2_-_FTUAS_Addendum_to_FAR_Clause_52_212-1_Instructions_-_Final.pdf

W911QY-18-R-0048 – Instructions to Offerors

ADDENDUM TO FAR 52.212-1 – INSTRUCTION TO OFFERORS

INSTRUCTIONS TO OFFERORS

The following are applied in addendum of FAR 52.212-1, Instructions to Offerors – Commercial.

1.0 Submission of Proposals.

1.1 General.

The following are Instructions to Offerors for the Request for Proposals (RFP) W911QY-18-R-0048. This RFP is intended to result in a Multiple Award, Indefinite-Delivery, Indefinite-Quantity (MAIDIQ) Contract. The

Government intends to award to more than one Offerors, but reserves the right to award a single award or no awards should that result in the best value to the Government.

Proposals are due by 1700 eastern time on 29 October 2018to the Points of Contract (POCs) listed below.

Contracting Officer (KO): Kevin Parker

Email: kevin.j.parker3.civ@mail.mil

Contract Specialist (KS): Jeremy Deorsey

Email: jeremy.a.deorsey.civ@mail.mil

Offerors may submit for multiple complete systems for consideration. Each system shall be a separate proposal with no limit to the number of proposals an offeror may submit. Each proposal shall be treated independently from the other proposals submitted by the same offeror. Offerors who submit multiple offers shall only bring the models determined to be in the competitive range and receive an invitation to the Fly-Off event.

The Government does not anticipate extending the closing date for this RFP.

1.1.1 Request For Proposal (RFP) Industry Question and Answer Period

Questions regarding this RFP are due no later than 1700 Eastern Time on 08 October 2018 to Mr. Jeremy Deorsey at Jeremy.a.deorsey.civ@mail.mil. Questions will ONLY be accepted through email and will not be accepted through another medium (e.g. phone, fax). Answer to questions received are expected to be posted 15 October 2018 following receipt of final questions on 08 October 2018.

The Government will submit the responses to all RFIs through an amendment to the RFP and publically posted on

FedBizOps (https://www.fbo.gov).

Award Date: Estimated December 2018

1.2 STRUCTURE

1.2.1 PROPOSAL E-MAILING/DELIVERY

The Government does not authorize submission of telegraphic or facsimile offers for this solicitation. W911QY-18-

R-0048 Offerors shall email proposals to:

Jeremy Deorsey; Email: jeremy.a.deorsey.civ@mail.mil

The use of secure digital drop boxes (e.g. AMRDEC Safe Access File Exchange) may be used if submissions are too large to email. Offerors are required to inform the Contracting Specialist, Mr. Jeremy Deorsey, via email prior to the closing of this posting if this method is being utilized. Notifications for use of a secure digital drop box submission method shall be made not later than 7 business days prior to the deadline of this RFP to avoid late proposal submission. Any access requirements required to be obtain shall be emailed to Mr. Jeremy Deorsey at

Jeremy.a.deorsey.civ@mail.mil in order to obtain the files. All submissions through these digital drop-boxes are mailto:kevin.j.parker3.civ@mail.mil mailto:jeremy.a.deorsey.civ@mail.mil mailto:Jeremy.a.deorsey.civ@mail.mil https://www.fbo.gov/ mailto:jeremy.a.deorsey.civ@mail.mil mailto:Jeremy.a.deorsey.civ@mail.mil required to be submitted and received by the Government prior to the closing of this posting. It is at the responsibility of the offeror to ensure proposals are received prior to the time limit of the RFP.

1.2.2 PROPOSAL FILES

1.2.2.1 Format. The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date and RFP number in the header and/or footer. All printed pages shall contain the phrase: “SOURCE SELECTION INFORMATION" in addition to referencing the FAR 3.104 proprietary data notice provided on the front/cover page. A Table of Contents should be created using the Table of Content feature in MS Word. MS Word (doc) files shall use the following page setup parameters:

Margins – Top, Bottom, Left, Right – 1”

Gutter – 0”

From Edge – Header, Footer 0.5”

Page Size, Width – 8.5”

Page Size, Height – 11”

NOTE: 11X17 folded pages are acceptable for tables/graphic representations; however, each 11X17 page counts as two pages.

