W911QY-16-R-0039_0001.docx

W911QY-16-R-0039

W911QY-16-R-0039

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

L.1 SOLICITATION QUESTIONS

Questions concerning the proposal are due no later than 15 calander days after issuance of this solicitation. Questions shall be submitted to Richard Totten, Contracting Officer at richard.w.totten2.civ@mail.mil. The Government cannot guarantee a response will be provided to questions received later than 15 calander days after solicitation issuance. Timely amendments to the solicitation will be issued providing responses to the questions.

L.2 PERIOD FOR ACCEPTANCE OF OFFERS

The period for acceptance of offers is one hundred eighty (180) days after the closing date of the solicitation.

L.3 PRE-CONTRACT COSTS

The Contractor will not be reimbursed for any costs incurred prior to the effective date of the contract.

L.4 TYPE OF SOLICITATION

This solicitation is being issued as a full and open competition in which all Offerors eligible for Federal contract award are encouraged to participate.

L.5 INSTRUCTIONS TO OFFERORS

L.5.1 This section provides general guidance for preparation of proposals as well as specific instruction on the format and content of the proposal. The Offeror’s proposal must include all data and information requested and must be submitted in accordance with these instructions. The proposal shall be compliant with requirements as stated in the Solicitation. The Offeror shall include evidence (i.e., statement of intent to enter into a teaming agreement) of Subcontractor relationships. Nonconformance with these instructions may result in an unfavorable proposal evaluation. Any Offeror who submits an incomplete package may be considered unacceptable and could be eliminated from further competition.

L.5.2 Offerors are invited to submit a proposal in accordance with Paragraph L.6, Proposal Submission, to arrive at the office specified in Subparagraph (a) below no later than the proposal due date of 8 August 2016 for this solicitation. The Government does not authorize submission of telegraphic or facsimile offers for this solicitation.

L.5.3 If an Offeror believes that the requirements in Section L are erroneous or do not align with Section M of the RFP, the Offeror shall immediately notify the Contract Specialist within fifteen (15) calendar days after issuance of this RFP. The Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

L.6 PROPOSAL SUBMISSION

L.6.1 GENERAL

This section specifies the format and content that Offerors shall use in responding to this Request for Proposal (RFP). The intent is not to restrict the Offerors in the manner in which they will perform their work but rather to ensure a certain degree of uniformity in the format of the responses for evaluation purposes. Offerors must submit a proposal that is legible and comprehensive enough to provide the basis for a sound evaluation by the Government. Information provided should be concise, factual, and complete. Proposals shall be in the form prescribed by, and shall contain a response to, each of the areas identified in Sections L.6. Any proposal which does not provide, as a minimum, that which is required in this solicitation, may be determined to be incomplete and unacceptable.

L.6.1.1 Award Date: The anticipated award date for this requirement is 15 September 2016.

L.6.1.2 All acceptable proposals must demonstrate the Offeror has an understanding of the requirements and associated risks. The Government considers statements that the prospective Offeror understands, can or will comply with the specifications, and/or statements paraphrasing the requirements or parts thereof to be inadequate and unsatisfactory. The Government further considers mere reiteration of the requirement or standard reference material to also be inadequate and unsatisfactory.

L.6.1.3 The proposal shall be valid for not less than 180 calendar days from the proposal due date. The Offeror shall make a clear statement that the proposal is valid until such date in the Administrative Volume of the proposal. Offerors are hereby provided notice that a failure to submit all the required documentation in exactly the manner (timeliness and format) specified in the solicitation may constitute a basis for the Government to reject a proposal as non-compliant and therefore unacceptable, at the sole discretion of the Procurement Contracting Officer (PCO). Should an Offeror indicate in its proposal that: it cannot or will not meet one or more requirements; provide an approach that clearly does not meet one or more requirements; or, include proposal information that prompts the Government to question the Offeror’s compliance with one or more requirements, the PCO, may determine at his discretion, that the Offeror’s proposal is deficient and/or non-compliant, and therefore, ineligible for award.

L.6.1.4 If a discrepancy exists between the original paper copy of the proposal and the CD copy required to be submitted, the original paper copy will take precedence.

L.6.1.5 The Government reserves the right to request additional information after receipt of Offeror’s response to the RFP.

L.6.1.6 Files shall not contain classified information.

L.6.2 PARTICIPATION OF COMMERCIAL FIRMS IN THE EVALUATION PROCESS

The Government will utilize the contactors listed below to provide administrative support during the evaluation of proposals submitted in response to this RFP. These contractors are restricted by the "Organizational Conflict of Interest" provision of their respective contracts from participating as a contractor, subcontractor, or consultant on the proposed program other than on a non-competitive basis under a prime contract with the Government. Each individual from these contractors will execute a "Certificate of Non-Disclosure" prior to review of the proposal. By submitting a proposal, the offeror agrees to permit the contractor(s) listed below to view proposal information to the extent necessary to provide administrative support to the Government's proposal review process.

