W911QY-18-R-0016.pdf

SEE ADDENDUM

(No Collect Calls)

W911QY-18-R-0016 09-Jan-2018

b. TELEPHONE NUMBER

(508) 233-6138

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 08 Feb 2018

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W911QY9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MICHAEL W. VINCENT

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

W6QK ACC-APG NATICK

CONTRACTING DIVISION

BLDG 1 GENERAL GREENE AVENUE

NATICK MA 01760-5011

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W56YHX 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

NATICK SOLDIERS SYSTEMS CENTER

JOSHUA BULOTSKY

15 GENERAL GREENE AVENUE

NATICK MA 01760

TEL: 508-233-5294 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$15,000,000

NAICS:

238220

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF98

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W911QY-18-R-0016

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job Preventive Maintenance

FFP

The Contractor shall supply all labor, materials, tools, and equipment necessary to perform the maintenance on the Arctic and Tropic Climatic Chambers large refrigeration and associated systems in accordance with the Performance Work Statement (PWS), set forth herein.

$________ per Monthly price FOB: Destination

NET AMT

0002 1 Job Repair Maintenance

FFP

Repair Maintenance, when authorized by the Contracting Officer.

1. Routine Repairs.

2. Repair by Replacement.

CONTRACTOR SHALL RECEIVE GOVERNMENT APPROVAL PRIOR TO

UTILIZING THIS CLIN.

The Contractor shall supply all labor, material, and equipment necessary to perform repairs in accordance with the Performance Work Statement set forth herein. The Contractor shall provide a written quote listing all parts and labor to the COR for approval PRIOR to commencing with repairs. The Contractor shall perform repairs upon direction of Contracting Officer or Contracting Officer's Representative.

This CLIN price shall be negotiated at time of requested Service.

Minimum Service Call Charge: $_______

0003 1 Job Emergency Maintenance

FFP

Emergency Maintenance, when authorized by the Contracting Officer.

CONTRACTOR SHALL RECEIVE GOVERNMENT APPROVAL PRIOR TO

UTILIZING THIS CLIN.

The Contractor shall supply all labor, material, and equipment necessary to perform repairs in accordance with the Performance Work Statement set forth herein. The Contractor shall provide a written quote listing all parts and labor to the COR for approval PRIOR to commencing with repairs. The Contractor shall perform emergency repairs upon direction of Contracting Officer or Contracting Officer's Representative.

This CLIN price shall be negotiated at time of requested Service.

0004 1 Job Preventative Maintenance Schedule

FFP

The Contractor shall provide a Preventative Maintenance Schedule in accordance with Contract Data Requirements List (CDRL) DD Form 1423, Data Item Number A001 on all essential equipment located in Building #2 of the Arctic and Tropic refrigeration systems. See Section 1.1.2 of the Performance Work Statement

(PWS).

0005 1 Job Oil Analysis Report

FFP

The Contractor shall provide oil analysis in accordance with Contract Data Requirements List (CDRL) DD Form 1423, Data Item Number A003. See Sections 1.5.7.2, 1.5.8.1.1, and 1.5.8.2.1 of the Performance Work Statement (PWS).

0006 2 Each Contractor Manpower Reporting

FFP

The Contractor is required to provide data on contractor manpower (including subcontractor manpower) for performance of this contract. Instructions, including the Contractor and Subcontractor User Guides, are available at the CMRA (Contractor Manpower Reporting Application) website at:

https://www.ecmra.mil

Reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year.

This CLIN is not separately priced.

Quality Control Plan

FFP

Contractor shall provide Quality Control Plan in accordance with the requirements, quantities, and schedules of Contract Data Requirements List (CDRL) DD Form 1423, Data Item Number A002. The Quality Control Plan is for the life of the contract, including Optional Period of Performances if exercised.

1001 1 Job OPTION Preventive Maintenance

FFP

Option Year One

The Contractor shall supply all labor, materials, tools, and equipment necessary to perform the maintenance on the Arctic and Tropic Climatic Chambers large refrigeration and associated systems in accordance with the Performance Work Statement (PWS), set forth herein.

1002 1 Job OPTION Repair Maintenance

FFP

Option Year One

Repair Maintenance, when authorized by the Contracting Officer.

1. Routine Repairs.

2. Repair by Replacement.

CONTRACTOR SHALL RECEIVE GOVERNMENT APPROVAL PRIOR TO

UTILIZING THIS CLIN.

The Contractor shall supply all labor, material, and equipment necessary to perform repairs in accordance with the Performance Work Statement set forth herein. The Contractor shall provide a written quote listing all parts and labor to the COR for approval PRIOR to commencing with repairs. The Contractor shall perform repairs upon direction of Contracting Officer or Contracting Officer's Representative.

This CLIN price shall be negotiated at time of requested Service.

