PWS_W911RX-18-Q-0036.pdf

CHRA Workstation Movement Services Civilian Human Resources Agency (CHRA)

Fort Riley, KS

Part 1

General Information

1. GENERAL: This is a non-personal services contract to provide the relocation of designated workstations for Fort Riley, KS. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide experienced supervisors, personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform relocation and/or installation of designated furniture as defined in this Performance Work Statement (PWS), section 5 except for those items specified as government furnished property and services. The Contractor shall not move printers, personal property, computers and other like electronic equipment that are not included in this contract. The Contractor shall perform to the standards in this contract.

1.2 Background: The CHRA moving requirement is an on-going requirement in support of CHRA support. Furniture moving is not a core competency of the Government and as such it would continue to be in the best interest to contract out this requirement for price competitiveness and allow contractors to utilize “best commercial” practices for moving services.

The Fort Riley Web site can be reached at http://www.riley.army.mil/.

1.3 Objectives:

• Assembly and disassembly designated furniture.

• Packing and unpacking of designated furniture.

• Movement of designated furniture to and from designated locations within the

Installation.

1.4 Scope: Provide Installation furniture movement services to support Fort Riley. Services may include movement and relocation, assembly, disassembly, packing, unpacking, and transporting.

The Contractor shall review space plans accompanying any Task Order.

1.5 Period of Performance: The period of performance shall be for 1 base period and 3 Option periods.

1.6 General Information:

1.6.1 Quality Control: Quality Control is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.212-4, Contractor Terms and Conditions - Commercial Items). A formal Quality Control Plan (QCP) is not required for this commercial service. However, the Contractor shall maintain an inspection http://www.riley.army.mil/ system commensurate with commercial practices to ensure the Contractor only tenders for acceptance those items or services that conform to the requirements of this contract.

1.6.1.1 Damage or Discrepancy Reports: In all instances where damage or loss of Government property or equipment occurs by the Contractor, the Contractor shall provide a verbal and written report to the COR within one (1) working day of occurrence. An original damage or discrepancy report shall be delivered to the COR describing the circumstances and extent of the damage or loss. The Contractor shall bear all costs of repairing or replacing the damaged property or loss if the determination is made that the damage or loss was caused by the Contractor or the Contractor’s employees. The Contractor shall bear all costs of minor damages (to include nicks, dents, mars, and scratches) as identified in Joint Post inspections in accordance with PRS Attachment 2.

1.6.1.1.1 Damages will include: Contract and Task Order numbers; description and quantity of the item(s) or property damage or loss; nature of the property damage or loss; and location, if known, of the damage or loss. Damage reports may also include photographic evidence of the damage or loss and any supporting statements when available.

1.6.2 Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is a Government only document primarily focused on what the Government must do to assure that the Contractor has performed in accordance with the requirements of the contract. The Government reserves the right to inspect any services that have been tendered for acceptance.

Non-conforming services shall be re-performed at no increase in contract price. If non-conforming services are recurring, cannot be re-performed, or the services fail to achieve the Performance Requirements Summary (PRS), the Government may reject the nonconforming service(s) and document the Contractor’s performance record accordingly. The Government may also issue a Contract Discrepancy Report (CDR) in which the Contractor will be required to respond with the development of a corrective action plan (CAP) which identifies the root cause, corrective action (CA) for the root cause, CA for the specific nonconformance, and the date the CAs will be complete. The Government may also reduce the payment to the Contractor IAW the PRS, or reduce payment to reflect the value of the services performed, or may perform the services and charge the Contractor for any related cost incurred and/or may terminate this contract for cause.

1.6.3 Federal Government Holidays: The Contractor is not required to perform services on Federal holidays.

New Year’s Day 1st day of January Martin Luther King Jr.'s Birthday 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November Thanksgiving Day 4th Thursday of November

Christmas Day 25th day of December

1.6.4 Hours of Operation: The Contractor is responsible for conducting business, between 0700 and 1630 hours Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the Contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all Tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at various buildings at Fort Riley, KS.

1.6.6 Type of Contract: The Government will award a Firm-Fixed Price, Indefinite Delivery, Indefinite Quantity (IDIQ) contract.

1.6.6.1 Ordering: Services will be ordered by issuance of a Task Order, awarded by the Contracting Office. The Task Order will specify which building numbers service is to be performed at.

