Combo Synop Sol ASV Mufflers.pdf

COMBINED SYNOPSIS/SOLICITATION for ASV Mufflers, Exhaust

General Information

Document Type: Combined Synopsis Solicitation

Solicitation Number: W911RQ‐24‐R‐X123

Posted Date: July 29, 2024

Current Response Date: August 05, 2024

Product or Service Code: 2990

Set Aside: 100% SMALL BUSINESS SET ASIDE

NAICS: 336390

Contracting Office Address

Red River Army Depot Directorate for Contracting 100 James Carlow drive, Bld 735 Texarkana, TX 75505‐5000 Contract Specialist: Luke Leitschuck,

(571) 588‐1513, Luke.j.leitschuck.civ@army.mil

Contracting Officer: CHRISTOPHER JOHNSTON

Description

This is a combined synopsis/solicitation for commercial products prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and

Solicitation for Commercial Items,” as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued.

This solicitation is a Request for Offers (RFO). The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulations Circular ‐FAC Number: 2024‐05

Effective Date: 05/22/2024

The associated North American Industrial Classification System (NAICS) code for this procurement is

336390 Other Motor Vehicle Parts Manufacturing with a small business size standard of 500 employees.

This solicitation will result in one (1) contract. The contract will consist of a delivery schedule TBD.

Basis for Award: See Provision at FAR 52.212‐2 below.

Submission of Questions: Any questions regarding this RFO must be received by July 31, 2024 at 1100 hrs. (11:00 AM Central Standard Time (CST). Questions shall be submitted by email Contract Specialist:

Luke Leitschuck, (571) 588‐1513, luke.j.leitschuck.civ@army.mil & Contracting Officer at christopher.l.johnston20.civ@army.mil.

Responses to questions are not considered changes to the RFO as the only way the RFO can be modified is through an amendment that will be issued. There will be no oral explanations and all communication regarding this acquisition will be in writing. Upon receipt of questions, the Government will provide answers to all questions by email and posted to sam.gov. Contractors will be notified if an extension is needed to respond to the questions submitted.

Submission Due Date: All Offers are due by August 05, 2024 at 1200hrs (12:00 PM CST). All responses received within this time frame will be considered by the government. Responses shall be submitted electronically to luke.j.leitschuck.civ@army.mil & christopher.l.johnston20.civ@army.mil concerning this acquisition.

Offeror must be registered in System for Award Management (SAM) prior to receiving an award. Refer to website https://www.sam.gov/portal/public/SAM/.

The Acquisition Services Division for Red River Army Depot at 100 James Carlow Drive, Bld 735 in Texarkana, TX is seeking to purchase ASV Mufflers IAW PD.

All interested companies shall provide the following with their Offers:

Offeror Business Name & Address ‐ _______________________________ Name/POC ‐ _______________________________ Cage Code/ Unique Entity ID ‐ _______________________________ Discount Terms ‐ _______________________________

Signature & Name/Title of person authorized to sign offer: _______________________________

Offer Date: _______________________________ Total Evaluated Price _______________________________

Supplies: Red River Army Depot Production Planning Division has a requirement for 40 each ASV mufflers.

1. This will be a Firm‐Fixed Price Purchase Order for the following:

Table 1

Line

Item

Description Unit of

Measure

Quantity Est.

Delivery

Unit Price Total

Price

0001 ASV Mufflers Each 40

Purchase Description (PD) ASV Muffler, Exhaust

For Red River Army Depot (RRAD)

Texarkana, TX 75507‐5000

25 July 2024

The Directorate of Logistics, Production Planning Division Red River Army Depot (RRAD) has a requirement for a one time purchase supply contract for ASV Mufflers.

ASV Muffler, Exhaust estimated 40 each (EA.) for year one.

PN: 136821

NSN: 2990‐01‐533‐6301

NIIN 01‐553‐6301

Deliveries of ASV Muffler, Exhaust in a QTY of 10 ea. shall be made within 30 days after receipt of order and 10 ea. 30 days thereafter until all 40 have been received.

