A07_-_Q_&_A_Responses_Formal_Final.xls
XLS spreadsheet 85 KB Posted
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- Contract Administration and Acquisition Methodologies Support Federal contract opportunity
- Solicitation number
- W911QX19R0004
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Questions and Answers
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| Amendment_Two.docx | DOCX document | |
| Solicitation_Amendment.pdf | ||
| A07_-_Section_L_(Instructions_to_Offerors)_v2.DOCX | DOCX document | |
| A01_-_Task_Order_1_Labor_Requirements_v2.pdf | ||
| W911QX19R0004.pdf | ||
| A01_-_Task_Order_1_Labor_Requirements.pdf | ||
| A01_-_Labor_Categories_and_Personnel_Qualifications.docx | DOCX document | |
| A01_-_DD_254_-_Addendum_Draft.docx | DOCX document | |
| A07_-_Past_Performance_Questionnaire.pdf | ||
| A07_-_Section_L_(Instructions_to_Offerors).DOCX | DOCX document | |
| A01_-_DD1423.doc | DOC document | |
| A01_-_DD_254_Draft.pdf | ||
| Special_Notice.pdf | ||
| A07_-_Executive_Summary.docx | DOCX document | |
| A07_-_Section_M_(Evaluation_Approach).docx | DOCX document | |
| Special_Notice.pdf |
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SIGNATURES
SOLICITATION
| COMPANY QUESTION | GOVERNMENT RESPONSE |
| Will the prime and all sub-contractors be OCI’d from additional work at the Army Research Lab and their supported directorates? If so, would the Government please provide clarity as to what type of work will be OCI’d? | Yes, all work from Army Research Laboratory as a customer. |
| Please specify the place of performance. | Multiple locations were included in the Base PWS to allow the Government to issue subsquent Task Orders Supporting these locations. Task Order 0001 is for support at the Adelphi Laboratory Center, Adelphi, MD. |
| Which positions are key personnel? | PM |
| Please confirm that only the PM requires to have a “Top Secret Clearance” and all other positions only require US citizen and NACI clearable. | For Task Order 0001, that is correct, only the PM requires a Top Secret clearance. Future task orders may require additional personnel with Top Secret clearances. |
| This paragraph indicates that Govt facilities will be "furnished on a rent-free and non-interference basis. Does this include phones, desk, computer, office supplies, etc? Please provide clarification of what will be GFE and what will not be included. | Laptop, Phone, Desk will be provided (Workstation at Government facility). Office supplies are not included. |
| Are actual Incurred cost submissions required (or are DCAA rate determination letters sufficient that include the allocation base detail)? | Offerors shall provide supporting information that best substantiates their rate determination. |
| Confirm that the labor categories/levels are correct in the Task Order 1 Labor Requirements file (since one of the labor category levels is reduced from the current support effort). | See updated "A01 - Task Order 0001 Labor Requirements" |
| Confirm estimated POP for contract as current estimate starts mid-December. | The ordering period will be 5 years from the date of contract award which is estimated to occur in mid December but subject to change. |
| Who is the Incumbent Contractor? | Orion Consulting Group, Inc. |
| I have a question related to solicitation number W911QX18R0032. From my review, I believe that all of the required services could be done virtually and provide more comprehensive support than an on-site approach. Would a vendor providing these services virtually be considered? | The place of performance for Task order 0001 is Adelphi Laboratory Center, Adelphi, MD. All submitted proposals will be evaluated IAW with stated evaluation criteria. |
| Does the Presolicitation posted as solicitation number W911QX19R0004 on FBO contain requirements similar to a existing contract or will this be a new requirement? If possible, please provide the current contract number. | Yes, the contract number is W911QX-17-C-0022. |
| Did the Government intend to release any attachments with the notice on FBO for the subject referenced opportunity? ( Contract Administration/Acquisition Methodologies Support - W911QX-19-R-0004 (Previously W911QX-18-R-0032)) | The special notice did not contain any attachments. Please see the solicitation posting for W911QX19R0004. |
| I’m still confused by the posting on FBO – are you anticipating a formal release for this requirement (i.e., solicitation) or are you doing a new SSN? Thanks. | Please see the solicitation posting for W911QX19R0004. |
| We recently saw the amendment to the W911QX-18-R-0032 get posted on FBO. Is the government seeking a response to the solicitation at this time? We are an 8(a) small business and are very interested in responding to this opportunity. | Please see the solicitation posting for W911QX19R0004. |