1.6.6.2 Period of Performance: Period of Performance will be negotiated for each Task Order placed.

1.6.6.3 Scheduling: A work schedule shall be submitted to the COR for approval, within 5 calendar days after award of each Task Order. In case a conflict arises due to a circumstance beyond the Contractor’s control, the Contractor shall provide a revised schedule, which does not exceed the Task Order period of performance, for the COR’s consideration of approval

1.6.7 Antiterrorism (AT) and Operations Security (OPSEC):

1.6.7.1 Access and General Protection/Security Policy and Procedures: The contractor and all associated subcontractors' employees shall provide all information required for background checks to meet installation access requirements to be accomplished by Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. The contractor and all associated subcontractors' employees shall also comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes. The Government may require monthly participation in the Installation Random Antiterrorism Program".

1.6.7.1.1 Identification of Contractor Employees: The Contractor (to include Sub-Contractors) shall provide each employee an Identification (ID) Badge, which includes at a minimum, the Company Name, Employee Name and a color photo of the employee. ID Badges for Key

Personnel shall also indicate their job title. ID Badges shall be worn at all times during which the employee is performing work under this contract. All Contractor (to include Sub-Contractors) employees shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The Contractor (to include Sub- Contractors) shall be responsible for collection of ID Badges upon completion of the contract or termination of any employee. A listing of issued identification cards shall be furnished to the COR NLT 5 days prior to each task order performance date and updated as needed to reflect Contractor and Sub-Contractor personnel changes. All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.6.7.1.2 RESERVED

1.6.7.1.3 RAPIDGate Program: Fort Riley is offering an Installation Access Control Solution called the RAPIDGate Program. This program is available, with installation approval, to new and existing vendors, Contractors, Sub-Contractors and service providers who require routine access to Fort Riley and desire streamlined entry into the Installation. This program is available at a registration cost to the company, with an additional fee per employee. Through two integrated processes - Access Privilege Management and Enrollment/Registration - the RAPIDGate Program enables electronic verification of identity and access privileges at Fort Riley's access control points (ACPs). Companies choosing to participate in the RAPIDGate Program will have streamlined access onto the installation. Participants will have access through all gates that size permits (Main Gate and Gate 20) and will be subject to RANDOM vehicle inspections. At the Main Gate RAPIDGate participants will be able to use either lane, enabling fast access onto the installation through that gate. Non-RAPIDGate participants and companies that choose not to participate in the RAPIDGate Program will be required to access the installation through Gate 20, whereby a Temporary day pass will be issued for each person. Contracts with a duration of 30 days or less will be required to apply for a pass under an exception to policy. The maximum pass period AS an exception to policy is 30 days with approval by the DES Physical Security Branch. To apply for a 30 day pass, the company is required to provide Physical Security a copy of the contract award, along with identification. Companies that service Fort Riley may enroll in the RAPIDGate Program by calling 1-877-RAPIDGate (1-877-727-4342). The Program will confirm with the installation Physical Security Branch that the company has legitimate business on the installation. Once the company has enrolled, its employees can register at the self-service KIOSK Registration Stations located at the Fort Riley Visitor Control Center (VCC) in building 35. The RAPIDGate Program confirms the individual's employment status with the company, and then performs identity authentication and background screening. Employees who qualify are issued a personalized RAPIDGate ID Credential Badge. The Program performs background screening on a regular basis to verify continued eligibility in the Program. Questions about the Fort Riley RAPIDGate Program should be addressed to info@rapidgate.com with the subject line RE: RAPIDGate Program, or to the Physical Security Branch, Directorate of Emergency Services at 785-239-6303 or patrick.w.burch.civ@mail.mil.

mailto:info@rapidgate.com mailto:patrick.w.burch.civ@mail.mil

1.6.7.1.4 Restrictions: The Contractor shall not employ any person who is determined by the Installation Commander to be a potential threat to the health, safety, security, general wellbeing or operational mission of the Installation or its population, to include personnel who are, or become, barred or restricted from the Installation. The Government reserves the right to require removal of any Contractor personnel from the job site who endanger persons or property, or whose continued employment is inconsistent with the interest of military security. The Government also reserves the right to require the Contractor to remove from the job site, any employee found to be under the influence of alcohol, drugs or any other incapacitating agent or any employee involved in the theft of Government property. The removal from the job site of such personnel shall not relieve the Contractor of the requirement to provide personnel to perform services.

