SOLICITATION_RFQ_W911RX-16-Q-0128_FROC_Maint_2016_07_18.pdf

RFQ #W911RX-16-Q-0128

FORT RILEY OPERATIONS CENTER (FROC)

SECURITY MAINTENANCE SERVICES

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice.The following solicitation is competed FAR PART 13, Simplified Acquisition Procedures, FAR PART 12, and Commercial Items. One (1) firm-fixed price purchase order will be awarded as a result of this solicitation. Please see FAR 13.004-Legal effect of quotations.

Questions/Clarifications Deadline Interested Offerors must submit all questions concerning the solicitation at the earliest time possible to enable the government to respond. Questions can be submitted by using the 'Submit a Question' button. Questions not received prior to August 5, 2016 by 1100AM (CST) may not be considered.

Quote Deadline Quotes must be received by MICC-Riley NLT August 8, 2016 by 1100AM (CST).

Please submit quotes by email. The Government will not accept offers by Facsimile.

Special Qualifications Licensing and Certification: Contractor and employees must be trained, certified, and knowledgeable on the operations and maintenance of the Lenel Onguard security system in order to perform preventive maintenance for this contract.

Set-Aside Requirement This solicitation is a Total Woman Owned Small Business set-aside and only qualified vendor’s can quote. This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov.

NAICS CODE

Vendor must be register with NAICS Code 561621, Security alarm systems sales combined with installation, repair, or monitoring services to be considered for award.

Point of Contract Jeff Johnson, Contracting Office, Fort Riley, KS E-mail: jeffery.w.johnson.civ@mail.mil Phone: 785-240-3954 Fax: 785-239-1061

Wage Determinations Service Contract Act does apply. Please see Exhibit D for current wage determination.

Subject to change if update is released by Department of Labor

Description The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and all other items (non-personal services) necessary to perform routine maintenance, minor repairs, and part replacements to the security system for bldg 580 and the outlaying areas as defined in this Exhibit A - Performance Work Statement. Except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract Please see Exhibit B, and C for all details.

Line Items

Item Num

Supplies/Services Qty Uni t

Unit Prices

Base Year

Lenel OnGuard Annual Subscription:

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and all other items necessary to install the Lenel OnGuard Annual Subscription as stated in Exhibit A- Performance Work Statement.

Period of Performance: 25 Sept 2016 to 24 Sept 2017

1 Job

Base Year

Monthly Scheduled Services:

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and all other items necessary to perform monthly scheduled services for the Fort Riley Operations Center (FROC) security system for building 580 and the out laying areas as defined in this Exhibit A - Performance Work Statement and Exhibit B - Preventive Maintenance Schedule.

Period of Performance: 25 Sept 2016 - 24 Sept 2017

12 Job

Base Year

Annual Scheduled Service:

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and all other items necessary to perform annual scheduled services for the Fort Riley Operations Center (FROC) security system for building 580 and the out laying areas as defined in this Exhibit A - Performance Work Statement Exhibit B - Preventive Maintenance Schedule.

Period of Performance: 25 Sept 2016 - 24 Sept 2017

12 Job

Base Year

Service Calls:

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and all other items necessary to provide service call coverage for the Fort Riley Operations Center (FROC) security system for building 580 and the out laying areas as defined in this Exhibit A - Performance Work Statement.

Period of Performance: 25 Sept 2016 - 24 Sept 2017

4 Job

Base Year

Parts:

The Contractor shall provide all supplies, materials, parts and all other items necessary to maintain the Fort Riley Operations Center (FROC) security system for building 580 and the out laying areas as defined in this Exhibit A – Performance Work Statement and Exhibit B

- Preventive Maintenance Schedule.

Period of Performance: 25 Sept 2016 - 24 Sept 2017

1 Job $10,000.00

NTE

Base Year

Contract Manpower Reporting (CMR):

See Performance Work Statement, section 5.4 for specific details. All data shall be reported no later than 31 October of each calendar year beginning with 2016.

Reporting Period: 25 Sept 2016 - 30 Sept 2016

1 Job

Base Year

Contract Manpower Reporting (CMR):

See Performance Work Statement section 5.4 for specific details. All data shall be reported no later than 31 October of each calendar year beginning with 2016.

Reporting Period: 01 October 2016 - 30 Sept 2017

1 Job

1st

Option Year

Lenel OnGuard Annual Subscription:

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and all other items necessary to install the Lenel OnGuard Annual Subscription as stated in Exhibit A- Performance Work Statement.

Period of Performance: 25 Sept 2017 to 24 Sept 2018

1 Job

1st

Option Year

Monthly Scheduled Services:

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and all other items necessary to perform monthly scheduled services for the Fort Riley Operations Center (FROC) security system for building 580 and the out laying areas as defined in this Exhibit A - Performance Work Statement and Exhibit B - Preventive Maintenance Schedule.