1003 1 Job OPTION Emergency Maintenance

FFP

Option Year One

Emergency Maintenance, when authorized by the Contracting Officer.

CONTRACTOR SHALL RECEIVE GOVERNMENT APPROVAL PRIOR TO

UTILIZING THIS CLIN.

The Contractor shall supply all labor, material, and equipment necessary to perform repairs in accordance with the Performance Work Statement set forth herein. The Contractor shall provide a written quote listing all parts and labor to the COR for approval PRIOR to commencing with repairs. The Contractor shall perform emergency repairs upon direction of Contracting Officer or Contracting Officer's Representative.

This CLIN price shall be negotiated at time of requested Service.

1004 1 Job OPTION Preventative Maintenance Schedule

FFP

Option Year One

The Contractor shall provide a Preventative Maintenance Schedule in accordance with Contract Data Requirements List (CDRL) DD Form 1423, Data Item Number A001 on all essential equipment located in Building #2 of the Arctic and Tropic refrigeration systems. See Section 1.1.2 of the Performance Work Statement

1005 1 Job OPTION Oil Analysis Report

FFP

Option Year One

The Contractor shall provide oil analysis in accordance with Contract Data Requirements List (CDRL) DD Form 1423, Data Item Number A003. See Sections

1006 1 Each OPTION Contractor Manpower Reporting

FFP

Option Year One

The Contractor is required to provide data on contractor manpower (including subcontractor manpower) for performance of this contract. Instructions, including the Contractor and Subcontractor User Guides, are available at the CMRA of each calendar year.

2001 1 Job OPTION Preventive Maintenance

FFP

Option Year Two

The Contractor shall supply all labor, materials, tools, and equipment necessary to perform the maintenance on the Arctic and Tropic Climatic Chambers large refrigeration and associated systems in accordance with the Performance Work Statement (PWS), set forth herein.

2002 1 Job OPTION Repair Maintenance

FFP

Option Year Two

Repair Maintenance, when authorized by the Contracting Officer.

1. Routine Repairs.

2. Repair by Replacement.

CONTRACTOR SHALL RECEIVE GOVERNMENT APPROVAL PRIOR TO

UTILIZING THIS CLIN.

The Contractor shall supply all labor, material, and equipment necessary to perform repairs in accordance with the Performance Work Statement set forth herein. The Contractor shall provide a written quote listing all parts and labor to the COR for approval PRIOR to commencing with repairs. The Contractor shall perform repairs upon direction of Contracting Officer or Contracting Officer's Representative.

This CLIN price shall be negotiated at time of requested Service.

2003 1 Job OPTION Emergency Maintenance

FFP

Option Year Two

Emergency Maintenance, when authorized by the Contracting Officer.

CONTRACTOR SHALL RECEIVE GOVERNMENT APPROVAL PRIOR TO

UTILIZING THIS CLIN.

The Contractor shall supply all labor, material, and equipment necessary to perform repairs in accordance with the Performance Work Statement set forth herein. The Contractor shall provide a written quote listing all parts and labor to the COR for approval PRIOR to commencing with repairs. The Contractor shall perform emergency repairs upon direction of Contracting Officer or Contracting Officer's Representative.

This CLIN price shall be negotiated at time of requested Service.

2004 1 Job OPTION Preventative Maintenance Schedule

FFP

Option Year Two

The Contractor shall provide a Preventative Maintenance Schedule in accordance with Contract Data Requirements List (CDRL) DD Form 1423, Data Item Number A001 on all essential equipment located in Building #2 of the Arctic and Tropic refrigeration systems. See Section 1.1.2 of the Performance Work Statement

2005 1 Job OPTION Oil Analysis Report

FFP

Option Year Two

The Contractor shall provide oil analysis in accordance with Contract Data Requirements List (CDRL) DD Form 1423, Data Item Number A003. See Sections

2006 1 Each OPTION Contractor Manpower Reporting

FFP

Option Year Two

The Contractor is required to provide data on contractor manpower (including subcontractor manpower) for performance of this contract. Instructions, including the Contractor and Subcontractor User Guides, are available at the CMRA of each calendar year.

3001 1 Job OPTION Preventive Maintenance

FFP

Option Year Three

The Contractor shall supply all labor, materials, tools, and equipment necessary to perform the maintenance on the Arctic and Tropic Climatic Chambers large refrigeration and associated systems in accordance with the Performance Work Statement (PWS), set forth herein.

3002 1 Job OPTION Repair Maintenance

FFP

Option Year Three

Repair Maintenance, when authorized by the Contracting Officer.

1. Routine Repairs.

2. Repair by Replacement.

CONTRACTOR SHALL RECEIVE GOVERNMENT APPROVAL PRIOR TO

UTILIZING THIS CLIN.