1.2.2.2 File Type. Files shall be in read-only format, using MS Word and word-searchable PDF files. All price breakdown information to aide in the price evaluation shall be submitted in Microsoft Office Excel Read/Write format and viewable in Microsoft Excel 2007 or later. Text-searchable PDF versions shall also be submitted. Each file name shall be labeled with the volume number, date, and the offeror’s name.

Please note – Self extracting exe files are not acceptable.

1.2.2.3. Content Requirement. All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the proposal in a concise manner, to permit a complete and accurate evaluation of each proposal. Each file of the proposal shall consist of a Table of Contents, Summary

Section, and the Narrative discussion. The Summary Section shall contain a brief abstract of the file. Proprietary information shall be clearly marked.

1.2.2.4. Volumes. Offerors shall submit four volumes. Details are listed below.

Volume I: Administrative o Administrative Summary o Subcontracting Plan o Offeror’s Representations and Certifications IAW FAR Clause 52.212-3

Volume II: Technical o Technical capability, o System safety, o Airworthiness, o Technical risk, and o Schedule.

Volume III: Project Management o Manufacturing Maturity, o Program Oversight, o Risk Management Mitigation, and o Small Business Participation Commitment Document

Volume IV: Price o Total Evaluated Price (TEP) Scenario o Pricing List: Systems, Components, and Spares o Pricing List: FSR, CLS, NET Rates

Volume V: Past Performance

1.2.2.5 Volume Limitations. Offerors shall adhere to the following page limitations:

Volume I: Administrative o Administrative Summary 10 page limit o Subcontracting Plan 10 page limit o Offeror’s Representations and Certifications IAW FAR Clause 52.212-3 No Page Limitation

Volume II: Technical 50 page limit*

Volume III: Project Management 60 page limit**

Volume IV: Price No Page Limitation

Volume V: Past Performance 50 page limit

NOTE: Pages that exceed the required page limitations will not be evaluated. Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government.

*Supporting documentation submitted to obtain an airworthiness release is excluded from the page count.

These shall be included as appendices or attachments to the technical portion. 10 pages of the Project

Management Volume shall be reserved for the Small Business Participation Commitment Plan. The remainder of the volume shall be limited to 50 pages.

**Manpower charts are excluded from the page count, but must be included as an appendix or attachment.

1.2.2.6 Multiple Systems / Multiple Proposals. If an offeror wishes to submit more than one system to meet the need presented in the PWS, they may submit multiple proposals. Each alternative proposal must be a complete, stand-alone proposal to include all volumes (Administrative, Technical, Project Management, and Price) and must be independent to each additional proposal submitted by the single offeror. Each proposal a single offeror submits must be uniquely identified. There is currently no limit to the number of proposals an offeror may submit.

2.0 Proposal Content

2.1 VOLUME I: Administrative. The Administrative Volume is broken out into three subsections. Offerors shall submit a separate PDF file for the Administrative Volume and shall not combine it with the other volumes. The page limit shall be 20 pages (excluding items listed in paragraph 2.1.3. listed below).

2.1.1: Administrative Summary: Offerors shall include an administrative summary, not to exceed (NTE) 10 pages that incorporates the instructions as described in FAR Clause 52.212-1 – Instructions to Offerors – Commercial. The following changes to those instructions apply:

Paragraph b: Submission shall be based on business best practices and will not utilize SF 1449.

Paragraph b: bullet 8: Representations and Certifications shall be included in the volume, but separate from the Administrative Summary.

Paragraph b: bullet 10: Past Performance shall be included in the Volume II: Program Management and will not be included in this volume.

Paragraph c: Proposals must be valid for a minimum 120 days.

