Attachment_0001_-_Peckham_Ship_Instr_Rev_8_1-26-2016.pdf

PEO Soldier Staging Facility Peckham Vocational Industries, Lansing, MI

General Vendor Shipping Instructions Revision: 8 Date: 25 January 2016 Approved By: Michael T. Bell

Form Number PGVSI – Revision 1 Page 1 of 5

The following requirements are the minimum required labeling, packaging, and shipping instructions. Any deviations to these requirements shall be addressed in Section D of the contract.

SHIP TO LOCATION:

Peckham Vocational Industries, Inc.

7100 Millet Highway Lansing, MI 48917

DODAAC: W912H7

Receiving Hours: Monday – Friday 08:30am – 2:30pm Deliveries by appointment only, the Points of Contact (POC) for deliveries:

Jim Gustafson 517-316-4072 Sara Moore 517-316-4314

Deliveries outside of these hours must be preapproved by the Supervisor of Receiving

DD-250 (Packing List):

The DD-250 packing list shall be attached to the lead pallet, inside a packing list envelope. The packing list shall list each NSN with a quantity for each NSN within the shipment.

Bar Tag Instructions:

Bar codes shall be encoded using the Standard Code 39 representation complying with all commercial requirements. All bar codes shall be readable using commercial bar code scanners. The marking should be on a durable label such that heavy handling will not cause noticeable degradation which would render the bar code unreadable.

Sample of a Code 39 Linear Bar Code

General Vendor Shipping Instructions Revision: 8 Date: 25 January 2016 Approved By: Michael T. Bell

Form Number PGVSI – Revision 1 Page 2 of 5

Individual Box Instructions:

1. Box dimensions shall be calculated to maximize the space on the skid while aligning all edges (with no more than one inch overhang), but not exceeding 50” wide x 42” deep x 54” high, PEO Soldier prefers 52” max (the 54” includes the height of the pallet).

2. If the products in the boxes are not enclosed in protective wrapping, the box must have a Kraft paper liner inside the box on the top and bottom of the product.

3. Each box shall contain only one NSN

4. There can be only be one single partial (short) box per NSN per shipment, that box shall be clearly identified as a partial box.

5. All boxes within a shipment must be labeled with the label facing the outside of the packed pallet so as to be readable.

6. A single label shall contain, as separate lines, each of the following fields in both human readable and standard Barcode 39 format:

o Vendor’s name optional (Human Readable Only) o Cage Code of the company awarded the contract o Nomenclature that matches the contract nomenclature (Human Readable Only) o National Stock Number (NSN) o Material Size o Quantity o Contract or order number (including the call number) o Lot number or N/A if not Lot tracked o Serial Number or N/A if not Serialized o Products with a “Shelf-Life” requirement shall include the Date of Manufacture

7. Unique Box Identification (UBI) - Along with the box label, each box shall have a unique passive RFID box identification. This unique identification shall conform to the “United States Department of Defense Suppliers’ Passive RFID Information Guide” Latest Version (version 10 and higher).

Sample Box Label

General Vendor Shipping Instructions Revision: 8 Date: 25 January 2016 Approved By: Michael T. Bell

Form Number PGVSI – Revision 1 Page 3 of 5

Pallet Instructions:

1. All items shall be delivered on a standard 4-way entry Type 1, 48” wide x 40” deep pallet (Wing Tip Pallets preferred).

2. The pallet and packages combination shall not exceed 54” (PEO Soldier prefers 52”) in overall height.

3. The packaging shall not exceed 1” overhang per pallet edges, allowing the final packaged dimensions of the package to be no greater than 50” wide by 42” deep and 54” (PEO Soldier prefers 52”) in height.

4. A pallet may contain multiple National Stock Numbers (NSN). Each NSN must be boxed or wrapped separately, clearly identified, and labeled on the pallet.

5. Loads containing multiple shipments numbers shall not be mixed on a pallet.

6. The pallet label shall contain a bar code label on the outside of the pallet packaging, containing as separate lines, each of the following fields in both human readable and standard Barcode 39 format:

Peckham Vocational Industries Inc.

7100 Millet Highway Lansing, MI 48917

DODAAC: W912H7

General Vendor Shipping Instructions Revision: 8 Date: 25 January 2016 Approved By: Michael T. Bell

Form Number PGVSI – Revision 1 Page 4 of 5

Phone: 517-316-4072 o Vendor’s name optional (Human Readable Only) o Cage Code of the company awarded the contract o Nomenclature that matches the contract nomenclature (Human Readable Only) o National Stock Number (NSN) o Pallets containing more than one NSN shall be clearly identified as a mixed pallet.

o Contract or order number (including the call number) o Exact total quantity o Contractor Shipment Number, encoded using seven characters or eight if including a suffix, in accordance with the DFARS Appendix F, Part 3. The first three positions will always be alpha, the last three always numeric, and the fourth either alpha or numeric o Pallet number and the total number of pallets o CLIN (encoded using six characters, including zero fillers placed to the left of the number, for example, 0001AB).

o Shipment Number made against the contract

7. A Unique Passive RFID Pallet Identification Tag: In addition to the pallet label, each pallet shall have a unique passive RFID pallet identification tag. This unique identification tag shall conform to the “United States Department of Defense Suppliers’ Passive RFID Information Guide” Latest Version (version 10 and higher).

8. Any wood pallets used, must be heat treated and contain the international heat treated marking.

9. The boxes on the pallets shall stretched wrapped to the pallet.

General Vendor Shipping Instructions Revision: 8 Date: 25 January 2016 Approved By: Michael T. Bell

Form Number PGVSI – Revision 1 Page 5 of 5

4-way entry Type 1 Pallet Sized 48” Wide Front x 40” Deep Sides.

Max Height not to exceed 54” PEO Soldier prefers 52” (including Pallet):

Pallets Shall Be Stretched-Wrapped

Heat Treated Pallet- ID = HT

Pallet ID Form: Front and Back

Address Label: Front and Left