| In order to price our proposal competitively, please provide the names, positions held, and length of service of the incumbent employees. | This information will not be released. |
Section L
| COMPANY QUESTION | GOVERNMENT RESPONSE | |
| Please provide further clarification to the meaning of “3) Internal management control mechanisms to avoid the appearance of inherently governmental functions and personal services. (Subfactor B).” What do you mean by “avoid the appearance?” Section L, Volume I Technical, Technical Documentation, Item 3. Pg 3 | The Offeror shall reference Inherently Governmental Functions and Personal Services definitions and propose controls for its peronnel on avoiding any actions creating the appearance that they are violating said standards. | |
| The offeror shall e-mail to the Contracting Officer a list of all the POC’s who were sent a questionnaire. The Government must receive this list no later than 20 days after RFP release. Will the government reconsider this very restricted requirement? Can the Offerors include the list of PPQs and POC information in the past performance volume in lieu of sending this list within 20 days after the RFP released? Section L, Volume II Past Performance, (5) Past Performance Questionnaire Pg4 | Requirements remain unchanged. | |
| Volume II Past Performance Volume instructions on page 4 state “(o)fferors shall submit the first page of Government and/or commercial contracts.” What does the customer qualify as the “first page” and what information should be contained on this item? Section L, Volume II, Past Performance Pg 4 | For government contracts, the signature page. (the first page.) For commercial contracts, the information that is captured on the first page of a government contract | |
| Volume II Past Performance Volume instructions on page 4 state “(i)n addition, letters of commitment shall be included for all major Subcontractors for their past performance to be considered.” What commitment shall be addressed in this LOC? Section L, Volume II, Past Performance Pg 4 | The Government can not dictate the terms of a letter of commitment, this requirement serves to verify that a binding relationship exists. | |
| Volume II Past Performance Volume instructions, item (1) Section 1 – Contract Description on page 5 state in item (b) states “(g)overnment contracting activity, and current address, etc.” We understand that the customer wants the contact details such as address, name, e-mail, etc. but we would like to know what the customer means by “(g)overnment contracting activity”. Is the government referring to the Contracting Officer (CO/KO)? Section L, Volume II, Past Performance, (1) Section 1 - Contract Descriptions, item (b) | Government contracting activity is the procuring contracting office. | |
| Volume II Past Performance Volume instructions, item (1) Section 1 – Contract Description on page 5 state in item (d) state “(g)overnment contract administration activity, and the etc.” We understand that the customer wants the contact details such as address, name, e-mail, etc. but we would like to know what the customer means by “(g)overnment contract administration activity”. Section L, Volume II, Past Performance, (1) Section 1 - Contract Descriptions, item (d) Pg 5 | The government contract administration office. | |
| RFP requests Past Performance Questionnaires (PPQs) to be provided by both the Contracting activity and technical representative for the Past Performance. In case the contractor is a subconsultant on the past performance, they might not have access to the Government Contract Administrator, only to the Prime. | ||
| Does the customer still require two PPQs in this case? Section L, Volume II, Past Performance, (5) Past Performance Questionnaire Pg6 | Requirements remain unchanged. | |
| Will the government allow and accept CPARS report instead of Past Performance Questionnaire? As you know, our customer has invested time in documenting our performance in the government’s CPARS system and prefers that prospective clients look up the CPARS than requesting to rate and sign Past Performance questionnaire. Section L (II) Volume II Past Performance (5) Past Performance Questionnaire. For all contracts identified in Section 1, Contract Descriptions, a Past Performance Questionnaire must be completed and submitted. Pg 6 | PPQ requirements remain unchanged. IAW page, 7 Quality Assessment, Section M, the Government will utilize CPARS to evaluate quality. | |
| We are requesting the government to accept the CPARS in lieu of the Past Performance Questionnaires. Section L (II) Volume II Past Performance (5) Past Performance Questionnaire. For all contracts identified in Section 1, Contract Descriptions, a Past Performance Questionnaire must be completed and submitted. | Requirements remain unchanged. | |