2.1.2: Subcontracting Plan: No Page Limit, Include as Appendix to Administrative Volume

2.1.2.1: FOR LARGE BUSINESS/OTHER THAN SMALL BUSINESS (OTSB) ‘APPARENT

SUCCESSFUL OFFERORS’ ONLY: Subcontracting Plans (separate from the Small Business

Participation Commitment Document) will not be evaluated for source selection purposes; however, Other

Than Small Business apparent successful offerors are required to submit a separate, acceptable

Subcontracting Plan, in accordance with FAR 19.704, DFARS 219.704 and AFARS Appendix DD, prior to contract award. Subcontracting Plans shall reflect and be consistent with the commitments offered in the

Small Business Participation Commitment Document.

2.1.2.1.1: Separate from the Small Business Commitment Document, Other Than Small Business, apparent successful Offerors shall also submit a Subcontracting Plan meeting the requirements of FAR 52.219-9 and

DFARS 252.219-7003 and DFARS 252.219-7004. Other Than Small Business concerns must submit an acceptable subcontracting plan to be eligible for award. Subcontracting Plans shall reflect and be consistent with the commitments offered in the Small Business Participation Commitment Document.

2.1.3: Offerors Representations and Certifications: Offerors shall submit this IAW FAR Clause 52.212-3. This has no page limit and does not count toward the total page limit of Volume I.

2.2: VOLUME II: Technical. The technical volume is broken down into the five subfactors. The total page limit to this volume is 50 pages (excluding the exempted sections listed above in paragraph 1.2.2.5.). Offerors shall demonstrate their proposed solution in a clear and concise manner.

2.2.1: Subfactor 1: Technical Capability: Offerors shall submit their written solution to the items listed in the

PWS and associated technical documentation not addressed in the subfactors.

2.2.2: Subfactor 2: System Safety: Offerors shall submit a system safety assessment report in accordance with

(IAW) MIL-STD 882E, dated 11 May 2012. Accident and incident rates per current flight hours. Describe the primary phases of flights where majority of accidents occur (takeoff, landing, en route maneuver, etc.). List accidents (both number and percentage of total) that were material failures, human error, or external contributors

(i.e. bird strike). Provide the most current total of fleet/systems hours of the current configuration. Also include the type of available aircraft lighting and/or other safety features.

2.2.3: Subfactor 3: Airworthiness: Offerors shall submit their system airworthiness. Supporting documentation for

Airworthiness shall be submitted as a separate appendixes and will not be counted towards the page count.

2.2.4: Subfactor 4: Technical Risk: Offerors shall submit any risk factor associated with the performance, transportation, and storage of the system and its components not addressed in Subfactor 2.

2.2.5: Subfactor 5: Schedule: The Government intends to award Delivery Order 0001 immediately after the IDIQ award for Qty: 2 complete systems under CLIN 0001. The anticipated delivery date for these two systems are expected to be no later than January 2020. The expected delivery location is Fort Bragg, NC. The delivery location is expected only and will be solidified upon issuance of DO 0001. Delivery will be FOB Destination.

Offerors shall submit a section in their technical proposal to address this intent. Offerors shall need to demonstrate in their written proposal the ability to meet this need.

2.3 VOLUME III: Program Management: The Program Management volume is broken down into four subfactors. The total page limitation for this volume is 60 pages with10 pages reserved only for the Small Business

Participation Commitment Document (excluding the exempted sections listed above in paragraph 1.2.2.5.). Offerors shall demonstrate their proposed solution in a clear and concise manner.

2.3.1: Subfactor 1 Manufacturing Maturity: Offerors shall demonstrate their current manufacturing processes for the proposed system. Offerors shall describe their current manufacturing facilities, demonstrate their manufacturing capabilities and processes. Offerors shall also demonstrate their quality oversight processes, configuration management processes.

2.3.2: Subfactor 2 Program Oversight: Offerors shall demonstrate their current processes for meeting delivery schedule, their subcontract management, inventory control, and being able to respond to customer requirements.