Pursuant to FAR Part 9.505-4, and if requested by an offeror, the contractors listed below must execute an agreement with each offeror that states that they will protect the offeror's information from unauthorized use or disclosure for as long as it remains proprietary, and refrain from using the information for any purpose other than that for which it was furnished. To expedite the evaluation process, each offeror must contact the contractors to effect execution of such an agreement prior to the submission of proposals. Each offeror shall submit copies of the agreement with their proposal. The Agreements shall be attached to Volume I as an appendix, and will not be included in the page count. The contractors supporting this source selection is: Evolution Enterprises of San Diego, CA. and Engility Corporation, Chantilly VA.

L.6.3 STRUCTURE

A) Proposal Mailing/Delivery. The Government does not authorize submission of telegraphic or facsimile offers for this solicitation. The Offeror shall mark the outside shipping container with the RFP Number for this solicitation, W911QY-16-R-0039. Offerors shall mail/deliver written proposals as follows:

US Army Contracting Command – Aberdeen Proving Ground Natick Contracting Division, Fort Detrick ATTN: Richard Totten Solicitation # W911QY-16-R-0039 110 Thomas Johnson Drive, Suite 240 Frederick MD 21702

If the Offeror hand carries the proposal and/or any final proposal revision (as applicable), the Offeror shall notify the POC listed above in paragraph 2. (A) by email 48 hours in advance of the intent to hand deliver the proposal. The email must include the name of the Offeror’s organization, along with the name and phone number of the individual delivering the proposal and an intended delivery time.

B) PROPOSAL FILES

i. Format - Written. The Offeror’s written proposal submission shall be submitted in Microsoft Word format compatible with MS Office 13 (or comparable software), clearly indexed, and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date and solicitation number in the header and/or footer. A Table of Contents is required. MS Word (.doc) files shall use the following page setup parameters:

Margins – Top, Bottom, Left, Right - 1” Gutter – 0” From Edge – Header, Footer - 0.5” Page Size, Width – 8.5” Page Size, Height – 11” Printed on Single Side Orientation – Portrait

The following additional restrictions apply:

Pages shall be single-spaced and each paragraph shall be separated by at least one blank line. The Offeror will use a standard, 12-point minimum font size in Times New Roman font. The Offeror may use a reduced font size, not less than 8-point, and landscape orientation for Tables and illustrations. Foldout sheets are not allowed. Align all text in “Align Left.” Do not “Justify” text. Use a single column (vice double column) text format.

All printed pages shall contain the phrase: “SOURCE SELECTION INFORMATION" (printed or stamped), in addition to referencing the FAR 3.104 proprietary data notice provided, on the front/cover page.

ii. File Packaging - Offerors shall submit all volumes in standard size 3-ring binders that will facilitate the insertion of change pages and additional information the Offeror may be required to provide during the source selection process.

C) PROPOSAL VOLUMES: The proposal must consist of Volumes I through IV, as set forth in the below Table.

Section A: Executive Summary Section B: Solicitation Documents Section C: DCMA POCs, CAGE, DUNs and TIN.

Section D: Representations & Certifications Section E: Financial Documentation Section F: Signed Teaming Agreements (if applicable) Sec A: 10 page limit Sec B: No page limit Sec C: No page limit Sec D: No page limit Sec E: No page limit Sec F: No page limit 1 CD and 1 hard copy (to be marked “Original”)

Section A: Contract Description Section B: Contract Performance

Section A: Small Business Participation Plan Section B: Small Business Subcontracting Plan (Large Businesses Only)

Information shall be confined to the appropriate volume to facilitate independent evaluation. The proposals shall be clear and concise, logically assembled (with all pages appropriately numbered), as wells as indexed and cross-indexed to the applicable parts of the Request for Proposal (RFP) as appropriate. Pages over the maximum page limitation for any volume, evaluation factor, or evaluation Subfactor will be excluded from evaluation. Exceptions to the page limitations are, if required: cover pages, indices/tables of contents, and divider pages.

The Offeror shall write each volume on a stand-alone basis so that the Government can evaluate its contents without cross-referencing to other volumes of the proposal. The Government will consider information it requires for proposal evaluation not found in its designated volume as the Offeror having omitted it from the proposal.

All cost or pricing information shall be addressed ONLY in the Cost/Price Proposal Volume.

The CD submission for each volume shall contain one copy of the respective proposal volume in Microsoft (MS) Office compatible with 2013 Suite and one copy in Adobe Acrobat “.pdf” format. Security permissions on the “.xls,” and “.doc” files shall be set to allow the Government to select, cut, paste, and print text and graphics without the need for a password. If a discrepancy exists between the marked “original” paper copy of the proposal and the disk copy, the marked “original” paper copy will take precedence. The Offeror is responsible for ensuring electronic copy on CD-ROM is virus free.