1.6.8 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.9 Contracting Officer Representative (COR): The COR will be appointed by the Contracting Officer to provide Government Surveillance over all services performed. The COR monitors all technical aspects of the contract and assists in contract administration. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10 Key Personnel: The following personnel are considered key personnel by the Government: Project Manager. The Contractor shall provide a project manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the Contracting Officer and COR within fifteen (15) days of contract award and immediately after any changes. The project manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The project manager or alternate shall be available on Fort Riley, KS during the performance of each Task Order.

1.6.10.1 Project Manager and Alternate: The project manager and alternate project manager shall have 3 years of documented satisfactory performance supervising and managing similar functions required by this PWS. Project Manager and Alternate will be designated in writing, to include supporting documentation of the qualifications previously listed.

1.6.11 Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor or Sub-Contractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government.

The Contractor, in turn, shall be accountable to the Government for Contractor or Sub- Contractor employees.

1.6.12 Organizational Conflict of Interest: Contractor and Sub-Contractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer & COR immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer & COR to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.13 Contractor Personnel Conduct: Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any Contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. In accordance with DOD Directive 5500.7-R, “Joint Ethics Regulation”, Contractor employees must avoid improper influence in the execution of their duties under the contract. Particular attention should be paid to acceptance of gifts/ gratuities, and on non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S. C 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no Contractor employees conduct political related activities or events on the Installation Facilities. The Contractor shall comply with all DOD and local requirements that establish uniform policies governing smoking in and around Government-owned buildings and vehicles. The Contractor shall comply with Federal drug-free workplace and requirements IAW FAR 52.223-6 and 252.223-7004. Government rules, regulations, laws, directives, and requirements which are issued during the contract term relating to law and order, Installation administration, and security on the Installation shall be applicable to all Contractor employees or representatives who enter the Installation. Violation of such rules, regulations, laws, directives, or requirements shall be grounds for removal (permanently or temporarily as the Government determines) from the work site. Removal of employees does not relieve the Contractor from the responsibility for the work defined in this

PWS.

• Removal by Garrison Commander. The Garrison Commander may, at his/her discretion, bar an individual from the Installation under the authority of 18 USC 1382 (1972), AR 210-10 (Administration), and the National Industrial Security Program Operating Manual (NISPOM) for conduct determined contrary to good order, discipline, or Installation security.

• Removal by Contracting Officer (KO). The Contracting Officer may require the Contractor to remove any employee, working under this contract, for reason of misconduct or security. Contractor employees shall be subject to dismissal from the premises upon determination by the Contracting Officer that such action is necessary in the interest of the Government.

• Removal by Installation Police. Contractor employees may be denied entry to the Installation by Military Police if it is determined that such entry may be contrary to good order, discipline, or the security of the Installation. Military Police may remove any Contractor employee from the Installation for reason of misconduct or security.

1.6.14 Emergency Services

1.6.14.1 The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor of their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn, notify the KO or COR within 30 minutes of the incident. The Contractor will submit an accident report within 3 working days to the KO, COR, Fort Riley Safety Office and the Fort Riley Police Department.

1.6.14.2 The Government will furnish emergency medical and rescue service to prevent loss of life, limb or undue suffering to Contractor personnel operating on the Installation, within the capabilities of the Installation services, until the emergency situation no longer exists or until the employee is turned over to another health care provider. The Contractor is responsible for all costs and actions once the Government emergency medical personnel complete their duties. The Government will provide fire services to include firefighting, fire prevention inspections, and investigations; confined space rescue; and HAZMAT first response.

1.6.14.3 Traffic Accidents: If the Contractor is involved in a traffic accident, the Contractor shall notify the Directorate of Emergency Services (DES) immediately, and provide the Installation Safety Office, a verbal report within 4 hours and a complete written report of each occurrence within 3 working days of each occurrence. The Contractor is responsible for all tickets, fees, and other costs associated with traffic violations or accidents that are incurred by the Contractor while performing work under this contract.

1.7 Invoice Submittal: The Contractor shall invoice for services rendered for each period of performance Task Order. Invoices shall be submitted within10 calendar days of the completion of the Task Order. Once the invoice is accepted and approved, the Contractor will be notified.

