QA Shades Update 1.xlsx
XLSX spreadsheet 13 KB Posted
- Attached to
- Installation of four Exterior Shading Systems
- Solicitation number
- W911QY-26-R-SHAD
About this file
This is a Questions and Answers document that clarifies requirements for Solicitation W911QY-26-R-SHAD, a Request for Proposals issued by the Department of the Army Materiel Command for the installation of four exterior shading systems at Natick Soldiers Systems Center in Massachusetts. The Q&A addresses structural design specifications, material requirements, submission guidelines, and regulatory compliance. Key clarifications include: posts, foundations, structural supports, and hardware must be designed as permanent structures per IBC/ASCE 7 standards, while fabric shade sails are removable seasonally and do not require engineering for snow loads or year-round exposure; the government will provide removable/tensioning hardware and instructions for seasonal installation and removal by government personnel; engineer drawings are not required in proposal submissions but must be provided during contract performance, though contractors may include a separate line item cost for stamped drawings; the contract is firm fixed-price with no post-award adjustment period for cost reviews; a Massachusetts general contractor's license is required; shading systems must be located minimum 15 feet from buildings, provide at least 10 feet of clearance, and can be configured in multiple pieces; both the Buy America Act and Berry Amendment apply completely to this requirement with applicable DFARS clauses incorporated; fabric should be open-weave with rain protection not prioritized; and separate price and technical proposals must be submitted using the provided "Sail Shade Bid Form."
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Other files
| File | Type | Posted |
|---|---|---|
| QA Shades Update 2.xlsx | XLSX spreadsheet | |
| Sail Shade Bid Form.xlsx | XLSX spreadsheet | |
| QandA Shaders.xlsx | XLSX spreadsheet | |
| Install Shaders Combined Synopsis Solicitation.pdf | ||
| Sail Shade SOW Attachments 07 22 2026.pdf | ||
| SOW Sail Shades 08 03 2026.pdf |
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Text version
Sheet1
| Questions | Answers |
| Should the posts, foundations, structural supports, and hardware be designed as permanent structures in accordance with IBC/ASCE 7, while the fabric shade sails are designed to be removed seasonally? | Posts, foundations, structural supports, and hardware be designed as permanent structures in accordance with IBC/ASCE 7. -Fabric shade sails are designed to be removed seasonally. |
| If the fabric is intended to be removed during the winter season, may the design assume that the fabric will be removed prior to snow/ice conditions, or must the installed fabric system also be engineered for applicable snow loads/year-round exposure? | The fabric is intended to be removed prior to the winter season, it is not required to be engineered to accept snow loads/year round. |
| Is the Government expecting the contractor to provide the necessary removable/tensioning hardware and instructions so Government personnel can remove and reinstall the fabric seasonally? | The Government is expecting the contractor to provide the necessary removable/tensioning hardware and instructions so Government personnel can remove and reinstall the fabric seasonally. |
| Are engineer drawings required as part of the bid proposal? | No, engineer drawings are not requried to be submitted as part of the proposal. They are required to be submitted during the performance of the contract. |
| Should the contractor put a line item cost for engineering services based on what stamped drawings would cost? | The contractor may include a line item cost for stamped drawings in their proposal. |
| Is the government willing to amend the solicitation timeline to allow contractors to get drawings from an engineering firm? | The government will amend the due date of the solicitation on an as needed basis. |
| Will the government allow the contractor a few weeks to review subcontractor drawings and check for cost changes after award? | No, this contract will be firm fixed price. A firm-fixed-price contract provides for a price that is not subject to any adjustment on the basis of the contractor’s experience in performing the contract. |
| Can the government publish a list of interested vendors/vendors who attended the site visit? | No, the government cannot provide this information. |
| Is the shading system designed to be broken down seasonally, or to stay on permanently? | Designed to be broken down seasonally |
| Does the Buy America Act and the Berry Amendment apply to this requirement? | Yes, both the Buy America Act and the Berry Amendment will apply completely to this requirement. The required DFARS clauses have been incorporated into the solicitation. |
| Is the fabric open weave? | The government requests the fabric be open-weave, rain protection is not a priority. |
| Does the shading structure need to be in one piece, or multiple pieces? Are gaps allowed? | Multiple pieces, must satisfy scope of work requirements for shading, etc |
| What is the lowest height clearance needed? | 10 feet |
| Does the government have site drawings/plans of the proposed construction sites? | Contractor will need to contact utility survey company in order to identify utility that may be encountered during construction |
| Is another states general contracting license valid for this requirement? (Ex: Is a Texas GC license valid in MA) | No, a Massachussetts general contractors license is required |
| How far away from the buildings will these shading systems be? What is the required standoff from the buildings? | Shading systems will be at minimum, 15 feet from the building |
| Do the sites need to be ADA accessible? | No, site does not need to be ADA accessible |
| When does the site need to be open? (Ex: Ready by the start of spring) | Refer to period of performance. If winter weather conditions can be expected, do not set up the shades, the government will take care of that once warmer weather is expected. |
| Do we need to submit separate price and technical proposals? | Yes, the government requests that a price proposal be submitted on the provided bid form "Sail Shade Bid Form". A separate technical proposal is requested. |
| Can the governements budget be provided? | No |
| Questions still being answered | |
| Can the contract POP be extended to 210 days? | |
| Can bidders assume that any fabric colors would be standard basic colors? |
File details come from the government source that posted it. Updated .