D) VOLUME I ADMINISTRATIVE VOLUME CONTENT

No Cost information shall be included in this Volume.

i. Section A: Executive Summary: This volume shall include:

a. Master Index. A master index that identifies the location of all major topics provided in each volume.

b. Statement of Compliance. Each offer shall include a statement indicating complete compliance with the solicitation in the Administrative volume, or detailed analysis of any objections, exceptions, contingencies, or additions. The offer shall also include a statement that the proposal is valid for 180 days.

c. Authorized Negotiators. Offerors shall provide a list of authorized negotiators with their position title and their phone/email contact information.

ii. Section B: Solicitation Documents. Each Offeror shall complete blank lines and provide signatures for the contract sections indicated below without modification to the files. An authorized official of the firm shall sign the Standard Form 33, amendments and all certifications requiring original signature. An Adobe Acrobat file, “.pdf” shall be created to capture the signatures for submission in the Administrative volume. Originating RFP section:

a. A signed and completed Solicitation/Contract Form (SF33) and any subsequent amendments.

b. Contract Administration Data (Section G).

c. Provisions/Clauses (Sections H and K).

iii. Section C: DCMA POCs, CAGE, DUNs and TIN for Prime and each subcontractors. In this section of the Administrative volume, the Offeror shall provide the Prime and subcontractor’s cognizant DCMA POC information for each of the respective offices. Also, in Offeror format, this section shall list the Prime and subcontractor’s CAGE, DUNs and TIN.

iv. Section D: Representations and Certifications Offerors must be registered in the System for Award Management (SAM) at https://www.sam.gov at time of proposal submission. In order for the Government to determine Financial Responsibility, Offerors will submit the Prime Contractor’s Balance Sheet; Income Statement; Cash Flow Statement; and Statement of Retained Earnings for the past fiscal year and current reporting period as of the date of the proposal. Also, a certified copy of the Prime’s Line of Credit and its current status at the time of proposal submission shall be provided. Prior to submission, a company officer or CPA will certify the statements. Small businesses are not required to submit CPA audited or reviewed financials, but shall have their CFO sign off on their financials.

vi. Section E: Teaming Agreements. If applicable, the Offeror shall provide a copy of all pages within signed teaming agreements with subcontractors. The agreement should outline the type of work, complexity and approximate percentage level of work assigned to the subcontractor. Also, it must identify which socio-economic categories the sub-contractor qualifies for under NAICS code 541712; as well as the subcontractor’s POC with the address, phone, email and CAGE for verification-if necessary.

E. TECHNICAL & MANAGEMENT VOLUME II:

No Cost information shall be included in this Volume. The technical proposal shall address the Offeror’s ability to meet the requirements of the Section C PWS, and include a detailed Performance Work Statement addressing the requirements of the Representative Task Order, Section J, Attachment 6.

Factor I – Technical & Management

i. Subfactor A – Technical:

Element A1 – Offerors shall provide a technical proposal that demonstrates their expertise and approach to provide scientific/technical services in support of medical research and development described in Section C.6 of the solicitation. Emphasis shall be placed on scientific/technical expertise and defined ability to design, compile data, and document R&D activities.

Element A2 – Offerors shall provide a technical proposal that demonstrate their technical expertise and approach concerning in-theater Area of Responsibility (AOR) administration compliance, both US Government regulations as well as host nation laws and customs to support the requirements described in Section C.6 of the solicitation. Relevant AOR includes PACOM but demonstration in other AORs is permitted.

ii. Subfactor B – Management:

Element B1 – Offerors shall provide a technical proposal that demonstrates their approach to provide management of active surveillance from worldwide field sites, and any previous research related to such surveillance activities, pertaining to identification of recurring and emerging diseases to accomplish the requirements described in Section C of the solicitation.

Element B2 – Offerors shall provide a technical proposal that demonstrates their expertise and approach to work with DoD commands located overseas, including liaisons with local institutes and ministries supporting such overseas commands, to perform to the standards described in Section C.2 of the solicitation. This includes possession of an active Facility Security Clearance at the SECRET level or higher and the use of such during Department of State or US Embassy-based meetings.

Element B3 – Offerors shall provide a technical proposal that demonstrates their current expertise and approach in providing and managing foreign personnel located at the client’s site or within the Area of Responsibility (AOR) region (local sourcing) in support of the requirements described in Section C of the solicitation. This may include a local solution partner or subcontractor or 1099. Proposal shall detail the Offeror’s approach for obtaining, allocating, monitoring and controlling all resources required to ensure the successful performance. The offeror shall describe in detail the methods to be employed to manage IDIQ requirements from initial solicitation to completion of the effort.

F. PAST PERFORMANCE VOLUME III

No Cost information shall be included in this Volume.