2.3.3: Subfactor 3 Risk Management: Offerors shall demonstrate their ability to adequately manage cost, schedule, and technical performance risk associated with execution of the requirements within the PWS.

2.3.4: Small Business Participation Commitment Document: This has a total of 20 page limit.

2.3.4.1: FOR ALL BUSINESS TYPES: The Small Business Participation Commitment Document is required from all offerors and will be evaluated in accordance with the guidance in DFARS 215.3, PGI

215.304(c)(i)(A) and the criteria listed in Sections L & M of this solicitation.

2.3.4.1.1: As a prime contractor, all offerors shall submit a Small Business Participation Commitment

Document addressing the offeror’s extent to commit to utilization of Small Business concerns.

2.3.4.1.2: The Small Business Participation Commitment Document shall include Minimum Quantitative

Requirement (MQR) dollar and percentage calculations (TOTAL DOLLARS ALLOCATED TO EACH

SOCIOECONOMIC CATEGORY divided by TOTAL CONTRACT VALUE) for all business concerns:

Small Business (SB), Small Disadvantaged Business (SDB), Women-Owned Small Business (WOSB), Historically Underutilized Business Zone Concerns (HUBZone), Service-Disabled Veteran-Owned Small

Business (SDVOSB), and Other Than Small Business (OTSB). The Offeror may use and submit the provided Excel template for calculation purposes. Note that the template may not address all the requirements listed in this section. The Offeror shall provide market research and detailed explanation/documentation to support its proposed quantitative small business participation for each category. The offeror shall specifically note in its proposal that binding commitments shall become enforceable, contractual requirements. The offeror shall state in its proposal that it will notify the

Contracting Officer of any replacements it makes to its subcontractors that are identified in the proposal.

2.3.4.1.3: The Small Business Participation Commitment Document shall address the offeror’s extent of commitment to utilize Small Business concerns, to include specifically identifying each subcontractor and providing the subcontractor’s address, cage code or DUNS number, socioeconomic business status(es), principal supplies and services to be subcontracted, applicable NAICS, estimated dollars to be subcontracted, extent of commitment (signed teaming agreements), referenced Statement of

Work/Statement of Objectives section, and business status verification (i.e. www.SAM.gov, certified letter). It is recommended that the offeror use the provided template to address this section.

2.3.4.1.4: The Small Business Participation Commitment Document shall provide three years of Small

Business Past Performance information substantiating the offeror’s track record of utilizing Small

Businesses on past contracts, including copies of Cumulative Contractor Fiscal Year Summary

Subcontracting Reports (SSR), if applicable. Any information concerning long‐term relationships with

Small Business subcontractors, such as signed, mentor‐protégé relationships, may be provided. Small

Business offerors may utilize its own participation on past contracts as Past Performance. If there is no Past

Performance information available, offeror shall indicate this in its proposal. If Past Performance is unavailable or shows any downward trend, provide explanation for the lack of Past Performance or downward trend and address how the offeror will meet its proposed MQR in spite of no Past Performance or downward trends.

2.3.5: Subfactor 5 Past Performance: Offerors shall submit any supporting documentation in regards to their past performance. The Government will be utilizing internal Government resources (e.g. CPARS, PPIRs, etc…) available to them to evaluate an offeror’s past performance. Only past performance that is deemed recent and relevant will be considered. Recent is defined as within the past 5 years. Relevant is defined as performance related to the manufacturing of Unmanned Aerial Systems (UAS). An offeror with limited or no past performance will receive an overall “Neutral” confidence rating and will not be evaluated favorably or unfavorably.

2.3 VOLUME IV: Price

2.3.1. General

Offerors shall submit their pricing proposals by Contract Line Item Number (CLIN) using the below guidelines.

The Total Evaluated Price (TEP) of the proposal will be determined based on the total value presented within a given scenario.

