DPW-Mowing Performance Work Statement 2023.pdf

MOWING SERVICES

PERFORMANCE WORK STATEMENT

MARCH 2023

1. DESCRIPTION OF WORK

1.1 WORK TO BE DONE:

The contractor will furnish all materials, supplies, parts, tools, equipment, transportation, and assure that all services are performed in accordance with the contract specifications, drawings, attachments, exhibits, and all applicable laws, regulations, codes, or directives.

1.2 LOCATION: Red River Army Depot. Texarkana, TX.

2. PRINCIPAL FEATURES:

The work to be done includes lawn and vegetation mowing and edging throughout the depot.

The Primary Mowing Season is from March 1st – November 30th.

The following Industrial type mowing will be performed:

2.1 LAWN MOWING TYPE I: Mowing of lawn areas identified on the bid schedule and contract drawings must present a smooth, finished appearance with no grass stems showing.

During the peak of the mowing season, up to 330 acres per week may be scheduled of this type mowing. Mowing is to be completed in an industrial setting; not pastures, homes or parks. Type I mowing shall meet the requirements 100% during the primary mowing season mentioned above and as directed by the COR from December 1st through the end of February.

2.2 TRACTOR MOWING (BUSH HOG) TYPE II: Mowing areas identified on the bid schedule and contract drawings must present a smooth, finished appearance with no grass stems showing. During the peak of the mowing season, up to 400 acres per week may be scheduled for TYPE II mowing. Mowing is to be completed in an industrial setting; not pastures, homes or parks. Type II monthly mowing shall be completed during the

Primary Mowing Season only. Type II biannual mowing shall take place year round and must meet 100% of the requirements.

2.3 EDGING: ONCE EVERY OTHER MONTH (6 cuts per lot yearly coordinated with the COR).

Edge areas identified on the bid schedule and contract drawings with a blade edger, not string. Edging requires a trench 1/2 to 3/4 inches deep measured form the surface of the sidewalk or curb, between 1/8 and 3/8 inches wide, with a smooth cut appearance. No runners will be left over sidewalks or curbs. Grass in sidewalk or curb cracks will be removed. This will be accomplished with a string trimmer or other method proposed by

Contractor and approved by the Contracting Officer. All grass clippings will be removed from paved areas.

2.4 OTHER GROUNDS MAINTENANCE WORK: Work performed will consist of leaf raking, shrub trimming, litter removal and debris removal. Leaf raking will consist of raking and removing leaves to a designated area on RRAD. Shrub trimming will consist of trimming shrubs and bushes with electric, gas, or manual methods, removing all clippings, applying government furnished mulch, pulling weeds from shrub beds. All weeds, grass and clippings will be removed to a designated spot on RRAD. Litter removal will consist of picking up litter on roadways and around buildings as designated by the COR including paper, wood, and metal litter. Litter will be removed to a depot furnished dumpster.

During peak times of workload, this may require up to 200 hours per week of scheduled work.

3. GENERAL:

3.1 The work covered under this specification consists of furnishing all equipment, tools, supplies, and labor except as hereafter specified and in performing all operations necessary for the accomplishment of all work required by this specification or indicated on the contract drawings. Contractor shall comply with all applicable federal, state, and local environmental laws, statutes, regulations, executive orders, permits, and Army regulations, including but not limited to AR‐200‐ 1, the Installation Natural Resources

Management Plan and TM‐5‐630. Contractor shall also comply with all Host Tenant

Agreements, Interagency Service Support Agreements, and Status‐of‐ Forces Agreements.

3.2 Maps and Specifications: One (1) set of plans/specifications and maps will be furnished the Contractor without charge.

3.3 Contractor's Superintendent: The Contractor shall designate an on‐site superintendent who will be physically present on the depot while work is being performed. The

Superintendent must show that he or she has at least five (5) years experience as

Superintendent or similar in nature to this service. Similar would include outside work, labor intensive, equipment operators, and equipment maintenance. This individual shall be responsible for the overall management of the contract and shall act as the central point of contact with the government. The individual shall be able to fluently read, write, speak, and understand English. At least 7 business days prior to the contract start date, the Contractor shall notify the Contracting Officer in writing of the name, address, and 24 hour contact number of the person selected as superintendent. The Contractor will provide an emergency 24 hour contact phone number during mowing season. The contractor shall have at least three (3) of his or her equipment operators available on site that has at least three (3) years of mowing experience.

3.4 Storage Area: The location for use by the Contractor is an area on the west end of the depot near Bldg 722 in the "OTC, Officers Training Camp" area. All utility services required will be the responsibility of the contractor, including installation and payments for services. No facilities which would provide shelter for maintenance and repair are available; however, the Contractor may erect a building for these purposes at his or her expense with prior approval in writing from the Contracting Officer Representative (COR).

The installation and operation of these facilities shall comply with depot regulations. All vehicles and equipment shall be parked or stored in a neat orderly manner. Only equipment or materials which are required for this contract and which are serviceable may be kept in the storage area. Damaged or unserviceable equipment shall be removed from the depot promptly. The Contractor shall neatly mow and trim the storage yard at least once each two weeks from 1 March through 30 November each year. No vehicles or equipment shall be stored or parked within 5 feet of the storage area. Within three days prior to the expiration date of the contract, the Contractor shall remove all facilities, which he or she has constructed upon government property and shall leave the area in substantially the same conditions when received, unless granted an extension by the

Contacting Officer. The Contractor shall be responsible for hook‐up of all temporary utility connections at this location as designated by the COR.