Offerors shall submit a list of up to five (5) Government contracts (prime and major sub-contracts) performed or awarded during the past three years, which are relevant to the efforts required by this solicitation. Past performance of proposed subcontractors may also be provided if it is relevant. A Past Performance Questionnaire, Appendix A, shall be provided by the Offeror to each reference used as a basis of the Offerors past performance, for completion by the Offerors customer and submitted directly to Richard Totten, at richard.w.totten2.civ@mail.mil via email. All questionnaires must be submitted prior to the RFP closing date.

This volume shall be organized into the following sections:

i. Section A - Contract Descriptions: For each Government contract identified in this section include the following information:

a. Contractor/Subcontractor place of performance, CAGE Code and DUNS Number. If the work was performed as a subcontractor, also provide the name of the prime contractor and Point of Contact (POC) within the prime contractor organization (name, and current address, e-mail address, and telephone and fax numbers).

b. Government contracting activity, current address, Procuring Contracting Officer's name, email address, telephone and fax numbers.

c. Government’s technical representative/COR, current e-mail address, telephone and fax numbers.

d. Government contract administration activity, the Administrative Contracting Officer's name, current e-mail address, telephone and fax numbers.

e. Contract Number (in the case of Indefinite Delivery type contracts, GSA contracts, and Blanket Purchase Agreements, include Delivery/Task Order Numbers).

f. Contract Type (specified type, such as Fixed Price (FP), Cost Reimbursement (CR), Time & Materials (T&M), etc.) In the case of Indefinite Delivery contracts, indicate specific type (Requirements, Definite Quantity, or Indefinite Quantity) and secondary contract type (FP, CR, T&M, etc.).

g. Award contract price.

h. Final or projected final price.

i. Original delivery schedule, including dates of start and completion of work.

j. Final or projected final, delivery schedule, including dates of start and completion of work.

ii. Section B – Performance: Offerors shall provide a narrative explanation of each contract listed in Section A. This narrative shall describe the objectives achieved and detail how the effort is relevant to the requirements of this solicitation. Offerors shall include all performance aspects of schedule, performance and supportability, including the Offeror’s record of: 1) conforming to contract specifications to include the timely supply of personnel resources; 2) maintaining program execution within proposed Price; 3) adherence to contract schedules; 4) ability to resolve technical problems quickly and effectively; 5) professional concern for the interest of its customers; and 6) establishing and maintaining adequate management of subcontractors.

For any contracts that did not/do not meet original schedule or technical performance requirements, Offerors are to provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence. Offerors shall list each time the delivery schedule/period of performance was revised and provide an explanation of why the revision was necessary. Also, the Offerors shall provide a copy of any Cure Notice or Show Cause Letter received on each contract listed and a description of any corrective action implemented by the Offeror or proposed subcontractor. Additionally, the Offerors shall indicate if any of the contracts listed were terminated and the type and reasons for the termination.

Additional past performance information may be obtained, at the discretion of the Contracting Officer, from any other sources available to the Government, to include, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases; interviews with Program Managers, Contracting Officers and Fee Determining Officials; and the Defense Contract Management Agency (DCMA).

G. COST/PRICE VOL IV:

i. This requirement has two areas of performance, where one area is performed by the contractor overseas, specifically in Southeast Asia (FOREIGN as opposed to OCONUS). That is, there will be subcontracted foreign nationals performing in their host nations with Prime contractor management. The second part will be performed CONUS and/or OCONUS but includes program management of the OCONUS requirements by the Prime contractor, specific to meeting the requirements of NHRC-A. For the purposes of this solicitation, Prime is considered CONUS/OCONUS, and Subcontract is considered FOREIGN. The cost proposal shall clearly identify costs for efforts specific to meeting CONUS and FORIEGN requirements.

ii. The offeror shall submit a completed Section J, Attachment 5, Cost/Price Proposal Spreadsheet. The Cost/Price Proposal shall show proposed cost/price in response to the Section J, Attachment 6 Representative Task Order SOO. Compliance with these instructions is mandatory and failure to comply may result in rejection of your proposal. Note that unrealistically low or high proposed costs or prices, initially or subsequently, may be grounds for eliminating a proposal from competition either on the basis that the Offeror does not understand the requirement or has made an unrealistic proposal. Offers should be sufficiently detailed to demonstrate their reasonableness. The burden of proof for credibility of proposed costs/prices rests with the Offeror. All Prime fully burdened Direct Labor rates delineated in Section J, Attachment 5, Cost Proposal Spreadsheet, shall become contractually binding upon award for the period of this IDIQ for both CPFF and FFP CLINs, and shall be used in negotiating future FFP and CPFF Task Orders. The Representative Task Order SOO is considered a CPFF type contract.