The Contractor shall supply all labor, material, and equipment necessary to perform repairs in accordance with the Performance Work Statement set forth herein. The Contractor shall provide a written quote listing all parts and labor to the COR for approval PRIOR to commencing with repairs. The Contractor shall perform repairs upon direction of Contracting Officer or Contracting Officer's Representative.

This CLIN price shall be negotiated at time of requested Service.

3003 1 Job OPTION Emergency Maintenance

FFP

Option Year Three

Emergency Maintenance, when authorized by the Contracting Officer.

CONTRACTOR SHALL RECEIVE GOVERNMENT APPROVAL PRIOR TO

UTILIZING THIS CLIN.

The Contractor shall supply all labor, material, and equipment necessary to perform repairs in accordance with the Performance Work Statement set forth herein. The Contractor shall provide a written quote listing all parts and labor to the COR for approval PRIOR to commencing with repairs. The Contractor shall perform emergency repairs upon direction of Contracting Officer or Contracting Officer's Representative.

This CLIN price shall be negotiated at time of requested Service.

3004 1 Job OPTION Preventative Maintenance Schedule

FFP

Option Year Three

The Contractor shall provide a Preventative Maintenance Schedule in accordance with Contract Data Requirements List (CDRL) DD Form 1423, Data Item Number A001 on all essential equipment located in Building #2 of the Arctic and Tropic refrigeration systems. See Section 1.1.2 of the Performance Work Statement

3005 1 Job OPTION Oil Analysis Report

FFP

Option Year Three

The Contractor shall provide oil analysis in accordance with Contract Data Requirements List (CDRL) DD Form 1423, Data Item Number A003. See Sections

3006 1 Each OPTION Contractor Manpower Reporting

FFP

Option Year Three

The Contractor is required to provide data on contractor manpower (including subcontractor manpower) for performance of this contract. Instructions, including the Contractor and Subcontractor User Guides, are available at the CMRA of each calendar year.

4001 1 Job OPTION Preventive Maintenance

FFP

Option Year Four

The Contractor shall supply all labor, materials, tools, and equipment necessary to perform the maintenance on the Arctic and Tropic Climatic Chambers large refrigeration and associated systems in accordance with the Performance Work Statement (PWS), set forth herein.

4002 1 Job OPTION Repair Maintenance

FFP

Option Year Four

Repair Maintenance, when authorized by the Contracting Officer.

1. Routine Repairs.

2. Repair by Replacement.

CONTRACTOR SHALL RECEIVE GOVERNMENT APPROVAL PRIOR TO

UTILIZING THIS CLIN.

The Contractor shall supply all labor, material, and equipment necessary to perform repairs in accordance with the Performance Work Statement set forth herein. The Contractor shall provide a written quote listing all parts and labor to the COR for approval PRIOR to commencing with repairs. The Contractor shall perform repairs upon direction of Contracting Officer or Contracting Officer's Representative.

This CLIN price shall be negotiated at time of requested Service.

4003 1 Job OPTION Emergency Maintenance

FFP

Option Year Four

Emergency Maintenance, when authorized by the Contracting Officer.

CONTRACTOR SHALL RECEIVE GOVERNMENT APPROVAL PRIOR TO

UTILIZING THIS CLIN.

The Contractor shall supply all labor, material, and equipment necessary to perform repairs in accordance with the Performance Work Statement set forth herein. The Contractor shall provide a written quote listing all parts and labor to the COR for approval PRIOR to commencing with repairs. The Contractor shall perform emergency repairs upon direction of Contracting Officer or Contracting Officer's Representative.

This CLIN price shall be negotiated at time of requested Service.

4004 1 Job OPTION Preventative Maintenance Schedule

FFP

Option Year Four

The Contractor shall provide a Preventative Maintenance Schedule in accordance with Contract Data Requirements List (CDRL) DD Form 1423, Data Item Number A001 on all essential equipment located in Building #2 of the Arctic and Tropic refrigeration systems. See Section 1.1.2 of the Performance Work Statement

4005 1 Job OPTION Oil Analysis Report

FFP

Option Year Four

The Contractor shall provide oil analysis in accordance with Contract Data Requirements List (CDRL) DD Form 1423, Data Item Number A003. See Sections

4006 1 Each OPTION Contractor Manpower Reporting

FFP

Option Year Four

The Contractor is required to provide data on contractor manpower (including subcontractor manpower) for performance of this contract. Instructions, including the Contractor and Subcontractor User Guides, are available at the CMRA of each calendar year.

ADDENDUM TO 52.212-1

1. Solicitation Summary

A. The Army Contracting Command – Aberdeen Proving Ground (ACC-APG), Natick Contracting Division on behalf of US Army Natick Soldier Research, Development and Engineering Center has a requirement for maintenance on the Arctic and Tropic Climatic Chambers large refrigeration and associated systems and Unscheduled Maintenance Repairs.