3.5 All Contractor employees shall wear protective eye equipment and safety shoes or boots with steel toecaps while on depot. All safety equipment, required for use by Contractor employees, shall be furnished by the Contractor.

3.6 The Contractor shall provide a portable toilet in his or her assigned area for use by employees. The toilet shall be serviced on a regular basis as needed and shall be maintained in a clean, sanitary condition at all times.

4. WEEKLY MOWING SCHEDULE:

4.1 The Contractor’s site superintendent shall provide the COR with a weekly schedule for

Type I mowing, a monthly schedule for Type II monthly mowing and a quarterly schedule for Type II Biannual mowing. Each schedule shall consist of the order the designated lots will be mowed and shall not change unless approved by the COR. All work shall be performed in accordance with this schedule unless otherwise directed. This will be necessary in order to comply with depot security requirements. Cut reports shall be provided daily, weekly and monthly to the COR.

4.2 WORK HOURS: The hours of work on this contract will be from 0700 AM until 0500 PM, Monday through Friday (except holidays), unless other hours are specifically approved by the Contracting Officer or by the COR. After hours work may be scheduled for parking areas and other areas that mowing would create hazards during normal duty hours.

4.3 Special Mowing Requirements: Occasionally lots to be used for some special purpose will require mowing just prior to the date of use. The Contractor shall revise his or her schedule in order to mow these lots by the required date. If the notification of change is made at least 24 hours in advance of the required mowing time, no additional compensation will be made. If less notice is given, a premium of 10% of the lot unit prices will be paid (does not include rework).

4.4 Changes in Mowing Schedule: The frequency of mowing for any lot may be increased or decreased depending upon the rate of vegetation growth or changes in Government use.

The requirement for such change of frequency will be determined by the COR.

5. PERFORMANCE:

5.1 The Contractor shall furnish sufficient equipment, labor, and repair facilities to insure the accomplishment of the work in accordance with the mowing requirements. Once the

Contractor has commenced work on a given lot, he or she shall proceed DILIGENTLY until all work has been accomplished therein unless directed otherwise by the COR. When notified of a deficiency in the work by the COR or the authorized representative, the

Contractor shall promptly correct the deficiency. No payment will be made for partially completed work, including all required trimming.

5.2 Delays: Work delays due to federal holidays, inclement weather, and/or other causes beyond the Contractors control will not constitute a justifiable reason for not completing any requirement as specified herein. When the contractor experiences delays due to circumstances beyond his or her control, the Government may allow the Contractor on a case by case basis, to work additional hours beyond normal duty hours (7:00 a.m. and

5:00 p.m., Monday through Friday) and on non‐scheduled days, i.e. federal holidays and weekends, with prior approval from the COR. When the contractor cannot complete a mowing service due to construction debris or Government interference, the contractor shall mow within reasonable distance of obstruction and report in writing to the COR the reason for failure to complete the mowing service. The report shall identify type of interference, location and date of mowing interference.

5.3 Required Work Force & Equipment: In order to meet the mowing requirements, the

Contractor shall furnish an adequate work force and equipment. If requirements are not being me, additional work force and equipment will be required at the Contractor’s expense.

6. INSPECTION:

6.1 All buildings, equipment, and material used on this contract and all work performed shall be subject to inspection at any time by the Contracting Officer or the COR to insure compliance with the terms of the contract. The COR is not authorized to change any provisions of the specifications without the written authorization of the Contracting

Officer, nor shall the presence or absence of the COR relieve the Contractor from any contract requirements. After the Contractor has determined that all services required for a scheduled lot have been completed and a quality control check has been completed, the

Contractor shall notify the COR that the lot(s) have been completed. These completed lot(s) shall then be subject to inspection by the COR. All discrepancies noted by the COR shall be corrected by the Contractor within the time frame provided by the weekly schedule. The Government shall charge the contractor for re inspection costs equal to the actual Government cost. These charges will be deducted from the contractors invoice.

This charge will apply to all re‐inspections of defective work that the contractor was required to correct due to failure of the contractor Quality control system to locate and cure these deficiencies. Re‐inspection costs will be computed as total inspection hours times (Xs) the COR hourly rate using the effective labor rate of the Government Inspector or COR multiplied by the travel and inspection time.

6.2 Inspections of Work Sites: Contractor shall submit to potential Federal, State, Army and installation work site environmental regulatory inspections and/or investigations into noncompliance, and fully cooperate with such inspections/investigations by providing the appropriate records and documentation. Environmental regulatory agencies are authorized by law to inspect any work site for environmental compliance with regulatory requirements. If an inspection is conducted, it will not stop or disrupt ongoing contract activities. The inspection will only require the work site environmental officer, or supervisor/manager to answer questions and/or escort the inspector to specific work site areas with the potential to affect environmental quality.

6.3 Contractor shall immediately report any nonconformance and/or noncompliance with applicable Federal, State or Local environmental laws, Army and installation environmental regulations or policies to the COR and DGR.

6.4 Contractor shall when given a verbal and/or written notice of environmental noncompliance or nonconformance by the COR, take immediate corrective action. Failure or refusal to comply promptly may be grounds for the Contracting Officer to invoke the appropriate contractual remedies. This may cause all or part of the work to be stopped immediately until satisfactory corrective action has been taken.