iii. Subcontract: Data required for submission of the subcontract efforts shall include the Material & Subcontractor Handling (M&SH) Rate indirect cost rate burden applied by the prime contractor to these costs. If the offeror has a total input based General & Administrative (G&A) Rate, then the offeror shall submit such. The offeror shall provide the claimed rates (ICE submission) submitted to DCAA for the last three complete accounting years. If claimed rates do not exist for the last three years (for example, new company), then the offeror shall submit the basis for their indirect cost pool and base for the applied indirect cost rate for the last complete accounting year.

iv. Certified cost or pricing data, IAW FAR 15.406-2, are not required as a result of this solicitation. These instructions are to assist you in submitting information other than cost or pricing data that is required to evaluate the reasonableness of your proposed cost/price. IAW FAR 15.403-1(b) and 15.403-3(a), information other than cost or pricing data may be required to support cost reasonableness. Information shall be provided IAW FAR 15.403-5. If, after receipt of proposals, the Contracting Officer determines that there is insufficient information available to determine price reasonableness and none of the exceptions in FAR 15.403-1 apply, the Offeror shall be required to submit cost or pricing data.

v. The Cost/Price Proposal shall show the applicable labor rate, fringes, materials, subcontract costs, all overheads, general and administrative costs, fee, and any other costs determined necessary in performance of the Representative Task Order. Labor rates shall be verifiable through the submission of payroll data and/or documentation of forward pricing agreements. Fringes, all overheads, general and administrative costs, profit, and any other factors applied to the labor rates shall be verified from the submission of a DCAA audit report or a report from an independent auditor. If the Offeror/Subcontractor has reached an agreement with Government representatives on the use of forward pricing rates/factors, identify the agreement, include a copy, and describe its nature.

vi. The Cost/Price Proposal CD shall be submitted as a Microsoft Excel file, showing all formulas and links. Spreadsheets shall be submitted as “Read Only”.

vii. The Offeror shall address the following cost elements in sufficient detail to demonstrate reasonableness of the proposed costs.

1. Direct Labor. Provide estimated hours by Task and labor category. Provide a summary explanation of the method used to determine the estimated hours necessary for each task. Indicate if the proposed rates are based on actual or projected rates for current employees. Indicate any escalation factor used and the month when the factor is applied. Define the number of man-hours that equal a man-year.

2. Subcontractor Costs. “Subcontractor” means any supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime contractor or another subcontractor. Provide a complete description of all Subcontractor costs, including any Teaming Agreements. The Offeror shall provide the basis of selection of the subcontractor and their analysis conducted to determine price reasonableness and the steps planned for compliance with the Competition in Subcontracting clause (FAR 52.244-5 ) to be performed by any entity or group of entities under a subcontract. Numerous sources of these potential subcontract functions are or may become available for competition. The value of foreign in-country subcontractors has been populated in the template spreadsheet, based on anticipated budget. This does not include any prime contractor overheads, nor are these projections binding for any future task order.

3. Consultants. Justify the requirement for consultant services. List proposed Consultants by name, if known. For each Consultant, describe: (1) nature of services, (2) fee rate, and (3) total Consultant fee and any other allowable related costs (e.g., travel, per diem). The Offeror shall provide the basis of selection of each Consultant and their analysis conducted to determine price reasonableness. Total consultant costs should track to the summary spreadsheet.

4. Travel. Any travel shall be in accordance with JTR and Department of State regulations, and needs to be approved in writing by the COR in advance. Travel costs will be included within the general project budget and not required for proposal evaluation. Travel costs are considered pass through and not subject to fee.

5. Indirect Cost. Provide current rates for Overhead, General and Administrative (G&A), Facility Capital Cost of Money and any other indirect costs for the Task Orders provided. Provide forward pricing agreements if applicable. If forward pricing agreements are not in place, separately include historical trend for the last three-year period to assist in evaluating proposed rates.

6. Fee. The Offeror shall propose a fixed fee for the CPFF CLIN. Offerors are cautioned that the Weighted Average Guidelines estimates a fee of 6%.

7. Facilities Capital Cost of Money (FCCM). If FCCM is proposed, the Offeror must submit Form CASB-CMF and show the calculations of the proposed amount (see FAR 31.205-10).

8. Defense Contract Management Agency (DCMA) or the Defense Contract Audit Agency (DCAA). If the Offeror is currently under administration or audit cognizance of the DCMA or the DCAA; the name, address, and telephone number of the Government Agency’s Point of Contact shall be furnished.

9. Estimating System. Provide a description of the estimating system or methods used. Indicate if there has been a Government review or audit of the estimating system. If the government has reviewed the estimating systems of the Offeror and the proposed Subcontractors, provide results of the review/audit (including date of review and contact numbers) or documentation of the results.