Period of Performance: 25 Sept 2017 to 24 Sept 2018

1003 Annual Scheduled Service: 12 Job

1st Option Year

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and all other items necessary to perform annual scheduled services for the Fort Riley Operations Center (FROC) security system for building 580 and the out laying areas as defined in this Exhibit A - Performance Work Statement Exhibit B - Preventive Maintenance Schedule.

Period of Performance: 25 Sept 2017 to 24 Sept 2018

1st

Option Year

Service Calls:

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and all other items necessary to provide service call coverage for the Fort Riley Operations Center (FROC) security system for building 580 and the out laying areas as defined in this Exhibit A - Performance Work Statement.

Period of Performance: 25 Sept 2017 to 24 Sept 2018

4 Job

1st

Option Year

Parts:

The Contractor shall provide all supplies, materials, parts and all other items necessary to maintain the Fort Riley Operations Center (FROC) security system for building 580 and the out laying areas as defined in this Exhibit A – Performance Work Statement and Exhibit B

- Preventive Maintenance Schedule.

Period of Performance: 25 Sept 2017 to 24 Sept 2018

1 Job $10,000.00

NTE

1st

Option Year

Contract Manpower Reporting (CMR):

See Performance Work Statement, section 5.4 for specific details. All data shall be reported no later than 31 October of each calendar year beginning with 2016.

Reporting Period: 01 October 2017 - 30 Sept 2018

1 Job

2nd

Option Year

Lenel OnGuard Annual Subscription:

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and all other items necessary to install the Lenel OnGuard Annual Subscription as stated in Exhibit A- Performance Work Statement.

Period of Performance: 25 Sept 2018 to 24 Sept 2019

1 Job

2nd

Option Year

Monthly Scheduled Services:

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and all other items necessary to perform monthly scheduled services for the Fort Riley Operations Center (FROC) security system for building

580 and the out laying areas as defined in this Exhibit A - Performance Work Statement and Exhibit B - Preventive Maintenance Schedule.

Period of Performance: 25 Sept 2018 to 24 Sept 2019

2nd

Option Year

Annual Scheduled Service:

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and all other items necessary to perform annual scheduled services for the Fort Riley Operations Center (FROC) security system for building 580 and the out laying areas as defined in this Exhibit A - Performance Work Statement Exhibit B - Preventive Maintenance Schedule.

Period of Performance: 25 Sept 2018 to 24 Sept 2019

12 Job

2nd

Option Year

Service Calls:

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and all other items necessary to provide service call coverage for the Fort Riley Operations Center (FROC) security system for building 580 and the out laying areas as defined in this Exhibit A - Performance Work Statement.

Period of Performance: 25 Sept 2017 to 24 Sept 2018

4 Job

2nd

Option Year

Parts:

The Contractor shall provide all supplies, materials, parts and all other items necessary to maintain the Fort Riley Operations Center (FROC) security system for building 580 and the out laying areas as defined in this Exhibit A – Performance Work Statement and Exhibit B

- Preventive Maintenance Schedule.

Period of Performance: 25 Sept 2018 - 24 Sept 2019

1 Job $10,000.00

NTE

2nd

Option Year

Contract Manpower Reporting (CMR):

See Performance Work Statement, section 5.4 for specific details. All data shall be reported no later than 31 October of each calendar year beginning with 2016.

Reporting Period: 01 October 2018 - 30 Sept 2019

1 Job

3rd

Option Year

Lenel OnGuard Annual Subscription:

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and all other items necessary to install the Lenel OnGuard Annual Subscription as stated in Exhibit A- Performance Work Statement.

Period of Performance: 25 Sept 2019 to 24 Sept 2020

1 Job

3rd

Option Year

Monthly Scheduled Services:

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and all other items necessary to perform monthly scheduled services for the Fort Riley Operations Center (FROC) security system for building 580 and the out laying areas as defined in this Exhibit A - Performance Work Statement and Exhibit B - Preventive Maintenance Schedule.

Period of Performance: 25 Sept 2019 to 24 Sept 2020

3rd

Option Year

Annual Scheduled Service:

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and all other items necessary to perform annual scheduled services for the Fort Riley Operations Center (FROC) security system for building 580 and the out laying areas as defined in this Exhibit A - Performance Work Statement Exhibit B - Preventive Maintenance Schedule.

Period of Performance: 25 Sept 2019 to 24 Sept 2020

12 Job

3rd

Option Year

Service Calls:

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and all other items necessary to provide service call coverage for the Fort Riley Operations Center (FROC) security system for building 580 and the out laying areas as defined in this Exhibit A - Performance Work Statement.

Period of Performance: 25 Sept 2019 to 24 Sept 2020

4 Job

3rd

Option Year

Parts:

The Contractor shall provide all supplies, materials, parts and all other items necessary to maintain the Fort Riley Operations Center (FROC) security system for building 580 and the out laying areas as defined in this Exhibit A – Performance Work Statement and Exhibit B

- Preventive Maintenance Schedule.