7. EQUIPMENT:

7.1 To perform this service contract, the contractor must provide acceptable and adequate equipment to perform the work. The Contractor shall maintain all equipment in good working condition to insure that the quantity, quality, and timeliness requirements of this contract are met. Contractor shall take the necessary actions to identify, monitor, and control those contract operations and activities that pose risk of contamination, or can negatively impact the natural and/or human environment. Equipment leaks, maintenance by‐ products, debris, and maintenance processes should comply with the installation

Environmental Management Plan and good environmental stewardship. Non‐ availability or failure of the Contractor's equipment and associated equipment will not change the requirements of this contract or delivery schedules. All tractors and tractor mowers shall conform to the requirements of American Society of Agricultural Engineers (ASAE)

Standard S318.10‐92: "Safety for Agricultural Equipment". All lawn mowers shall conform to the requirements of ANSI B71.1‐1990. Contractor shall follow Federal EPA

Comprehensive Procurement guidelines (www.epa.gov/cpg) and Army Contracting

Command Quick Guide (https://acc.aep.army.mil/accapps/ACCMAP/Documents/Quick‐

Guide‐for‐Sustainable‐Procurement.docx) for acquisition of products and materials that have a long life cycle; the least toxic materials; recyclable materials; materials that are resource‐efficient; materials with the maximum recycled content; materials harvested on a sustained yield basis; and products causing the least pollution during their manufacture, use, and reuse.

7.2 Equipment Requirements: The Contractor shall provide all equipment necessary for the performance of this contract. The proposed equipment will be furnished in the Equipment and Staffing Plan which is required before any services or work begins.

Miscellaneous Equipment Requirements:

7.3 Power Take‐Off (PTO) Drive Lines on all equipment shall conform to Section 6 of ASAE

Standard S318.10 which requires an integral, independently‐rotatable, bell‐end shield on equipment drive lines.

7.3.1 Rotary Mower (Bush Hog) Guards: Unguarded openings around tractor‐drawn rotary mowers shall be guarded down to a height of 2‐ inches or less above the ground with double drag chain segments (highway chains) spaced with sides touching.

7.3.2 Horizontal Stabilizer Bars: Each tractor‐drawn rotary which is mounted on a 3‐ point hitch shall be equipped with dual sway bars to hold the mower laterally in‐ line with the tractor.

7.3.3 Fire Extinguishers: All tractors, riding lawn mowers, and vehicles shall be equipped with Underwriters Laboratory approved fire extinguishers, 2‐1/4 pound or larger dry‐chemical type, rated 1A‐10BC or higher. Extinguishers shall be permanently mounted.

7.3.4 Gasoline and Diesel Cans: Portable fuel containers shall be the Underwriters

Laboratory approved type safety can with flame arrester, self‐closing lid, and flexible spout. Each can/shall be clearly marked as to its contents with 2 inch minimum height letters.

7.4 Annual Equipment Inspection: The Contractor shall have all equipment which he proposes to use on this contract available on the depot for inspection by the COR prior to start of work for the base and each option year. The COR will inspect the equipment for compliance with the requirements in paragraph 6 and subparagraphs 6.2

7.5 The COR will notify the Contractor in writing of the acceptance or rejection of the equipment and the reasons thereof. In the event of rejection, the Contractor will have fourteen (14) calendar days from the date of the rejection notice to remedy all deficiencies cited in the rejection notice. If the equipment is still not acceptable, the

Contracting Officer may terminate the contract in accordance with the default clause in the General Provisions. After the initial approval, any equipment changes thereafter will be subject to the approval of the COR.

7.6 Equipment Maintenance: All equipment shall be kept clean and presentable and shall be maintained in good mechanical condition acceptable to the Contracting Officer. All cutting edges shall be kept properly sharpened.

8. MOWING:

8.1 All areas shall present a smooth, finished appearance after mowing and trimming. In lawn areas (all TYPE I and TYPE II lot numbers 103, 401, 403, 405, 406, and 419) all paper, limbs, trash, rocks, or other debris shall be collected before mowing and hauled to a disposal area designated by the COR. Trimming will be required around all obstructions, such as buildings, structures, trees, utility poles, guy wires, shrubs, flower beds, ponds, fences, etc. and along ditch banks, ditch bottoms, road shoulders, and railroads. Grass shall be trimmed to the same height as the adjacent mowed area. Do not trim around shrubs or next to buildings with riding mowers. Use hand clippers only around trees or shrubs with trunks less than 6 inches in diameter. If trees or shrubs in TYPE I areas are damaged by trimmers or mowers to the extent that a replacement is required, the Contractor shall replace the shrub within 14 calendar days to the CORs satisfaction or the Government will replace the shrub and deduct the replacement costs from the next payment due the

Contractor. If telephone pedestals, traffic signs, reflector posts, or fences are damaged by mowers to the extent that repair or replacement is required, the Contractor shall repair or replace the item within 14 calendar days to the CORs satisfaction or the Government will have the work done and deduct the costs from the next monthly payment due to the