10. Purchasing System. Provide a summary description of the purchasing system or methods (how sources are selected, what provision is made to ensure quantity and other discounts) used. Identify any deviations from these standard procedures in preparing this cost proposal. Indicate if there has been a Government review or audit of the purchasing system. If the government has reviewed the purchasing systems of the Offeror and the proposed Subcontractors, provide results of the review/audit (including date of review and contact numbers) or documentation of the results.

11. Accounting System. Indicate if there has been a Government audit of the accounting system and if so, provide evidence of the accounting system’s acceptability, as per DCAAP 7641.90, Section 2-301.1.a. Identify any deviations from these standard procedures in preparing this cost proposal. IAW FAR 16.301-3(a)(i), a cost reimbursement contract may only be used when the contractor’s accounting system is adequate for determining cost applicable to a Government contract. The Pre-Award Survey, Appendix B, shall be submitted with the proposal of any Offeror that does not have an approved cost accounting system at the time of proposal submission.

12. Company Financial Statements. Offerors shall provide copies of their annual financial statements for the last three years.

H. SMALL BUSINESS PARTICIPATION – VOL. V

All offerors are required to submit a Small Business Participation Plan in accordance with DFARS 215.304 that includes the following:

a. Small Business Participation Plan Template:

i. Total Contract Value: $

ii. Dollar Value and Percentage of Total Contract Value of Subcontracts Planned For:

Each socio-economic area above shall be accompanied by detailed supporting documentation regarding individual commitments.

NOTE: All percentages should use the TOTAL CONTRACT VALUE as a baseline.

iii. List principal supplies/services (be specific) to be subcontracted to:

Large:

Small Non-Disadvantaged:

Small Disadvantaged:

Small Woman Owned:

Small HUB Zone:

Small Veteran Owned:

Small Service Disabled Veteran Owned:

iv. Prior Performance Information: Provide any information substantiating the Offeror’s track record of utilizing small business on past contracts. Any information concerning long-term relationships with Small Business subcontractors, such as mentor-protégé relationships, should be provided.

v. Extent of Commitment: Provide documentation regarding enforceable commitments to utilize any small business category, as defined in FAR Part 19, as subcontractors.

b. Small Business Subcontracting Plan:

This requirement is only applicable to large businesses. This is a separate requirement from the small business participation plan, which is required from all Offerors. Large business concerns shall submit a subcontracting plan in accordance with FAR 52.219-9 and DFARS 252.219-7003 (for reference, see FAR 19.704 and DFARS 219.704). The subcontracting plans shall meet the scoring plans as specified in AFARS Appendix DD.

Appendix A

PAST PERFORMANCE EVALUATION QUESTIONNAIRE FORM

Contractor:____________________ Contract No.:____________________________ Subcontract No. (if applicable):_________________________________

____________________________________________________________________________________ (Agency, Telephone No., E-mail Address & Fax Number)

The following questions pertain to the contractor’s record of past (within the past three years) and current performance. The information that you provide will be used in the awarding of a federal contract. Therefore, it is important that our information be as factual and accurate as possible. Please provide examples and/or explanations (use additional pages if necessary). The following adjectival ratings shall be used in your response.

Outstanding: Performance meets contractual requirements and exceeds many requirements that benefit the end user. Work was accomplished with few, if any, minor problems for which corrective actions taken by the contractor were highly effective.

Good: Performance meets contractual requirements and exceeds some requirements that benefit the end user. Work was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

Acceptable: Performance meets contractual requirements. Work was accomplished with some minor problems for which corrective actions taken by the contractor were satisfactory.

Marginal: Performance does not meet some contractual requirements. Serious problems with contractor performance were experienced for which the contractor has either not yet identified corrective actions or the corrective actions taken appear only marginally effective.

Unacceptable: Performance does not meet most contractual requirements. Serious problems with contractor performance were experienced for which the corrective actions were ineffective.

PART I. (To be completed by the Offeror)

1. CONTRACT IDENTIFICATION

Contractor/Company Name/Division:

Address:

Program Identification/Title:

Contract Number:

Contract Type:

Prime Contractor Name (if different from the contractor name cited above):

Contract Award Date:

Forecasted or Actual Contract Completion Date:

Nature of the Contractual Effort or Items Purchased:

1. IDENTIFICATION OF OFFEROR’S REPRESENTATIVE

Name:

Title:

Date:

Telephone Number:

Address:

E-mail Address:

PART II. EVALUATION (To be completed by Point of Contact – Respondent)

1. Compliance of Products, Services, Documents, and Related Deliverables to Specification Requirements and Standards of Good Workmanship

□ Outstanding (Explanation must be provided in Comments field below)

□ Good

□ Acceptable

□ Marginal (Explanation must be provided in Comments field below)

□ Unsatisfactory (Explanation must be provided in Comments field below)

Comments:

1. Effectiveness of Project Management (to include use and control of subcontractors)

□ Acceptable

□ Marginal (Explanation must be provided in Comments field below)