| What "Materials" or "Consolidated Bill of Materials (CBOM)" will be required for this effort? | For Task Order 0001, the Government does not have any requirements for materials. The Offeror shall propose any additional materials that they require. | |
| Will the Govt be providing an SF 1155 or SF 1149 for the offeror to sign for Task Order 0001 or will this be provided after award of the basic? | The Task Order award document will be provided to the awardee of the basic. | |
| May CPARs be submitted in place of PPQs? | No, the PPQ requirements remain unchanged. | |
| Can the government please clarify that resumes need to be provided for all 19 TO 0001 FTE positions? ( Section L.3.(i).6); Attachment 01 TO 0001 Labor Requirements ) | Correct, resumes are required for all 19 TO 00001 FTE Positions | |
| #4, #13 and #14 are marked to be included and written to in Subfactor (a), yet their subject matter best fits under Section 2 - Subfactor B Management and Personnel. For example, the evaluation criteria in Section M.C.1.Subfactor (b)(iii) describes "the ability to manage the day-to-day operations..." described in Section L as belonging to Subfactor (a). Would the government consider revising section L accordingly? (Section L.3.(i).4),13),14); M.C.1. Subfactor (b)(iii) ) | Please see updated Section L. | |
| The solicitation does not specify which labor categories require Top Secret clearances. Will subcontractor Top Secret Facility Clearance suffice if they employ all the labor categories requiring Top Secret clearances? | For Task Order 0001, that is correct, the PM is the only labor category that requires a Top Secret Clearance. Future task orders may require additional personnel with top secret clearances. | |
| Please clarify which volumes are required for Set #2. Vol. I Technical and Vol. III Cost only? | Correct. | |
| Please clarify Volume III Cost for Set #2 that the government only wants the pricing information for Task Order 0001? | Correct, Set #2 Pricing information is for Task Order 0001. | |
| Would the government consider changing the subfactors below be placed under Subfactor B - Management and Personnel? 13) Procedures for addressing Contractor staff performance issues in terms of not meeting quality, timeliness, professionalism and other related performance requirements associated with the performance of duties. (Subfactor A) | ||
| 14) Procedures for identifying and removing any personnel not adequately performing required activities. (Subfactor A) | Please see updated Section L. | |
| The solicitation states: The use of overtime is authorized under this contract if the overtime premium cost does not exceed $0.00 or the overtime premium is paid for work: Can the government provide the over-time hours expensed per year over the life of the previous contract? | This information will not be released. | |
| Would the government consider a recent Incurred Costs Electronically Report be accepted as documentation? | Offerors shall provide supporting information that best substantiates their rate determination. | |
| Direct Labor Costs: “The Offeror shall propose its direct labor categories and shall provide the basis for the proposed labor categories and skill mix, and discuss the assumptions and rationale for those proposed labor categories/skill mix.” Please clarify: Is this needed for the base effort only since the labor categories and skill mix are already determined for task order 0001 in the “Task Order 1 Labor Requirements? | Please see updated Section L. | |
| Will the government provide what materials and services expensed per year, over the life of the previous contract? | This information will not be released for the previous contract. For Task Order 0001, the Government does not have any requirements for materials. The Offeror shall propose any additional materials that they require. | |
| ` |
Section M
COMPANY QUESTION GOVERNMENT RESPONSE
Basic PWS
| COMPANY QUESTION | GOVERNMENT RESPONSE |
| In the Base Performance Work Statement document (page 2) the Contractor shall maintain SharePoint's Adelphi Customer Guidance Site to include PDP Drop Box and the uploading of information of other customer-focused documentation. Which labor category is the SharePoint work associated with and does the Government require a minimum amount of SharePoint experience? | The labor category that is associated with the SharePoint tasking is the Operations Analyst Position. A minimum number of years of SharePoint experience is not required. |