B. The Government anticipates awarding a Firm Fixed Price contract. The contract will consist of a Base period and four - one year optional ordering periods. The total contract shall not exceed five (5) years. The Base and four optional Ordering Periods consist of the following CLINS:

Base Period: 0001 through 0007 Date of Contract Award through 28 February 2019 First Optional Period: 1001 through 1006 1March 2019 through 29 February 2020 Second Optional Period: 2001 through 2006 1 March 2020 through 28 February 2021 Third Optional Period: 3001 through 3006 1 March 2021 through 28 February 2022 Fourth Optional Period: 4001 through 4006 1 March 2022 through 28 February 2023

C. This acquisition is a 100% Small Business Set-Aside. The North American Industry Classification System

(NAICS) Code is 238220 and the size standard is $15 Million.

D. Site visit will be held on 18 January 2018 at 10:00 AM EST. All parties shall meet in the 1st Floor lobby of Building 1, Natick Soldier Systems Center (NSSC), 10 General Green Avenue, Natick, MA 01760. Interested parties shall fill out Attachment 1 NSSC Contractor Access Request Form and e-mail to Mr. George Bernard at George.H.Bernard.civ@mail.mil and Mr. Michael Vincent at Michael.W.Vincent.civ@mail.mil prior to 2:00 PM EST, 17 January 2018 of their intent to attend the site visit. Please also include your Company’s CAGE Code in the e-mail. Please allow an hour to get through the Security Entrance Gate.

E. This requirement is subject to the availability of funds. Proposals shall be valid for at least 120 days.

Please annotate the last day the proposal will be valid. Firms will not be reimbursed for any costs associated with their proposal preparation.

F. The solicitation including any Attachments and Contract Data Requirements Lists (CDRLs) may be downloaded from FedBizOpps at web site https://www.fbo.gov.

G. The Service Contract Act applies.

H. For proposal estimating purpose only, the Government anticipates that the 90% of the contract will be

Preventative Maintenance Service (CLINs 0001, 1001, 2001, 3001, and 4001) and 10% Unscheduled Routine Maintenance and Emergency Maintenance (CLINs 0002, 0003, 1002, 1003, 2002, 2003, 3002, 3003, 4002, and 4003).

2. SYSTEM FOR AWARD MANAGEMENT (SAM)

A. Any Offeror that submits a proposal in response to this solicitation must be registered in the System for Award Management (SAM), in accordance with FAR Clause 52.232-33 and DFARS Clauses 252.2001-7000 and 525.204-7004 Alt A, prior to contract award. Registration information can be found at:

https://www.sam.gov/portal/public/SAM;

3. PROPOSAL SUBMISSION

The Offeror shall submit a proposal consisting of three (3) volumes. These three volumes shall be labeled, Volume I - Technical Proposal (Factor 1); Volume II -Past Performance (Factor 2); and Volume III- Price Proposal (Factor 3). Proposals shall submitted by e-mail to George.H.Bernard.civ@mail.mil and Michael.W.Vincent.civ@mail.mil with a PDF file for each Volume.

A. Volume I - Technical (Factor 1) - The technical proposal shall provide a technical description of how the Performance Work Statement (PWS) for services necessary to maintain of the Arctic and Tropic Climatic Chambers large refrigeration and associated systems will be successfully accomplished. The Offeror's proposal shall address each below factors. No Pricing information shall be submitted in Volume I.

Subfactor 1: Technical Operations Plan - Limited to 10 pages

The Offeror shall demonstrate the following:

Extensive experience and extensive knowledge of operations, maintenance, troubleshooting and repair of Frick/York YPS (York Process Systems) Systems, YORK Series M Turbomaster multistage compressors, and Frick Model RWB II 177E screw type compressors.

Extensive experience and extensive knowledge with expected system temperatures, pressures and other operating characteristics to be able to the determine that the system is operating as designed.

Extensive experience working on Johnson Controls’ Metasys Software Controls packages customized for industrial refrigeration applications, and the capability of qualified personnel on staff to make any necessary software changes.

Extensive experience working on Allen Bradley Data Control (I/O) Systems

Extensive experience in operations, maintenance, troubleshooting and repair of large (>250 tons) industrial refrigeration systems producing and pumping liquid R22 temperatures colder than -60F.

Extensive experience and knowledge of pumping down the R22 charge safely into the R22 Storage Tank.

Experience and capability to procure original equipment manufacturer (OEM) parts and equipment and consulting the system manufacturer (Frick Co) regarding system design and technical support information.

Subfactor 2: Personnel Licensing & Training Qualifications

Offeror shall submit all Massachusetts refrigerant and piping certifications and licenses of all technicians that will be performing work on all equipment.

The Offeror shall provide proof of comprehensive/liability insurance along with their proposal.

Subfactor 3: Quality Control Plan (QCP)

The Offeror shall demonstrate a Quality Control Plan. Discuss how quality issues will be dealt with.