Contractor. At the completion of mowing and trimming in lawn areas, all sidewalks and paved areas shall be swept or blown clean and the sweeping disposed of or mulched at a designated disposal area. Excessive lawn clippings (as determined by the COR) shall be removed and disposed of at a location provided by the COR. Vegetation beneath the edges of or under buildings, docks, ramps, etc. shall be mowed or trimmed, as well as vegetation on docks. Vegetation in normally dry ditches (i.e., during dry weather) shall be cut. Cutting may be temporarily delayed when the ditches are too wet to support the mowing equipment as determined by the COR. Vegetation in normally wet ditches (i.e., during both wet and dry weather) shall be cut and trimmed to the water's edge except as otherwise noted. Vegetation shall be mowed in all ditches, including normally wet ditches, with a slope mower or other approved methods in lots 1 through 199. Vegetation shall be mowed with a slope mower or other approved methods in all lots within 15 feet of culvert heads including areas that are normally wet, including fences/water gaps. In lots requiring

TYPE II mowing, creeks crossing roads shall be mowed 5 feet into water where required.

Except as otherwise noted these requirements apply to both types of mowing; which are as follows:

TYPE I ‐ Lawn Mowing

TYPE II ‐ Tractor Mowing (Bush Hog)

8.2 TYPE I Mowing of Lawn Areas. The mowed areas shall present a smooth, finished appearance with no grass stems showing. Mowing includes close, neat trimming, including the edges of the sidewalks. . Trimming is considered a part of the mowing and shall be completed within 24 hours after the mowing is completed. If trimming is not complete for a lot before the 24 hour period, 80% will be paid. If trimming is not complete one (1) week from the start of mowing, the lot will be considered not complete and 0% will be paid.

8.3 TYPE II Tractor Mowing shall present a smooth, finished appearance with no grass stems showing. Tractors shall be operated at proper speeds to insure thorough cutting. Limbs greater than 4 inches in diameter, that have fallen, shall be removed or mulched.

Trimming is considered a part of the mowing and shall be completed within 72 hours after the mowing is completed. If trimming is not complete for a lot before the 72 hour period, 80% will be paid. If trimming is not complete one (1) month from the start of mowing, the lot will be considered not complete and 0% will be paid.

8.4 Height of Mowing: The height of mowing for any particular area shall be adjusted as directed by the Contracting Officer. Typically heights are 1 inch from the thatch for Type I and 4 inches from the thatch for TYPE II.

8.5 Brush Control: The Contractor shall cut all undesirable trees or bushes with a butt diameter of 5 inches or less which are within the areas to be mowed. This work is considered part of the mowing and no payment will be made for clearing.

8.6 Additional Obstacles: The Government reserves the right to plant additional trees, shrubs, or other items for landscaping and to install poles, guys, or other obstacles in the mowed areas. No increase in price for the mowing of these areas will be allowed unless it can be proven conclusively that a substantial increase in costs has resulted from the Government actions.

8.7 Special Mowing Requirements:

8.7.1 No herbicides are to be used to remove vegetation anywhere on the installation.

8.7.2 Ammunition Area Mowing (Lots 201‐209): The mowing of ammunition areas shall consist of the following work:

A. Mowing all road and/or railroad intersections as shown on Drawing Sheet 13.

B. Mowing of all igloo aprons as shown on Drawing Sheet 13.

C. Mowing of 50‐foot width around all safety shelters (10 per lot) within the lot and two 10‐foot paths from each adjacent road to each shelter.

D. Mowing 50‐foot width around all buildings and sheds.

E. Vegetation beneath building ramps and docks shall be mowed or trimmed.

8.7.3 Mowing of clear zone around igloos and storage pads: Mow a 50‐foot‐width around each igloo and storage pad as shown on sheet 13 and mow 6 feet up the embankment of each. Mow the interior of each storage pad and 6 feet up the inside of each storage pad embankment. The tops of the igloos and the tops of the storage pad embankments will not be mowed. Designated igloos or storage pads are to be mowed in the monthly mowing schedule. Refer to the cut maps/list for acreage.

8.7.4 Security Fences for Main Entrance, Defense Reutilization Marketing Office

(DRMO)/Property Disposal Office (PDO) Yard, Ammo and Boundary: All grass and other vegetation shall be removed from these security fences, including vines grown in the fence mesh.

8.7.5 Road and/or Railroad Intersections: At all road and/or railroad inter‐sections a triangular area with not less than 100‐foot‐ long legs shall be cut at the intersection corners. Where a distinct tree line exists, mowing shall extend to the tree line.

8.7.6 Mowing in Congested Storage Areas: Mowing will NOT be required in congested storage areas where numerous vehicles, pallets, or crates are permanently stored in such a way that a mower cannot mow between them. The perimeters of all storage areas shall be mowed and trimmed.

8.7.7 Vehicle Parking Areas: Mowing and trimming of vehicle parking areas shall be done either before or after the day shift or on weekends, if necessary. Payment for lots containing parking areas will not be made until the entire lots, together with the parking areas, have been completed.

8.7.8 Railroads: Where railroads are included in the mowed areas, the mowing shall terminate at the edge of the ballast. Railroad ballast must not be disturbed with tractors or other heavy equipment. Grass between railroad ties and areas inaccessible with tractors will be trimmed.