| How does government propose to help the process within 4 hours if the offeror does not have staff on bench? Will the government pre-approved access for stand-by personnel for surge requirements and to how many people are required? |
Given that any new staff to support surge will not only require familiarity of the specific tasks but also requires access to records/files and government systems. (PWS_Basic_Acq_Methodologies_vs C.2.5 Surge Requirements PWS ACC-APG Task_vs C.2.2 Surge Requirements
| The Contractor shall provide a level of effort after normal work hours as prescribed by the Contracting Officer’s Representative (COR) with as little as four (4) hours notice to perform. These type efforts will be when there is an urgent requirement that needs to be fulfilled and time is of the essence to perform such requirements. ) | The requirement is for after normal work hours. Support is anticipated from the current personnel, such as handling through overtime of current staff for short surges. |
| This requirement is an unrealistic requirement to bring new people, other than to handling through overtime of current staff for short surges. Additional surges will require prior planning and more than 4 hours notice to perform. |
Will the government reconsider or rewrite this requirement to a more realistic goal? PWS_Basic_Acq_Methodologies_vs C.2.5 Surge Requirements PWS ACC-APG Task_vs C.2.2 Surge Requirements
| The Contractor shall provide a level of effort after normal work hours as prescribed by the Contracting Officer’s Representative (COR) with as little as four (4) hours notice to perform. These type efforts will be when there is an urgent requirement that needs to be fulfilled and time is of the essence to perform such requirements. | The requirement is for after normal work hours. Support is anticipated from the current personnel, such as handling through overtime of current staff for short surges. | |
| Para. C.5.2.2 indicates that employees will be working at ARL, APG, and WSMR. Can the Govt confirm that contract employees provided under this contract will be required to work at all three of these sites? Can the Govt provide exact addresses where employees will be required to work. | Including these location in the Base PWS allows the Government to issue subsquent Task Orders Supporting these locations. Task Order 0001 is for support at the Adelphi Laboratory Center, Adelphi, MD. | |
| #7 of the Executive Summary states if the Subcontractor employees require a clearance “then the Subcontractor must hold an active TOP Secret Facility clearance.” Can the government please clarify what positions require any level of Clearance? It is our understanding that typically personnel doing acquisitions and training work may not be involved in research projects that require a Top Secret clearance. | For Task Order 0001, only the PM requires a Top Secret clearance. All other positions require US citizen and NACI clearable. Future task orders may require additional personnel with Top Secret clearances. | |
| Please clarify the place(s) of performance for the base contract? The location(s) for all task orders? | Multiple locations were included in the Base PWS to allow the Govt to issue subsquent Task Orders Supporting these locations. Task Order 0001 is for support at the Adelphi Laboratory Center, Adelphi, MD. | |
| For the basic effort is required is a labor table of rates. Please clarify if this hourly rate is to be fully burdened | Direct Labor Rate (unburdened) |
Task Order 1 PWS
| COMPANY QUESTION | GOVERNMENT RESPONSE |
| CLINS 0003, 0006, and 0009 require a "Contract Administrator". Was this meant to be a "Contract Administrator III"? | No, It was meant to be Contract Administrator I. See updated "A01 - Task Order 1 Labor Requirements" |
| How many hours constitues a full work year for billing purposes: 2080 or 1920? | As a cost type contract, Hours invoiced shall only be for hours incurred. (Vacation and holidays are not billable hours.) |
| Please clarify the Government’s standard annual yield of hours per PE for the base effort and task order 0001? | There are no hours incurred in the base contract, it is a description of the general scope of work. Task Order 0001 will use 1920 hours for a standard man year. Please see updated Section L |
| For Task Order 0001: Will the government provide a list of the materials and services we are to bid? | For Task Order 0001, the govt does not have any materials requirements. The services are described in the PWS and "A01 - Task Order 1 Labor Requirements" |
| For the Task Order 0001 cost proposal: Is the work to be performed with GFE and at government facilities or contractor site? | Work is to be performed with GFE at Government facility, with the ability for personnel to telework on a limited basis (ie once a week) |
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