Exhibit-A.pdf

Exhibit A -

STATEMENT of WORK (SOW) Ice Delivery– LRC Supply & Services Division

Section 1

1. GENERAL: This is a contract to provide ice, both crushed and block. The Government shall not exercise any supervision or control over the contractor employees providing the supply herein. Such contract employees shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary for providing Ice as defined in this Statement of Work (SOW), Section 5 except for those items specified as government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2 Objectives: In accordance with Army Regulation (AR) 40-657, Veterinary/Medical Food Inspection and Laboratory Service, contract awardee facilities must be sanitarily inspected and approved for listing in VETCOM Circular 40-1, “Worldwide Directory of Sanitarily Approved Food Establishments for Armed Forces Procurement” prior to award of the contract.

To request an initial sanitary inspection, suppliers shall submit a letter through the Contracting Officer to the Commander, U. S. Army Veterinary Command ATTN: MCVS-FA, 2050 Worth Road, Fort Sam Houston, TX 78234-6000, containing as a minimum the following information:

(a) Full name of the establishment, street address (or geographical location), city, state, zip code and country in which the establishment is located; and the mailing address, if different from the location.

(b) Name, title, telephone number, fax number and email address of the contact person at the supplier’s establishment and the normal operating hours.

(c) Specific products to be furnished (ice; block, crushed and carving).

(d) If establishment is currently inspected by a federal, state or local agency, provide the establishment number and the name of the agency.

The inspection request will be forwarded to the U. S. Army Veterinary Command at least six weeks before the results are due. The U. S. Army Veterinary Command will furnish the vendor a written notice of approval or disapproval.

1.3 Scope: The contractor shall furnish all plant, labor, material, equipment and transportation necessary to provide ice; Crushed ice shall be in cubes no larger than one inch in diameter and delivered in sixteen to fifty pound plastic bags; Block ice shall be in blocks weighing from 10 to 15 pounds individually wrapped in plastic bags; in accordance with the terms and conditions herein.

1.4 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and three (3) 12 month option years. The Period of Performance reads as follows:

Base Year 1 Jan 2019 to 31 Dec 2019 Option Year I 1 Jan 2020 to 31 Dec 2020 Option Year II 1 Jan 2021 to 31 Dec 2021 Option Year III 1 Jan 2022 to 31 Dec 2022

1.5 General Information

1.5.1 Federal Observed Holidays: Contractor is not required to perform deliveries on holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day Washington’s Birthday Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.5.2 Hours of Operation: The Contractor is responsible for conducting business and making deliveries between the hours of 7:30 AM– 4:00 PM (CST), Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this Statement of Work (SOW) when the Government facility is not closed for the above reasons.

1.5.3 The supply to be delivered under this contract will be delivered to Fort Riley, Kansas.

1.5.4 Type of Contract: The Government will award a Firm Fixed Price contract.

1.5.5 Contractor Personnel Conduct: The Contractor shall ensure that the conduct of its employees, while on Fort Riley, shall not in any way be discourteous, and the Contractor’s employees shall present themselves in a professional appearance at all times. The conduct and appearance of Contractor employees shall not reflect discredit upon this installation or upon the Department of the Army (DA). The Government reserves the right to require removal from the job site of a Contractor employee who endangers persons or property, or whose continued employment is inconsistent with military security or mission accomplishment. The Government reserves the right to refuse to permit any Contractor employee to perform services under this contract that is not in compliance with this contract, and/or to bar the employee from the installation. The occurrence of any above circumstance shall not relieve the Contractor of any work responsibility required by this contract.

1.5.6 Emergency Treatment

1.5.6.1 The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor of their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn, notify the Contracting Officer (KO) or Contracting Officer Representative (COR) within thirty (30) minutes of the incident.

1.5.6.2 Emergency medical treatment and services cost for Contractor personnel is the responsibility of the Contractor.New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day Washington’s Birthday Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.5.2 Hours of Operation: The Contractor is responsible for conducting business and making deliveries between the hours of 8:00 AM– 4:00 PM (CST), Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this Statement of Work (SOW) when the Government facility is not closed for the above reasons.

1.5.3 The supply to be delivered under this contract will be delivered to Fort Riley, Kansas.

1.5.4 Type of Contract: The Government will award a Firm Fixed Price contract.

1.5.5 Contractor Personnel Conduct: The Contractor shall ensure that the conduct of its employees, while on Fort Riley, shall not in any way be discourteous, and the Contractor’s employees shall present themselves in a professional appearance at all times. The conduct and appearance of Contractor employees shall not reflect discredit upon this installation or upon the Department of the Army (DA). The Government reserves the right to require removal from the job site of a Contractor employee who endangers persons or property, or whose continued employment is inconsistent with military security or mission accomplishment. The Government reserves the right to refuse to permit any Contractor employee to perform services under this contract that is not in compliance with this contract, and/or to bar the employee from the installation. The occurrence of any above circumstance shall not relieve the Contractor of any work responsibility required by this contract.