□ Unsatisfactory (Explanation must be provided in Comments field below)

Comments:

1. Timeliness of Performance for Services and Product Deliverables

□ Acceptable

□ Marginal (Explanation must be provided in Comments field below)

□ Unsatisfactory (Explanation must be provided in Comments field below)

Comments:

1. Commitment to Customer Satisfaction and Business-like Concern for its Customers’ Interest

□ Acceptable

□ Marginal (Explanation must be provided in Comments field below)

□ Unsatisfactory (Explanation must be provided in Comments field below)

Comments:

1. General Comments. Provide and other relevant information.

1. Other Information Sources. Please provide the following information:

Are you aware of other relevant past efforts by this company? If yes, please provide the name and telephone number of a point of contact:

1. Respondent Identification. Please provide the following information:

Organization:

Name:

Title:

Date:

Telephone Number:

Address:

E-mail Address:

PART III. RETURN INFORMATION

Please return this completed Questionnaire via e-mail to the Contracting Officer identified in the cover letter.

Thank you for your assistance.

Typed or Printed Name

Appendix B Preaward Survey of Prospective Contractor Accounting System Checklist

PRE-AWARD SURVEY (SF 1408)

OF PROSPECTIVE CONTRACTOR ACCOUNTING SYSTEM

Date: XX/XX/201X

Cognizant Defense Contract Audit Agency (DCAA) office info (Address / ph # / /eMail) – (found at http://www.dcaa.mil/office_locator.html) Click here to enter text.

Company Point of Contact:

(Name, Title, Phone Number, and E-mail address) Click here to enter text.

Name, Title, and Signature of Company Principal (President / VP / Controller, etc) responsible for the design of the Accounting System.

Name Title eMail Address

Signature Date

PLEASE ANSWER QUESTIONS BELOW:

HAVE YOU READ THE REQUIREMENTS IN THE SF1408? (YES/NO)

HAVE YOU READ THE DCAA PUBLICATION 7641.90 - "Information for Contractors" ON DCAA's WEBSITE at http://www.dcaa.mil/? (YES/NO)

For each Question, check only one box. ALL Questions must have explanatory narrative text entered in the boxes. Please provide sufficient detail to describe the process (Including Account Numbers / Process Flow etc.). Each Question must be complete. Do NOT refer to previous answers, ( i.e. “See Question 3 Above”).

1. Has your organization’s Accounting System ever been audited by DCAA?

YES (if YES, the Offeror should attach a copy of their most recent DCAA audit report to this Modified Pre-Award Survey) or provide DCAA Report # or DCAA POC info.

NO (if NO, answer N/A to Questions 1.A., 1.B., and 1.C. below)

1.A. f the answer is “Yes” to Question 1 above, when was the audit performed?

Within the past 1 Year. Within the past 3 Years.

Greater than 3 Years (PROVIDE THE YEAR THE AUDIT WAS PERFORMED HERE - ).

N/A (Answer to Question 1 is NO)

1.B. f the answer is “Yes” to Question 1 above, did DCAA determine the Accounting System acceptable for award of prospective contracts?

YES

NO (if NO provide an explanation in the box below)

N/A (Answer to Question 1 is NO)

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1.C. f the answer is “Yes” to Question 1 above, have there been any changes to the Accounting System since the DCAA audit?

YES (if YES, describe the changes in the box below)

NO

N/A (Answer to Question 1 is NO))

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2. Is your organization subject to CAS (48 CFR Chapter 99)?

Preaward Survey of

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YES (If YES, is it FULL or MODIFIED CAS?) FULL MODIFIED

(If YES (FULL or MODIFIED), the Offeror MUST attach a copy of their most recent audit reports/documentation regarding all CAS compliance or non-compliance issues to this Modified Pre-Award Survey)

NO (if NO, provide an explanation in the box below why your organization is exempt and answer N/A to Questions 2.A., 2.B., and 2.C. below)

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2.A. Has your organization submitted a CASB disclosure statement (CASB DS-1) to DCAA and has it been determined adequate?

YES (if YES, provide an explanation that validates your answer in the box below)

NO (if NO, provide an explanation in the box below)

N/A (Answer to Question 2 is NO)

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2.B. Has your organization been notified by DCAA that it is in (or may be in) noncompliance with its disclosure statement or CAS?

YES (if YES, provide an explanation that validates your answer in the box below)

NO (if NO, provide an explanation in the box below)

N/A (N/A, if the answer to Question 2 is NO)

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2.C. any aspect of this proposal inconsistent with your organization’s disclosed practices or applicable CAS?

YES (if YES, provide an explanation that validates your answer in the box below)

NO (if NO, provide an explanation in the box below)

N/A (N/A, if the answer to Question 2 is NO or if you have no current, active proposal being considered)

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Instruction: If the Contractor is planning on bidding on Cost Type Contracts, the contractor MUST provide explanatory narrative for all of the following questions:

3. Has your organization’s Accounting System been audited by an outside Certified Public Accountant/Consultant or other Cognizant Federal Agency other than DCAA?