Include, as a minimum, meetings, inspections, correction of non-compliant work; describing procedures to identify, prevent, and ensure non-recurrence of deficiencies; and how to ensure non-recurrence and reporting of quality problems to Government officials. Describe how the quality of any subcontractors will be monitored.

B. Volume II - Past Performance (Factor 2) - Offerors shall submit up to five (5) past or current contracts that are similar in nature to the work that shall be performed.

(1) All information required pertains to all proposed major subcontractors, as well as the Offeror.

Major subcontractors are those that are expected to perform ten (10) percent or more of the cost for the proposed effort. The Offeror shall submit with its proposal its major subcontractors’ letter(s) of consent allowing the Government to disclose the subcontractors’ past performance to the Offeror during negotiations.

(2) Contract descriptions. Past performance information on no more than 5 contracts (as a prime or subcontractor) over the past five (5) years) which are relevant to the efforts required by this solicitation shall be submitted. The Government may choose to investigate contracts beyond the past five (5) years for the purpose of the evaluation. In addition, any and all contracts terminated in whole or in part during the past five (5) years, to include those currently in the process of such termination are considered relevant and the Offeror shall provide past performance information for those contracts. Information shall include the following:

- Role as prime or subcontractor

- Place of performance, CAGE Code and DUNS numbers

- Contracting activity, current address, telephone and FAX numbers (verify that these are current)

- Procuring Contracting Officer's name, current telephone and FAX numbers

- Technical representative/COR name, current telephone and FAX numbers

- Contract Number

- Contract Type

- Awarded Cost/Price

- Final or projected final cost/price

- Original delivery Period of Performance

- Final or projected final Period of Performance

- Effectiveness of actions taken to resolve past and ongoing performance problems.

(3) Performance. For each of the Contracts described above the Offeror shall describe the objectives achieved detailing how the effort is similar to the requirements of this solicitation. For any contracts which did not/do not meet the original requirements with regard to original cost, schedule, and/or technical performance, the Offeror shall provide a brief explanation of the reason(s) for such shortcomings and any demonstrated corrective actions taken to avoid recurrence.

The Offeror shall list each time the delivery schedule was revised, and provide an explanation of why the revision was necessary. The Offeror shall also provide a copy of any cure notices or showcause letters received on each contract listed and description of any corrective action taken.

For any contracts terminated for default or cause, the Offeror shall address the reasons for the termination.

(4) The Offeror shall request that each the Contracting activity of the previous contracts to fill out a Performance Risk Assessment Questionnaire (Attachment 2) and submit it by e-mail directly to George.H.Bernard.civ@mail.mil and Michael.W.Vincent.civ@mail.mil prior to the proposal due date and time. The Offeror shall provide a list of Contracting activities including name, phone number, e-mail address that have been requested to fill out the Performance Risk Assessment Questionnaire.

C. Volume III - Price Proposal (Factor 3): This volume shall include:

(1) A completed Schedule. The schedule shall reflect the pricing as described by the following CLINs: 0001, 0002, 0003, 1001, 1002, 1003, 2001, 2002, 2003, 3001, 3002, 3003, 4001, 4002, and 4003.

(2) A completed and signed Standard Form 1449, with blocks 17 and 30 completed. An official having the authority to bind the firm contractually shall sign the SF1449. If this individual is not an officer of the company, the proposal shall be accompanied by some form of written evidence of the individual's authority to bind the company, under contract, to a particular course of action. This might include such evidence as a written delegation of said authority, signed by an officer of the company.

(3) Annotate compliance with Period of Performance.

(4) Administrative information as required throughout this RFP.

(5) Complete all required clauses including FAR Clauses 52.219-1 and 52.219-28.

(6) Complete all the required certifications, representations, and acknowledgments for the

Prime Contractor such as FAR Clause 52.212-3.

(7) Acknowledge any amendments to this solicitation. Amendments must be acknowledged by signature of an official having the authority to bind your firm contractually by the completion of the SF1449 or appropriate annotation on the SF1449.

D. Proposals shall be e-mailed to George.H.Bernard.civ@mail.mil and

Michael.W.Vincent.civ@mail.mil.

Offerors shall not submit a transmittal letter with proposals. Such a letter is unnecessary, and statements therein frequently create conflicts or ambiguities.

FAILURE TO SUBMIT A TIMELY PROPOSAL EXACTLY IN ACCORDANCE WITH THE

SUBMISSION INSTRUCTIONS MAY RESULT IN THE OFFEROR’S PROPOSAL BEING

REJECTED AS UNACCEPTABLE OR NONCOMPLIANT AND THEREFORE INELIGIBLE

FOR AWARD CONSIDERATION, AT THE SOLE DISCRETION OF THE GOVERNMENT.