1.5.6 Emergency Treatment

1.5.6.1 The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor of their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn, notify the Contracting Officer (KO) or Contracting Officer Representative (COR) within thirty (30) minutes of the incident.

1.5.6.2 Emergency medical treatment and services cost for Contractor personnel is the responsibility of the Contractor.

Section 2

DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

2. DEFINITIONS AND ACRONYMS:

2.1 Definitions:

2.1.1 Block Ice. Block ice shall be in blocks weighing from 10 to 15 pounds individually wrapped in plastic IAW the PWS, and meet the TB Med 530 requirements for consumption listed at 7-8, and 8-8 in this publication.

2.1.2 Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.3 Contracting Officer (KO). Is the person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government.

Note: The KO is the only individual who can legally bind the government.

2.1.4 Contracting Officer’s Representative (COR). The COR monitors all technical aspects of the contract and assists in contract administration. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5 Crushed Ice. Crushed ice shall be in cubes no larger than one inch in diameter and delivered in sixteen to fifty pound plastic bags IAW the PWS, and must meet the TB Med 530 requirements for consumption listed at 7-8 and 8-8 in this publication.

2.1.6 Defective Supplies. When the supply does not meet the standard of performance associated with the Statement of Work.

2.1.7 Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.8 Provide. To furnish, as in Government-furnished property, or to acquire, as in contractor-acquired property.

2.1.9 Wide Area Work Flow (WAWF): A secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows government vendors to submit and track invoices and receipt/acceptance documents over the web and allows government personnel to process those invoices in a real-time, paperless environment.

2.1.10 Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.11 Work Week. Monday through Friday, unless specified otherwise.

2.2 Acronyms:

ACOR Alternate Contracting Officer's Representative AR Army Regulation AT Anti-Terrorism CDR Contract Discrepancy Report COR Contracting Officer’s Representative E Exhibit KO Contracting Officer DA Department of the Army LB Pound OPSEC Operation Security SOW Statement of Work SSMO Subsistence Supply Management Office

UI Unit Issue WAWF Wide Area Work Flow

Section 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

“No Government Furnished Property will be provided for this contract.”

Section 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary for providing Ice

Section 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1 Contractor shall have DA Form 3161 prior to making deliveries. The DA Form 3161, Request for Issue or Turn-In, shall be signed legibly by the authorized receiver including quantity of ice received, full name and rank. Initials and/or last names only are not acceptable and DA Form 3161’s submitted in such a manner will be returned to the Contractor for completion. The Contractor shall distribute DA Form 3161’s as follows:

One copy – Received One copy – Contractor One copy - SSMO After completing the deliveries each day, the Contractor shall combine the deliveries into one ticket. Information provided shall include: name of vendor, address of vendor, date of delivery, description, quantity, unit of issue, unit cost and total cost. The delivery ticket (2 copies) and one

(1) copy of the DA Form 3161shall be turned in to Subsistence Supply Management Office (SSMO), 229 Custer Avenue, Fort Riley, Kansas Monday through Friday within one workday of delivery. The Contractor shall, if necessary, pick up the DA Form 3161 at SSMO (prior to delivery), Bldg. 229 by 3:30PM (CST) Monday through Friday.

5.2 Schedule of deliveries:

• Monday through Sunday 1 April through 30 September, to include national holidays. See

Exhibit A.

• Monday through Saturday, 1 October through 31 March to include national holidays. See

Exhibit A.

5.2.1 Deliveries shall be made 8:00 AM-11:00 AM (CST) to the dining facilities and 8:30 AM-11:00 AM (CST) to Subsistence Supply Management Office (SSMO) on DA Form 3161, Order and Receipt for Direct Vendor Delivery. See Exhibit’s C and D. The Contractor will be notified by phone of delivery orders. The Contractor shall deliver ice within 24 hours of picking up the form for Monday through Saturday deliveries and 48 hours for Sunday deliveries. The Contractor shall unload delivered ice and place it in the location designated by the receiver. A government operated forklift may be available for the unloading of large volumes of ice as directed by the COR. At Exhibit B is a list of all locations the Contractor may deliver ice. Late delivery or failure to deliver would be grounds for a Contractor Discrepancy Report (CDR). 5.2.2 Estimated monthly deliveries

CRUSHED ICE

Base 1st Option 2nd Option 3nd Option Month UI Year Year Year Year January LB 2,557 2,696 2,696 2,696 February LB 2,557 2,696 2,696 2,696 March LB 2,557 2,696 2,696 2,696 April LB 25,565 26,957 26,957 26,957 May LB 51,130 53,913 53,913 53,913 June LB 51,130 53,913 53,913 53,913 July LB 51,130 53,913 53,913 53,913

August LB 51,130 53,913 53,913 53,913 September LB 25,565 26,957 26,957 26,957

October LB 25,565 26,957 26,957 26,957 November LB 2,557 2,696 2,696 2,696 December LB 2,557 2,696 2,696 2,696

Total LB 294,000 310,000 310,000 310,000