8.7.9 Utility Line Mowing (Lots 200, 300, 400): All utility lines shown on the drawings shall be mowed to the following widths unless in open areas and from tree line to tree line in wooded areas otherwise noted on the drawings:

8.7.10 UTILITY LINE MOWING WIDTHS

8.7.10.1 Water Lines 10 feet each side of line. Sewer Lines 10 feet each side of line. Gas Lines 10 feet each side of line. Telephone Lines No Mowing

Required. Underground Cables No Mowing Required. Electric Lines 25 feet each side of line.

8.7.10.2 Utility Line Mowing Dates: Utility lines will ordinarily be mowed once a year during the months of August thru November.

8.7.10.3 Variations in Mowing Widths for Utility Lines: In many locations where utility lines parallel a road, the road mowing will overlap that for the utility line. The over‐lapped area will be mowed only with the road mowing, and will not be mowed again with the utility line mowing.

However, where a utility line parallels a road, fence, or other mowed area and the utility line mowing does not overlap the adjacent mowing, the utility line mowing shall be extended to the adjacent mowing. The extended mowing width shall not exceed an additional 25 feet.

8.7.10.4 Mowing of shallow lines: Where underground lines are located near the surface of the ground, and are identified by sign such as the sewer lines near the Hays Plant sewage pump station at RRAD, tractors shall not be operated directly over the lines. The slope mower, hand‐ carried trimmers or other appropriate methods, shall be used over the lines.

8.7.10.5 Location of Mowing for Utility Lines: It shall be the Contractor's responsibility to correctly locate the mowing for the utility lines. If the

Contractor is unable to locate any utility lines shown, he or she may obtain assistance by contacting the COR.

8.7.10.6 Utility Line Lot Locations: Lot 200 shall include all utility lines shown inside the ammunition Area boundary fence. See Drawing Sheets 2 thru

10.

8.7.10.7 Lot 300 shall include all utility lines shown outside the ammunition Area and west of the east boundary fence. See Drawing Sheets 2, 5, 7, 8, and

10.

8.7.10.8 Lot 400 shall include all utility lines shown east of the east boundary fence. See Drawing Sheets 9, 10, 11, and 12.

8.7.10.9 Lots 403, 404, & 414: These lots shall be mowed the Wednesday before any federal holiday. Normal mowing schedules will resume the following week.

8.7.10.10 Veterans Memorial (Opposite Lot 7): Acreage for this area is included in

Lot 1. Any mowing, trimming, edging, or additional work is to be completed in unison with Lot 1 schedule.

8.8 Miscellaneous:

8.8.1 Lot 101, 106 & 107: These lots will have numerous tracked or wheeled vehicles and material stored. These lots will include trimming around these vehicles/material with portable trimmers. The trimming will be included in the lot price.

8.8.2 Lot 107: Cut steep slopes west of Bldg 595. Mow grass areas within 20 feet of restroom buildings as TYPE I Mowing.

8.8.3 Lots numbers ending in "W": These lots are in the same general area as the standard lot without the "W". The areas to be mowed for the standard lots and the lots ending in "W" are shown on sheet 13.

8.8.4 Lot 202W: This lot includes mowing 30 feet on each side of all railroads in area

202 in addition to the other areas shown on the drawings.

8.8.5 Lot 204W: This lot includes mowing 30 feet on each side of all railroads in area

204 in addition to the other areas shown on the drawings.

8.8.6 Lot 206: This lot includes mowing from tree line to tree line and 50 feet on each side of all fences.

8.8.7 Lot 208W: This lot includes mowing 30 feet on each side of all railroads in area

208 in addition to the other areas shown on the drawings.

8.8.8 Lot 212: This lot contains a 0.2‐acre area which is inaccessible to tractors and shall be mowed with small rotary mowers.

8.8.9 Lot 212A: This lot is composed of igloo embankments. It shall be cut by hand methods, such as sling blades or portable trimmers.

8.8.10 Lot 215: The 0.1‐acre area which is inaccessible to tractors shall be mowed with small rotary mowers.

8.8.11 Lot 423B: The earth embankments shall be cut by hand methods, such as sling blades or portable trimmers.

8.8.12 Lot 303: Creek will require slope mowing.

8.8.13 Creek and Road Intersection: Intersection of roads and waterways (ditches / creeks) will be slope mowed out to edge of mow lot or edge of wood line.

8.8.14 Lot 107 B: This lot will include a two foot cut on each side of all sets of steps leading to the parking lot west of Bldg 595. These steps are on a steep embankment and will require cutting by hand methods.

8.8.15 Lot 107 C: This lot will require mowing one width of the mower on each side of the sidewalk leading to the parking lot east of Bldg 594, across the railroad tracks.

8.8.16 Special Security Areas: Occasionally mowing will be required in areas accessible only with depot security personnel present, or in areas only admissible with specific clearance from depot security personnel. When mowing these areas, contract employees shall be prepared to remain in area until all work is complete.

Access may be restricted, requiring break or lunch periods to be taken within the secure area. No contract employees should loiter in the area, and no activities are authorized except work directly related to the contract.

9. EDGING:

9.1 Edging will be performed with a blade edger, not string. Edging requires a trench 1/2 to

3/4 inches deep measured form the surface of the sidewalk or curb, between 1/8 and 3/8 inches wide, with a smooth cut appearance. No runners will be left over sidewalks or curbs. Grass in sidewalk or curb cracks will be removed. This will be accomplished with a string trimmer or other method proposed by Contractor and approved by the COR. All grass clippings and dirt will be removed from paved areas.