2.3.2 Price Proposal

CLIN 0001 – Systems Purchase (Firm Fixed Price)

Details: CLIN 0001 is for the purchase of complete systems. Offerors shall submit the unit price for each system. Currently the Government is anticipating the purchase of two (2) systems, but reserves the right to make additional purchases under the constraints of the IDIQ.

CLIN 0002 – System Components (Firm Fixed Price)

Details: CLIN 0002 is set to establish the contract line item to purchase components of the end item

(COEI). These items shall be included in the pricing portion of the volume by line item for support of the entire system.

CLIN 0003 – Replacement and Spare Parts (Firm Fixed Price)

Details: CLIN 0003 is set to establish a line item to purchase replacement parts and spare parts. Offerors shall submit pricing for each item or established spares package.

CLIN 0004 – Field Service Representatives (FSR) Support (Firm Fixed Price)

Details: Offerors shall submit their full burdened hourly rates for a standard Fully Time Equivalent (FTE) for a 2080 hour year in a CONUS and OCONUS locations. These rates shall be utilized for a ceiling rate.

Rates shall exclude Traven and ODCs as these will be addressed in a Travel and ODC CLIN.

CLIN 0005 – Contractor Logistical Support (CLS) (Firm Fixed Price)

Details: Offerors shall submit their full burdened hourly rates for a standard Fully Time Equivalent (FTE) for a 2080 hour year in a CONUS and OCONUS locations. These rates shall be utilized for a ceiling rate.

Rates shall exclude Travel and ODCs as these will be addressed in a Travel and ODC CLIN.

CLIN 0006 – New Equipment Training (NET) (Firm Fixed Price)

Details: Offerors shall submit their full burdened rate for a standard 1-week NET event for 30 people in a

CONUS and OCONUS locations. These rates shall be utilized for a ceiling rate. Rates shall exclude Travel and ODCs as these will be addressed in a Travel and ODC CLIN.

2.3.3 Reserved and Not Separately Priced (NSP) CLINS:

Pricing / Cost proposals are not require proposal submittal.

CLIN 0007 – Contract Data Requirement List (CDRL)

CLIN 0008 – RESERVED (Travel, ODCs, CMR)

CLIN 0009 – RESERVED (Travel, ODCs, CMR)

CLIN 0010 – RESERVED (Travel, ODCs, CMR)

2.3.4. Pricing Scenario to Develop TEP:

The Government will evaluate the proposals based on a provided scenario. This scenario is designed based on expected purchases. Offerors shall submit a solution to the below scenario in addition to the ceiling rate pricing in order for the Government to establish a TEP.

Scenario: Purchase of 2 Systems, maintain 12-months performance at 85% better operational rate, and conduct foreseeable New Equipment Training (NET).

CLIN 0001 – 2x Complete System Purchases

CLIN 0002 – Anticipated attrition vehicles with no payloads and other COEI

CLIN 0003 – Standard/expected replacement parts / kit for 300 hours of usage at 85% Operating Rate

CLIN 0004 – 12 months of FSR Support needed to keep 2 systems operating at 90% MC status

CLIN 0005 – 12 months of CLS Support needed to keep 2 systems operating at 90% MC status

CLIN 0006 – 2x NET at Ft. Bragg for 30 Soldiers each NET

CLIN 0007-0010 – Not included in the TEP

For CLINs 0004-0006, all FFP rates shall be used to establish the ceiling rates for the IDIQ. Offerors are to be aware when developing these rates that post-award, these rates will be a Not To Exceed (NTE) rate. Specific rates will be determined at the Delivery Order (DO) / Task Order (TO) level with detailed information to allow for more specific pricing designed to location.

2.4.: Fly-Off Event

Offerors must be prepared to attend and demonstrate their proposed systems during the fly-off as a part of the source selection process. This event is at cost of the offerors. This is an invite only event for those who are determined to be in the competitive range following the evaluation of written proposals. Systems proposed are to be the systems demonstrated at the Fly-Off event.