The Contractor will be responsible for submitting the invoicing documents via methods as directed by the Government, i.e. submission in Wide Area Work Flow (WAWF). Proper and timely invoice submission of each period of performance Task Order is the sole responsibility of the Contractor. Reference paragraph 5.5.1 for requirements to complete Contractor Manpower Reporting (CMR) for individual Task Orders prior to invoicing for each respective Task Order.

1.8 Adjustments Due to Command and Control / Functional Changes: It is anticipated that during the life of the contract, changes may occur in the command and control of some functions defined in the scope which would result in changes to the contract. For example, functions currently under the command and control of Fort Riley DPW may shift to the command and control of another Army agency/activity. The Government reserves the right to negotiate any changes in command and control of functions with the Contractor to alleviate impact of those changes in accordance with FAR Clause 52.243-1, ALT II, Changes—Fixed Price.

1.9 Media Information: The Contractor shall not, in the performance of this contract, provide any information for media release without the approval of the Installation Public Affairs Officer.

No member of the media or of the Congress (House or Senate) shall be invited onto Fort Riley by the Contractor. All media/Congressional inquiries shall be referred to the Installation Public Affairs office. Requests for media release of information shall be submitted, in writing, to the KO at least fifteen working days prior to the proposed release date, and specify what information is to be released, how it is to be released, the purpose of the release, and when it is proposed for release. The KO will coordinate with the COR for functional recommendation for approval/disapproval and submit to the Public Affairs Officer for decision. Once the KO obtains the approval/disapproval from the Public Affairs Officer, the KO will notify the Contractor in writing.

1.10 Safety Plan: The Contractor is solely responsible for compliance with the Occupational Safety and Health Act (OSHA) (Public Law 91-596) and the resulting standards, OSHA Standard 29 CFR 1910, 1926, and the protection of their employees. The Contractor shall establish and maintain a Safety Plan that delineates the processes and procedures the Contractor shall use to prevent accidents and preserve the life and health of Contractor and Government personnel. The Contractor shall report Contractor employees’ accidents and injuries to the Contractor’s Project Management Staff, the Contracting Officer, the COR and the Fort Riley Installation Safety Office (ISO) in accordance with Fort Riley Rag 385-10 and 29 CFR 1910.

The Contractor shall be responsible for all damages to persons or property that occur as a result of the Contractor’s fault or negligence, and shall take proper safety and health precautions to protect the work, the workers, the public, and the property of others. The Contractor shall submit the Safety Plan prior to the start of the contract.

1.10.1 Provisions: The Contractor’s Safety Plan shall include the following provisions:

• The Contractor shall maintain reports and records on accidents, safety inspections, and investigations. The Contractor shall report and immediately notify the COR of any accident involving anyone working under this contract. A copy of the accident report shall be provided to the COR within 3 working days of accident.

• The Contractor shall inspect and survey Contractor’s work areas for potential safety hazards.

• The Contractor shall furnish Contractor personnel protective equipment and safety devices at the Contractor’s expense, including but not limited to safety cones, all ladders that comply with applicable safety standards and electrical protection devices.

• The Contractor shall provide required safety training to Contractor personnel including required respiratory protection and training for personal protection equipment provided to employees.

• The Contractor shall develop procedures and practices that minimize accident risk.

• The Contractor shall notify the Fort Riley Installation Safety Office, COR, and

Contracting Officer of planned visits, investigation or corrective actions required by Federal, State, Local, or any non-Fort Riley safety agencies.

• The Contractor shall make available to Contractor personnel hazard reporting procedures IAW 29 Code of Federal Regulations (CFR) 1910, and 1960, as applicable.

• The Contractor shall provide Installation Safety personnel unrestricted access to all Contractor facilities, work and storage areas at all times.

1.11 Installation Access and Control:

1.11.1 Restrictions: The Contractor shall not employ any person who is determined by the Installation Commander to be a potential threat to the health, safety, security, general well-being or operational mission of the Installation or its population, to include personnel who are, or become, barred or restricted from the Installation. The Government reserves the right to require removal of any Contractor personnel from the job site who endanger persons or property, or whose continued employment is inconsistent with the interest of military security. The Government also reserves the right to require the Contractor to remove from the job site, any employee found to be under the influence of alcohol, drugs or any other incapacitating agent or any employee involved in the theft of Government property. The removal from the job site of such personnel shall not relieve the Contractor of the requirement to provide personnel to perform services

1.11.2 Installation / Gate Closure: Unscheduled gate closures may occur at any time and personnel entering or exiting the Installation may experience a delay. Privately owned vehicles are subject to search upon entry, exit, and at any time while on the Installation. Refusal to comply with a request to search a vehicle could result in access to the Installation being denied.