10. ADDITIONAL WORK:

10.1 Occasionally a need will arise to perform additional work on acreage, which does not coincide with existing lot boundaries. Each type of work will be paid for on an hourly rate with the total hours and personnel per task agreed upon by the COR. The COR will specify where additional work is to be performed. All types of work shall include the normal trimming, debris removal, etc. that would be accomplished for regular lots. Unless otherwise directed, additional work shall be performed on a priority basis before regularly scheduled work is done. The Contractor shall include the additional work when he or she submits the next monthly payment invoice in Wide Area Work Flow (WAWF). See 11.1 for additional information.

11. GROUND MAINTENANCE WORK:

11.1 Other grounds maintenance work will be compensated for on a per hour worked basis.

The contractor and COR will agree on number of employees to perform on assigned task before work begins. The contractor will submit to the COR a statement with the names and hours worked for each job performed. The work will consist of:

11.1.1 Leaf raking: This work will consist of raking of leaves, pine cones, and other debris by hand or mechanical methods or both. Leaves will be removed to a designated location on RRAD. Trash will be removed from the leaves and cones before dumping in the location and no containers or bags will be dumped at the location.

11.1.2 Shrub trimming: Shrubs will be trimmed by mechanical or hand methods to provide a smooth finished appearance. That will be trimmed to a height and width as designated by the COR. All grass, weeds, and undesirable plants will be removed from shrub beds or under shrubs. All clippings and vegetation removed will be dumped at a designated sight on RRAD.

** NOTE: Trash will be removed before dumping in the location and no containers or bags will be dumped at the location.

11.1.3 Litter Removal: Litter will be removed from roadways, lawns and adjacent areas.

Litter will consist of paper, wood, and some metal. Any mechanical parts will be turned in separately to the COR. The other litter will be placed in a depot dumpster or compactor. Areas to be policed will be designated by the COR and the number of employees to be assigned the work will be agreed upon before the work begins.

11.1.4 Lots 1 & 499: At the beginning of the growing season, remove existing mulch from hedge rows and planted areas and replace with commercial grade red mulch, approximately 3 inches deep, level and grade. If not existing, apply weed barrier before applying new mulch. Land timbers (pressure treated 3x5x8) will also be replaced in hedge rows and planted areas. The COR will determine the condition as well as the number of timbers to be replaced. In these areas, sod replacement may be required at the determination of the COR. The COR will specify the type of sod to be used. The contractor will be required to submit a cost estimate to the COR prior to any, mulch, timber, and sod replacement. Cost will be determined by the square foot, and only areas approved by the COR are to be replaced.

12. MEASUREMENT AND PAYMENT:

11.2 C.12.1 The numbers of acres of mowing or edging in each lot are shown for informational purposes in the schedule section entitled Lot Numbers. Payment for mowing and edging shall be by quantity shown for each lot multiplied by the number of times the service on that lot is performed in a month, added with all other lots of the same type service, times the price for that type work. All payments will be made in accordance with the Bid Schedule. These payments shall constitute full payment for the work involved, necessary to complete the work in a satisfactory and timely manner, and in accordance with the terms of this contract. At the end of each month, the Contractor shall submit an invoice showing the total of all work completed during that period by Contract

Line Item Number (CLIN) number and which has been accepted by the COR (Inspector) and the total amount due for that period. Any deductions for the billing period will be listed on the invoice. Payment will be made by the acre on TYPE I mowing and TYPE II mowing by the linear feet on edging and by the hour on other grounds work. The acres mowed per invoice will be based on the government estimate and weekly schedules of lots which measurement may vary from the actual as much as 10%.

13. SECURITY:

**NOTE: The Contractor shall adhere to all security requirements that are called out in the Security requirements clauses.

14. SAFETY REQUIREMENTS:

14.1 In order to provide safety control for protection of the life and health of employees and other persons, equipment, and for avoidance of work interruptions in the performance of this contract, the contractor shall comply with Occupational Safety and Health Act (OSHA) and all pertinent provisions of the publications 29 CFR 1910 and RRAD 385‐1. If the contractor fails or refuses to promptly comply with the safety requirements as specified herein by text or reference, the Contracting Officer may stop all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such stop shall be made subject to claim for extension of time or for excess costs or damages to the contractor. Also, the contractor will not be paid for work not performed as a result of work stoppage due to failure to comply with safety requirement.

14.2 Clause 52.236‐4032 is included in this solicitation and resulting award. A copy of the contractors written Safety Program is to be submitted as part of the proposal.

15. ENVIRONMENTAL COMPLIANCE DESIGNEE (ECD):

15.1 Contractor shall appoint a primary and alternate ECD for each production, shop or work area that uses and/or stores hazardous materials and/or generates hazardous wastes.

Contractor ECDs shall monitor implementation of all environmental regulatory requirements, report all environmental noncompliance to the work site supervisor, correct all environmental noncompliance, and verify implementation of directed actions to correct identified environmental noncompliance. Contractor shall have at least one ECD on duty at all times at each shop or work area. Contractor shall require all personnel designated as ECDs to complete the initial ECD training through the installation or Major

Subordinate Command (MSC) environmental compliance point of contact within 15 calendar days of the start of contract performance. Contractor personnel appointed as

ECDs may perform other duties provided they do not prevent the performance of ECD duties. Contractors may request a waiver of this requirement through the COR and DGR, if using and/or storing very small quantities of hazardous materials.