(End of Purchase Description)

Place of Performance

Address: Contracting Office Address

Red River Army Depot

Directorate for Contracting

100 James Carlow Drive BLD

Texarkana, TX

Postal Code: 75507

Country: United States

Delivery and Acceptance: FOB Destination

The item required by this purchase description shall be delivered no later than 12 months after award.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212‐1, “Instructions to Offerors–Commercial Items” (SEP 2023). This solicitation will result in only one (1) award.

Complete the business information section for interested offerors and Table I and submit to the POC before closing date.

2. FAR 52.212‐2, “Evaluation‐Commercial Products and Commercial Services” (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) Technical Capability. . Technical capability of the supplies offered to meet the Government requirements per Purchase Description. Offers’ technical description of the supplies being offered shall be in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, technical features similar to Purchase Description, warranty provisions, or other documents.

(ii) Price. Price will be evaluated to determine if the offer is fair, reasonable, and balanced. The Government may determine that an offer is unacceptable if prices are significantly unbalanced.

Unrealistically low offered prices, initially or subsequently, may be grounds for rejection for this solicitation.

(iii) Past Performance. Past performance will be evaluated to determine the confidence in the offeror’s ability to successfully accomplish the requirements of this solicitation based on the offeror’s demonstrated present and past work record. The Government will evaluate the offeror’s demonstrated record of contract compliance in supplying products and services that meet users’ needs, including cost and delivery schedule.

There will not be an adjectival rating assigned to each factor.

(b) Evaluation of offers. Evaluation procedures at FAR 13 will be used to evaluate all offers received in response to this solicitation.

The Government may award to other than the lowest offer.

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

Responsive offerors shall have a current representations and certifications in SAM.gov and Table I complete.

3. FAR 52.212‐3 Alt I, “Offerors Representations and Certifications–Commercial Items” (FEB 2024)

Offerors must complete annual representations and certifications electronically in the System for Award

Management (SAM) accessed through https://www.sam.gov in accordance with FAR 52.212‐3, “Offerors

Representations and Certifications–Commercial Products.”

PROVISIONS INCORPORATED BY FULL TEXT:

Instructions, Conditions, & Notices to Offerors

FAR 52.212‐1 Addendum, Instructions to Offerors

A‐1. Period for Acceptance of Offers IAW FAR 52.215‐1(d). The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

A‐2. To ensure timely and equitable evaluation of offers, offerors must follow the instructions contained herein. Offers must be complete, self‐sufficient, and respond directly to the requirements of this solicitation. A complete quote consists of two (2) parts: Part I ‐ Price and Part II ‐ Technical. Failure to furnish a complete offer may result in the offer being determined unacceptable by the Government.

Response to this solicitation (including both parts) must be submitted by the due dates specified in this

Combined Synopsis Solicitation. The signed Combined Synopsis Solicitation document must be submitted electronically to all individuals listed below. Receipt of your electronic submittal will be acknowledged via return email; if you do not receive an acknowledgement, you are advised to call for confirmation as firewall protections may block emails and/or strip attachments. Contact information is as follows (Email is highly suggested): Contract Specialist, luke.j.leitschuck.civ@army.mil & Contracting

Officer, christopher.l.johnston20.civ@army.mil.

A‐3. Specific Instructions:

A‐3.1 PART I, Price. Offerors are asked not to alter the electronic version of this Combined Synopsis

Solicitation other than to fill in pricing information. In particular, offerors are asked not to delete page breaks or to alter headers/footers.

A‐3.1.1 Page 2 of this Solicitation ‐ Complete the items listed below. In doing so, the offeror accedes to the contract terms and conditions as written in the solicitation, to include attachments. The solicitation constitutes the model contract.

Discount terms (Payment terms such as Net 30)

Name/POC/address of offeror (code = cage code; facility code=Unique Entity ID)

Total Evaluated Price

Signature: Name/Title of person authorized to sign offer

Offer Date

For each contract line number (CLIN) on page 3 of this document insert quoted total price on blank as a

EA total. To prevent rounding issues, unit prices are to be rounded to the nearest whole dollar.

Note: It is the responsibility of each offeror to verify their calculations.

Interchanges: The Government may conduct interchanges with one, some, none, or all vendors at its discretion.