Delays in entering or leaving the Installation due to gate closures or vehicle searches shall not be compensated for in any form by the Government.

1.11.3 Search and Seizure: Contractor personnel and property shall be subject to search and seizure upon entering the confines of Fort Riley, Kansas and upon leaving the confines of Fort Riley, Kansas in accordance with AR 190-22 (Search, Seizure, and Disposition of Property).

1.11.4 Controlled Substances: Contractor personnel shall not perform PWS work while in possession of, or while under the influence of, alcohol or any controlled substance.

1.11.5 Weapons: Contractor personnel shall comply with all Fort Riley regulations governing possession and transport of privately owned weapons on the Installation, including all forms of firearms, Tasers, bow and arrow, switchblade or automatic blade knives, knives with blades in excess of three inches, ammunition and pyrotechnics, fireworks, bludgeons, brass knuckles, shooting pens or similar devices IAW Fort Riley Regulation 190-12.

PART 2

DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

2. DEFINITIONS AND ACRONYMS:

2.1 Definitions:

Acceptance Quality Limit (AQL). The allowable variance from a standard before the Government will determine a specific service to be unsatisfactory. The maximum percent defective, maximum number of defects per hundred units, or total number of defects in the lot that will be considered as an acceptable variance from a standard. An AQL does not imply that the Contractor may knowingly perform in a defective manner. It implies only that the Government recognized that defective performance might happen unintentionally.

Accountability. Accountability is the obligation to keep accurate and complete records of property, documents, or funds. Important data elements may include, but are not limited to, identification data, gains, losses, due-ins, due-outs, and balances on hand or in use.

Accountable Officer. Person officially appointed in writing to maintain a formal set of accounting records of property or funds. This person may or may not have physical possession of the property or funds. Person also serves as the primary point of contact for technical guidance.

Army Property. All property purchased with appropriated Government funds allocated to the Department of the Army (DA) that are under DA or Contractor control, except property accounted for as owned and non-appropriated fund (NAF) activity. “Government Property” and “Army Property” are used synonymously with “Property”.

Callback. Repetitive request for same type of work, in which the root cause of the problem has not been corrected.

Cannibalize. Remove parts from Government property for use or for installation on other Government property.

Clean. Free from dirt, contamination, or impurities; unsoiled, unstained.

Completion of Work. Thorough and finished work that shall be considered completed wherein all the required actions and data have been received by the Government.

Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

Contractor Acquired Property. Property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

Contracting Officer (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

Contract Discrepancy Report (CDR). A report used to document unsatisfactory Contractor performance. The CDR requires the Contractor to explain, in writing, why performance is unsatisfactory; how performance shall be returned to satisfactory levels; and how recurrence of the problem shall be prevented in the future.

Contract Discrepancy. A failure of the Contractor to perform in accordance with contract requirements and specifications. A contract discrepancy may result from a failure of the

Contractor to provide, or provide on time, the required contract products or services; or it may result because delivered products or services do not meet specific contract standards.

Contract Specialist. The official Government representative delegated authority by the contracting officer to administer a contract. This individual, normally working in an appropriate contracting or procurement career field, advises on all technical contractual matters.

Contractor-Furnished Equipment (CFE). That equipment the Contractor is required to furnish in order to perform the requirements of the contract.

Corrective Action. Consists of those efforts required to correct reported deficiencies and determine that other products are not similarly defective.

Customer. The Director of Public Works (DPW), DPW decision-makers, DPW Master Planning Division Chief, DPW COR, Contracting Officer, other specifically listed Government personnel.

Customer Complaint Inspection. An inspection method based on customer awareness and satisfaction for services performed.

Contract Data Requirements List (CDRL). Data required to be submitted by the Contractor to the Government. A proper and correct submission of a CDRL is evidenced by the following criteria: completeness, accuracy of data, preparation in accordance with an applicable mandatory publication or other prescribing document, signature or initials by the certifying official/area supervisor, and correct and timely turn-in or distribution.

Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Directorate of Public Works (DPW). The garrison activity responsible for providing engineering support to the garrison and its tenants.

Deficiency. A shortcoming in the quality or state of service performed.

Emergency Work. Any unforeseen circumstance or combination of circumstances that requires immediate action.

Equipment: A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

Facility. A facility is one or more of the following: a building, a structure, equipment, or a utility system.

Fair Wear and Tear. Loss or impairment of appearance, effectiveness, worth, or utility of an item that has occurred solely because of normal and customary use of the item for its intended purpose.

Fiscal Year (FY). The Government fiscal year (FY) begins every October 1st and ends the following September 30th. The fiscal year is designated by the calendar year in which it ends.

For example, Fiscal Year 2013, abbreviated FY 13, begins 1 Oct 12 and ends 30 Sep 13.

Fort Riley. Includes the areas that are known as the Cantonment Area, South Post and North Post.

Government. As used herein, any person or organization representing the Department of Defense to include all Federal agencies who receive service under this contract, or directs or reviews the Contractor’s work during performance of the requirements of this contract.

Government Furnished Property. Property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract.

Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes Contractor-acquired property if the Contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Government Property. All property owned or leased by the Government. Government property includes both Government-furnished property and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property.

Government property does not include intellectual property and software.

Hand Receipt. A signed document acknowledging acceptance of, and responsibility for, listed items of property that are issued for use and are to be returned. (AR 710-2, AR 735-5, DA PAM 710-2-1) Installation Property Book. Record of property issued under an official government authorization document.

Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. The prime Contractor is responsible for performance of all Sub-Contractors.

Joint Inventory. A physical count of items conducted by individuals representing separate interests for the purpose of establishing the quantities of property on hand.

Loss of Government Property. Unintended, unforeseen or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to:

(1) Items that cannot be found after a reasonable search;

(2) Theft:

(3) Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or

(4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

Material. Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

Miscellaneous Items. Items may include files, books, boxes and other non-personal items.

Mobilization. Mobilization is the act of the Contractor traveling from their normal home place of business to Fort Riley, WI. Mobilization will be paid once per Task Order.

Non-Personal Services. The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees. Non-personal service contracts are authorized by the government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

Normal Hours of Operation. Those continuous hours designated by this PWS to perform work functions.

Performance Requirements Summary (PRS). A listing of the service outputs under the contract that are to be evaluated by Quality Assurance Alternate Contracting Officer Representatives (QA-ACORs) on a regular basis, the surveillance methods to be used for these outputs, and the performance requirement of the listed outputs. The QA-ACOR evaluates these key service outputs to ensure the Contractor meets contract performance standards.

Performance Standard. An established and generally accepted parameter by which performance is evaluated.

Performance Work Statement (PWS). A document that describes accurately the essential and technical requirements for providing items, materiel, or services, including the standards used to determine whether the requirements have been met (Section C of this contract).

Physical Security. Actions that prevent the loss or damage of Government property.

Procedures. Defines and controls the work that should be done and explains how it should be done, who should do it, and under what circumstances. In addition, it explains what authority and what responsibility has been allocated, which inputs should be used, and what outputs should be generated.

Processes. Set of interrelated or interacting activities which transforms inputs into outputs Property. All tangible property, both real and personal.

Property Administrator. An authorized representative of the KO appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

Property Records. Records created and maintained by the Contractor in support of its stewardship responsibilities for the management of Government property.

Provide. To furnish, as in Government-furnished property, or to acquire, as in Contractor-acquired property.

Quality Assurance. The government procedures to verify that services being performed by the Contractor are performed according to acceptable in accordance with established standards and requirements of this contract.

Quality Assurance Specialist. An official Government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. Acts as technical advisor to the Contracting Officer in these areas.

Quality Assurance Surveillance Plan (QASP). An organized document written by the government specifying the surveillance methodology used for surveillance of Contractor performance.

Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Real Property. See Federal Management Regulation 102-71.20 (41 CFR 102-71.20).

Replacement Providing a substitute or equivalent in the event a furnishing or equipment becomes not repairable or broken.

Sensitive Property Means property potentially dangerous to the public safety or security if stolen, lost, or misplaced, or that shall be subject to exceptional physical security, protection, control, and accountability. Examples include weapons, ammunition, explosives, controlled substances, radioactive materials, hazardous materials or wastes, or precious metals.

