DPW- RRAD Mowing Services Questions and Answers.docx

RRAD Mowing Services Q&A

1. What is the current contract number and the value of the current contract?

RRAD Answer - a. The current contract number is W911RQ-22-C-0006 with a base year value of $738,309.520.

b. The previous contract number was W56HZV-17-D-0070.

2. Will there be utilities connections close to the contractor’s area so that connections can be made and who will the payments be made to?

RRAD Answer – Refer to PWS Section 3.4. Hookup fees are the contractor’s responsibility but RRAD will assist in coordinating.

3. Will the cutting by the lakes have a buffer or will the cutting be up to the edge of the water line?

RRAD Answer – Edge of the water line.

4. Will you post a copy of the sign in sheet?

RRAD Answer – Yes. It will be posted in the attachments on SAM.gov.

5. Are there any significant changes in scope from the current contract?

RRAD Answer – Lot descriptions have changed but boundaries are the same. Refer to PWS Section 2. Additional minor changes were made throughout. Review entire PWS.

6. During the site visit I noticed a lot of areas around the fence line that would need work beyond the scope of bushhogging to get it in compliance with the contract. Is the Government expecting the contractor to capture the cost of this additional work in CLIN 0003 Type 2 mowing, or will we able to bill it to CLIN 0005?

RRAD Answer – Yes, will be captured in A0003 unless there are trees larger than 5 inches as defined by the PWS. In that case it will be handled outside of the primary mowing season by A0005 (other grounds keeping as needed).

7. Is there a yard debris dump site on base?

RRAD Answer – Refer to PWS Section 8.1.

8. Can the Government please confirm that utilities ARE NOT provided?

RRAD Answer – Refer to question 2 above.

9. Could the government please provide instructions for hiring non-US citizens?

RRAD Answer – If a contractor wants to employee a Foreign National at RRAD, notify the COR and provide them with the employee’s information. Employee will have to go through government security checks (usually takes 2 weeks to get approval/denial back).

10. Will the Government please provide a Wage Determination?

RRAD Answer – The Wage Determination data is provided in the Solicitation Documents as an attachment. It can also be found at https://sam.gov/wage-determination/2015-5145/20.

11. Can contractors utilize RRAD restroom facilities? Please define which areas will and will not be accessible.

12. Approximately how many mowings will occur during December 1st through the end of February?

RRAD Answer – This will only effect Type I mowing. Due to unknown circumstances, this is not predictable and is strictly as directed by the COR. Estimate it at 1 cut per month for each lot of Type I.

13. Section 2.4 – Define peak times. Approx. how many hours is the workload for non-peak times?

RRAD Answer – a. Peak times refers to the Primary Mowing season stated in the PWS.

b. The workload is not predictable but there will be items to address outside of the primary mowing season. Estimate 4,000 hrs.

14. Is the government-furnished mulch bagged or un-bagged? If so, will RRAD furnish equipment to load materials? Will there be a loading site?

RRAD Answer – a. Refer to PWS Section 11.1.4, this work is the responsibility of the contractor.

b. The government furnished mulch mentioned in the PWS Section 2.4 is anything outside the scope for Section 11.1.4. Mulch described in Section 2.4 will fall under A0005 (other grounds keeping as needed) and the mulch will be reimbursed on this ELIN.

15. Are there additional areas other than that described in Section 3.4 for contractors to store equipment/supplies?

RRAD Answer – No, but the Type II equipment can remain at the location

16. Section 4.3 - Please identify which lots are utilized for special purposes.

RRAD Answer – Special purposes refers to RRAD having guest come visit the depot or an event that is scheduled. If an event comes up, the lot numbers will be determined at that time.

17. Can fuel be stored in the contractor’s designated storage area? What size tank is allowed?

RRAD Answer – a. Yes.

b. No limitations on size but the tank must be either double walled or have an adequate containment berm.

18. Section 8.7.4 – How many feet should be mowed on each size of the security fence?

RRAD Answer – Refer to cut maps.

19. Section 10.1 – How often will additional work occur? Approximately how many hours of additional work be required per month, and per year? Typically how much advanced notice will be provided before additional work is required?

RRAD Answer – a. Additional work will primarily be outside of the Primary Mowing Season.

b. Refer to question 13 above for estimated hours.

c. Depending on the situation a couple of days is generally given.

20. Section 15.1 – Please define “small quantities” of the hazardous material noted in this section.

RRAD Answer – Quarts of oil, fuel cans, etc.

21. Is an Environmental Protection Plan required with bid submission, or after an award is made?

RRAD Answer – After award.

22. Section 18.9 – Are recycling requirements billed through ELIN 0005?

RRAD Answer – No. It is the responsibility of the contractor.

23. In areas to be bushed hogged, will objects associated with RRAD be flagged or marked for mowing purposes?

RRAD Answer – No.

24. Please provide environmental requirements. Will RRAD provide an environmental checklist?

RRAD Answer – Refer to PWS Section 18.

25. If inclement weather or unforeseen circumstances occur while in the process of mowing a restricted area, will the contractor be able to gain access to these areas outside RRAD’s normal operating hours in order to complete the mowing cycle?

RRAD Answer – Only Monday through Friday (3:30 pm on Fridays).