15.2 Generation of Solid and Hazardous Waste

15.2.1 Contractor shall remove from the installation and dispose of all solid waste generated, which cannot be recycled to an approved and permitted off‐post disposal facility. Contractor shall make every effort to divert debris and all other solid waste to comply with the Army Integrated Solid Waste Management Policy.

Prior to removing any waste from the installation for disposal, the Contractor shall coordinate with the installation Qualified Recycling Program (QRP) Manager, DGR, and COR to arrange for recyclable materials to be removed and diverted from the waste stream. Submit in writing the quantities of waste removed and recycled to the DGR and/or COR on a monthly basis. The submittal shall include the date of disposal/recycling, the disposal/recycling facility, the types of material disposed/recycled and the quantities of materials disposed/recycled by weight.

The Contractor shall make maximum effort to reduce and prevent waste.

15.2.2 Contractor shall properly profile all waste generated as part of this contract to determine if any waste is hazardous waste as defined by 40 CFR. Contractor shall accumulate hazardous waste prior to disposal shipment in a satellite accumulation point at or near the point of generation or in a less‐than‐90‐day site, in accordance with Federal, State, Army, and installation regulation, policy, Host

Tenant Agreement, Interagency Service Support Agreement or Status‐ of‐Forces

Agreement. The Contractor shall properly package the hazardous waste and complete the hazardous waste manifest, then take the manifest to DGR for approval and signature prior to removing any hazardous waste from the installation. Contractor shall contact DGR to obtain the installations hazardous waste EPA ID number for the hazardous waste manifest. The Contractor shall notify the DGR 24 hours prior to removing any hazardous waste from the installation.

15.2.3 The contractor shall remove and dispose of manifested hazardous waste generated by contract activities from the installation, to an approved off‐post permitted hazardous waste disposal facility. The DGR shall assist contractors with profiling their waste upon request.

15.2.4 Contractor shall assign all hazardous materials management responsibilities to the appointed ECD. Contractor shall contact the DGR or COR to obtain technical assistance from Environmental Office for assisting the ECD with achieving and maintaining compliance with hazardous material storage, issue, use, and disposal requirements. Contractor shall submit to the COR and/or DGR a hazardous material inventory. The hazardous material inventory will be submitted 30 days prior to commencement of work and list the hazardous material type and maximum quantities of materials anticipated to be stored on‐site. The hazardous material shall be properly identified and include any applicable identification number, such as National Stock Number or Special Item Number. The Contractor shall maintain copies of Safety Data Sheets for all hazardous materials used and stored on‐site during performance of the contract. Contractor shall not supply or deliver any hazardous materials or chemicals to an installation that are listed on

EPA toxic chemical list without prior written approval from DGR and/or COR.

15.3 Mercury is prohibited, unless specified otherwise, and with the exception of mercury vapor lamps and fluorescent lamps. Dumping of mercury‐containing materials and devices such as mercury vapor lamps, fluorescent lamps, and mercury switches, in rubbish containers is prohibited. Remove without breaking, pack to prevent breakage, and transport out of the activity in an unbroken condition for disposal as directed.

Immediately report to the DGR and COR instances of breakage or mercury spillage. Clean mercury spill area to the satisfaction of the Contracting Officer. Cleanup of a mercury spill shall not be recycled and shall be managed as a hazardous waste for disposal.

15.3.1 Universal waste including but not limited to some mercury containing building products such florescent lamps, mercury vapor lamps, high pressure sodium lamps, CRTs, batteries, aerosol paint containers, electrical equipment containing

PCBs, and consumed electronic devices, shall be managed in accordance with applicable environmental law and installation instructions.

15.3.2 Minimize the use of hazardous materials and the generation of hazardous waste.

Consult with the Environmental Office for suggestions and to obtain a copy of the installation's pollution prevention/hazardous waste minimization plan for supporting waste minimization goals.

16. PROTECTION OF ENVIRONMENTAL RESOURCES: The Contractor shall perform, track, participate, implement, and comply with storm water pollution prevention minimum control measures, protocols, and best management practices (BMP). Practice spill prevention and good housekeeping during equipment maintenance activities. Erosion and sediment control should be managed by ensuring that no rutting or soil disturbance takes place while mowing. Any actions resulting in rutting of the turf or soil should cease immediately and contractor should move to an area where no rutting takes place. All rutting that occurs shall be rectified at the Contractor’s expense as directed by the COR.

16.1 Contractor shall confine all activities to areas defined by the drawings and specifications.

Prior to the beginning of any work, the Contractor shall identify any land resources to be preserved within the work area. Except in areas indicated on the drawings or specified to be cleared, the Contractor shall not remove, cut, deface, injure, or destroy land resources including trees, shrubs, vines, grasses, topsoil, and landforms.

16.1.1 Contractor shall adopt the installation's Spill Prevention Control and

Countermeasures Plan (SPCC) if transporting, processing, storing, or in any way managing hazardous waste, hazardous material, petroleum‐oils‐lubricants, or other restricted items. In case of a spill, the person in control of the spill site or their designated representative shall take appropriate action to protect workers and bystanders; contain the spill (if it can be done safely); secure the spill site;

restrict ignition sources; and immediately contact the installation Fire and

Emergency Services (Fire Department).