4. QUESTIONS CONCERNING THIS SOLICITATION.

Questions shall be submitted to George.H.Bernard.civ@mail.mil and Michael.W.Vincent.civ@mail.mil no later than 7 days prior to Request for Proposal closing date. The Government will provide its response through amendments. The Government will not guarantee a response to any question and/or clarifications after the submission deadline. Questions will not be accepted by telephone and must be submitted by e-mail.

5. INCORPORATION OF PROPOSAL.

Portions of the Contractor's Technical Proposal, as negotiated and accepted by the Government, may be incorporated by reference into the resultant contract. Some or all of the information furnished by the Contractor may be subject to disclosure under the Freedom of Information Act. For this reason the Contractor shall identify information contained in the proposal which the Contractor believes is proprietary.

Notwithstanding any rights the Government will receive under the contract to the data being protected under the solicitation, any request for information received under the Freedom of Information Act (5 U.S.C 552) for the resulting contract, including any portion of the proposal that was incorporated into the contract, will be reviewed in accordance with the FOIA statute. The Government will contact the Contractor to identify what information, if any, contained in the contract should be withheld from release to the public. The Contractor will then have to demonstrate that the information is a (1) a trade secret or (2) confidential, commercial information. In case of the latter, the Contractor would have to demonstrate, in detail, that disclosure would

(1) impair the Government’s ability to obtain necessary information in the future or (2) cause substantial harm to the Contractor.

Any changes in these arrangements are to be submitted to the Contracting Officer in advance for approval. In the event of any conflict or ambiguity between the Contractor's Technical Proposal and the Government's Performance Work Statement, the PWS takes precedence.

CLAUSES INCORPORATED BY FULL TEXT

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

(b) The Government anticipates awarding one contract as a result of this Request for Proposal (RFP), based on the results of a complete and thorough Government evaluation of proposals in accordance with this section. The Government, however, reserves the right to not award any contracts in the event that no proposals are considered to be in the best interest of the Government. The ultimate contract award decision will not be made by the application of a predefined formula, but rather by the conduct of a tradeoff process among the Volumes identified below and by the exercise of the sound business judgment of the Contracting Officer/Source Selection Authority. Contract award will be made to the "responsible" Offeror whose proposal represents the best overall value to the Government based on the Volumes and Factors set forth herein. (See FAR 9.104, which describes the standards prospective contractors, must meet to be determined “responsible”.) To receive consideration for award, overall evaluations of not less than "Acceptable" must be achieved for Volume I and not less than "Satisfactory Confidence" for Volume II. An evaluation rating of "Unacceptable" at the Factor level will cause the entire Volume to be evaluated as "Unacceptable," and an evaluation of "Unacceptable" at the Volume level will cause the entire Proposal to be evaluated as "Unacceptable." Offerors are cautioned that award may not necessarily be made to the lowest-price

Offeror. NOTE: THE GOVERNMENT RESERVES THE RIGHT TO AWARD A CONTRACT BASED ON INITIAL SUBMISSIONS, WITHOUT EXCHANGES AND/OR DISCUSSIONS. The following Volumes/Factors shall be used to evaluate offers:

(1) Volume I - Technical Capability (Factor 1)

Subfactor 1: Implementation and Resources - The Offeror’s implementation plan to perform contract services will be evaluated on its completeness, thoroughness, and to the extent to which the Offeror proposed for the following:

Offeror's experience and knowledge of operations, maintenance, troubleshooting and repair of Frick/York YPS (York Process Systems) Systems, YORK Series M Turbomaster multistage compressors, and Frick Model RWB II 177E screw type compressors.

Offeror's experience and knowledge with expected system temperatures, pressures and other operating characteristics to be able to determine that the system is operating as designed.

Offeror's experience working on Johnson Controls’ Metasys Software Controls packages customized for industrial refrigeration applications, and the capability of qualified personnel on staff to make any necessary software changes.

Offeror's experience working on Allen Bradley Data Control (I/O) Systems.

Offeror's experience in operations, maintenance, troubleshooting and repair of large (>250 tons) industrial refrigeration systems producing and pumping liquid R22 temperatures colder than -60F.

Extensive experience and knowledge of pumping down the R22 charge safely into the R22 Storage Tank.

Offeror's experience and capability to procure original equipment manufacturer (OEM) parts and equipment and consulting the system manufacturer (Frick Co) regarding system design and technical support information.

Subfactor 2: Personnel Licensing & Training Qualifications - The Offeror’s proposal will be evaluated to ensure that all Federal and State licenses/permits authorizing the Offeror to perform maintenance on the Arctic and Tropic Climatic Chambers large refrigeration and associated systems are current. The Offeror’s proposal will be evaluated to ensure that the Offeror has the appropriate comprehensive/liability insurance coverage.

Subfactor 3: Quality Control Plan - The Offeror’s proposal will be evaluated to ensure that the Quality Control Plan describes procedures to identify, prevent, and ensure non-recurrence of deficiencies. Also to ensure all maintenance schedules can be achieved and subcontractors are monitored.