26. Are auxiliary fuel tanks allowed? If so, what are the requirements?

27. Will a secondary containment be required to re-fuel/store fuel?

RRAD Answer – Refer to question 17. Refer to PWS Section 7.3.4. No further requirements.

28. It has been described that the additional lots used for special purposes are to take priority. Will the contractor then be provided additional time to complete the regular cuts?

RRAD Answer – Yes.

29. Large ruts have been seen on the grounds. How often will RRAD utilize heavy equipment to reclaim the damaged grounds so that our mowers are accessible to all areas?

RRAD Answer – It is on an as request/as available basis. If there are large ruts, the contractor is not required to mow through them. Go around and notify the COR.

30. Will RRAD reclaim areas to boundaries listed in the contract or will existing overgrowth remain as the new boundary? This includes areas never maintained by previous contractor. In the unmaintained areas, what is the best approach to bring these areas back to standards?

RRAD Answer – a. It will be the contractor’s responsibility to bring these areas back to standards.

b. Refer to PWS Section 8.5. Anything over this will be taken care of on A0005 (other grounds keeping as needed).

31. Please list detailed times that each and every gate will be accessible (open-close).

32. Will wash bay be allowed (what are the requirements, what chemicals are acceptable)?

RRAD Answer – At the provided storage location, contractors are allowed to use water/power washer to hose off equipment. No chemicals are acceptable.

33. How often will RRAD plant trees or shrubbery per year?

RRAD Answer – RRAD will not plant any trees other than what the Forestry department will plant themselves. If a need comes, it will be handled by A0005.

34. How much transition time or ramp-up time will be provided to the contactor upon award? Due to mobilization of equipment and staging, can the contactor be afforded at least two weeks minimum to ramp up?

RRAD Answer – A two week maximum “ramp-up” period will be allotted. This period includes inspection off all equipment listed at time of proposals.

35. How will contractor be compensated due to extra work required from unforeseen conditions that is outside the normal scope of work in Type 1 mowing?

RRAD Answer – If it falls outside of Type I mowing, the COR will deem if the work is necessary. If necessary the work will done with A0005 (other grounds keeping as needed).

36. What happens if a government lock down occurs?

RRAD Answer – Work will be halted until notice to resume is given.

37. Can you provide the checklist for equipment inspection?

RRAD Answer – Refer to PWS Section 7.

38. Is the contractor responsible for the removal of hazardous material? If so, please provide examples of what constitutes hazardous material. How is this compensated?

RRAD Answer – No, not unless the contractor generates the hazardous material.

39. How do I need to bid the contract per lot by acers by hour?

RRAD Answer – On the spreadsheet provided in the solicitation, put your price per UOM (unit of measure) for A0001-A0005 and the monthly/yearly total auto populates.

40. Also are we going to be responsible to trash pick up?

RRAD Answer – Refer to PWS Section 8.1.

41. Some spots are worst than others. When y'all said if a lot isn't trimmed you will dock our pay 20 percent if not completed in 24 hours does that include the type two areas like the igloos because the mowers should get done a lot sooner then the trimmers so they might not get it trimmed with in the 24 hour mark?

RRAD Answer – Refer to PWS Sections 8.2 & 8.3.

42. Do y'all pay monthly or quarterly?

RRAD Answer – Invoicing and payment is monthly through WAWF system. The 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018) can be found on page 17 of the Solicitation.

43. Where our office will be placed is there sewer hook up?

RRAD Answer – There is sewer available at the location. Hookup will be the responsibility of the contractor.

44. Is there a pay rate we have to go by being on the depot?

RRAD Answer – Please see the Wage Determination data provided in the Solicitation Documents as an attachment. It can also be found at https://sam.gov/wage-determination/2015-5145/20.

45. Will we have to give our employees a orientation?

RRAD Answer – A kick-off meeting will be held after award with the COR and inspector. Beyond that the contractor will handle any orientation of their employees.

46. What's the amount of general liability will we have to carry?

RRAD Answer – INSURANCE (FIXED PRICE CONTRACT) (OCT 2012) Pursuant to the requirements of the contract clause 52.228-5 titled "Insurance-Work on a Government Installation", the contractor shall obtain and maintain at least the following kinds of insurance and minimum liability coverage during any period of contract performance:

(a) Workmen's Compensation and occupational disease coverage as required by law except that, if this contract is to be performed in a state which does not require or permit private insurance, then compliance with the statutory or administrative requirements in any such state will be satisfactory.

The required Workmen's Compensation Insurance shall extend to cover employers' liability for accidental bodily injury or death and for occupational disease with a minimum liability limit of $100,000.

(b) Comprehensive General Liability Insurance in the minimum limit of $500,000 per occurrence for bodily injury liability.

(c) Comprehensive Automotive Liability Insurance with minimum limits of $200,000 per person and $500,000 per occurrence for bodily injury, and a minimum limit of $20,000 per occurrence for property damage.

47. The wage determination posted on Feb 21, 2023 does not include the EO14026 that was implemented on January 1ST, making the minimum wage for all occupation codes $16.20/hr. Should we price this at the given WD rate or the actual rate which we would pay?

RRAD Answer – The Wage Determination posted does include the Executive Order 14026 near the top of the first page and addresses minimum wage for contract workers. Please adhere to the Executive Order 14026 minimum wage of $16.20/hr. when applicable.