16.1.2 Contractor shall comply with all installation designated sensitive and/or off‐limit area restrictions. Sensitive areas are generally demarked indicating what activities

(e.g., driving, digging, foot traffic) are prohibited. The Contractor shall also adhere to the following installation sensitive areas requirements:

16.1.2.1 a. Cultural Resources Sites: Do not excavate, remove, damage, or otherwise deface any archeological resource located on public lands.

16.1.2.2 b. Endangered Species Habitats: Do not initiate any action that may disturb, endanger, or damage to any degree the habitat of a threatened and endangered species.

16.1.2.3 c. Wetlands: Do not excavate or take any action that could fill or damage any wetland unless working under a project specific Corps of

Engineers 404 permit. Wetlands include streams, riparian areas, bogs, marshes, and swamps.

17. PROPERTY PROTECTION:

17.1 The contractor shall perform work requirements in a manner to protect buildings, vehicles, and Government and civilian personal property from damage. Work will be scheduled and completed to afford this protection.

17.2 The contractor will maintain an accurate record of all accidents or damages and report all accidents or damages to the COR immediately.

17.3 The contractor will resolve and make whole any damages to property within 5 business days of the damages or furnish insurance information to the damaged parties so insurance claims can be filed. If deemed necessary by the COR, a temporary solution shall be installed/prepared immediately. The resolution of incidents will be reported to the

COR.

17.4 NOTIFICATION OF STATE AND FEDERAL REGULATORS: Contractor shall immediately notify the Contracting Officer and COR of the arrival on site of any Federal, State, and/or DoD environmental regulator or enforcement agent and/or the receipt of any correspondence from a Federal or State environmental agency.

18. ENVIRONMENTAL REQUIREMENTS:

18.1. The following publications, regulations, and guidelines shall be adhered to:

a. 29 CFR Parts 1910.1025 and 1926.62; OSHA General Industry & Construction Standards.

b. 40 CFR Parts 260 and 261; Hazardous Waste Management & Identification and Listing of Hazardous Waste.

c. AR 200-1 Environmental Protection and Enhancement.

d. RRAD-R 200-20 Environmental Stewardship and Services

e. RRAD-R 385-1 Red River Army Depot Safety and Occupational Health PrograThe following publications, regulations, and guidelines shall be adhered to:

18.2. Recycled Content. All deliverables shall be printed double sided on paper that contains post‐consumer fiber (recycled content). New cement and concrete must contain recycled material pursuant to FAR 52.223‐4.

18.3. Compliance with License and Certification Requirements. The Contractor shall obtain all licenses and certifications required by Federal, State, and Local environmental laws and regulations necessary to adhere to the specifications of this contract.

18.4. Compliance with License and Certification Requirements. The Contractor shall obtain all licenses and certifications required by Federal, State, and Local environmental laws and regulations necessary to adhere to the specifications of this contract.

18.5. National Environmental Policy Act (NEPA) Documents. Upon receipt of task order, the

Contractor shall obtain from the COR a copy of AMC’s NEPA Policy and 32 CFR 651, which addresses actions to be taken by the Contractor.

18.6. Environmental protection plan. At a minimum, the plan shall address:

a. The identification, monitoring, and control of contract activities that can negatively impact the environment

b. The prevention of storm water pollution

c. Effective protection for land resources at the work site

d. The prevention of spills

e. Immediate corrective action of any environmental noncompliance or nonconformance identified by the COR.

18.7. Environmental Compliance Designee (ECD). The Contractor shall appoint a primary and alternate ECD for the purpose of managing hazardous materials, hazardous waste, and overall environmental compliance. ECDs may perform other duties. ECDs must complete initial ECD training, comprised of 149 slides, within 15 days of task order receipt. The ECD training slides can be provided in electronic or hard copy format. The Contractor shall submit a signed memo to the COR affirming completion of ECD training.

18.8. Competency Training for Contractor Personnel. Contractor shall not allow personnel to perform any activities and/or tasks on RRAD without proper and adequate qualifications or job competency training. In the event of any identified noncompliance, the Contractor shall, if requested, provide proof of contract personnel training or qualification (individual name, training/qualification type, training/qualification certificate, and date of training/qualification) to perform those contract activities associated with the identified noncompliance.

18.9. Solid Waste. The Contractor shall remove from the installation and dispose of all solid waste generated, which cannot be recycled, to an approved and permitted off‐depot facility.

a. Contractor shall make every effort to divert construction, demolition debris, and all other solid waste to comply with the Army Integrated Solid Waste Management

Policy.

b. Prior to removing any waste from the installation for disposal, the Contractor shall coordinate with the installation Qualified Recycling Program (QRP) Manager and

COR to arrange for recyclable materials to be removed and diverted from the waste stream.

c. Contractor shall submit in writing the quantities (by weight) of waste removed and recycled to the COR on a monthly basis. The submittal shall include the date of disposal/recycling, the disposal/recycling facility, and the types of material disposed/recycled.

d. The Contractor shall establish a program to promote cost‐effective waste reduction in all operations and facilities covered by the contract. This includes collection, separation, and processing products or other materials recovered from solid waste streams for use in the form of raw materials.

18.10. Hazardous Waste. The Contractor shall assign all hazardous waste management responsibilities to the appointed ECD. Contractor shall contact the COR to obtain technical assistance from the Environmental Office in achieving and maintaining compliance with hazardous waste storage and disposal requirements.