YES (If YES, the Offeror MUST attach a copy of their most recent audit report to this Modified Pre- Award Survey ) NOTE: Do not submit your Annual Financial Audit.

NO

4. Is your organization’s Accounting System currently in full operation?

YES (if YES, provide an explanation that validates your answer in the box below)

NO (if NO, provide an explanation in the box below which portions are (1) in operation, (2) set up, but not yet in operation, (3) anticipated, or (4) non-existent)

N/A (if N/A, provide an explanation in the box below)

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5. Is your organization’s Accounting System in accord with Generally Accepted Accounting Principles (GAAP) Applicable in the Circumstances?

YES (if YES, provide an explanation that validates your answer in the box below)

N/A (if N/A, provide an explanation in the box below)

6. Is your organization’s Accounting System ready for a DCAA audit?

NO (if NO, provide an explanation in the box below as to when you will be ready for an Audit)

N/A (if N/A, provide an explanation in the box below)

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7. Are the loaded hourly labor rates proposed consistent with your established estimating and accounting principles and procedures and FAR Part 31, Cost Principles? (Answer this Question “N/A” if you do not have an active proposal)

YES (if YES, provide an explanation that validates your answer in the box below)

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8. Does the Accounting System provide for the proper segregation of Direct Costs from Indirect Costs?

YES (if YES, provide an explanation that validates your answer in the box below)

NO (if NO, provide an explanation in the box below)

N/A (if N/A, provide an explanation in the box below) Preaward Survey of

Prospective Contractor Accounting

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9. Does the Accounting System provide for the identification and accumulation of Direct Costs by contract?

NO (if NO, provide an explanation in the box below)

N/A (if N/A, provide an explanation in the box below)

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10. Does the Accounting System provide for a logical and consistent method for the allocation of Indirect Costs to intermediate and final cost objectives? (A contract is a final cost objective.)

YES (if YES, provide an explanation that validates your answer in the box below)

NO (if NO, provide an explanation in the box below)

N/A (if N/A, provide an explanation in the box below)

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11. Does the Accounting System provide for the accumulation of costs under general ledger control?

YES (if YES, provide an explanation that validates your answer in the box below)

NO (if NO, provide an explanation in the box below)

N/A (if N/A, provide an explanation in the box below)

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12. Does the Accounting System provide for a timekeeping system that identifies employees’ labor by intermediate or final cost objectives?

NO (if NO, provide an explanation in the box below)

N/A (if N/A, provide an explanation in the box below)

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13. Does the Accounting System provide for a labor distribution system that charges Direct and Indirect labor to the appropriate cost objectives?

YES (if YES, provide an explanation that validates your answer in the box below) here to enter text.

14. Does the Accounting System provide for an interim (at least monthly) determination of costs charged to a contract through routine posting of books of account?

YES (if YES, provide an explanation that validates your answer in the box below) here to enter text.

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15. Does the Accounting System provide for an exclusion of costs charged to government contracts of amounts which are not allowable in terms of FAR 31, Contract Cost Principles and Procedures, or other contract provisions?

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16. Does the Accounting System provide for the identification of costs by contract line item and by units (as if each unit or line item were a separate contract) if required by the proposed contract?

YES (if YES, provide an explanation that validates your answer in the box below)

NO (if NO, provide an explanation in the box below)

N/A (if N/A, provide an explanation in the box below)

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17. Does the Accounting System provide for the segregation of preproduction costs from production costs?

YES (if YES, provide an explanation that validates your answer in the box below)

NO (if NO, provide an explanation in the box below)

N/A (if N/A, provide an explanation in the box below)

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18. Does the Accounting System provide financial information as required by contract clauses concerning Limitation of Cost (FAR 52.232-20 and 21) or Limitation on Payments (FAR 52.216-16)?

Preaward Survey of

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N/A (if N/A, provide an explanation in the box below)

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19. Does the Accounting System provide financial information required to support requests for Progress Payments?

YES (if YES, provide an explanation that validates your answer in the box below)

NO (if NO, provide an explanation in the box below)

N/A (if N/A, provide an explanation in the box below)

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20. Is the Accounting System designed, and are the records maintained, in such a manner that adequate, reliable data are developed for use in pricing follow-on acquisitions?

YES (if YES, provide an explanation that validates your answer in the box below)

NO (if NO, provide an explanation in the box below)

N/A (if N/A, provide an explanation in the box below)

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21. Is your organization planning on submitting proposals on Cost-Type (FAR 16.3) contracts/task orders?

YES

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22. Is your organization currently performing on Cost-Type (FAR 16.3) contracts/task orders? YES

NO

N/A

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