A‐3.2 PART II, Technical. Offerors shall prepare and submit a technical quote by the date/time stated in the “Submission Due Date” on Page 2 of this Combined Synopsis Solicitation. Offerors shall provide sufficient information to allow the Government to judge the offeror's technical capability to perform the requirements of this Combined Synopsis Solicitation. The basis of the offeror's technical quote is the

Purchase

Description titled “PD ASV Muffler, Exhaust” of this Combined Synopsis Solicitation. The offer must adhere to the specifications and characteristics listed.

(End of 52.212‐1 Addendum)

Evaluation Factors for Award

FAR 52.212‐2 Addendum, Evaluation Methodology

B‐1 BASIS FOR CONTRACT AWARD: This requirement will be awarded to the responsible offeror whose quote conforming to the solicitation is determined to represent the best selection for the Government based on meeting price and technical acceptability. This acquisition is being conducted in accordance with FAR Part 13 Simplified Acquisition Procedures. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub factors. The offeror accedes to the terms of this model contract and all such offers shall be treated equally except for their prices and technical evaluation. An "unacceptable" rating in any factor will result in the overall technical quote being rated "unacceptable" and the quote will therefore be ineligible for award. The Government may at its discretion also utilize information available from Government Past Performance collection systems to compare offerors and use this information as a discriminator when identifying the offer that represents the best selection. Quotes will be evaluated using FAR 13.106‐2 procedures which permit comparative evaluation of offers. While the Government will strive for maximum objectivity, the selection process is by its nature subjective. Therefore, professional judgment is implicit throughout the entire process. The evaluation process shall proceed as follows:

The following documents will be evaluated for completeness and compliance with the requirements of the RFQ. Please refer to the instructions in

52.212‐1 Addendum. Incomplete items may be a basis for rejection:

1. Part I, Price

(a) Signed copies of this Combined Synopsis Solicitation document. Is this Combined Synopsis

Solicitation document completed and signed by an official authorized to bind the company?

(b) Combined Synopsis Solicitation document. Is the price as EA and Company information on page 2 & 3 accurately and completely filled in by the offeror?

(c) Solicitation Amendments (if applicable). Did the offeror acknowledge all amendments to the RFQ?

(d) System for Award Management (SAM) Registration. Has the offeror completed SAM registration and is the registration active? (Government will validate via SAM website)

2. Part II, Technical

The quote shall consist of a detailed breakdown showing how all of the performance requirements listed in the Purchase Description titled ““PD ASV Muffler, Exhaust.” of this Combined Synopsis Solicitation, will be met.

B‐2 PRICE EVALUATION. Quotes will be ranked from lowest to highest Total Evaluated Price (TEP). An offeror's Total Evaluated Price will be determined by totaling the Amount for all CLINs. Offerors shall enter the TEP on Page 2 & 3 of this Combined Synopsis Solicitation document. The offeror is responsible for ensuring that the value listed as the TEP is the total of all CLINS provided in the solicitation. (Note: To prevent rounding discrepancies, please ensure unit prices used for calculation are rounded to the nearest whole dollar. It is the responsibility of each contractor to verify his or her calculations.

B‐3 TECHNICAL EVALUATION.

The Government's technical evaluation shall evaluate the technical quotes on a pass/fail basis, assigning a rating of Acceptable or Unacceptable. An offer must be rated "acceptable" in order to be eligible for award. An "unacceptable" rating will result in the overall technical quote being rated "unacceptable" and the quote will therefore be ineligible for award. The Government will utilize the information provided by the offeror, along with information collected from other sources (i.e., other Government offices, commercial sources, etc.), in making a technical acceptability determination. If an Offeror's technical quote is determined to be Technically Unacceptable, no further evaluation will be conducted.

Offerors determined to be technically unacceptable shall be eliminated from consideration for contract award.

Offers must be determined technically acceptable in the following areas to be eligible for award:

1. Offered capability meets the requirements in accordance with the Purchase Description titled “PD

ASV Muffler, Exhaust” of this Combined Synopsis Solicitation.

TECHNICAL RATINGS

1. Acceptable ‐ The offeror's quote meets the minimum requirements stated in the Purchase Description titled ““PD ASV Muffler, Exhaust” of this Combined Synopsis Solicitation.

2. Unacceptable ‐ The offeror's quote fails to meet the requirements stated in the Purchase Description titled “PD ASV Muffler, Exhaust” of this Combined Synopsis Solicitation.

