (2 copies) and one copy of the DA Form 3161shall be turned in to SSMO, 229 Custer Avenue, Fort Riley, Kansas, Monday through Friday within one workday of delivery.

C.4.2 The Contracting Officer (KO), alone is authorized to place orders against this Contract and reserves the right to have authorized individuals pick up ice directly from the Contractor.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS: The Contractor shall provide services for Ice Delivery.

C.5.1 Monday through Sunday 1 April through 30 September, to include national holidays. See Technical Exhibit 1.

C.5.2 Monday through Saturday, 1 October through 31 March to include national holidays. See Technical Exhibit 1.

C.5.3 Schedule of deliveries. Deliveries shall be made 0800-1100 to the dining facilities and 0830-1100 to SSMO on DA Form 3161, Order and Receipt for Direct Vendor Delivery. See Technical Exhibit 3 and 4. The Contractor will be notified by phone of orders. The Contractor shall pick up the DA Form 3161 at SSMO (prior to delivery), Bldg 229 by 3:30 pm, Monday through Friday. The Contractor shall deliver ice within 24 hours of picking up the form for Monday through Saturday deliveries and 48 hours for Sunday deliveries. The Contractor shall unload delivered ice and place it in the location designated by the receiver. A government operated forklift may be available for the unloading of large volumes of ice as directed by the COR. At Technical Exhibit 2 is a list of all locations the Contractor may deliver ice. Late delivery or failure to deliver would be grounds for a Contractor Discrepancy Report (CDR).

C.5.3.1 Estimated monthly deliveries

CRUSHED ICE

Base 1st Option 2nd Option

3nd Option

Month UI Year Year Year Year Jan LB 2,557 2,696 2,696 2,696 Feb LB 2,557 2,696 2,696 2,696 Mar LB 2,557 2,696 2,696 2,696 Apr LB 25,565 26,957 26,957 26,957 May LB 51,130 53,913 53,913 53,913 Jun LB 51,130 53,913 53,913 53,913 Jul LB 51,130 53,913 53,913 53,913

Aug LB 51,130 53,913 53,913 53,913 Sep LB 25,565 26,957 26,957 26,957 Oct LB 25,565 26,957 26,957 26,957 Nov LB 2,557 2,696 2,696 2,696 Dec LB 2,557 2,696 2,696 2,696 Total LB 294,000 310,000 310,000 310,000

C.5.3.2 Estimated monthly deliveries BLOCK ICE

Base 1st Option 2nd Option

3nd Option

Month UI Year Year Year Year Jan LB

Feb LB

Mar LB

Apr LB 1,043

1,461

May LB 2,087

2,922

Jun LB 2,087

Jul LB 2,087

Aug LB 2,087

Sep LB 1,043

Oct LB 1,043

Nov LB

Dec LB

Total LB 12,000

16,800

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS): The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. Any Contractor provided publications are to be procured and maintained at Contractor’s expense. Ice block and crushed shall be manufactured from water complying with the following publications:

C.6.1 Public Health Service Drinking Water Standard, 1962; Safe Drinking Water Act, 1974 and Safe Drinking Water Act, 1996 (available through the Superintendent of Documents, Washington, DC).

C.6.2 AR 40-5, Preventive Medicine, Chapter 1, Introduction..

C.6.3 AR 40-657, Veterinary/Medical Food Safety, Quality Assurance and Laboratory Service.

C.6.4 DA PAM 40-11, Preventive Medicine, Chapter 4, Environmental Health

C.6.5 UNITED STATES ARMY PUBLIC HEALTH COMMAND (USAPHC) Circular 40-1 lesa.crockett Are these the correct and current Pubs? This section has been verified. Please refer to email from Public Health Environmental dated 28 May 2014.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. ATTACHEMENT/TECHNICAL EXHIBIT LIST:

7.1 Attachment 1/Technical Exhibit 1 – Holidays

7.2 Attachment 2/Technical Exhibit 2 – BLDGS

7.3 Attachment 3/Technical Exhibit 3 – Maps

7.4 Attachment 4 / Technical Exhibit – DA Form 3161

TECHNICAL EXHIBIT X

DELIVERABLES SCHEDULE

(This technical exhibit lists any reports or documentation that is required as a deliverable to include the frequency, # of copies, medium/format and who/where it is to be submitted. A deliverable is anything that can be physically delivered but may include non-physical things such as meeting minutes. Note: All PWS deliverables should be included in this exhibit.)

Deliverable Frequency # of Copies Medium/Format Submit To [Insert the deliverable, i.e., the DoD Business Process and Agency Operating Models Report and the PWS paragraph number, i.e., PWS paragraph 5.5.]

[Insert how often it is to be provided, i.e., by the 5th of every month, within 30 days of contract award, etc.]

[Insert the number of copies, i.e., 1 original and 2 copies, how often it is to be provided, i.e., by the 5th of every month, within 30 days of contract award, etc.]

[Insert the medium/format that the deliverable is to be provided in, i.e., paper (hard copy), CD in MS Word, DVD, Briefing Slides on CD, Excel Spreadsheet, etc.]

[Insert where the deliverable is to be delivered, i.e., Name of Activity, ATTN: POC, and Address.]

[Continue to insert the deliverables in accordance with the example provided above.]

[Same as above.] [Same as above.] [Same as above.] [Same as above.]

[Same as above.] [Same as above.] [Same as above.] [Same as above.] [Same as above.] [Same as above.] [Same as above.] [Same as above.] [Same as above.] [Same as above.] lesa.crockett The deliverables if any can be listed here. Are we asking them to provide us anything like maybe a delivery schedule, personnel listing etc? Technical Exhibits 1 – 4 have been provided. The government does not require a delivery schedule nor a personnel listing. wmjr