W911RQ24R0116 FORMAL QUESTIONS ANSWERED.docx

W911RQ24R0116 FORMAL QUESTIONS ANSWERED

1. Question: Will a path around the perimeter fence need to be reclaimed/maintained? If so, what is the desired width (i.e., 15ft, 20ft, etc.)?

RRAD Answer: Refer to Drawing Sheet #’s 1, 2, and 15 as well as PWS section 2.2 for perimeter mowing requirements.

2. Question: Several areas appeared overgrown from the roadways down to the creeks/ditches. Is the successful offeror required to reclaim these overgrown areas and maintain them during the contract?

RRAD Answer: Mowing areas identified on the bid schedule and contract drawings must meet 100% of the requirements per PWS 2.1, 2.2, 8.1

*NOTE* PWS Section 8.1 should state “shall be mowed 5 feet FROM water where required “

3. Question: There were several vehicles parked along the roads and in storage areas. Will the successful offeror service the grounds perpendicular from the roadway until the parked vehicle and then carry on from the vehicle to the woods.

RRAD Answer: Mowing will be completed everywhere within the limits. Refer to PWS 8.7.6 for only exceptions.

4. Question: On the FAR 52.212-1 ADDENDUM, Offerors Shall Complete the Following, what is required for #1?

RRAD Answer: Your Signature identifying you have read, understand, and acknowledge the full requirement.

5. During the site visit, it was noticed that the security fence, bridges, and other areas were overgrown to include vines, and small trees growing in the fence. Areas specially outside the fence not mowed or clear the 20’ requirement.

Question: Since only part of the security was seen, what percentage of the fence is that bad?

RRAD Answer: The site visit was intended to give contractors a general idea of the mowing limits within RRAD. Contractors are encouraged to explore the Depot additionally to gain specific knowledge to successfully perform the contract.

Question: How many bridges are overgrown?

RRAD Answer: The site visit was intended to give contractors a general idea of the mowing limits within RRAD. Contractors are encouraged to explore the Depot additionally to gain specific knowledge to successfully perform the contract.

Question: It’s going to take a lot of manpower, equipment, and time to clear these areas. Is RRAD prepare to pay for this? And would it be better just to have a line item just for this?

RRAD Answer: RRAD is prepared to pay for services to be completed IAW PWS Section 5.1. There will be no other line items added.

Question: Is RRAD going to give a grace period to bring back these areas back to normal standards? And if so, how long?

RRAD Answer: RRAD will give a reasonable grace period IAW PWS Sections 5.1, 8.2, 8.3.

6. RFP FAR 52.212-1 Reference: Method of submission Question: Will the Government provide an electronic drop box service that provides an official receipt of successful submission instead of electronic submissions via email?

RRAD Answer: RRAD does not have an electronic drop box service currently therefore offers are to be submitted to the offers POC BRANDON M BARRETT brandon.m.barrett.civ@army.mil (571) 588-1501. You will get an email confirmation that your email has been received with the number of attachments. Ex. RRAD has received your email with # of attachments.

7. RFP, FAR 52.212-1 Reference: File size Question: Is there a maximum total file size for email submissions?

RRAD Answer: There is a maximum of 20 MB per email. If there is a need to send multiple emails, please do so to include “Email 1 of 2” with ETC I and “Email 2 of 2” with ETC II.

8. RFP, FAR 52.212-1 Reference: Preferred number of attachments per single email for electronic submissions.

Question: Is there a preferred number of attachments per single email? For example, would the Government prefer the submission to include “Email 1 of 2” with Part I – Price and “Email 2 of 2” with Part II – Technical to reduce the total size of files within each email?

RRAD Answer: There is no preferred number of attachments per email, however due to the file restriction size of 20 MB per email, if multiple emails are needed, RRAD does prefer the submission to include “Email 1 of 2” with ETC I and “Email 2 of 2” with ETC II.

9. RFP, FAR 52.212-1 and 52.217-9 Reference: 1. Period of Performance: time of award to 12/31/2024 and (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 42 months.

Question: Will the Government please confirm the Period of Performance is time of award to 12/31/2024?

RRAD Answer: RRAD confirms the base Period of Performance is time of award to 12/31/2024 and the total if all options are exercised shall not exceed 42 months.

10. RFP, FAR 52.212-1 and 52.217-9 Reference: 1. Period for Acceptance of Offers IAW FAR 52.215-1(d). The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers and (c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers unless another time period is specified in an addendum to the solicitation.

Question: Will the Government please confirm the period for acceptance of offers is 90 days from the date specified for receipt of offers?

RRAD Answer: RRAD confirms the period for acceptance of offers is 90 days from the date specified for receipt of offers.