Subfactor 1, Subfactor 2, and Subfactor 3 are of equal importance.

(2) Volume II - Past Performance (Factor 2)

The Offeror’s and its major subcontractor’s past performance with Government and industry will be evaluated.

The Government will evaluate customer satisfaction, responsiveness to customer needs, and past demonstration of providing quality and timely services. Emphasis will be on recent, relevant experience in the past five (5) years. The past performance factor considers each Offeror's demonstrated recent and relevant record of performance in services that meet the contract requirements. One rating is assigned for each Offeror based on relevancy and confidence assessment. Offerors with no relevant performance history will be given a rating of Unknown Confidence (Neutral).

The Government will focus its inquiries on the Offeror's (and major subcontractor’s) record of performance as it relates to all solicitation requirements, including cost, schedule, performance and management of subcontractors. Major subcontractors are those that are expected to perform ten (10) percent or more of the cost for the proposed effort. A significant achievement, problem, or lack of relevant data in any element of the work can become an important consideration in the evaluation process. Therefore, Offerors will be reminded to include the most recent and relevant efforts (within the past five years) in their proposal. Absent any recent and relevant past performance history or when the performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned, the Offeror will be assigned an “unknown confidence (Neutral) rating” and its proposal will not be evaluated either favorably or unfavorably on past performance. The Government may use data provided by the Offeror in its proposal and data obtained from other sources, including data in Government files or data obtained through interviews with personnel familiar with the contractor and their current and past performance under Federal, State or Local government or commercial contracts for same or similar services as compared to the North American Industry Classification System (NAICS). Data used in conducting performance risk assessments shall not extend past five years prior to the issue date of the RFP.

The Government will also use the Performance Risk Assessment Questionnaire's to evaluate the Offeror's Past Performance.

The past performance factor considers each Offeror's demonstrated recent and relevant record of performance in supplying products and services that meet the contract requirements. There are two aspects to the past performance evaluation: relevancy and performance confidence assessment.

(3) Volume III – Price (Factor 3)

The Government will evaluate total price (including options) in accordance with FAR Part 15.305(a)(1) to ensure that prices are fair and reasonable.

Pricing will be evaluated on a comparison of proposed prices from all Offerors received in response to the solicitation.

The total evaluated price will be calculated using the following method:

Adding the total dollar amount of Preventative Maintenance Service CLINs (0001, 1001, 2001, 3001, and 4001) for each ordering period together.

Averaging the Minimum Service Charge dollar amount for the "Over & Above" Repair Maintenance and the "Emergency Maintenance" CLINs (0002, 0003, 1002, 1003, 2002, 2003, 3002, 3003, 4002, and 4003) multiplied by 25 Maintenance Calls.

The total dollar amount of the Preventative Maintenance Service, and the total dollar amount of the Repair Maintenance and the Emergency Maintenance will be added together for an estimated total cost. This total will only be utilized in the total evaluated price calculation.

If it is concluded that additional information is necessary to determine the reasonableness of the proposed price, the Contracting Officer may request information. This additional information may include, but is not limited to, indirect rates, material, labor and any other information that can substantiate the reasonableness of a proposed price. If applicable a Certificate of Current Cost and Price will be requested at time of award.

The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly over or understated as indicated by the application of cost or price analysis techniques. Evaluation of options shall not obligate the Government to exercise the option(s).

(4) EVALUATION PROCESS.

The technical panel will provide a detailed evaluation and assign a combined technical/risk rating for the Technical Volume. The Past Performance Volume will receive only a performance risk rating. The Contract/Price Proposal Volume will be evaluated by the Contracting Officer in accordance with the evaluation criteria established in Volume III.

The technical panel will rate each Volume and Factor by consensus for each proposal submitted and will prepare a report. If consensus is not obtainable, a minority report prepared and signed by the dissenting evaluators shall be presented to the Contracting Officer for consideration.

The Government technical evaluation panel will evaluate proposals in accordance with the process and evaluation criteria stated herein, and will document the evaluation by providing a narrative discussion of the evaluation of each proposal in terms of the evaluation criteria and proposed strong points (strengths), weak points (weaknesses), and deficiencies. This narrative discussion shall be incorporated into a report, which will be presented to the Contracting Officer to assist in the competitive range determination. Upon establishment of the competitive range, and to the extent deemed necessary at the sole discretion of the Contracting Officer, written discussion items (DIs) will be issued to remaining Offerors, using control numbers, to further investigate any weaknesses, deficiencies, or other subjects identified by the technical panel as germane to the evaluation process. These DIs are considered exchanges/discussions in accordance with FAR 15.306(d). The Contracting Officer may also issue DIs relating to any matter that requires written revisions to a proposal for which a binding agreement is required/desired. The technical panel will be responsible for briefing the Contracting Officer at all steps of the evaluation process. The technical panel shall provide its report to the Contracting Officer for a final briefing, if necessary.