Period of Performance: 25 Sept 2019 to 24 Sept 2020

1 Job $10,000.00

NTE

3rd

Option Year

Contract Manpower Reporting (CMR):

See Performance Work Statement, section 5.4 for specific details. All data shall be reported no later than 31 October of each calendar year beginning with 2016.

Reporting Period: 01 October 2019 - 24 Sept 2020

1 Job

Additional Requirements and Information Vendor must ensure that all the equipment supplied is compatible with the current system and will not void manufacturer’s warranty. Vendor will have to replace incompatible parts at no cost to the government. Equipment will be inspected by a government technician before approval and acceptance of installation. Contractor shall provide all rental equipment and tools to install the equipment.

Special Delivery/Installation Instructions Vendor’s are cautioned to read and understand the requirements contained within Exhibit A, B, C, and D prior to Quote submission.

Place of Performance: The work to be performed under this contract will be performed at bldg 580, 1ST INF Division Headquarters and its surrounding parking lots.

Evaluation for Award To be considered for award, a quote must comply in all material respects with this request for quote. Such compliance enables vendors to stand on an equal footing, and maintain integrity of the solicitation and evaluation process. The following factors shall be used to evaluate offers:

Price Technical Certification Past Performance of the services offered to meet the Government requirement

The Government will award to the Vendor whom is deemed Lowest Price Technically Acceptable (LPTA). All evaluation factors other than Price, when combined, are equally as important as price.

Provision and Clauses The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2001-24 dated 19 Jul 2004.

From the Federal Acquisition Regulation (FAR), the following provisions and clauses are applicable to this solicitation: 52.202-1, 52.203-5, 52.203-7, 52.204-1, 52.204-7, 52.204-10, 52.204-13, 52.204-14, 52.204-16, 52.204-17, 52.204-18, 52.204-19, 52.204- 20, 52.207-2, 52.209-2, 52.209-6, 52.209-11, 52.212-1, 52.212-3, 52.212-4, 52.212-5, 52.217-5, 52.215-8, 52.217-8, 52.217-9, 52.219-1, 52.219-28, 52.219-30, 52.222-3, 52.222-17, 52.222-21, 52.222-22, 52.222-25, 52.222-26, 52.222-36, 52.222-42, 52.222- 43, 52.222-44, 52.222-50, 52.222-55, 52.223-6, 52.223-15, 52.223-16, 52.223-18, 52.225-13, 52.225-25, 52.232-1, 52.232-11, 52.232-19, 52.232-23, 52.232-33, 52.232- 39, 52.233-1, 52.233-2, 52.237-2, 52.237-3, 52.242-15, 52.243-1, 52.246-1, 52.246-20, 52.249-1, 52.249-8, 52.252-1, 52.252-2, 52.252-3, and 52.252-6.

ADDENDUM TO FAR 52.217-5

The Government will evaluate its option to extend services (see FAR Clause 52.217-8) by adding six (6) months of the Offeror's final option period price to the Offeror's total price. Offerors are required only to price the base and option periods. Offerors shall not submit a price for the potential six month extension of services period.

The Government may choose to exercise the Extension of Services at the end of any ordering period (base or option periods), utilizing the rates of that performance period.

From the Department of Defense FAR Supplement (DFARS), the following provisions and clauses are applicable to this solicitation: 252.201-7000, 252.203-7000, 252.203- 7002, 252.203-7996 (Dev), 252.204-7003, 252.204-7012, 252.205-7000, 252.209-7004, 252.209-7992 (Dev), 252.225-7001, 252.232-7003, 252.232-7006, 252.243-7001, 252.243-7002, 252.246-7000, and 252.247-7023.

From the Department of the Army Supplement (AFARS), the following provisions and clauses are applicable to this solicitation: 5152.233-9000

Full text of these clauses may be found at http://farsite.hill.af.mil

Payment invoice will be submitted through Wide Area Work Flow (WAWF).

Equipment Condition Any replacement parts or equipment will be New Equipment ONLY; NO remanufactured or "gray market" items. All items must be covered by the manufacturer's warranty.

Filing a Protest It is preferable that disputes and protests be resolved as quickly as possible at the lowest level possible before considering the more formal process described below. To be timely, protests must be filed within the periods specified in FAR 33.10.

1) All agency-level protests should be sent to the contracting officer for resolution:

Kimberly D. Cavanaugh Contracting Officer

MICC

1792 12th Street Fort Riley, KS 66442 kimberly.d.cavanaugh.civ@mail.mil Work: 785-239-1001 Fax: 785-239-1061

2) The HQ, AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC, as an Alternate Dispute Resolution forum, rather than filing a protest with the Government Accountability Office (GAO) or other external forum. The address for filing a protest directly with AMC is:

Headquarters U.S. Army Materiel Command Office of Command Counsel-Deputy Command Counsel 4400 Martin Road Rm: A6SE040.001 Redstone Arsenal, AL 35898-5000 Fax: (256) 450-8840 or e-mail: usarmy.redstone.usamc.mbx.protests@mail.mil