Shall. The word “shall” is used in connection with the Contractor and specifies that the provisions are binding.

Sub-Contractor. One that enters into a contract with a prime Contractor. The Government does not have privates of contract with the Sub-Contractor.

Supervise. Oversee (a process, work, workers, etc.) during execution or performance; have the oversight and direction of the work being performed.

Unit Acquisition Cost means—

(1) For Government-furnished property, the dollar value assigned by the Government and identified in the contract; and

(2) For Contractor-acquired property, the cost derived from the Contractor’s records that reflect consistently applied generally accepted accounting principles.

Wide Area Work Flow (WAWF): A secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows government vendors to submit and track invoices and receipt/acceptance documents over the web and allows government personnel to process those invoices in a real-time, paperless environment.

Will. The word “will” is used to express a declaration of purpose on the part of the Government.

Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

Work Week. Monday through Friday, unless specified otherwise.

Acronyms:

ACOR Alternate Contracting Officer's Representative ADPE Automated Data Processing Equipment AFARS Army Federal Acquisition Regulation Supplement AQL Acceptance Quality Limit AR Army Regulation CA Corrective Action

CAP Contractor Acquired Property CDR Contract Discrepancy Report CDRL Contract Data Requirements List CFE Contractor Furnished Equipment CFV Contractor Furnished Vehicle(s) CFR Code of Federal Regulations CHRA-SWR Civilian Human Resources Agency Southwest Region CLIN Contract Line Item Number CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf CTA Common Tables of Allowances CVS Contractor Verification System DA Department of the Army DES Directorate of Emergency Services DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DPW Directorate of Public Works DO Delivery Order (Task Order) DOD Department of Defense DPW Directorate of Public Works FAR Federal Acquisition Regulation FPCON Force Protection Condition FWT Fair, Wear, and Tear FY Fiscal Year GFP Government-Furnished Property IA Information Assurance IAW In Accordance With ID Identification IDIQ Indefinite Delivery, Indefinite Quantity IT Information Technology IS Information Systems ISO Installation Safety Office HAZMAT Hazardous Materials HIPAA Health Insurance Portability and Accountability Act of 1996 HQDA Headquarters, Department of the Army KO Contracting Officer KTR Contractor NEC Network Enterprise Center NISPOM National Industrial Security Program NFPA National Fire Protection Association NLT No Later Than NOI Notice of Intent OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs

OPSEC Operations Security OSHA Occupational Safety and Health Act/Agency OSI Operational Stock Items PA Property Administrator PIPO Phase In/Phase Out PM Project Manager POC Point of Contact PPE Personal Protective Equipment PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RIP Reduction in Payment TE Technical Exhibit TFSB Training Facility Support Branch TO Task Order (Delivery Order) TL Technical Library UFC Unified Facilities Criteria USC United States Code VCC Visitor Control Center WAWF Wide Area Work Flow

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Services: The Government will provide the following services:

3.1.2 Security and Fire Protection: In case of emergency, dial 911 from any base phone. The Contractor may call the Fort Riley Police at 785-239-6767 or Fire Department at 785-240-3713 for assistance while performing services and or requirements under this contract.

3.1.3 Emergency Medical Treatment & Notification: In the event of a severe emergency during hours of operation, call 911 for response and transport, if necessary, to an emergency medical facility. The Contractor shall reimburse the Government for these services and all other associated services at the current patient treatment rate, as appropriate. Contractor personnel are responsible for preparing necessary paperwork. All injuries will be immediately reported to the KO, COR, the Installation’s Safety Office at 785-240-0647 and Fort Riley Police 785-239-6767 for each occurrence.

3.2 Utilities: The Government may provide electric, heating, sanitary sewer, storm sewer, and natural gas, as currently installed in workplace. The Contractor (to include Sub-Contractors) shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

3.3 Equipment: The Government will not provide any equipment under this contract.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, tools, vehicles, forklifts, workforce and services required to perform work under this contract that are not listed under Section 3 of this PWS. The failure of the Contractor, for any reason whatsoever (excluding an Act of God or an Act of War), to furnish any of the foregoing shall neither justify nor excuse achievement of the performance standards prescribed in this PWS.

4.2 Materials:

4.2.1 Administrative Supplies: The Contractor shall furnish all administrative and operational expendable supplies necessary to…