Technical > Past Performance > Price.

Technical and Past Performance, when combined, are greater than Price.

(5) RATING METHODS/DEFINITIONS

(a) Technical Factor: One of the following ratings will be assigned:

TECHNICAL RATINGS

Rating Definition

Outstanding Proposal indicates an exceptional approach and understanding of the requirements and contains multiple strengths, and risk of unsuccessful performance is low.

Good Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength, and risk of unsuccessful performance is low to moderate.

Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

Marginal Proposal has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

Unacceptable Proposal does not meet requirements of the solicitation, and thus, contains one or more deficiencies, and/or risk of unsuccessful performance is unacceptable. Proposal is unawardable.

Definitions:

Strength is an aspect of an Offeror's proposal that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the Government during contract performance.

Weakness means a flaw in the proposal that increases the risk of unsuccessful contract performance.

Deficiency is a material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level.

(b) QUALITY/PERFORMANCE CONFIDENCE ASSESSMENT: Assess the quality of the Offeror's past performance on those recent efforts that were determined relevant by determining how well the contractor performed on the contracts. Documented results from Performance Risk Assessment Questionnaires, interviews, CPARS, and other sources form the support and basis for this assessment. Once the Relevancy and Contract Performance of the past performance contracts has been established, the Offeror will be assigned one Performance Confidence Assessment for the Past Performance Volume as described by the table below.

PAST PERFORMANCE RELEVANCY RATINGS

Rating Definition Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

PAST PERFORMANCE RATINGS

Rating Description Substantial Confidence Based on the Offeror's recent/relevant performance record, the Government has a high expectation that the Offeror will successfully perform the required effort.

Satisfactory Confidence Based on the Offeror's recent/relevant performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort.

Limited Confidence Based on the Offeror's recent/relevant performance record, the Government has a low expectation that the Offeror will successfully perform the required effort.

No Confidence Based on the Offeror's recent/relevant performance record, the Government has no expectation that the Offeror will successfully perform the required effort.

Unknown Confidence (Neutral)

No recent/relevant performance record is available or the Offeror's performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

(c ) Price Factor: Price proposals will not be given an adjectival rating, but will be evaluated to determine reasonableness.

(c) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(d) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

ADDENDUM TO 52.212-4

1. PERFORMANCE WORK STATEMENT

1.1 GENERAL: This is a non-personal services contract to provide labor, materials, tools, and equipment necessary to perform the maintenance on the Arctic and Tropic Climatic Chambers large refrigeration and associated systems. The maintenance work items are listed and detailed in the Performance Work Statement (PWS). This work will take place at the US Army Soldier Systems Center (NSSC) in Natick, Massachusetts.

1.1.1 Description of Services: The Contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and non-personal services necessary to perform maintenance on the Arctic and Tropic Climatic Chambers large refrigeration and associated systems. Refer to Section 1.5 of this document, except for those items specified as government furnished property and services.

1.1.2 Scope: Specific services listed within this PWS shall be selected by the Government to be performed.

These services shall include maintenance on the Arctic and Tropic refrigeration systems. The Contractor shall check systems to insure that they are operating properly in accordance with manufacturer instructions. In the event of equipment or systems failure, the Contractor shall perform repairs by “repair by replacement” if needed, upon the approval by the Contracting Officer (KO) or the Contracting Officer’s Representative. As required, the Contractor shall provide a Preventative Maintenance Schedule in accordance with Contract Data Requirements List (CDRL) A001 on all essential equipment located in Building #2 of the Arctic and Tropic refrigeration systems.

1.1.3 Reserved:

1.1.4 General Information

1.1.4.1 Federal Observed Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.1.4.2 Hours of Operation: The Contractor is responsible for conducting business, between the hours of 0700 to 1500 Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.1.4.3 Place of Performance: The work to be performed under this contract will be at the US Army Soldier Systems Center, 15 General Greene Avenue, Natick, Massachusetts.

1.1.4.4 Quality Control Program (QCP): The Contractor shall develop and maintain an effective QCP to ensure services are performed in accordance with (IAW) this PWS and CDRL A002. The QCP shall be submitted to and accepted by the Contracting Officer or COR. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of deficiencies. The Contractor’s QCP is the means by which the Contractor assures that the work complies with the requirements of the contract. After contract award, and during the life of the contract, any changes that are to be requested shall be submitted in writing within five (5) working days. An electronic PDF copy of the QCP shall be submitted to the Contracting Officer. After acceptance of the QCP, the Contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to the QCP.

1.1.4.5 Quality Assurance: The Government shall evaluate the Contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will review to ensure that the Contractor has performed in accordance with the performance standards.