B‐4 CONTRACT AWARD. The Government intends to award, without discussion, to the offeror whose quote represents the best selection for the Government based on meeting price and technical acceptability. Offerors are cautioned to submit sufficient information and in the format specified in

52.212‐1 Addendum. Offeror's may be asked to clarify certain aspects of their quote. Communication conducted to resolve minor or clerical errors will not constitute discussions and the Contracting Officer reserves the right to award a contract without the opportunity for quote revision. The Government intends to award a contract without interchanges with respective offerors. The Government, however, reserves the right to conduct interchanges with one, none, or all offerors if deemed in its best interest.

The Government retains the right to cancel this Request for Quote at any time prior to contract award.

B‐5 CONTRACTOR RESPONSIBILITY. Prior to an award, an offeror may be requested to provide business information for the purpose of a responsibility determination in accordance with FAR Part 9. Failure to provide requested information may result in a determination of non‐responsibility, and the offeror would then be considered ineligible for award.

(End of 52.212‐2 Addendum)

The following solicitation clauses apply to this acquisition:

1. FAR 52.212‐4, “Contract Terms and Conditions‐Commercial Products and Commercial

Services” (NOV 2023)

2. FAR 52.212‐5, “Contract Terms and Conditions Required To Implement Statutes or

Executive Orders‐Commercial Products and Commercial Services” (FEB 2024)

The following subparagraphs of FAR 52.212‐5 are applicable:

52.203‐6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

52.203‐13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C. 3509).

52.204‐10, Reporting Executive Compensation and First‐Tier Subcontract Awards (JUN 2020) (Pub. L. 109‐

282) (31 U.S.C. 6101 note).

52.219‐6, Notice of Total Small Business Set‐Aside (NOV 2020) (15 U.S.C. 644).

52.222‐3, Convict Labor (JUN 2003) (E.O. 11755).

52.222‐19, Child Labor‐‐Cooperation with Authorities and Remedies (DEC 2022) (E.O. 13126).

52.222‐21, Prohibition of Segregated Facilities (APR 2015).

52.222‐26, Equal Opportunity (SEP 2016) (E.O. 11246).

52.222‐50, Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.O.

13627).

52.223‐18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) (E.O.13513).

52.225‐13, Restrictions on Certain Foreign Purchases (FEB 2021) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

52.232‐33, Payment by Electronic Funds Transfer—System for Award Management

(OCT 2018) (31 U.S.C. 3332).

CLAUSES INCORPORATED BY REFERENCE

52.209‐10 Prohibition on Contracting With Inverted Domestic NOV 2015 Corporations 52.212‐4 Contract Terms and Conditions‐‐Commercial Products and

DEC 2022

Commercial Services 52.232‐39 Unenforceability of Unauthorized Obligations JUN 2013 52.247‐34 F.O.B. Destination NOV 1991 52.252‐1 Solicitation Provisions Incorporated By Reference FEB 1998

252.203‐7000 Requirements Relating to Compensation of Former DoD SEP 2011 Officials 252.203‐7002 Requirement to Inform Employees of Whistleblower

Rights

DEC 2022

252.204‐7003 Control Of Government Personnel Work Product APR 1992 252.204‐7012 Safeguarding Covered Defense Information and Cyber JAN 2023 Incident Reporting 252.211‐7003 Item Unique Identification and Valuation JAN 2023 252.232‐7003 Electronic Submission of Payment Requests and Receiving DEC 2018 Reports 252.232‐7006

Wide Area Workflow Payment Instructions DEC 2018

252.232‐7010 Levies on Contract Payments DEC 2006

This is an open‐market combined synopsis/solicitation for commercial products as defined herein. The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all offers must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Offerors shall list exception(s) and rationale for the exception(s).

Any questions or concerns regarding this solicitation should be forwarded in writing via e‐mail to the Contract Specialist, Luke Leitschuck, at luke.j.leitschuck.civ@army.mil & Contracting Officer, Christopher Johnston, at christopher.l.johnston20.civ@army.mil

Point of Contact

Contract Specialist Luke Leitschuck

(571) 588‐1513 luke.j.leitschuck.civ@army.mil

Contracting Officer Christopher Johnston

(571) 588‐1511 christopher.l.johnston20.civ@army.mil